UTV and Golf Cart Rental PWS.pdf
PDF 174 KB Posted
- Solicitation number
- FA860126Q0093
About this file
This is a Performance Work Statement (PWS) for utility vehicle and golf cart rental services supporting the 2026 Air Force Marathon events scheduled for September 18-19, 2026.
The contractor must provide 59 total vehicles comprising 20 utility vehicles, 4 ambulance-style carts, 21 four-passenger golf carts, 10 six-passenger golf carts, 1 UTV with flatbed and towing capabilities, and 3 flatbed golf carts with side rails. All vehicles must be fully charged or gassed upon delivery. Delivery occurs in three phases: three flatbed carts to the National Museum of the United States Air Force on Monday, September 14, 2026; four ambulance-style carts and seven UTVs to Building 69, Area A (Schuster Ave) on Thursday, September 17, 2026; and the remaining vehicles (13 UTVs, 10 six-passenger, 21 four-passenger carts, and 1 towing-capable UTV) to the Finish Line at the National Museum by 3:00 PM ET on Thursday, September 17, 2026. The contractor must retrieve all equipment from both locations on Monday, September 21, 2026. The contractor shall provide a company point of contact for coordination with the Marathon office POC. Payment is contingent upon invoice submission after equipment delivery and government acceptance, with invoices submitted through Wide Area Work Flow (WAWF) including contractor information, invoice details, order number, CLIN, service description, and total price. The contractor must comply with Wright-Patterson Air Force Base security requirements, including entering through Commercial Vehicle Delivery Gate (Gate 26A), presenting valid REAL ID-compliant driver's licenses, current vehicle registration, proof of insurance, and valid Bills of Lading. All commercial vehicles and personnel are subject to security inspection by 88th Security Forces Squadron, and the contractor is responsible for coordinating base access passes or visitor sponsorship for all drivers prior to delivery dates.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Amendment - FA860126Q0093_final.pdf | ||
| WD 2015-4731 Rev29.pdf | ||
| CMMC_Quick Entry Guide for Contractors_Level 1.pdf | ||
| FA860126Q0093_final.pdf |
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Text version
PWS | Air Force Marathon UTV and Golf Cart Rental
PERFORMANCE WORK STATEMENT
Utility Vehicle and Golf Cart Rental for the 2026 Air Force Marathon
02 July 2026
1. GENERAL
The United States Air Force Marathon Office requires golf carts and UTVs for the Air Force Marathon events taking place on September 18-19, 2026.
⋅ Friday, Sept. 18, 2026 (6:30 PM ET): 5K race at the Wright State University Nutter Center.
⋅ Saturday, Sept. 19, 2026: Marathon, Half Marathon, and 10K events on the grounds of the National Museum of the United States Air Force, Areas A and B of Wright-Patterson Air Force Base (WPAFB), and the City of Fairborn.
2. SPECIFICATIONS & REQUIREMENTS
a. Material The contractor shall provide the following fully charged or gassed vehicles
CART STYLE QUANTITY
Utility Vehicles 20
Ambulance Style 4 Four-passenger Golf Carts 21 Six-passenger Golf Carts 10
UTV with flatbed and towing capabilities 1 Flatbed Golfcarts with siderails 3
b. Delivery Schedule The vendor shall deliver the following carts/vehicles to the following locations on the dates listed below
• Monday, Sept. 14, 2026: Deliver 3 Flatbed golf carts with side rails to the National Museum of the United States Air Force.
• Thursday, Sept. 17, 2026 (Location 1): Deliver four (4) Ambulance-style carts and seven (7) UTVs to Building 69, Area A (Schuster Ave).
• Thursday, Sept. 17, 2026 (Location 2): Deliver all remaining carts (13 UTVs, 10 six-passenger, 21 four-passenger), 1 UTV with towing capabilities to the Finish Line, National Museum of the United States Air Force (No later than 3:00 PM ET).
c. Pick-Up Schedule The vendor shall pick up all the golf carts and utility vehicles from the National Museum of the United States Air Force and Building 69, Area A, WPAFB on Monday, Sept. 21, 2026.
3. VENDOR POC
PWS | Air Force Marathon UTV and Golf Cart Rental
The vendor shall provide a point of contact (POC) from their company to communicate with the Marathon office POC. A POC for the Marathon office will be identified in the schedule of the final awarded contract.
4. INVOICE AND PAYMENT
a. The Contractor shall be paid upon submission of a properly prepared invoice after all equipment has been delivered and accepted by the government.
b. A proper invoice must include the Contractor’s name and address, invoice number and date, order number, contract line item number (CLIN), description of services, and total price.
c. Primary Submission: The invoice shall be submitted into Wide Area Work Flow (WAWF) in accordance with the clauses of the final contract award.
5. INSTALLATION ACCESS AND VEHICLE PROCEDURES
a. The vendor shall comply with all Wright-Patterson Air Force Base (WPAFB) security and access requirements to ensure uninterrupted delivery and retrieval of equipment.
b. Commercial Vehicle Entry (Gate 26A): All commercial delivery vehicles must enter WPAFB through the Commercial Vehicle Delivery Gate (CVDG) located at Gate 26A (off State Route 235). Commercial vehicles will not be permitted entry through any other gate.
c. Required Documentation: Drivers must present the following to Security Forces upon arrival:
• A valid, REAL ID-compliant State driver’s license.
• Current vehicle registration and valid proof of insurance.
• A valid Bill of Lading, Delivery Order, or Contract clearly specifying WPAFB as the destination.
d. Security Inspections: All commercial vehicles, drivers, and passengers are subject to inspection and search by 88th Security Forces Squadron personnel prior to entry.
e. Base Access Passes: Contractor personnel must coordinate with the primary Air Force
Marathon Point of Contact (POC) prior to the delivery dates to obtain necessary base passes (e.g., DBIDS) or visitor sponsorship. The Contractor is responsible for ensuring all drivers are vetted and eligible for base access to avoid delivery delays.
File details come from the government source that posted it. Updated .