Utility Vehicle PWS.pdf

DISTRIBUTION: DoD COMMUNITY ONLY

Performance Work Statement

Marine Aviation Weapons and Tactics Squadron One

Flight Line Utility Vehicle Leasing

1. Background

1.1 After supporting multiple WTI Courses with utility vehicles, it was deemed a critical enabler for the flight phase of the course. Specifically, utility vehicles with seating and utility beds to aid in flightline ground transportation on a time-sensitive basis in direct support of operations.

This is a Firm-Fixed-Price, contract for 54 days to supply flight line utility vehicle (FLUV) leasing services in direct support of the Marine Aviation Weapons and Tactics Squadron One, Marine Air Ground Task Force Training

Command (MAGTFTC) aboard Marine Corps Air Station Yuma, AZ. The contractor will provide 15 FLUV to qualified U.S. Government operators. Leased equipment will be operated at a maximum level of 12 hours per day.

All FLUV shall be safe and fully operational.

2. Specific Considerations

2.1 Contractor will deliver 15 FLUV for use aboard MCAS Yuma for 54 days of use for the spring WTI Course from 8 March 2026 – 30 April 2026.

2.1.1. 15 FLUV will be equipped with the following:

2.1.1.1. Seating capacity for four individuals

2.1.1.2. Minimum 12 cubic foot cargo bed, 800 lb capacity

2.1.1.3. Minimum Ground clearance of 4.9 inches

2.1.1.4. Maximum speed not to exceed (NTE) 20 MPH

2.1.1.5. LED Headlights and Brake lights

2.1.1.6. Automatic Parking Brake

2.1.1.7. NTE 77 inches tall, 50 inches wide

2.1.1.8. Foldable Windshield

3. Contractor Requirements The contractor shall provide all essential services required for the maintenances of the FLUV in accordance with

(IAW) the Original Equipment Manufacturer (OEM) and commercial standards.

3.1. Delivery Inspections: Prior to the delivery of equipment, the contractor must conduct an equipment inspection to ensure there are no mechanical malfunctions and the delivered equipment is operational. Contractor must pay particular attention to inspecting the engine, transmission, brakes, lubrication, cooling system, tire pressure, battery fluid and charge levels, and all other essential IAW with OEM’s and commercial industry standards.

3.2. Equipment Condition: The contractor shall deliver heavy equipment that is fully operational, safe, and completely fueled, to the designated delivery location aboard MCAS Yuma. All equipment must be delivered on the confirmed delivery date. The contractor shall be responsible for providing drivers who will deliver and pick-up the equipment. The contractor must off load and on load FLUV for the Government. The contractor will call to coordinate pickup and delivery of equipment through Contracting Officer’s Representative (COR). The Government receiving acknowledgment will be based on the delivered equipment meeting the minimum acceptable standards.

Failure to pass equipment inspections and loss to the Government’s operational capacities may result in negative

CPARS evaluations.

3.2.1. Equipment Exterior and Interior Condition: The exterior and interior of the equipment must be free of excessive soil, rust and damage. The Government will document all discrepancies upon arrival. Due to desert environment conditions, the nature of long-term equipment leasing and the WTI operational tempo, the Government will not be held liable for normal wear and tear, including the degradation of leased equipment exterior surfaces, minor upholstery tears and minor surface punctures.

3.2.2. Safety items: Equipment must meet all safety and manufacturer requirements and have, as a minimum, the following safety features: lights, brakes, horn and an audible reverse warning device (backup alarm) as per commercial industry standards.

3.2.3. Tires: Tires shall have load ratings in accordance with the vehicle Gross Vehicle Weight Ratings (GVWR).

All tires on supplied FLUV, including the spare tire if equipped, shall have sound sidewalls, body and tire tread depth that must be at a minimum 50% or better than the OEM’s commercial standards for maximum tread wear.

3.3. Emergency Equipment Failure: If equipment fails to operate properly or needs major repair, the Government shall immediately cease operation of the equipment and notify the contractor within 24 hours. The contractor has one (1) day, including weekends, to respond and arrange for repairs of the equipment. If the equipment is non-operational for more than two (2) days, replacement equipment shall be provided at no additional cost to the

Government. Normal wear and tear labor and repair costs will be the responsibility of the contractor. This cost shall include any service call to determine repair estimates.

3.4. Recovery and Replacement: Upon proper notification, the contractor shall recover disabled vehicles. This service should be available 24 hours a day, 7 days a week. If such recovery service is not available, alternatives at no cost to the Government must be organized and agreed to by the COR. Recovery location will be at the location where the failure occurred. Any extended delays due the lack of immediate replacement and loss to the

Government’s operational capacities may result in monetary penalties to the contractor.

3.5. Preventative Maintenance and Corrective Maintenance: The Contractor shall be responsible for all preventative maintenance (PM) and corrective maintenance (CM) on leased equipment. Preventative maintenance is the regular and routine maintenance of the equipment to keep the equipment operational and to prevent any unexpected equipment failure. Corrective maintenance are repairs that are performed to rectify and repair faulty equipment due to normal wear and tear. When the repair technician finds an issue which requires corrective action during PM service, the contractor shall notify the COR prior to the approval and execution of CM repairs.

3.6. Repairs During Business Hours: When conducting onsite repairs, repair technicians shall conduct repairs during normal business hours. Normal work hours are Monday through Friday from 0730-1600 (AST), excluding official holidays. The contractor shall discuss repair findings with the COR prior to executing such repairs. When repair technician finds an issue which requires corrective action during scheduled preventative maintenance, the contractor shall notify the COR prior to the approval and execution of the additional CM repairs. All repair technicians shall check in and out with Government personnel before and after repairs to discuss any findings.

3.7. Scheduled and Unscheduled Maintenance and Repairs: The contractor shall perform both scheduled and unscheduled maintenance and repair services while making every possible effort to minimize equipment downtime.

The contractor must be prepared to provide all parts, labor, tools, and expertise necessary to complete required maintenance and repair tasks. The contractor must be prepared with a parts inventory that supports the on-site maintenance and repair services.

3.8. Over and Above Repairs: The contractor shall follow the procedures in DFARS 252.217-7028, Over and Above

Work for the suspected damage caused by the Government. The damage report must be submitted to the COR for investigation and review prior to any authorization for repair from the Contracting Officer. All repair labor pricing for Government at fault repairs will be charged per the FFP contractual hourly rate. Replacement parts and material for Over and Above Repairs shall be determined fair and reasonable prior to performing the work. Should it be determined the damage is a direct result of Government misuse or abuse, the Government will issue a task order.

3.9. Accidents: The contractor shall provide an emergency contact sheet, posted inside the equipment, that the operator can utilize in the event of an accident. The contractor must include, at a minimum, contact information and procedures for handling the reporting of the accident. In the event of an emergency, Government personnel operating the equipment must report the mishap to the COR as soon as possible.

3.10. Insurance: The contractor shall maintain liability insurance for any damage or third-party liability. The contractor shall maintain a copy of all proofs of required insurance and shall make copies available to the

Contracting Officer upon request. In accordance with FAR 52.228-5, Insurance on a Government Installation, the contractor, at its own expense, shall acquire and thereafter maintain the following kinds of insurance with respect to performance under this contract:

a. Workmen’s Compensation Insurance, or equivalent workmen’s compensation coverage, as required or prescribed by law, with minimum employer liability of $100,000 for accidental bodily injury or death, or for occupational disease.

b. Comprehensive General Liability with minimum limits of $500,000 per occurrence for bodily injury.

c. Comprehensive Automobile Liability with minimum limits of $200,000 per person and $500,000 per accident or occurrence for bodily injury, and $20,000 per occurrence for property damage.

4. GOVERNMENT REQUIREMENTS

4.1. During the period of performance and after initial delivery of the equipment, the Government will be responsible for all FLUV.

4.2. Operator maintenance inspection: Inspections will consist of daily checks (tires, controls, batteries) oil, hydraulic, transmission, coolant) and conduct a 360 degree walk around inspection.

The operator will inspect:

• 360 Degree visual walk around inspections.

• Inspection of all Tires, tire pressure and wear.

• Inspection of all attachments for serviceability and safety issues.

• Air filters as needed.

• Inspection of battery fluid levels, corrosion, and terminal link closures.

4.3. The Government will wash the equipment prior to the contractor pick up.

4.4. The Government shall not make any alterations or improvements to the equipment.

5. MAWTS-1 MITIGATION PLAN FOR TRACKING AND INSPECTING GOLF CART USAGE

5.1. Each vehicle will be supervised by Maintenance Site Leadership, with keys managed by senior EXFOR personnel.

5.2. Pre/post checkout inspections will occur at each shift change (0700, 1900) to assess for damage. Those responsible for damage will be held accountable.

5.3. We've updated our requirements to favor more robust vehicles (designed for heavy, industrial use, including cargo beds and enhanced drivetrains) and specifically exclude traditional “golf carts.” This is likely the greatest deterrent to damage.

5.4. Vehicles will be restricted to hardball, paved surfaces whenever possible due to the unforgiving nature of adjacent unimproved surfaces.

6. Quality assurance Surveillance Plan (QASP GOVERNMENT REQUIREMENTS)

Outcome Performance Inspection Incentive

Stakeholder

Outcome

PWS Para

Number Standard

Acceptable

Quality

Levels

Inspector

Method of

Inspection, frequency

Performance

Incentive

FLUV

Operational, ready, safe, and reliable

3.2

Equipment delivered for use will be ready to operate and be reliable for continued us

90%; No more than 1 valid complaint for every 10 pieces of equipment delivered for use

COR

100%

Inspection, Continuous observation, Review of all customer complaints

Positive

CPARS

evaluation

Delivered within timeline

2.1, 2.2

Deliver the specific type or acceptable substitute equipment.

Deliver equipment on the agreed up

90%; No more than 1 valid complaint for every 10 pieces of equipment delivered for use

Inspection, Continuous observation, Review of all customer complaints

Positive

Perform required maintenance services to return equipment to a fully operational condition

3.3, 3.4

Upon notification of malfunction, repair equipment to fully operational condition

95%; Be on site to commence repair work no more than

48 hours after notification.

95%; Make equipment operational and safe on the agreed upon date

Inspection, Continuous observation, Review of all customer complaints

Positive