Utility Locates Contract RFI_1.pdf

Subsurface Utility Engineering (SUE) / Utility Locating Service Contract

Request for Information:

The Bureau of Reclamation is planning on issuing a Request for Proposal (RFP) in early 2021 to obtain contractor services for utility locating. This is in support of final design of the first 16 miles of pipeline for the Arkansas Valley Conduit (AVC) project. The area of work is in Pueblo County, Colorado. To ensure the Performance Work Statement (PWS) developed is reasonable and biddable, we are soliciting input on the draft document from experienced contractors. The full draft PWS is included with this Request for Information (RFI).

Please review the draft PWS in full and provide any comments and/or proposed edits. Our objective is to ensure the final PWS minimizes risk to both the contractor and the Government and clearly defines the required outcomes and deliverables without being overly restrictive on means and methods. Please send comments to Wendy New at wnew@usbr.gov by 12:00 p.m.

November 25, 2020.

Potentially applicable NAICS codes:

541330 Engineering Services

541370 Surveying and Mapping (except Geophysical) Services

541690 Other Scientific and Technical Consulting Services

541990 All Other Professional, Scientific, and Technical Services mailto:wnew@usbr.gov

Bureau of Reclamation

PERFORMANCE WORK STATEMENT (PWS)

Fryingpan-Arkansas Project

Arkansas Valley Conduit (AVC) Boone Reach Utility Locating Services

AVC Boone Reach Utility Locating Services Solicitation #XXXXXXXXXXX

Contents

1.0 SCOPE

1.1 OBJECTIVE

1.2 BACKGROUND

1.3 GENERAL SCOPE BOUNDARIES

1.4 PERMISSIONS TO ENTER

1.5 DEFINITIONS AND TERMS

2.0 REFERENCES

3.0 TASKS

3.1 POST-AWARD CONFERENCE

3.2 CONTRACT COMPLETION SCHEDULE

3.3 PHASE I UTILITY LOCATES – BR-1

3.4 PHASE II UTILITY LOCATES – BR-1

3.5 PHASE I UTILITY LOCATES – BR-2

3.6 PHASE II UTILITY LOCATES – BR-2

3.7 PHASE I UTILITY LOCATES – DF

3.8 PHASE II UTILITY LOCATES – DF

3.9 ADDITIONAL QL A UTILITY LOCATES

3.10 UTILITY COORDINATION

3.11 PROGRESS REPORTING

4.0 PERFORMANCE REQUIREMENTS

4.1 GENERAL REQUIREMENTS FOR UTILITY LOCATES

4.2 QUALITY LEVEL D (QL D) REQUIREMENTS

4.3 QUALITY LEVEL C (QL C) REQUIREMENTS

4.4 QUALITY LEVEL B (QL B) REQUIREMENTS

4.5 QUALITY LEVEL A (QL A) REQUIREMENTS

4.6 GEOSPATIAL DATA REQUIREMENTS

4.7 TRAFFIC CONTROL

4.8 SAFETY AND HEALTH REQUIREMENTS

4.9 SECURITY AND ACCESS REQUIREMENTS

5.0 SUBMITTALS

5.1 UTILITY DATA DELIVERABLES

6.0 RFP RESPONSE REQUIREMENTS

6.1 PRICE SCHEDULE

6.2 GENERAL WORK PLAN

6.3 COMPANY EXPERIENCE

7.0 PROPOSAL EVALUATION FACTORS

1.0 SCOPE

1.1 OBJECTIVE

The objective of this contract is to acquire contractor services to provide subsurface utility engineering (SUE) and utility locating in accordance with ASCE 38 and Colorado state laws and regulations. This work will support final design of approximately 16 miles of water conveyance pipeline and a water treatment facility located in Pueblo County, Colorado.

1.2 BACKGROUND

The U.S. Bureau of Reclamation (Reclamation) is the largest wholesaler of water in the country. Reclamation brings water to more than 31 million people and provides one out of five western farmers with irrigation water for 10 million acres of farmland that produce 60% of the nation's vegetables and 25% of its fruits and nuts.

The AVC is a major infrastructure project that upon completion will convey a reliable municipal and industrial water supply from Pueblo Reservoir to 40 communities serving a projected future population of 50,000 people in southeastern Colorado. The service area includes water providers in Bent, Crowley, Kiowa, Otero, Prowers, and Pueblo counties.

When completed, the AVC will supply as much as 7,500 acre-feet annually to these communities.

These areas are dependent on groundwater supplies that are in many cases contaminated by naturally occurring radionuclides such as radium and uranium, or by direct influence of surface water that contains harmful microorganisms and pollutants. These communities increasingly face expensive alternative remedies such as reverse-osmosis, ion exchange, filtration, and bottled water. A reliable source of clean, safe water is needed for the area’s health and welfare.

The Boone Reach (BR) is the first stretch of AVC pipe starting at a connection point to the City of Pueblo’s existing water distribution system (near the Pueblo Memorial Airport) and ending about a mile east of the Town of Boone (see maps in Appendix A). The BR is expected to be divided into two construction contracts – referred to as Boone Reach Contract 1 (BR-1) and Boone Reach Contract 2 (BR-2). BR-1 is expected to consist of about 10.5 miles of pipe and BR-2 is expected to consist of about 5.5 miles of pipe.

Additionally, along BR-2 there will be a water treatment facility – referred to as the Dechloramination Facility (DF).

More information on Reclamation and the AVC Project can be found online at www.usbr.gov and www.usbr.gov/gp/ecao/avc/.

1.3 GENERAL SCOPE BOUNDARIES

The scope of this contract covers the entire BR pipe alignment corridor and the DF site limits. Maps in Appendix A provide the approximate alignment and locations. AutoCAD DWG file(s) are being provided with this solicitation which detail the extents of the contract corridor as well as the planned pipe alignment. The pipe alignment is expected to be adjusted based on the results of the Phase I locates completed as part of this contract.

Changes to the contract corridor are not expected and would only be changed through a contract modification.

The BR pipe alignment starting point is located southwest of the intersection of U.S.

Highway 50 (US 50) and Colorado State Highway 231 (SH 231, a.k.a. 36th Lane) at approximate coordinates 38.2743, −104.4580. The BR pipe alignment ending point is the location where the planned alignment re-enters Colorado Department of Transportation (CDOT) right-of-way (ROW) along Colorado State Highway 96 (SH 96) at approximate coordinates 38.2389, −104.2233.

1.4 PERMISSIONS TO ENTER

Obtaining and coordinating Permission to Enter (PTE) agreements is NOT within scope of this contract. PTE agreements will be acquired and coordinated either by Reclamation or another contractor working for Reclamation. These PTEs will cover the work to be performed under this contract.

1.5 DEFINITIONS AND TERMS

See Appendix B for a list of acronyms and abbreviations used in this document.

Working days: Days counted as number of weekdays (Monday – Friday) minus recognized Federal Holidays. Recognized Federal Holidays can be found here:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

Acceptable Quality Level (AQL): The number of defects or maximum percentage of defects that may occur before the Government will affect the price computation system in accordance with the Performance Requirements Summary Table and the Inspection of Services Clause. An AQL does not allow a contractor to knowingly offer defective services, but limits reduced payments to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

Contractor: The individual, partnership, company, or corporation responsible for the duties and responsibilities under the contract. The term also covers requirements for any subcontractor. The Contractor is ultimately responsible for ensuring that all subcontractors comply with the terms and conditions of the contract.

Required Submittal Number (RSN): Refers to a deliverable required from the Contractor and references to the required submittals table in Section 5.0.

ASCE 38: The standard for defining the quality of an underground facility location as defined in the current edition of the American Society of Civil Engineers' "Standard Guideline for the Collection and Depiction of Existing Subsurface Utility Data (CI/ASCE 38-02)" or an analogous successor standard as determined by the Colorado Safety Commission.

Subsurface Utility Engineering (SUE): A branch of engineering practice that involves managing certain risks associated with utility mapping at appropriate quality levels, utility coordination, utility relocation design and coordination, utility condition assessment, communication of utility data to concerned parties, utility relocation cost estimates, implementation of utility accommodation policies, and utility design.

Utility Quality Level: A professional opinion of the quality and reliability of utility information. Such reliability is determined by the means and methods of the professional.

Utility Quality Level A (QL A): Generally, QL A indicates the precise horizontal and vertical location of utilities obtained by the actual exposure and subsequent measurement of subsurface utilities, usually at a specific point.

Utility Quality Level B (QL B): Generally, QL B indicates information obtained through the application of appropriate surface geophysical methods to determine the existence and approximate horizontal position of subsurface utilities.

Utility Quality Level C (QL C): Generally, QL C indicates information obtained by surveying and plotting visible above-ground utility features and by using professional judgment in correlating such information to QL D information.

Utility Quality Level D (QL D): Generally, QL D indicates information derived from existing records and oral recollections.

2.0 REFERENCES

Table 1: References

No. Title and Edition Date Source

CI/ASCE 38-02 (ASCE 38), “Standard Guideline for the Collection and

Depiction of Existing Subsurface Utility Data”

2002 American Society of Civil Engineers (ASCE)

Colorado State Senate Bill 18-167

(SB 18-167)

Signed into law

5/25/2018

Colorado State Legislature https://leg.colorado.gov/si tes/default/files/document s/2018A/bills/2018a_167_ enr.pdf

3 Engineering and O&M Guidelines for Crossings

April 2008

Bureau of Reclamation https://www.usbr.gov/gp /mtao/canal_crossing_gui dance.pdf

4 Reclamation Safety and Health Standards (RSHS)

Varies based on section – see

URL for current versions

Bureau of Reclamation https://www.usbr.gov/saf ety/rshs/index.html

3.0 TASKS

Table 2 summarizes the tasks included in this contract. Offerors shall complete the pricing information in this table in full. If not completed in full, the proposal will be considered non-responsive. Tasks defined in this PWS, but not included in Table 2 shall be priced into other tasks/CLINs.

Table 2: Summary of Tasks and Price Schedule

CLIN

PWS

Section Supplies or Services

Quantity and Unit

Unit Price Amount

1 3.3 Phase I Utility Locates – Boone Reach Contract 1 For lump sum of $

2 3.4 Phase II Utility Locates – Boone Reach Contract 1

For lump sum of $

3 3.5 Phase I Utility Locates – Boone Reach Contract 2

For lump sum of $

4 3.6 Phase II Utility Locates – Boone Reach Contract 2 For lump sum of $

5 3.7 Phase I Utility Locates – Dechloramination Facility

For lump sum of $

6 3.8 Phase II Utility Locates – Dechloramination Facility

For lump sum of $

7 3.9 Additional Quality Level A

Utility Locates 0 – 20 Ea. N/A

The contract workflow is generally expected to proceed as follows. This workflow will be the same for both BR-1, BR-2, and the DF site. The priority will be completion of locates for BR-1. The Contractor shall only work on BR-2 and DF locates when this work does not delay deliverables for

BR-1.

(1) Complete Phase I locates (QL B locates).

(2) Reclamation reviews Phase I results and adjusts design as needed.

(3) Reclamation provides Contractor with sites for Phase II locates (QL A locates).

(4) Complete Phase II locates.

3.1 POST-AWARD CONFERENCE

The Government will hold a post award conference within 10 calendar days after award of the contract and prior to the beginning of any field work. The purpose of the post-award conference will be to review the contract, the work to be performed, established safety requirements and procedures, and to clarify the work areas.

3.2 CONTRACT COMPLETION SCHEDULE

Offerors are required to submit a tentative completion schedule with their proposals. After award, the Contractor shall work with Reclamation to agree upon a completion schedule.

This completion schedule shall be submitted as RSN 1 and contain the following at a minimum:

Start and finish date for major tasks.

Deadlines for submittals.

Anticipated dates and locations for field work.

The schedule submitted as RSN 1 shall be based on task durations no longer than what was included in the proposal unless specifically approved by the COR. Offerors should assume that they will be strictly held to the durations contained in their proposals.

3.3 PHASE I UTILITY LOCATES – BR-1

The Contractor shall perform Phase I utility locates (see specific requirements in Section 4.1) for the entire defined BR-1 portion of the contract corridor. The corridor is defined by the provided AutoCAD DWG file(s).

The Contractor shall notify the COR when they consider this task complete. Then Reclamation will have [##] days to review the submitted data and notify the Contractor of any deficiencies. If deficiencies are noted, the Contractor shall promptly review and respond/correct the issues identified. If no deficiencies are noted, the COR will notify the Contractor that the submitted data is acceptable and the task may be considered completed.

After this notification, Reclamation will have [##] days to review the provided data and notify the Contractor of the Phase II utility locate sites within the BR-1 corridor.

3.4 PHASE II UTILITY LOCATES – BR-1

After the COR has notified the Contractor of the Phase II utility locate sites, the Contractor shall perform the Phase II utility locates (see Section 4.1) for the identified sites. The Contractor shall perform up to 20 QL A locates under this task. Pricing for this task shall be based on this number of locates.

The Contractor shall notify the COR when they consider this task complete. Then Reclamation will have [##] days to review the submitted data and notify the Contractor of any deficiencies. If deficiencies are noted, the Contractor shall promptly review and respond/correct the issues identified. If no deficiencies are noted, the COR will notify the Contractor that the submitted data is acceptable and the task may be considered completed.

3.5 PHASE I UTILITY LOCATES – BR-2

The Contractor shall perform Phase I utility locates (see specific requirements in Section 4.1) for the entire defined BR-2 portion of the contract corridor. The corridor is defined by the provided AutoCAD DWG file(s).

The Contractor shall notify the COR when they consider this task complete. Then Reclamation will have [##] days to review the submitted data and notify the Contractor of any deficiencies. If deficiencies are noted, the Contractor shall promptly review and respond/correct the issues identified. If no deficiencies are noted, the COR will notify the Contractor that the submitted data is acceptable and the task may be considered completed.

After this notification, Reclamation will have [##] days to review the provided data and notify the Contractor of the Phase II utility locate sites within the BR-2 corridor.

3.6 PHASE II UTILITY LOCATES – BR-2

After the COR has notified the Contractor of the Phase II utility locate sites, the Contractor shall perform the Phase II utility locates (see Section 4.1) for the identified sites. The Contractor shall perform up to 10 QL A locates under this task. Pricing for this task shall be based on this number of locates.

The Contractor shall notify the COR when they consider this task complete. Then Reclamation will have [##] days to review the submitted data and notify the Contractor of any deficiencies. If deficiencies are noted, the Contractor shall promptly review and respond/correct the issues identified. If no deficiencies are noted, the COR will notify the Contractor that the submitted data is acceptable and the task may be considered completed.

3.7 PHASE I UTILITY LOCATES – DF

The Contractor shall perform Phase I utility locates (see specific requirements in Section 4.1) for the entire defined DF portion of the contract corridor. The corridor is defined by the provided AutoCAD DWG file(s).

The Contractor shall notify the COR when they consider this task complete. Then Reclamation will have [##] days to review the submitted data and notify the Contractor of any deficiencies. If deficiencies are noted, the Contractor shall promptly review and respond/correct the issues identified. If no deficiencies are noted, the COR will notify the Contractor that the submitted data is acceptable and the task may be considered completed.

After this notification, Reclamation will have [##] days to review the provided data and notify the Contractor of the Phase II utility locate sites within the DF corridor.

3.8 PHASE II UTILITY LOCATES – DF

After the COR has notified the Contractor of the Phase II utility locate sites, the Contractor shall perform the Phase II utility locates (see Section 4.1) for the identified sites. The Contractor shall perform up to five (5) QL A locates under this task. Pricing for this task shall be based on this number of locates.

The Contractor shall notify the COR when they consider this task complete. Then Reclamation will have [##] days to review the submitted data and notify the Contractor of any deficiencies. If deficiencies are noted, the Contractor shall promptly review and respond/correct the issues identified. If no deficiencies are noted, the COR will notify the Contractor that the submitted data is acceptable and the task may be considered completed.

3.9 ADDITIONAL QL A UTILITY LOCATES

The Contractor shall perform up to [##] additional ASCE 38 utility QL A locates as directed by the COR. These additional locates may be anywhere within the defined contract corridor. These locates shall be priced and paid on a per-locate basis. The Government provides no guarantee that any of these locates will be utilized.

3.10 UTILITY COORDINATION

The Contractor shall contact utility owners and obtain all information necessary to ensure successful and timely completion of construction of the BR and DF. Consideration should be given to Reclamation’s “Engineering and O&M Guidelines for Crossings”, requirements of the specific utility, standard industry practices, condition of existing utility, risk of damage, and any necessary required permitting with the utility or governmental entities. This information shall be included in the GIS utility database.

3.11 PROGRESS REPORTING

3.11.1 Monthly Written Progress Report

The Contractor shall provide a written monthly overall contract progress report. These reports shall be delivered electronically to the COR by the 15th day of each month for the previous month’s work (i.e. the report covering progress as of the last day of May is due by June 15th). These reports shall have the following sections, at a minimum:

Executive Summary Introduction Contract Status Subcontract Status(es) Project Study Area(s) Current and Near-Term Objectives Schedule Progress by Task Schedule (in both table and Gantt Chart format) Issues/Areas of Concern and Recommended Actions Safety Financial Progress Copy of Invoice(s)

The Contractor may propose an alternative progress report format/structure. Any proposed change shall be approved by the COR prior to implementation.

3.11.2 Status Meetings

The Contractor shall host and run status meetings on at least a monthly basis to discuss contract progress. The COR will provide a list of Reclamation attendees to be invited.

These meetings shall take place via teleconference on Microsoft Teams unless another method (e.g. in person, phone conference, Zoom) is approved by the COR. Cancellation of a status meeting (such as for holidays or other scheduling conflicts) or a change in meeting frequency shall be approved by the COR.

The Contractor shall distribute a meeting agenda at least two (2) working days prior to each status meeting. The Contractor shall distribute detailed meeting minutes within five (5) working days after each status meeting.

3.11.3 Other Meetings and Reporting

The Contractor or Reclamation may request other ad hoc meetings or reporting as needed.

4.0 PERFORMANCE REQUIREMENTS

Table 3: Performance Requirements Summary Table (PRST)

Task No.

Task Description

(PWS Section)

Performance Indicator

Performance Standard

Minimum

AQL

Perform Phase I utility locates within the BR-1 corridor

(3.3)

Subsurface utilities located

Compliance with SB 18-167 and ASCE

100%

Above ground utilities located

Compliance with requirements in

Section 4.1.3 100%

Perform Phase II utility locates within the BR-1 corridor

(3.4)

Locates performed at selected locations

Achievement of ASCE 38 quality level A 100%

Perform Phase I utility locates within the BR-2 corridor

(3.5)

Subsurface utilities located

Compliance with SB 18-167 and ASCE

100%

Above ground utilities located

Compliance with requirements in

Section 4.1.3 100%

Perform Phase II utility locates within the BR-2 corridor

(3.6)

Locates performed at selected locations

Achievement of ASCE 38 quality level A 100%

Perform Phase I utility locates within the DF corridor

(3.7)

Subsurface utilities located

Compliance with SB 18-167 and ASCE

100%

Above ground utilities located

Compliance with requirements in

Section 4.1.3 100%

Perform Phase II utility locates within the DF corridor

Locates performed at selected locations

Achievement of ASCE 38 quality level A 100%

Task No.

Task Description

(PWS Section)

Performance Indicator

Performance Standard

Minimum

AQL

(3.8)

Perform additional quality level A locates

(3.9)

Locates performed at selected locations

Achievement of ASCE 38 quality level A 100%

Utility coordination

(3.10)

Utility coordination information acquired

All required information acquired as described in Section 3.10

100%

Progress reporting

(3.11)

On-time submittal of monthly written progress reports

Submitted to COR by 15th day of each month

No more than one late report per year

Completeness of progress reports

Reports contain all required information as described in Section 3.11

100%

4.1 GENERAL REQUIREMENTS FOR UTILITY LOCATES

4.1.1 Subsurface Utility Engineering/Locating

The Contractor shall complete subsurface (underground) utility locating which meets all requirements of SB 18-167 for a “subsurface utility engineering-required project” for the entire defined contract corridor (NOT just the proposed excavation area as stated in SB 18- 167). All subsurface utility locating shall comply with and meet the applicable standards set forth in ASCE 38.

4.1.2 Phase I Utility Locates – Underground

The Contractor shall achieve ASCE 38 utility quality level B on all underground utilities within the defined contract corridor unless a reasonable rationale by a licensed professional engineer (PE) is given for not doing so. This rationale shall be documented along with the associated utility data in the Contractor-developed utility database. This documentation shall include the name and license information of the approving PE. In the context of this requirement, a “licensed professional engineer” is defined by SB 18-167.

4.1.3 Phase I Utility Locates – Above Ground

The Contractor shall locate, identify, and map all overhead utilities within the defined contract corridor. Guy cable anchor points shall be included as applicable. Information to be provided for overhead utilities shall include, at a minimum:

Northing Coordinate (to nearest 0.1 foot) Easting Coordinate (to nearest 0.1 foot) Ground Elevation (to nearest 0.1 foot) Temperature at the time of measurement (°F) Utility Type (i.e., electric, telephone, etc.)

Height above ground (to nearest 0.1 feet) Kilovolts (kV) if electric Utility owner (if known) Notes (e.g., There are three identical utilities running parallel with approx. 3‐ft of separation from each.)

4.1.4 Phase II Utility Locates

The Contract shall achieve ASCE 38 utility quality level A for the specific locations provided for the Phase II locate tasks.

4.2 QUALITY LEVEL D (QL D) REQUIREMENTS

4.2.1 Records and Information Research

Conduct appropriate investigations (e.g., owner records, Reclamation records, County records, personal interviews, visual inspections, Colorado Public Service Commission, Colorado 811 Design Ticket, etc.), to help identify utility owners that may have facilities within the project limits or that may be affected by the project.

A list of all utilities contacted during records research and a list of all discovered utilities within the project limits are required final deliverables.

4.2.2 Records Collection

Collect applicable utility records (e.g., utility owner base maps, “as-built” or record drawings, permit records, field notes, geographic information system data, oral histories, etc.).

Utility records collected are required final deliverables.

4.2.3 Records Review

Review records for evidence or indication of additional available records, duplicate or conflicting information, and the need for clarification.

4.3 QUALITY LEVEL C (QL C) REQUIREMENTS

QL C includes all requirements of QL D in additional the following requirements. There is no prescribed order in which QL D and QL C tasks must be performed.

4.3.1 Identification of Surface Utility Features

Identify surface features/ appurtenances of subsurface utilities, from project topographic data (if available) and from field observations.

4.3.2 Surveys

Survey surface features of subsurface utility facilities or systems, if such features have not already been surveyed. Verify survey data for accuracy and completeness, if previously surveyed.

4.3.3 Correlation, Interpretation, and Resolution of Discrepancies

Exercise professional judgment to correlate data from different sources and to resolve conflicting information.

Update electronic files and/or other documents to reflect the integration of QL D and QL C information.

Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as required to further resolve discrepancies.

Amend the indicated quality level of depicted information, as required.

4.4 QUALITY LEVEL B (QL B) REQUIREMENTS

QL B includes all requirements of QL C in additional the following requirements. There is no prescribed order in which QL D, QL C, and QL B tasks must be performed.

4.4.1 Line Detection and Marking

Apply appropriate surface geophysical method(s) to search for and detect subsurface utilities within the project limits, and/or to trace a utility line or system. Contacting Colorado 811 to obtain QL B locations is not an approved method.

Mark the indications of utilities on the ground surface, for subsequent survey, based on the interpretation of data. Utilize marking paint and flags for the marking of utilities. Care shall be taken in areas of decorative pavers, landscaped areas, private property, etc. when marking utilities. Use of less intrusive methods such as keel, chalk, flags, etc. should be considered in sensitive areas.

As an alternative to the physical marking of lines, with COR approval, utilize other means of data collection, storage, retrieval, and reduction, which enables the correlation of surface geophysical data to the project’s survey control.

4.4.2 Surveys

Survey all markings that indicate the presence of a subsurface utility.

Perform surveys to a horizontal accuracy consistent with applicable Reclamation survey standards. Reference surveys to the project’s survey control.

Record depth information as indicated by the detection method. This information is for reference only and the Contractor will not be held accountable for its accuracy.

4.4.3 Correlation, Interpretation, Presentation of Data, and Resolution of Discrepancies

Exercise professional judgment to correlate data from different sources and resolve conflicting information.

Prepare AutoCAD DWG file containing horizontal utility depictions reflecting the integration of QL D, QL C, and QL B information. The DWG file containing horizontal utility depictions is a required final deliverable.

Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as required to further resolve discrepancies.

Amend the indicated quality level of depicted information, as required.

4.5 QUALITY LEVEL A (QL A) REQUIREMENTS

QL A includes all requirements of QL B in additional the following requirements. There is no prescribed order in which QL D, QL C, QLB, and QL A tasks must be performed.

4.5.1 Selection of Test Hole Locations

Reclamation will provide a list of locations requiring QL A data. As requested, the Contractor shall assist with the selection of QL A locations prior to performing test hole investigations. The Contractor may recommend alternate test hole locations, based on site or other conditions, as appropriate. Alternate test hole locations must be approved by the

COR.

4.5.2 Excavation

Comply with all applicable local municipality codes and Colorado 811 laws when performing excavation at utility test hole sites.

Obtain roadway owner approval/permit prior to test hole excavation within paved areas.

Indicate the proposed test hole locations, as well as the proposed size of pavement cut, when obtaining roadway owners approval.

Use minimally intrusive excavation techniques that ensure the safety of the excavation, minimizes the risk to highway infrastructure, preserves the integrity of the utility line to be measured and other lines which may be encountered during excavation.

Furnish and install reference mark (e.g., P.K. nail, peg, steel pin, wood hub, etc.) directly above the centerline of the facility.

4.5.3 Recording

Prepare a field test hole datasheet for each test hole. At a minimum, the test hole datasheet shall include the following utility information:

General project information Test hole number Owner/operator Type (water, electric, gas, telecom, etc.)

Size - outside diameter of pipe or width of duct banks and configuration of non-encased multi-conduit systems Material composition Cross section sketch o Utility o Existing surface o Type of reference mark used o Location of reference mark o Top of utility depth to reference mark

Plan view o General vicinity o Test hole location with three witness ties

The field test hole datasheet is a required deliverable.

Take digital photos of the completed test hole with the utility visibly shown. Identify picture(s) with test hole number within picture and within the file name. Pictures shall be provided within the final deliverable.

4.5.4 Survey

Perform survey to a horizontal and vertical accuracy consistent with applicable Reclamation survey standards. Reference survey to the project’s survey control.

Locate test hole reference mark. Locate existing surface grade over the utility at the test hole, if the existing surface grade is different than the reference mark.

4.5.5 Site Restoration

Replace bedding material around exposed facility in accordance with facility owner’s specifications or as otherwise approved.

Backfill and compact the excavation in a manner acceptable to the roadway owner. If approved, re-use excavated material with appropriate moisture/density control.

Provide permanent pavement restoration within the limits of the original cut using materials, compaction, and pavement thickness acceptable to the roadway owner.

Restore disturbed area to pre-existing conditions for excavations in unpaved areas.

4.5.6 Correlation, Interpretation, Presentation of Data, and Resolution of Discrepancies

Exercise professional judgment to correlate data from different sources and to resolve conflicting information.

Update QL B AutoCAD DWG file identifying test hole locations. Amend the indicated quality level of depicted information, as appropriate. The updated QL B AutoCAD DWG file identifying test hole locations is a required final deliverable.

Recommend follow-up investigations (e.g., additional surveys, consultation with utility owners, etc.) as required to further resolve discrepancies.

Create a Microsoft Excel file tabulating the test hole and survey data. At a minimum, this sheet shall include the following utility information:

General project information Test hole number Owner/operator Type (water, electric, gas, telecom, etc.)

Size - outside diameter of pipe or outside dimensions of enclosed duct banks and configuration of non-encased multi-conduit systems Material composition Top of utility elevation Ground elevation at test hole Northing Easting

4.6 GEOSPATIAL DATA REQUIREMENTS

The Contractor shall provide all electronic geospatial data in the projected coordinate system:

NAD_1983_StatePlane_Colorado_South_FIPS_0503_Feet o Projection: Lambert_Conformal_Conic o False_Easting: 3000000.00031608 o False_Northing: 999999.99999600 o Central_Meridian: −105.50000000 o Standard_Parallel_1: 37.23333333 o Standard_Parallel_2: 38.43333333 o Latitude_Of_Origin: 36.66666667 o Linear Unit: Feet_US

The standard vertical datum is NAVD88.

4.7 TRAFFIC CONTROL

The Contractor is responsible for coordinating and providing any necessary traffic control measures to ensure compliance with the appropriate jurisdiction(s).

4.8 SAFETY AND HEALTH REQUIREMENTS

The Contractor shall be solely responsible for occupational safety and health compliance and the safety and health of its employees, contractors, and subcontractors. The Contractor shall adhere to all applicable Federal, state, and local laws, regulations and standards relating to occupational safety and health, including, but not limited to, Reclamation Safety and Health (RSHS), Occupational Safety and Health Administration (OSHA) regulations and all applicable best practices and consensus codes related to occupational safety and health. The Contractor shall take prompt corrective action whenever violations of Safety Codes are discovered, without prompting or oversight by Reclamation. The Contractor shall conduct their own periodic jobsite assessments to verify compliance with Safety Codes and shall provide written reports of each jobsite assessment that includes findings, corrective actions, dates and other relevant information to Reclamation upon request, to demonstrate compliance with the terms and conditions of this contract.

4.9 SECURITY AND ACCESS REQUIREMENTS

Access to public and private land must adhere to existing PTE agreements in place between Reclamation and landowners. The Contractor shall verify the terms of any applicable PTE agreements prior to making entry onto any public or private lands.

The Contractor shall not have unsupervised access to restricted areas during performance of this contract. Contractor employees will not need to obtain Government-issued Personal Identity Verification (PIV) cards for performance of this contract.

5.0 SUBMITTALS

The Contractor shall comply with all applicable Federal Acquisitions Regulations (FAR) and Reclamation Directives and Standards (D&S) project management regulations and guidelines. For convenience, essential submittals from the Contractor are listed below to ensure quality and safe work under the contract. However, all submittals, reporting requirements, and compliance portions of the contract clauses shall apply whether they have or have not been indicated below.

The exact means of “secure digital final delivery” shall be agreed upon by the COR and Contractor.

It shall be the responsibility of the Contractor to provide the means of file transfer. Potential options could be a File Transfer Protocol (FTP) service or physical delivery via portable hard drive or USB drive.

Table 4: Required Submittals

RSN

PWS

Section Submittals Required

Due Date or Delivery Time

Delivery Method

Recipient(s)

1 3.2 Contract completion schedule

10 working days after post-award conference

Emailed Adobe PDF

COR

2 3.3 BR-1 Phase I Utility

Data

Per approved contract completion schedule

Secure digital file delivery

COR

3 3.4 BR-1 Phase II Utility

Data

Per approved contract completion schedule

Secure digital file delivery

COR

4 3.5 BR-2 Phase I Utility Data

Per approved contract completion schedule

Secure digital file delivery

COR

5 3.6 BR-2 Phase II Utility

Data

Per approved contract completion schedule

Secure digital file delivery

COR

6 3.7 DF Phase I Utility Data Per approved contract completion schedule

Secure digital file delivery

COR

7 3.8 DF Phase II Utility Data

Per approved contract completion schedule

Secure digital file delivery

COR

8 3.9 Additional QL A Utility

Locates

Per approved contract completion schedule

Secure digital file delivery

COR

RSN

PWS

Section Submittals Required

Due Date or Delivery Time

Delivery Method

Recipient(s)

9 3.10 Utility Coordination Information

Per approved contract completion schedule

Secure digital file delivery

COR

10 3.11.1 Monthly Written Progress Reports

Monthly by the 15th day of each month for the previous month’s work

Emailed Adobe PDF

COR

11 3.11.2 Status Meetings -

Agenda

At least two (2) working days prior to scheduled meeting

Emailed Adobe PDF

All meeting attendees

12 3.11.2 Status Meetings – Meeting Minutes

Withing five (5) working days after each meeting.

Emailed Adobe PDF

All meeting attendees

5.1 UTILITY DATA DELIVERABLES

Final utility data deliverables shall include the following items at a minimum. The Contractor may propose an alternative structure and content, but shall not implement any changes without approval from the COR.

Portfolio file(s) containing the following items (as applicable to each Phase):

o Administration Section

Project location map(s) Correspondence related to the project A project report detailing methods, equipment used, list of deliverables submitted and other pertinent information that will benefit project design staff. The report will contain language certifying the project was completed under the direct supervision of a licensed professional civil engineer registered in the State of Colorado and that proper QA/QC was performed ensuring the SUE deliverables are accurate. This certification will be dated, signed and sealed by the supervising licensed professional civil engineer.

o Research Section A list of all utilities contacted during records research A list of all utilities discovered within the project limits Utility location maps collected o AutoCAD DWG file containing the SUE data o PDF file containing all field test hole datasheets o Microsoft Excel file tabulating test hole and survey data

6.0 RFP RESPONSE REQUIREMENTS

All offerors shall submit the following information with their responses to the Request for Proposal (RFP) associated with this contract. Offers which do not contain the required information shall be considered non-responsive.

6.1 PRICE SCHEDULE

Complete the price schedule in Section 3.0 (Table 2).

6.2 GENERAL WORK PLAN

Offerors shall provide a written work plan that addresses the general sequence, duration, and means and methods of activities along with their proposal. The General Work Plan shall be an orderly, specific, and complete document. Offerors shall present it in a manner that allows it to “stand alone” without the need to reference other documents. It should describe the capability of the offeror’s organization to complete this project and demonstrate a thorough understanding of the PWS. At a minimum, the written work plan shall address the following:

Technical approach proposed to accomplish the PWS – The offeror’s methods, procedures, and equipment:

o Contain detailed explanations of proposed methods to be used in order to complete each of the major tasks in the PWS. Repeating the PWS without elaborating on the specific tasks to be performed is not acceptable.

o Contain a specific statement of any problems anticipated in performing or accomplishing the work and methods or techniques that are proposed to solve the problems.

o Contain a summary table that addresses major subtasks of the major tasks in the PWS. At a minimum, the table shall address required methods, resources (equipment, software, personnel, etc.), and estimated person-hours to complete each item.

Tentative contract completion schedule – Proposed schedule for completing all tasks starting with NTP.

o Offerors shall use an assumed NTP date of [mmm dd, yyyy]. Offerors should assume they will be held to the task durations shown in their proposed tentative completion schedule. However, the actual dates may shift based on the actual date of NTP.

o Include a Gantt Chart or similar work schedule chart or graph showing the general sequencing of the work, and significant milestones.

o At a minimum, the schedule must address key submittals that are required during each period of performance; sequence and duration of service activities to accomplish the work; and sequence of progress payments.

Quality control inspection records – Means and methods and examples of reports, checklists, forms, etc. that the Contractor will use to show how the Contractor will document that work is completed properly.

Safety program – A description of the offeror’s internal safety program and a description of how the offeror will ensure the safety of their employees and subcontractor employees performing work under this contract.

o Offeror’s shall also include a description of how they will ensure compliance with the applicable sections of the Reclamation Safety and Health Standards (RSHS). References to the specific RSHS sections applicable to work being performed under this contract is highly recommended as it will help demonstrate the offeror’s understanding of the safety requirements.

6.3 COMPANY EXPERIENCE

Offerors shall furnish a list (no more than five) of projects similar in scope, complexity, and magnitude to the work required under this solicitation that the offeror has completed within the last three (3) years. These projects must clearly demonstrate the offeror’s successful ability to accomplish projects in a timely and satisfactory manner. If an offeror intends to utilize subcontractors to perform any of the major components of work, all the above information must be provided for each proposed subcontractor.

At a minimum, offerors must provide the following information for each project:

Name and location of project.

Description of work.

Note whether offeror was the prime contractor and what portion of the work was performed by the offeror and what portion was performed by subcontractors.

Original completion time and date, and actual dates and duration for each project

(including modifications).

Initial contract amount and final contract amount (including modifications).

Name, address, phone number, and email of individual who may verify information for this project. This could be the CO, COR, owner, end user, etc., but shall not be someone who works either direction or indirectly for the offeror.

Any problems encountered in performance of the work and corrective actions taken.

The greater the extent to which the offeror can demonstrate successful completion of projects similar in size, scope, and complexity to that required under this solicitation, the more favorably the proposal will be rated. The Government will not evaluate references with incorrect or missing phone numbers and contact names, which may potentially result in a less favorable rating of the offeror’s proposal.

7.0 PROPOSAL EVALUATION FACTORS

The following factors will be used to evaluate offeror proposals and are listed in order of relative importance. This contract will NOT be awarded based on low bid.

FACTOR #1: Technical Approach.

o Reference Section 6.2.

o Includes an evaluation of all information in the General Work Plan.

FACTOR #2: Company Experience.

o Reference Section 6.3.

o Company experience is an objective criterion that determines whether the offeror has or has not performed similar work.

FACTOR #3: Past Performance.

o Past performance is a subjective criterion that determines how well the offeror has performed similar work. Therefore, the Government will use the reference information provided under company experience to aid in the determination of past performance information.

o The Government may also use past performance information obtained from other sources such as the Contractor Performance Assessment Reporting System

(CPARS).

FACTOR #4: Price.

o Completed price schedule. Lower prices are considered more favorably.

Factor #1 is considered the single most important evaluation factor as it demonstrates the offeror’s understanding of the work requirements and capability to complete the work safely and satisfactorily.

Factors #2 and #3 are of relatively the same importance and when combined are considered the same relative importance to Factor #1.

When combined, Factors #1, #2, and #3 are significantly more important than price (Factor #4).

A1

Appendix A – Maps

Figure A1: General Project Location

Project alignment within scope of this contract

A2

Figure A2: Approximate Alignment Map (1/5)

Approximate pipe alignment

Approximate start of BR alignment

A3

Figure A3: Approximate Alignment Map (2/5)

A4

Figure A4: Approximate Alignment Map (3/5)

A5

Figure A5: Approximate Alignment Map (4/5)

Approximate DF facility location

Approximate dividing point between BR-1 and BR-2 (south of railroad crossing)

A6

Figure A6: Approximate Alignment Map (5/5)

Approximate end of BR alignment

B1

Appendix B – Acronyms & Abbreviations AQL Acceptable Quality Level ASCE American Society of Civil Engineers AVC Arkansas Valley Conduit BR Boone Reach BR-1 Boone Reach Contract 1 BR-2 Boone Reach Contract 2 CDOT Colorado Department of Transportation CLIN Contract Line Item Number CO Contracting Officer COR Contracting Officer’s Representative D&S Reclamation Directives and Standards DF Dechloramination Facility DOI Department of the Interior DWG AutoCAD software file format FAR Federal Acquisitions Regulations FTP File Transfer Protocol GFM Government-Furnished Material GIS Geographic Information System NTP Notice to Proceed O&M Operations and Maintenance OSHA Occupational Safety and Health Administration PDF Adobe software file format PIV Personal Identity Verification PTE Permission to Enter (agreement) PWS Performance Work Statement Reclamation U.S. Bureau of Reclamation RFP Request for Proposal ROW Right-of-Way RSHS Reclamation Safety and Health Standards RSN Required Submittal Number SB Senate Bill SH ## State Highway ## SUE Subsurface Utility Engineering URL Uniform Resource Locator (i.e. web address) US ## U.S. Highway ##