UTV Requsition 2024 grant funded qty 6.pdf

Name or Title of the Service or Supply: New grant funded UTV order

Ordering Division and address: Ohio Division of Forestry, 2045 Morse Rd., H-1, Columbus, OH 43229

Specifications:

Questions: email aaron.kloss@dnr.ohio.gov

This request is for quantity 6 Polaris Ranger Crew XP 1000 UTVs

Specifications/accessories for each unit must include the following items:

• Polaris Ranger Crew XP 1000 (2024 or 2025 year models, units must be new)

• 1-1000 CC 4x4 with power steering

• Poly Half doors (front and rear)

• Poly Full Windshield

• Poly Roof

• Front A-Arm Guards

• Rear A-Arm Guards

• 4500lb Winch

• Gray, black, green or dark blue in color

• Rear View Mirror

• Heavy Duty Front Brush Guard

• Heavy Duty Rear Brush Guard

• Rock Guard with Step

Cost for UTVs and accessories must be itemized on cost quotes

If bidder cannot provide all 6 UTVs as requested they may bid on a lesser quantity but must clearly specify how many UTVs they are able to provide.

Ohio Division of Forestry is exempt from State of Ohio sales tax

All warranties or product guarantees from the product manufacturer must be applicable and transferred to Ohio Division of Forestry.

Delivery:

Scioto Trail State Forest 2731 Stoney Creek Road Chillicothe, OH 45601 mailto:aaron.kloss@dnr.ohio.gov

**MUST CALL 24 HOURS PRIOR TO SCHEDULED DELIVERY TO ENSURE STAFF IS ONSITE TO RECEIVE

SHIPMENT – TOM SHUMAN 740-637-7036, AARON KLOSS 614-315-0046***

Delivery Date: October 30, 2024. Bidder must provide estimated delivery date.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the Ohio Division of Forestry. Items that do not meet exact specification may not be acceptable due to the requirement for standardization of equipment for emergency response safety.

Veteran-Friendly Business Enterprise Program

The Veteran-Friendly Business Enterprise (VBE) program provides preference or bonus points to certified companies competing for State contracts, including eligible construction services. The legal authority for the program is R.C. 9.318, while its administrative rules are found in OAC 123:5-1-01 and 123:5-1-16.

The VBE program applies to all state agencies' purchases made by bid or proposal under R.C. 125. The VBE program allows for:

1.Prices on bids submitted by veteran-friendly businesses to exceed those prices on bids submitted by businesses not certified as veteran-friendly by up to five percent and still be eligible for winning the award; and 2.Scores on proposals submitted by veteran-friendly businesses to be up to five percent lower than the proposal scores submitted by businesses not certified as veteran-friendly and still be eligible for winning the award.

Buy Ohio and Buy American Buy Ohio and Buy American bid preferences are enabled by RC 125.09, RC 125.11, and OAC 123:5-1-06.

These preferences permit bids containing products that are produced in Ohio or a border state, or the United States of America, to be selected for contract award even if they exceed prices offered in bids not containing Ohio, border state, or American products by no more than 5% or 6%, respectively.

Contract Award. The contract will be awarded to the most competitive responsive and responsible bidder by line item.

Bill to information: (OSS requirement)

Origin-DNR-N18 All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

There are three options available to submit invoices to OSS:

• EMAIL the invoice to: invoices@ohio.gov

• FAX the invoice to: 1-614-485-1039

• MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025

11. Any goods/services received after June 30, 2025 will require a new PO.