USP LEE JOFOC 24Z1AV1 - SCANNED.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Pursuant to the Federal Acquisition Regulation (FAR) Subparts 6.302-l(c) and 6.304, as well as the Bureau of Prisons Acquisition Policy (BPAP) Part 6.304(b), the Federal Bureau of Prisons, United States Penitentiary (USP), Lee, Virginia has determined that restricting consideration of the removal, discarding, and replacement of the Edwards Fire alarm System i ~ Building one and the relocation of the Edwards Fire alarm System in buildings two & three by companies other than Building Systems Technology (BST)is justified for this procuremen~ action. The following is a list of supporting documentation in accordance with FAR Subpart 6. 3 03-2 (a) .

1. IDENTIFICATION OR THE AGENCY AND THE CONTRACTING ACTIVITY:

Department of Justice Federal Bureau of Prisons United States Penitentiary Hickory Flats Road Jonesville, VA 24263

2. NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED:

BST will facilitate a total replacement of the fire alarm panels and components including but not limited to the battery panels and power transfers. This includes all Edwards EST 3 fire alarm system components that were damaged by water for General Housing Building one. The new fire alarm components will be relocated to the center of the communications room and installed in our existing main fiber cabinets. Also, the existing fire alarm components in the general housing buildings two and three will be relocated to the center of the communications room and installed in our existing main fiber cabinets in similar fashion. The Edwards EST 3 fire alarm system components in buildings two and three were not affected by water damage and will only require relocation. This work will include labor, project management, equipment, engineering, and materials.

These actions are in conjunction with requirements for B&F Project# 24Z1AX8

3. DESCRIPTION OF SUPPLIES AND SERVICES REQUIRED TO MEET THE AGENCY

NEEDS (INCLUDING ESTIMATED VALUES):

USP Lee has a requirement to replace the Edwards EST 3 fire alarm system components that were damaged by water for General Housing Building one and relocate new fire alarm components and existing fire alarm components for al l three general housing buildings to the center of the communications room and installed in our existing main fiber cabinets.

4.

The total estimated amount is $52,555.56

IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION:

This justification and approval is being submitted for approval in accordance with 41 U.S.C. Sec. 253 (c} {1) and FAR 6.302-1(b)(ii), "Only one responsible source and no other supplies or services will satisfy agency requirements.#

5. DETERMINATION THAT PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS

6.

OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED:

This procurement.is for the replacement of the Edwards Fire -alarm System in Building one and the relocation of the Edwards Fire alarm System in buildings two & three. Building Systems Technology is the only capable contractor that has provided a quote for the project. Also, Building Systems Technology is the Edwards Fire alarm dealer in our local area and the contractor that installed the new Edwards EST 3 fire alarm system for USP LEE in 2019. Utilizing an unfamiliar contractor would present a major price increase to the government.

EFFORTS TO ENSURE THAT OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICAL:

Other vendors were contacted and solicited to provide quotes for the fire alarm system replacement/repairs. Building Systems Technology {BST) is the only capable contractor.

7. DETERMINATION THAT THE ANTICIPATED COST TO THE GOVERNMENT WILL

BE FAIR AND REASONABLE:

The Contracting Officer anticipates the cost to the Government will be fair and reasonable.

8. DESCRIPTION OF MARKET RESEARCH:

The Government has searched for qualified sources that would satisfy the Government's requirements, and has deemed

Building

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• 9. OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN

COMPETITION:

Building Systems Technology is the Edwards Fire alarm dealer in our local area ·and the contractor that installed the new Edwards EST 3 fire alarm system for USP LEE in 2019.

10. SOURCES THAT EXPRESSED, IN WRITING, AN INTEREST IN THE

ACQUISITION:

No other sources expressed in writing or otherwise any interest . in providing the required services.

• 11. ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR

THE SUPPLIES OR SERVICES REQUIRED:

Market research revealed that barriers to full and open competition may continue to exist.

12. CONTRACTING OFFICER CERTIFICATION:

I-~ J erry -Johnson-;--he-reby -EerFffy -thai - thls- J ust i -flcat fi>n -is accurate and complete to the best of my knowledge.

Contract Specialist Date

13. COST CENTER MANAGER CERTIFICATION:

I, B. Pennington, hereby certify that this justification and supporting data for this certification is accurate and complete to the best of my knowl"edge.

F~~er Date

4/15/24