September 25, 2026

Request for Qualifications (RFQ) Design and Engineering Services to Enhance Connectivity through Wayfinding Signage and Streetscape Improvements

1. PROJECT DESCRIPTION

The Village of Geneseo received a NY Forward grant from the NYS Department of State (NYSDOS) to enhance streetscaping and wayfinding in the Village. The Village is soliciting proposals from qualified design and engineering firms for engineering services for the three project components listed below:

Project Component 1: Install Downtown Wayfinding Signage Develop a system of directional and informational signage that connects downtown destinations and promotes the area’s brand. Several types of wayfinding signs will be installed, such as vehicular signs, kiosk signs, pedestrian signs, light pole banners, and parking signs.

Project Component 2: Transform Center Street into a Flexible, Pedestrian Space Redesign Center Street as a flexible space that can be temporarily closed for events, with improved pedestrian safety. Strategies to be considered for this space will include:

elevating the street, adding retractable bollards, and widening the sidewalks to expand outdoor dining and programming. New streetscape amenities (such as street trees, benches, trash/recycling receptacles, and bike racks) will be added.

Project Component 3: Enhance the Main Street Streetscape Create bike lanes on either side of Main Street and improve the pedestrian experience on Main Street with additional pedestrian-scale streetlights and improved, ADA-accessible crosswalks.

2. DESCRIPTION OF SERVICES AND DELIVERABLES

The Village of Geneseo is soliciting proposals from engineers, landscape architects, or other licensed design professionals to provide design and engineering services for the above-mentioned components. The Scope of Services includes:

Site Analysis Phase

- Evaluate existing pedestrian, bicycle, and road facilities (where applicable)

- Develop draft design based on the attached project profiles for review and comment from the Village and NYSDOS.

- Assess existing site conditions, prepare required permits, construction estimates, and construction schedules for each project.

- The selected consultant will be required to interact with the NYSDOS, NYSDEC, NYSDOT, and other interested agencies.

Design Phase:

- Provide all engineering services to advance each project, including interaction with outside agencies, final design, drawings, technical specifications, final bid plans and specifications and preparation of contract documents, incorporating community feedback where applicable.

- Assist with the creation of materials for at least one, but preferably two, public engagement events. Assist with running public engagement meeting(s), which will engage the public regarding the needs in this area and regarding proposed design solutions.

- Assist with pre-bid and pre-construction meetings, bid review, and award recommendations.

- Ensure compliance with applicable local, State, and federal rules and regulations.

Construction Phase

- Provide assistance and technical capability for shop drawing review and approval, project reporting, construction inspection on an as-needed basis, and preparation of record drawings.

3. OWNERS' RESPONSIBILITIES

The Village shall provide or perform the following:

- Access to and reproduction of all pertinent records maintained by the Village.

- General direction with regard to fundamental project objectives.

- General review of all material submitted.

- Provide detailed construction inspection as appropriate.

4. SUBMISSION

Proposals must be received by 12:00 pm on Friday, October 16th, by Shawn Forrester at the address below. Submissions should include three (3) hard copies as well as one electronic version (.pdf format) sent to:

Shawn Forrester

Clerk & Treasurer Village of Geneseo 119 Main Street Geneseo, NY 14454 sforrester@geneseony.org

Proposals must include:

a. The experience, qualifications, and capacity of the consultant and project team, with contact references for previous work;

b. A proposed timeline for project completion;

c. Description of relevant project experience designing with a focus on wayfinding and multi-modal transportation projects;

d. Description of experience working with public grants, state and federal historic tax credits;

e. Description of work previously completed with the Village of Geneseo or municipalities similar to the Village of Geneseo;

f. Demonstration of how respondents are expected to achieve the following

Minority/Women-Owned Business Enterprises (MWBE) and Service- Disabled Veteran-Owned Business (SDVOB) goals:

• MBE – 15%

• WBE- 15%

• SDVOB- 6%

g. Up to three (3) recent designs and photographs of completed projects for related projects;

h. At least three (3) client references;

i. Non-Collusive bidding certificate; and

j. Sexual Harassment training certificate.

k. Proof of insurance, including professional liability, general liability, and workers’ compensation coverage.

5. PROPOSAL EVALUATION

The Village, along with the NYSDOS, will review and rank the proposals using the factors listed below to select the preferred consultant. Based upon the evaluation of the proposals, the Village of Geneseo reserves the right to invite any or all consultants for an interview before making a final selection. Such an invitation does not commit the Village to paying any costs incurred in participating in said interview.

The evaluation factors are:

mailto:sforrester@geneseony.org

1. Experience, Qualifications, and Capacity of the Consultant

The capabilities of each responding firm will be evaluated in these specific areas:

Points Criteria 15 Recent relevant experience of the firm in similar projects 15 The extent to which the firm has personnel, equipment, and facilities to perform the scope of work 15 Experience with recent clients for similar services 15 Experience working with similar projects

2. Qualifications of the Project Team:

10 The quality and experience of the proposed staff and the balance of relevant skills 10 The quality and experience of any proposed subcontractors

3. Proposals:

The proposals will be evaluated for their demonstrated understanding of the requirements of this RFQ and their ability to meet the study objectives. This will include:

10 Quality and completeness of the response 10 Ability to meet an aggressive work schedule

6. RIGHTS

The Village of Geneseo shall be the sole judge of whether a proposal conforms to the requirements of this RFQ and of the merits and acceptability of the individual proposals.

Notwithstanding anything to the contrary contained herein, the Village reserves the right to take any of the following actions in connection with this RFQ: amend, modify or withdraw this RFQ; waive any requirements of this RFQ; require supplemental statements and information from any respondents to this RFQ; award a contract to as many or as few or none of the respondents as the Village may select; to award a contract to entities who have not responded to this RFQ; accept or reject any or all proposals received in response to this RFQ; extend the deadline for submission of proposals;

negotiate or hold discussions with one or more of the respondents; permit the correction of deficient proposals that do not completely conform with this RFQ; waive any conditions or modify any provisions of this RFQ with respect to one or more respondents;

award based on the value conferred to the Village; reject any or all proposals and cancel this RFQ, in whole or in part, for any reason or no reason, in the Village’s sole discretion.

The Village may exercise any such rights at any time, without notice to any respondent or other parties and without liability to any respondent or other parties for their costs, expenses, or other obligations incurred in the preparation.

Questions regarding this RFQ should be directed to:

Shawn Forrester Clerk & Treasurer Village of Geneseo 119 Main Street Geneseo, NY 14454 sforrester@geneseony.org

7. ATTACHMENTS

- Attachment A: Non-Collusive Bidding Certificate

- Attachment B: Sexual Harassment Training Certificate

- Attachment C: Work Plan for the Project

- Attachment D: Project Profiles

8. LEGAL AND POLICY COMPLIANCE

All work shall comply with applicable New York State and federal statutes, including SEQRA, ADA requirements, and Village procurement policies in accordance with General Municipal Law.

mailto:sforrester@geneseony.org

Attachment A:

NON-COLLUSIVE BIDDING CERTIFICATE

ALL BIDDERS MUST RETURN THIS CERTIFICATION WITH THEIR BID

The bidder hereby agrees to the provisions of Section 103-a and 103-b of the General Municipal Law regarding the consequences of his/her refusal to sign a Waiver of Immunity or to answer any relevant questions when called before a Grand Jury to testify.

By submission of this bid, the person signing on behalf of the bidder certifies, and in the case of a joint bid, each party certifies as to its organization, under penalty of perjury, that to the best of his/her knowledge and belief:

1) That the prices in this bid have been arrived at independently without collusion, consultation, communication or agreement for the purposes of restricting competition, as to any manner relating to such prices with any other bidder or competitor.

2) Unless otherwise required by law, the prices quoted in this bid have not been knowingly disclosed by the bidder and will not be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor.

3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

Company Name

Company Address

Company City, State & Zip

Website

Email Address

Submitted By (Print Name)

Signature

Phone Number

Date

Federal ID # (Attach W-9)

This proposal is signed by the bidder with full knowledge and acceptance of all the provisions of the general specifications, the proposal and the group specification.

Sexual Harassment Prevention Certification Form

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law.

Company Name: ________________________________________________________

Signature: ______________________________________________________________

Print Name and Title: ____________________________________________________

Date: _____________________________

If the above certification cannot be made, the bidder must submit a signed statement below detailing the reasons why the certification cannot be made.

Company Name: _________________________________________________________

Signature: ______________________________________________________________

Print Name and Title: ____________________________________________________

Date: _____________________________

Attachment B

Contract Number: C1003021 Page 1 of 11, Attachment C - Work Plan

ATTACHMENT C - WORK PLAN

Enhance Connectivity through Wayfinding Signage and Streetscape Improvements

1. Project Description

The Village of Geneseo will advance the Geneseo NY Forward through the following projects:

Project Component 1: Install Downtown Wayfinding Signage Develop a system of directional and informational signage that connects downtown destinations and promotes the area's brand. Several types of wayfinding signs will be installed, such as vehicular signs, kiosk signs, pedestrian signs, light pole banners, and parking signs.

Project Component 2: Transform Center Street into a Flexible, Pedestrian Space Redesign Center Street as a flexible space that can be temporarily closed for events, with improved pedestrian safety. Strategies to be considered for this space will include: elevating the street, adding retractable bollards, and widening the sidewalks to expand outdoor dining and programming. New streetscape amenities (such as street trees, benches, trash/recycling receptacles, and bike racks) will be added.

Project Component 3: Enhance the Main Street Streetscape Create bike lanes on either side of Main Street and improve the pedestrian experience on Main Street with additional pedestrian scale streetlights and improved, ADA accessible crosswalks.

2. Required Products

The Contractor must submit to the Department all required products, clearly labeled with the NYS Comptroller's contract number as indicated on the Face Page of this Contract and where applicable, the related task number from this Work Plan.

Unless otherwise specified in the Work Plan tasks, the Contractor shall submit products in the following formats:

Draft products: one electronic copy of each product must be submitted in Adobe® Acrobat® Portable Document Format (PDF), created using 300 dpi scanning resolution and Microsoft Word, if applicable.

Final products: one electronic copy of each product must be submitted in PDF, created using 300 dpi scanning resolution and Microsoft Word, if applicable. In addition, one paper copy of each final product (including reports, designs, maps, drawings, and plans) must be submitted.

Electronic data for all Geographic Information System-based mapping products must be submitted in either ArcGIS format, or similar product acceptable to the Department, and comply with the requirements for Contract GIS Products. Formal metadata must be provided with all digital GIS data which includes, at minimum, a file summary/abstract, intended use, data, source data, and author information.

Electronic data for all designs, drawings, and plans must be submitted in the original software that they were created (such as CAD format or other similar product acceptable to the Department), as well as in JPG format.

Page 2 of 11, Attachment C - Work Plan

Photographs and images must be submitted in JPG format with a minimum resolution of 300 dpi and must be dated and captioned with the location and a brief description of the activity being documented and include any associated metadata (including the photo’s GPS location where available).

3. Compliance with Procurement Requirements

The municipal attorney, chief legal officer or financial administrator of the municipality shall certify in writing to the Department that applicable provisions of General Municipal Law were fully complied with.

4. Project Tasks

Project Component 1: Install Downtown Wayfinding Signage

Task 1.1 Consultant Selection and Compliance with Procurement Requirements

In consultation with the Department, the Contractor shall retain professional services through the locally approved procurement process per General Municipal Law. The municipal attorney, chief legal officer or financial administrator of the municipality shall certify in writing to the Department that applicable provisions of General Municipal Law were fully complied with.

For preparation/certification of final designs and construction documents, and for supervision of construction, a licensed professional engineer, architect or landscape architect licensed to practice in New York State is required.

The Contractor shall prepare the draft subcontract(s) to conduct project work with the selected consultant(s).

The subcontract(s) shall contain a detailed work plan with adequate opportunity for review at appropriate stages of product completion, a payment schedule with payments tied to receipt of products, and project costs.

The Contractor shall submit the draft subcontract(s) to the Department for review of the subcontract work plan for alignment with the appropriate tasks of the work plan as set forth in this contract. The Contractor shall incorporate the Department’s comments on the subcontract work plan, or scope of services, prior to execution of the final subcontract(s). The Contractor remains responsible for the legal sufficiency of the subcontract in accordance with the requirements in the Master Grant Contract and Attachment A-1.

Products: Consultant(s) selected and approved by the Department. Written certification of compliance with procurement procedures. Draft and final, executed consultant subcontracts.

Page 3 of 11, Attachment C - Work Plan

Task 1.2 Draft Design for Marketing and Branding Materials

The Contractor shall prepare, or cause to be prepared, draft branding designs, a draft plan for locating signage, draft designs of a series of wayfinding elements such as directional signs, gateway signs, interpretive signs, and information kiosks, with the Strategic Investment Plan. The draft design shall be provided to the Department and the public for review for review. Comments from the Department and the public must be addressed to the satisfaction of the Department in subsequent revisions of the products and the final design.

Products: Draft designs and supporting materials.

Task 1.3 Final Design for Marketing and Branding Materials

Based upon the approved draft designs, the Contractor shall prepare, or cause to be prepared, the final designs for branding, a plan for locating signage, final designs of a series of wayfinding elements such as directional signs, gateway signs, interpretive signs, and information kiosks. The final designs shall be provided to the Department for review at least two weeks prior to the due date for comments. Department comments must be addressed to the satisfaction of the Department.

Products: Final designs and supporting materials.

Task 1.4 Obtain Permits or Agreements for the Installation of Signage

The Contractor or its consultant(s) shall prepare the necessary applications or municipal agreements and obtain the required permits or approvals from the appropriate federal, state, and local agencies for the installation of signage, as necessary.

Product: Required permits and approvals for the installation of signage.

Task 1.5 Fabrication and Installation of Marketing and Branding Materials and Signage

Based upon the approved designs, the Contractor or its consultant(s) will fabricate and install wayfinding signage such as directional signs, gateway signs, interpretive signs. The Contractor or is consultant(s) shall provide photo-documentation of the installed signage within the downtown revitalization area.

Products: Photo-documentation of installed wayfinding signage and information kiosks.

Project Component 2: Transform Center Street into a Flexible, Pedestrian Space

Task 2.1 Consultant Selection and Compliance with Procurement Requirements

In consultation with the Department, the Contractor shall retain professional services through the locally approved procurement process per General Municipal Law. The municipal attorney, chief legal officer or financial administrator of the municipality shall certify in writing to the Department that applicable provisions of General Municipal Law were fully complied with.

Page 4 of 11, Attachment C - Work Plan

For preparation/certification of final designs and construction documents, and for supervision of construction, a licensed professional engineer, architect or landscape architect licensed to practice in New York State is required.

The Contractor shall prepare the draft subcontract(s) to conduct project work with the selected consultant(s).

The subcontract(s) shall contain a detailed work plan with adequate opportunity for review at appropriate stages of product completion, a payment schedule with payments tied to receipt of products, and project costs.

The Contractor shall submit the draft subcontract(s) to the Department for review of the subcontract work plan for alignment with the appropriate tasks of the work plan as set forth in this contract. The Contractor shall incorporate the Department’s comments on the subcontract work plan, or scope of services, prior to execution of the final subcontract(s). The Contractor remains responsible for the legal sufficiency of the subcontract in accordance with the requirements in the Master Grant Contract and Attachment A-1.

Products: Consultant(s) selected and approved by the Department. Written certification of compliance with procurement procedures. Draft and final, executed consultant subcontracts.

Task 2.2 Draft Design

The Contractor shall prepare, or cause to be prepared, a draft design based upon the conceptual designs from the Downtown Revitalization Strategic Investment Plan. The draft design shall include all required maps, tables, data, written discussions, and other information as identified in the contract and subcontract work plans. The draft design shall be provided to the Department for review. Department comments must be addressed to the satisfaction of the Department in subsequent revisions of the final design.

Products: Draft design and supporting materials.

Task 2.3 Environmental Quality Review

The Contractor shall prepare, or cause to be prepared, all documents necessary to comply with the State Environmental Quality Review Act (SEQRA) through determination of significance. If a positive declaration is made, a Draft Environmental Impact Statement shall be prepared.

Products: SEQRA documents and, if necessary, a Draft Environmental Impact Statement.

Task 2.4 Final Design and Construction Documents

The Contractor shall prepare, or cause to be prepared, the final design and construction drawings, plans, specifications, and cost estimates. The final design and construction documents shall be provided to the Department for review. Final design and construction documents are subject to approval by the Department.

These documents must be certified by a licensed professional engineer, architect, or landscape architect and the appropriate seal must be affixed to these documents.

Products: Final design and construction documents, certified by a licensed professional engineer, architect or landscape architect.

Page 5 of 11, Attachment C - Work Plan

Task 2.5 Permits

The Contractor shall prepare, or cause to be prepared, the necessary permits or other approval applications and obtain the required permits or approvals. Prior to construction the Contractor or its consultant(s) shall also demonstrate that the project is in compliance with 6 NYCRR Part 502, "Floodplain Management Criteria for State Projects" by obtaining a floodplain development permit, if local regulations establish such requirements, or by submitting a signed certification, by an official authorized to enforce local floodplain management regulations, that the project complies with the requirements of the statute.

Products: Copies of all required permits and approvals shall be submitted to the Department upon receipt.

Task 2.6 Bid Process and Selection of Construction Subcontractor

After the final design and construction documents have been approved by the Department, the Contractor shall prepare and distribute, or cause to be prepared and distributed, a bid invitation to select a construction subcontractor or subcontractors. Prior to distributing the bid invitation, the Contractor or its consultant(s) shall submit the bid invitation to the Department for review and comment.

The Contractor shall select the construction subcontractor(s) from the bid respondents and shall prepare a draft contract or contract(s) to conduct the work with the selected construction subcontractor(s). The contract(s) shall contain a detailed work plan with adequate opportunity for review at appropriate stages of project completion, a payment schedule with payments tied to receipt of products/project milestones, and project costs. The Contractor must certify to the Department that applicable public bidding procedures of General Municipal Law were followed for the selection of all construction or other subcontractors.

The Contractor shall submit the draft subcontract(s) to the Department for review and approval and shall incorporate the Department's comments in the final subcontract(s). A copy of the final, executed subcontract(s) shall be submitted to the Department.

Products: Executed construction subcontract(s). Written certification of procurement procedures.

Task 2.7 Project Signage

The Contractor shall install, or cause to be installed, a sign satisfactory to the Department identifying the State’s funding of the project. The project sign shall remain in place for at least 60 days after completion of construction or initial occupancy, which ever duration is longer.

Products: Department-approved sign design, and photo-documentation that sign is installed in project area.

Task 2.8 Construction, Construction Management and Site Inspection

After receipt of all necessary permits, the Contractor or its construction subcontractor(s) may begin construction work according to the final design and construction documents – including any site remediation as necessary to remove contaminated soil. The Contractor shall provide, or cause to be provided, notification to the Department monthly (or more frequently) in writing of work progress, including any delays which have occurred. After 70% of the work is completed, the progress notification will include a punch list of any incomplete items and an estimated schedule for project completion.

Page 6 of 11, Attachment C - Work Plan

The Contractor and/or the Department shall verify progress and completion of the work through periodic site inspections. The Contractor or its consultant(s) shall submit to the Department written summaries of progress including photo documentation and identification of problems to be addressed based on periodic site inspections.

Products: Written summary of periodic site visits including photo-documentation and identification of any problems that need to be addressed. Punch list and construction completion estimates.

Task 2.9 Completion of Project

Following satisfaction of punch list items, the Contractor shall submit, or cause to be submitted, a statement that the work has been completed in accordance with the contract and subcontract(s), the final design and construction specifications, and all permit requirements. The completion statement must be prepared and/or certified by a licensed professional engineer, architect or landscape architect. Unless otherwise specified during project kick-off meeting, the Contractor shall submit, or cause to be submitted, two sets of as-built plans, certified by a licensed professional engineer, architect or landscape architect. When the Contractor is satisfied work is complete, it shall submit a final project report to the Department, including a copy of the completion statement and a copy of the certified as-built plans and photo-documentation in the form of digital images of the site prior to, during and upon completion of work. The Contractor shall not submit a final payment request to the Department, until the Department concurs that the work is complete.

Products: Statement of completion, certified as-built plans, and final project report including photo-documentation.

Project Component 3: Enhance the Main Street Streetscape

Task 3.1 Consultant Selection and Compliance with Procurement Requirements

In consultation with the Department, the Contractor shall retain professional services through the locally approved procurement process per General Municipal Law. The municipal attorney, chief legal officer or financial administrator of the municipality shall certify in writing to the Department that applicable provisions of General Municipal Law were fully complied with.

For preparation/certification of final designs and construction documents, and for supervision of construction, a licensed professional engineer, architect or landscape architect licensed to practice in New York State is required.

The Contractor shall prepare the draft subcontract(s) to conduct project work with the selected consultant(s).

The subcontract(s) shall contain a detailed work plan with adequate opportunity for review at appropriate stages of product completion, a payment schedule with payments tied to receipt of products, and project costs.

Page 7 of 11, Attachment C - Work Plan

The Contractor shall submit the draft subcontract(s) to the Department for review of the subcontract work plan for alignment with the appropriate tasks of the work plan as set forth in this contract. The Contractor shall incorporate the Department’s comments on the subcontract work plan, or scope of services, prior to execution of the final subcontract(s). The Contractor remains responsible for the legal sufficiency of the subcontract in accordance with the requirements in the Master Grant Contract and Attachment A-1.

Products: Consultant(s) selected and approved by the Department. Written certification of compliance with procurement procedures. Draft and final, executed consultant subcontracts.

Task 3.2 Draft Design

The Contractor shall prepare, or cause to be prepared, a draft design based upon the conceptual designs from the Downtown Revitalization Strategic Investment Plan. The draft design shall include all required maps, tables, data, written discussions, and other information as identified in the contract and subcontract work plans. The draft design shall be provided to the Department for review. Department comments must be addressed to the satisfaction of the Department in subsequent revisions of the final design.

Products: Draft design and supporting materials.

Task 3.3 Environmental Quality Review

The Contractor shall prepare, or cause to be prepared, all documents necessary to comply with the State Environmental Quality Review Act (SEQRA) through determination of significance. If a positive declaration is made, a Draft Environmental Impact Statement shall be prepared.

Products: SEQRA documents and, if necessary, a Draft Environmental Impact Statement.

Task 3.4 Final Design and Construction Documents

The Contractor shall prepare, or cause to be prepared, the final design and construction drawings, plans, specifications, and cost estimates. The final design and construction documents shall be provided to the Department for review. Final design and construction documents are subject to approval by the Department.

These documents must be certified by a licensed professional engineer, architect, or landscape architect and the appropriate seal must be affixed to these documents.

Products: Final design and construction documents, certified by a licensed professional engineer, architect or landscape architect.

Page 8 of 11, Attachment C - Work Plan

Task 3.5 Permits

The Contractor shall prepare, or cause to be prepared, the necessary permits or other approval applications and obtain the required permits or approvals. Prior to construction the Contractor or its consultant(s) shall also demonstrate that the project is in compliance with 6 NYCRR Part 502, "Floodplain Management Criteria for State Projects" by obtaining a floodplain development permit, if local regulations establish such requirements, or by submitting a signed certification, by an official authorized to enforce local floodplain management regulations, that the project complies with the requirements of the statute.

Products: Copies of all required permits and approvals shall be submitted to the Department upon receipt.

Task 3.6 Bid Process and Selection of Construction Subcontractor

After the final design and construction documents have been approved by the Department, the Contractor shall prepare and distribute, or cause to be prepared and distributed, a bid invitation to select a construction subcontractor or subcontractors. Prior to distributing the bid invitation, the Contractor or its consultant(s) shall submit the bid invitation to the Department for review and comment.

The Contractor shall select the construction subcontractor(s) from the bid respondents and shall prepare a draft contract or contract(s) to conduct the work with the selected construction subcontractor(s). The contract(s) shall contain a detailed work plan with adequate opportunity for review at appropriate stages of project completion, a payment schedule with payments tied to receipt of products/project milestones, and project costs. The Contractor must certify to the Department that applicable public bidding procedures of General Municipal Law were followed for the selection of all construction or other subcontractors.

The Contractor shall submit the draft subcontract(s) to the Department for review and approval and shall incorporate the Department's comments in the final subcontract(s). A copy of the final, executed subcontract(s) shall be submitted to the Department.

Products: Executed construction subcontract(s). Written certification of procurement procedures.

Task 3.7 Project Signage

The Contractor shall install, or cause to be installed, a sign satisfactory to the Department identifying the State’s funding of the project. The project sign shall remain in place for at least 60 days after completion of construction or initial occupancy, which ever duration is longer.

Products: Department-approved sign design, and photo-documentation that sign is installed in project area.

Task 3.8 Construction, Construction Management and Site Inspection

After receipt of all necessary permits, the Contractor or its construction subcontractor(s) may begin construction work according to the final design and construction documents – including any site remediation as necessary to remove contaminated soil. The Contractor shall provide, or cause to be provided, notification to the Department monthly (or more frequently) in writing of work progress, including any delays which have occurred. After 70% of the work is completed, the progress notification will include a punch list of any incomplete items and an estimated schedule for project completion.

Page 9 of 11, Attachment C - Work Plan

The Contractor and/or the Department shall verify progress and completion of the work through periodic site inspections. The Contractor or its consultant(s) shall submit to the Department written summaries of progress including photo documentation and identification of problems to be addressed based on periodic site inspections.

Products: Written summary of periodic site visits including photo-documentation and identification of any problems that need to be addressed. Punch list and construction completion estimates.

Task 3.9 Completion of Project

Following satisfaction of punch list items, the Contractor shall submit, or cause to be submitted, a statement that the work has been completed in accordance with the contract and subcontract(s), the final design and construction specifications, and all permit requirements. The completion statement must be prepared and/or certified by a licensed professional engineer, architect or landscape architect. Unless otherwise specified during project kick-off meeting, the Contractor shall submit, or cause to be submitted, two sets of as-built plans, certified by a licensed professional engineer, architect or landscape architect. When the Contractor is satisfied work is complete, it shall submit a final project report to the Department, including a copy of the completion statement and a copy of the certified as-built plans and photo-documentation in the form of digital images of the site prior to, during and upon completion of work. The Contractor shall not submit a final payment request to the Department, until the Department concurs that the work is complete.

Products: Statement of completion, certified as-built plans, and final project report including photo-documentation.

Project Reporting and Close-out

Task 4.1 MWBE Reporting

Comply with MWBE Reporting Requirements by completing the following actions:

Submit Form D - MWBE Utilization Plan to indicate any state-certified MWBE firms selected to work on this contract. Form D must be updated and submitted to the Department whenever changes to the selected MWBE firms occur (addition or removal).

Record payments to MWBE subcontractors using DOS funds through the New York State Contract System (NYSCS).

Technical assistance for use of the NYSCS system can be obtained through the NYSCS website at https://ny.newnycontracts.com by clicking on the “Contact Us & Support” link.

Products: Ongoing reporting through NYSCS during the life of the contract.

Page 10 of 11, Attachment C - Work Plan

Task 4.2 Project Status Reports

The Contractor shall submit project status reports semi-annually (every June 30 and December 31) on the form provided, including a description of the work accomplished, the status of all tasks in this work plan, schedule of completion of remaining tasks, and an explanation of any problems encountered.

Products: Completed project status reports submitted to DOS during the life of the contract.

Task 4.3 Final Project Summary Report

The Contractor or its consultant(s) shall work with the Department project manager to complete the Final Project Summary Report. Final payment shall not be authorized until this report has been completed and filed with project deliverables.

Products: Completed Final Project Summary Report submitted to DOS.

5. Project Responsibilities

The Contractor shall administer the grant, execute a contract with the Department, and ensure the completion of work in accordance with the approved Work Plan and budget.

The Contractor:

will be responsible for conducting all project work in conformance with the Work Plan included in the executed contract with the Department.

will be responsible for all project activities including drafting request for proposals and managing subcontracts with consultants and subconsultants.

will certify to the Department that the procurement record for project consultants and subcontractors complies with the applicable provisions of General Municipal Law.

will receive approval from the Department for any and all consultant subcontracts before beginning project work.

will be responsible for submission of all products and payment requests.

will be responsible for coordinating participation and soliciting comments from local government personnel, project volunteers, and the public.

will keep the Department informed of all important meetings for the duration of this contract.

will receive approval from the Department before purchase of any equipment.

will secure all necessary permits and perform all required environmental reviews.

will ensure that all materials printed, constructed, and/or produced acknowledge the contributions of the

Department to the project.

will ensure that all products prepared as a part of this contract shall include the NYS Comptroller's contract number as indicated on the Face Page of this contract.

will ensure the project objectives are being achieved.

will ensure that comments received from the Department, or other advisory group, are satisfactorily responded to and reflected in subsequent work.

Page 11 of 11, Attachment C - Work Plan will recognize that payments made to consultants or subcontractors covering work carried out or products produced prior to receiving approval from the Department will not be reimbursed unless and until the Department finds the work or products to be acceptable.

will participate, if requested by the Department, in a training session or sessions focused on developing and implementing revitalization strategies. The purpose of the training session(s) is to build knowledge and provide support to community leaders to advance revitalization efforts and complete priority projects.

The Department:

will review and approve or disapprove of subcontracts between the Contractor and consultant(s) and any other subcontractor(s).

will participate in initial project kick-off meeting and subsequent meetings that are important to the project.

will review all draft and final products and provide comments as necessary to meet the objectives.

must approve or disapprove any and all design, site plan, and preconstruction documents before construction may begin.

Implement Downtown Wayfinding Signage

PROJECT 2

Develop a system of directional and informational signage that connects downtown destinations and promotes the area’s brand.

$255,000

$255,000

100%

NYF Request Amount

Total Project Cost

Percent of Total Project Cost

Proposed Signage

80 Geneseo NY Forward Strategic Investment Plan

Attachment D: Project Profiles

This project will be located at various locations across the NYF area, in public right-of-way on Village and state-owned and maintained roadways.

Project LocationProject Description

While signage exists throughout the downtown core, it is largely geared towards vehicular drivers and does not provide clear direction to specific destinations within the Village. The limited signage that is in place is traditional NYSDOT signage, which does not provide personalization or contribute to creating a strong sense of place that is unique to Geneseo. This project is a direct result of the Livingston County Wayfinding Strategy (2022), which recommended a system of wayfinding signage for downtown Geneseo, as well as eight other downtowns in Livingston County. The sign concepts developed as part of the Wayfinding Strategy employ the new “LivCo” brand, which was the result of a Livingston County re-branding effort completed in 2022.

Several types of wayfinding signs will be installed including:

• Vehicular signs. These signs will be located at the north and south ends of Main Street to direct vehicular traffic to key community destinations.

• Kiosk signs. These signs are intended to be the first point of information for visitors arriving to Geneseo. They will be located in public parking facilities or at major gateway destinations. They can display a variety of information such as a map listing downtown businesses and attractions or interpretive historic information.

• Pedestrian sign. These signs direct visitors who are on foot to downtown destinations and attractions. They will be located at major decision-making points along high-travel pedestrian routes.

• Light pole banners. These banners display Village and County branding on light poles along major vehicular corridors. They are an important element in creating a recognizable and cohesive identity for downtown.

• Parking signs. These signs will identify and be located at public parking facilities.

Implement Downtown Wayfinding Signage

PROJECT 2

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Project Sponsor / Property Ownership

The project sponsor is the Village of Geneseo.

Signs will be installed in the public right-of-way owned by the Village of Geneseo and State of New York. Where signs are located on state roadways, they will be designed in conformance with DOT standards. DOT permits will be obtained prior to installation.

Sponsor Capacity

The Village of Geneseo will lead the implementation of this project, with the Department of Public Works (DPW) being tasked with installation and on-going maintenance of the signs. The DPW actively maintains existing Village signage and will continue to be responsible for maintenance of signage installed as part of this project.

A consultant will be retained to provide final design services for the wayfinding signs.

Livingston County Economic Development will be engaged to provide guidance on final signage designs, as this office was the lead agency that developed the Livingston County Wayfinding Strategy. The Livingston County Wayfinding Strategy involved considerable preparatory work to advance this project, including developing conceptual sign designs, installation requirements, and cost estimates.

In Fall of 2023 the Village of Geneseo and Livingston County collaborated to install temporary signage installations throughout the downtown to solicit community feedback and test recommended locations. This collaboration and effort reflects the Village and County’s ability to oversee this project through to successful implementation. The Village of Geneseo and Livingston County have a strong working relationship and have both successfully administered a significant range of grant funded projects in the past.

Implement Downtown Wayfinding Signage

PROJECT 2

Project Partners

Livingston County will assist in identifying final sign location and design. As a number of vehicular directional signs are anticipated to be located within state right-of-way, NYSDOT will be actively engaged in project design and implementation.

Decarbonization

As a wayfinding project, this project does not meet the threshold for decarbonization. Despite this, the implementation of wayfinding signage is anticipated to reduce greenhouse gas emissions by increasing walkability to downtown destinations and encouraging travel by foot or by bike, rather than by car.

Resiliency

This project is not located in a flood hazard area and thus does not require any flood mitigation improvements. There are no proposed site improvements associated with the project that will have a direct impact on sustainability or resiliency.

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Revitalization Strategies

State NYF Goals

✓ Create an active downtown with a strong sense of place. This project will facilitate walkability and encourage visitation throughout downtown Geneseo. The proposed signage will incorporate the LivCo brand as identified in the Livingston County Wayfinding Plan, which will create a unique experience specific to Geneseo, but also help to build momentum for visiting other downtowns across Livingston County.

✓ Enhance public spaces for arts and cultural events that serve the existing members of the community but also draw in visitors from around the region. This project will install an amenity that enhances the public realm, creates a distinctive public realm experience and facilitates travel through the community for residents and visitors.

✓ Provide amenities that support and enhance downtown living and quality of life. Clear wayfinding signage makes people feel comfortable in visiting spaces as they understand the relationship between destinations and how to safely travel between them. The proposed wayfinding signage will facilitate easy travel among locations in and around downtown Geneseo.

✓ Reduce greenhouse gas emissions and support investments that are more resilient to future climate change impacts. With a strong emphasis on pedestrian-scaled signage, the wayfinding project will enhance the walkability of downtown; reduced car trips, particularly within the downtown area, will result in a reduction in greenhouse gas emissions.

Geneseo NYF Goals

✓ Establish the Village as a vibrant hub and destination for the region. This project will create an active downtown and encourage visitation to destinations throughout downtown Geneseo. Proposed pedestrian signage will clearly and easily identify downtown destinations making visitors more comfortable and more likely to visit new places while in the downtown.

✓ Strengthen connections within downtown and to surrounding destinations. This project will help visitors find downtown destinations and facilitate enhanced walkability, enticing people to walk between destinations, as opposed to getting back into their cars to drive there.

✓ Ensure downtown grows in a way that supports the quality of life of current and future residents. This project will reinforce the identity, sense of place, and character of downtown Geneseo. An attractive, welcoming and safe downtown environment contributes to a strong quality of life for residents.

Finger Lakes REDC Strategies

✓ Strengthen the region’s quality of life. This project will reinforce the identity, sense of place, and character of downtown Geneseo, and establish consistent branding with downtowns across Livingston County through the integration of the LivCo brand.

✓ Invest in the development, promotion, and preservation of cultural, artistic, and historic assets. This project will promote and direct visitors to downtown Geneseo’s unique assets and destinations

Implement Downtown Wayfinding Signage

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Project Synergies

This project will enhance the downtown public realm throughout the NYF area, having a direct and positive impact on all the projects proposed as part of the NYF program. The wayfinding project is particularly synergistic with the streetscape enhancement projects proposed on North Street and Main Street, as wayfinding is an essential element of enhanced walkability and active transportation. Various destinations, including public spaces such as Highland Park and Kelsey Field, will be incorporated into the wayfinding signage messaging.

Public Support

This project received support from community members and from the Local Planning Committee. Community members identified the importance of wayfinding signage to tourism and downtown business. In the fall of 2023, the Village and the County piloted the conceptual sign designs included in the Wayfinding Strategy by implementing temporary wayfinding signage throughout downtown Geneseo. Public feedback received during this process was positive and will inform the final design of the signs.

Current Conditions

Implement Downtown Wayfinding Signage

PROJECT 2

Parking Signage Public parking is marked with signage but this existing signage is generic and does not incorporate any Village branding.

Vehicular Signage There is limited existing vehicular directional signage in the village aside from the standard NYS DOT signage.

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Budget Narrative

The project budget was based on cost estimates included in the Livingston County Wayfinding Strategy (2022), which were prepared by a licensed landscape architect with experience developing wayfinding programs and in consultation with companies that will produce the proposed signs. The sign production and installation costs include standard conditions for design (10%), construction (10%), construction inspection (12%), and a baseline 20% contingency to account for changes in materials costs.