Ordering_System_Exhibit_5.pdf

Web based Uniform Ordering Platform

Develop a comprehensive online ordering solution that provides a variety of functionality that will meet the needs of the customers

Primary Functionality Points

Configurable based on customer specific requirements o At inception, work closely with customer to capture website requirements and will utilize the functionality needed to meet the requirements while not utilizing undesired functionality

Employee Management o Receive employee specific data from the customer and load that data into the site to be used for tracking by employee or employee group.

o Historical data is stored for reporting purposes

Product Offering Management o Only customer specified products are loaded.

o Products are assigned to employees by employee group (Arson, SWAT, Precinct, etc.)

o Only products assigned to the specific employee and his/her employee group may be viewed and shopped. This prevents the customer from ordering incorrect/unauthorized items or embellishments (emblems, rank insignia, etc.) that he/she should not be ordering

Allotment Management o Allotments / Allowances may be tracked by units or dollars or both o After an allotment or allowance balance is depleted customer may order additional items at contract prices using personal credit card if authorized.

o Allotments / allowances may be renewed on whatever date specified by the customer (fiscal year end, hire date anniversary, etc.).

o Unused portions of allotments / allowances may be rolled over to subsequent years, or partial amounts may be rolled over based on customer’s requirements.

Controlled Order Placement o Accessibility to products is controlled by employee and employee group thus limiting the available products by rank, division, etc.

o Commonly ordered items with emblems or patches are “hard coded” in the system which allows customers to shop for finished goods complete with embellishments. This saves time and cuts down on order entry errors.

Order Approvals o Hierarchal approvals may be created that allow multiple levels of approvals depending on the customer’s requirements. These approval “gates” may be set by dollar amount, by position within the customer’s organization etc.

Order acknowledgement and Tracking o Customer receives an order acknowledgement email after order is submitted o Tracking information is available for each order.

o “Real time” inventory availability is reflected.

Reporting o A variety of reports are available and may be exported into Excel format.

o Reports include but are not limited to

Allotment / Allowance balances by units / dollars

Order history by date range, by user, by employee group or by customer

Itemized sales report

Individual item report

Customer Management of Employees o Customer administrators have the ability to add or delete employees, change employee status, update user profiles, etc. The vendor will manage these items for the customer as well.

System Technical Information o Available 24/7 for shopping and maintenance o Minimal service outages (planned in advance with customer for maintenance periodically) o Secure web traffic is achieved using Verisign (Symantec) 2048 bit public key and SSL certificate 256 bit.

o System is based on IBM iSeries POWER 7 Technology http://www.-03.ibm.com/systems/index.html o System utilized IBM DB2 for iDatabase http://www.-03.ibm/systems/software/db2/index/html o System is designed to accommodate minimum of double the size/volume of the current business without requiring any upgrades.