V2 Instructions to Bidders.pdf

00200-1 INSTRUCTIONS TO BIDDERS

TOWN OF BOURNE

INSTRUCTIONS TO BIDDERS

PART 1 GENERAL

1.00 RELATED DOCUMENTS

1.01 RECEIPT AND OPENING OF BIDS

A. The Town of Bourne, Massachusetts hereinafter called the Owner or Awarding Authority acting by and through its Engineer, Gale Associates, Inc., will receive sealed Bids at Bourne Town Hall, 24 Perry Ave., Buzzards Bay, 02532 until 4/6/23 at 4 PM and opened at 4:10 PM.

B. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified will not be considered. The bidder agrees that his bid shall be good and may not be withdrawn for a period of thirty (30) days, Saturdays and Sundays, and legal holidays excluded, after the opening of bids. Bids may be withdrawn within the time specified herein by certified mail, return receipt requested or by a national mail delivery service provided that such written notice of withdrawal is received by the Awarding Authority prior to the scheduled time for the opening of bids.

1.02 LOCATION AND WORK TO BE DONE

A. The Work consists of providing services to remove and dispose of existing garage door and any parts of the building associated with the work, and install new overhead coiling door, steel framing and flashing as shown in the Constract Drawings and specifications for the Awarding Authority, the Town of Bourne, Massachusetts, acting by and through its Engineer, Gale Associates, Inc., and as more specifically described in the attached Contract Specifications.

B. The Contractor shall furnish labor, services, materials, equipment, plant machinery, apparatus appliances, tools, supplies and all other things necessary to do all of the work required for the full completion of each item of the Work herein specified.

C. The Work to be done and paid for under any item shall not be limited to the exact extent mentioned or described but shall include all incidental work necessary or customarily done for the completion of that item.

1.03 PREPARATION OF BID

A. Each bid must be submitted on the prescribed form which shall be supplied by the Town of Bourne to all persons requesting them. All blank spaces for bid prices must be filled in, in ink or typewritten, in both words and figures.

B. Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his address, and endorsed with the name of the project.

C. If mailed, Bids shall be mailed to the Awarding Authority via certified mail, return receipt requested or via a national delivery service which requires a receipt for delivery. Bids transmitted by certified mail or via national delivery service shall be received by the Awarding Authority prior to the hour designated for receipt of Bids.

D. Submit the following items (fully executed) with sealed bids:

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General Bid Form (in duplicate, fully filled out and signed)

Certificate of Non-Collusion Certificate of Compliance with Tax Laws Certificate to Corporate Bidder Certificate Regarding Prevailing Wage Rate

General Bid Forms will be furnished to all General Bidders for execution.

The above checklists notwithstanding, the bidding Contractor shall bear all responsibility for the completeness and correctness of his Bid.

E. The total dollar amount of each bid will be read, and the three (3) apparent lowest bids will be selected for further consideration. These three apparent low bids will be forthwith read aloud for the benefit of the other bidders and the bid opening procedure will be closed. All those present at the bid opening may examine all bids after the bid opening and after the reading of the three apparent low bids.

1.05 MODIFICATION

A. Any bidder may modify his bid by written communication at any time prior to the scheduled closing time for receipt of bids, provided such written communication is received by the Owner prior to the closing time.

B. The written communication shall not reveal the bid price but shall provide the addition or subtraction or other modification so that the final prices or terms will not be known by the Owner until the sealed bid is opened.

1.06 ABILITY AND EXPERIENCE OF BIDDER

A. No award will be made to any bidder who cannot satisfy the Owner that he has sufficient ability and experience in this class of work and sufficient capital and plant to enable him to prosecute and complete the work successfully within the time named. The Owner’s decision or judgment on these matters will be final, conclusive, and binding.

B. The Owner may make investigations as he deems necessary, and the bidder shall furnish to the Owner, all such information and data for this purpose as the Owner may request.

1.07 CONDITIONS OF WORK

A. Each bidder must familiarize himself fully with the conditions relating to the construction of the project and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his obligation to furnish all material and labor necessary to carry out the provisions of his contract. Insofar as possible, the Contractor, in carrying out his work, must employ such methods or means as will not cause any interruption of or interference with the work of any other Contractor.

1.08 ADDENDA AND INTERPRETATIONS

B. Not interpretation of the meaning of the plans, specifications or other pre-bid documents will be made to any bidder orally. All information given to bidders other than by means of the plans, specifications, or by addenda, as described below, is given informally and shall not be used as the basis of a claim against the Owner. Every request for such interpretation should be in writing addressed to the Town of Bourne, Attn:

Liz Hartsgrove, 24 Perry Ave, Buzzards Bay, MA 02532. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications. Failure of any bidder

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to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

1.11 LAWS AND REGULATIONS

A. The bidder’s attention is directed to the fact that all applicable state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the Contract the same as though herein written out in full. Attention is directed to Document 00800, GENERAL CONDITIONS (and all Addenda) and to other applicable sections of this specification.

1.13 OBLIGATION OF BIDDER

A. At the time of the opening of bids each bidder will be presumed to have inspected the site and to have read and to be thoroughly familiar with the Contract Documents (including all addenda). The failure or omission of any bidder to examine any form, instrument, or documents shall in no way relieve any bidder from any obligation with respect to his bid. The failure of any bidder to visit and examine the site and acquaint himself with the conditions as they exist so that he may fully understand the facilities, difficulties, and restrictions attending to the work shall not relieve any Bidder from any obligation with respect to his Bid as submitted.

B. Each Bidder must examine all plans, surveys, measurements, dimensions, calculations, estimates and all conditions under which the work is to be performed.

1.14 INFORMATION NOT GUARANTEED

A. All information given in the Contract Documents relating to subsurface and other conditions, natural phenomena, existing pipes, and other structures is from the best sources at present available to the Owner.

All such information is furnished only for the information and convenience of bidders and is not guaranteed.

B. It is agreed and understood that the Owner does not warrant or guarantee that the subsurface or other conditions, natural phenomena, existing pipes, or other structures encountered during construction will be the same as those indicated in the Contract Documents.

1.15 RIGHT TO REJECT BID

A. The Owner reserves the right to waive any informalities or reject any and all bids should the Owner deem it to be in the public interest to do so.

B. The Owner may also reject bids which in its sole judgment are either incomplete, conditional, obscure or not responsive or which contain additions not called for, erasures not properly initialed, alterations, or similar irregularities, or the Owner may waive such omissions, conditions or irregularities. Failure to reject any such bid shall not validate such bid or preclude the Awarding Authority from subsequently rejecting it.

1.17 TIME FOR COMPLETION

A. The bidder must agree to commence and to fully complete work within the time limit stated in Document FORM FOR GENERAL BID. The Bidder agrees to commence work on the Contract on or before the fourteenth (14th) day following the Notice of Award and to thereafter diligently and continuously carry out the work in such manner so as to fully complete all the different elements of the work within seven

(7) days thereafter.

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1.18 COMPARISON OF BIDS

A. Bids will be compared on the basis of the quantities and unit and lump sum prices set forth in the bid forms.

B. In the event that there is a discrepancy in Document 00310, FORM FOR GENERAL BID between the lump sum or unit prices written in words and figures, the prices written in words will govern.

C. The Owner agrees to examine and consider each Document 00310, FORM FOR GENERAL BID submitted in consideration of the qualifications of the bidder and the bidder’s agreements, as hereinabove set forth and as set forth in Document 00310, FORM FOR GENERAL BID.

1.19 AWARD OF CONTRACT

A. If the funds necessary for the work described for this Project are not fully available at the time of the award of the Contract, the award of the Contract shall not occur.

B. The Contract will be awarded to “the lowest responsible and eligible bidder” pursuant to M.G.L. c. 30, § 39M, as amended. Such a bidder shall possess the skill, ability and integrity necessary for the faithful performance of the work, shall be able to furnish labor that can work in harmony with all other elements of labor employed, or to be employed, in the work, and shall otherwise comply with all applicable provisions of law.

D. All general bids shall stand available for acceptance during the full period and time in which the respective bid deposits are retained.

E. The selected General Contractor shall, within five (5) days (Saturdays, Sundays and legal holidays excluded) after presentation thereof by the Awarding Authority, execute a contract in accordance with the terms of his General and the contract documents and in accordance with Massachusetts General Laws.

F. In the event that the selected General Bidder fails to execute the Contract upon his part the Awarding Authority reserves the option to accept the bid of the next lowest and eligible General Bidder, in which case such acceptance shall have the same affect on such bidder as if he were the original selected General Bidder.

1.20 WAGE RATES

A. Prevailing Wage Rates as determined by the Commissioner of the Department of Labor and Workforce Development, Division of Occupational Safety under the provisions of the M.G.L. c. 149, §§ 26 through 27G, as amended, apply to this Project. It is the responsibility of the Contractor, before bid opening, to request if necessary, any additional information on Prevailing Wage Rates for those trades people who may be employed for the proposed work under this Contract.

1.23 CONTRACTOR RECORDS

A. The Contractor shall comply with provisions of M.G.L. c. 30, § 39R, concerning Contractor Records.

1.24 INSURANCE

A. The Contractor shall carry and continuously maintain until completion of the Contract, insurance as specified in the Document 00800, GENERAL CONDITIONS (and all Addenda) and in such form as shall protect him performing work covered by this Contract, or the Town of Bourne and its employees, agents and officials, from all claims and liability for damages to bodily injury, including accidental death, and for property damage, which may arise from operations under this Contract. The Contractor covenants and

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agrees to hold the Town and its employees, agents and officials harmless from loss or damage due to claims for personal injury and/or property damage arising from, or in connection with operations under this Contract.

1.25 AFFIRMATIVE ACTION/EQUAL OPPORTUNITY

A. The Town of Bourne is an affirmative action/equal opportunity owner.

END OF DOCUMENT