18_D-AZ_Terminal_Cleaning_SOW.pdf

United States Marshal Service Terminal Cleaning of Secure Space Requirements

District of Arizona FY18 Statement of Work

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1.0 Background

The United States Marshals Service (USMS) Management Support Division (MSD), Environmental, Occupational Safety and Health (EOSH) requires the Terminal Cleaning of

Secured Spaces for three (3) USMS locations. Terminal cleaning is the process of both sanitizing and disinfecting prisoner movement, processing, and holding areas, operational offices, and related circulation and support areas. EOSH is responsible for ensuring that the USMS secured spaces are in safe and operational condition.

2.0 Purpose

This document is intended to provide the requirements for Terminal Cleaning of

Secured Spaces (non-judicial portions) of the building in which the USMS operates. Terminal cleaning is the process of both sanitizing and disinfecting prisoner movement, processing, and holding areas, operational offices, and related circulation and support areas.

3.0 Scope

Terminal cleaning projects will be conducted in the USMS secure spaces in Phoenix, Yuma, and Tucson, Arizona.

Included in these requirements is the condition that the contractor perform two separate task items:

For Task Items 1 & 2:

o Sanitize using Clean by Peroxy and Wall Cleaner (if applicable) by ‘no chemical contact’ dispensing methods using 12 fluid ounces per gallon of water use level (or equivalent use dilution) o Disinfect with RSC #9 by ‘no chemical contact’ dispensing methods at 1/2 fluid ounce per gallon of water use level (or equivalent use dilution) and with a 10-minute contact time

A listing of secured spaces for the aforementioned locations are provided below. These spaces will not be occupied and are not domiciles.

Personal Protective Equipment

The following personal protective equipment (PPE) will be required. The contractors will don the PPE for the duration of the project.

Safety goggles or face shield

Rubber gloves

Rubber smock or rain suit

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Rubber boots

Task Item One (Sallyport)

The contractor will provide all labor, materials and supervision to pressure wash all floors and walls (up to a height of eight (8) feet). These surfaces must be pressure washed at a minimum of 3,500 pounds per square inch (PSI) with at a water temperature of at least 130 degrees Fahrenheit using a minimum flowrate of 5 gallons per minute.

Sanitize: Non-Tile Surfaces

The USMS will provide the sanitizing agent, Clean by Peroxy. Sanitize all non-tile surfaces with Clean by Peroxy by ‘no chemical contact’ dispensing methods using 12 fluid ounces per gallon of water use level (or equivalent use dilution). Apply Clean by Peroxy on vertical surfaces from the bottom to the top. Agitate vertical surfaces from the top to the bottom with a motorized scrubber with a minimum head pressure of 150 pounds. All surfaces are to be rinsed by contractor preferred method prior to disinfection.

Sanitize: Tile Surfaces (if applicable)

The USMS will provide the sanitizing agent, Wall Cleaner. Sanitize all tile surfaces with

Wall Cleaner by ‘no chemical contact’ dispensing methods using 12 fluid ounces per gallon of water use level (or equivalent use dilution). Agitate by contractor preferred method. All surfaces are to be rinsed by contractor preferred method prior to disinfection.

Disinfect

The USMS will provide the disinfecting agent, Ready Set Clean #9. Disinfect all surfaces with Ready Set Clean #9 by ‘no chemical contact’ dispensing methods at one-half (1/2) fluid ounce per gallon of water use level (or equivalent use dilution) and with a 10-minute contact time. These surfaces include all floors and walls (up to a height of eight (8) feet), all toilet/lavatory units, benches, modesty screens, work counters, prisoner stools, cell doors, cell door hardware, mesh cell fronts, windows, window sills and both ventilation grilles and wall grilles of cellblock and prisoner detention cells, and all areas listed below. The contractor will lightly polish all metal fixtures in order to remove any streaks.

Task Item Two (Secured Spaces)

Sanitize

The USMS will provide the sanitizing agent, Clean by Proxy. Sanitize all surfaces with

Clean by Peroxy by ‘no chemical contact’ dispensing methods such as a pump sprayer at 6 fluid

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150 pounds.

Apply Clean by Peroxy on horizontal surfaces and agitate with mechanical means. The project requires a motorized scrubber with a minimum of head pressure of 150 pounds.

The contractor will rinse surfaces with an electrically powered pressure washer operating at a minimum of 1700 PSI with a flowrate of between 1.2 GPM and 1.7 GPM. Effluent created by the sanitization process must be captured in accordance with this statement of work

(SOW). The use of a commercial wet/dry vacuum with a minimum operating capacity of 2.0 horsepower with sufficient lift to capture and containerize effluent.

Disinfect

The USMS will provide the disinfecting agent, RSC #9. Disinfect all surfaces with RSC #9 by ‘no chemical contact’ dispensing methods at one-half (1/2) fluid ounce per gallon of water use level (or equivalent use dilution) and with a 10-minute contact time. These surfaces include all floors and walls (up to a height of eight (8) feet), all toilet/lavatory units, benches, modesty screens, work counters, prisoner stools, cell doors, cell door hardware, mesh cell fronts, windows, window sills and both ventilation grilles and wall grilles of cellblock and prisoner detention cells, and all areas listed below. The contractor will lightly polish all metal fixtures in order to remove any streaks.

4.0 Project Manager & CO

The Project Manager for this purchase order will be Danezza Quintero:

Attn: Danezza Quintero Management Support Division, 10th Floor United States Marshals Service Landover Operations Center 3601 Pennsy Drive Landover, MD 20785 703-740-0845

The CO for this purchase order will be Shannon Dinkelman:

Attn: Shannon Dinkelman Management Support Division, 10th Floor United States Marshals Service Landover Operations Center 3601 Pennsy Drive

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Landover, MD 20785 703-740-9778

The Project Representatives will be:

Attn: Bill Nelson Detention Enforcement Officer Sandra Day O’Connor U.S. Courthouse 401 W. Washington Street, SPC 64 Phoenix, AZ 85003-2159

602-920-4845

Attn: Jennifer Wells Supervisory Deputy U.S. Marshal John M. Roll U.S. District Courthouse 98 W. 1st Street, Suite #120 Yuma, AZ 85364-5624

928-329-5591 (office)

928-580-8203 (mobile)

Attn: Nathan Personett Supervisory Deputy U.S. Marshal Evo A. DeConcini U.S. Courthouse 405 W. Congress Street, Suite 2300 Tucson, AZ 85701-5021

520-209-0902 (office)

520-230-0690 (cell)

5.0 Invoice

The contractor shall also submit an invoice, due within thirty (30) days of service performance. Invoice format will be specified by EOSH. At a minimum, it shall include: a) Name and address of contractor; b) invoice number and date; c) contract number; d) name of CO to receive payment, e) name, title and address in case of defective invoice; f) Tax ID (TIN); g) Electronic Funds Transfer (EFT); h) locations serviced to date, i) the amount invoiced to date;

and j) any balance due. Any changes to the invoice due date or delivery date must be approved in advance by the CO 72 hours in advance. If an invoice cannot be furnished within the scheduled time frame, the contractor shall notify EOSH in writing at least 48 hours in advance of the due date. The notification shall include the: (1) reason(s) for the delay; (2) new proposed delivery schedule; and (3) impact, if any, on related tasks and the overall project.

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6.0 General Requirements

The contractor must comply with Occupational Safety and Health Administration regulations identified within 29 CFR 1910.132 for personal protective equipment as well as safe-handling guidelines detailed in the Safety Data Sheet for National Chemical Laboratories

Product Identifier Ready Set Clean #9 Earth Sense Neutral Disinfectant Cleaner 256 (RSC #9).

Protection of the contractor employees and protection of the environment are exclusively the obligation of the contractor. The USMS will assume no liability or responsibility for the contractor’s compliance or noncompliance. The contractor will not have had any serious or willful citations via the OSHA Establishment Search within the last five years.

The work is to be completed on Saturday and Sunday between the hours of 8:00 AM to

5:00 PM. The period of performance for each of the three (3) locations is not to exceed a single weekend. The total performance period is not to exceed four (4) weekends or thirty (30) days from the notice to proceed or issuance of a purchase order. The work schedule will be defined by the contractor and will be detailed in the chronology of the work as outlined in the section of the document with square footage and listing of spaces by location.

Included in sections 8, 9 and 10 of this SOW are the specific expectations of contractors and responsibilities of USMS personnel for two (2) separate Task Items for the location listed in the Project Purpose. Included in these requirements is the condition that the contractor is able to clean areas by the following means:

For Task Items 1 & 2:

o Sanitize using Clean by Peroxy and Wall Cleaner (if applicable) by ‘no chemical contact’ dispensing methods using 12 fluid ounces per gallon of water use level (or equivalent use dilution) o Disinfect with RSC #9 by ‘no chemical contact’ dispensing methods at 1/2 fluid ounce per gallon of water use level (or equivalent use dilution) and with a 10-minute contact time

The sizes, quantities and locations stated in the specifications shall be agreed to by the contractor prior to providing an estimate.

In accordance with (IAW) this SOW, the contractor must submit the following to EOSH prior to the start of on-site activities:

Chronology of the work to be accomplished

Safety and health plan

Insurance certificate ($1,000,000 automobile, $2,000,000 general liability and $1,000,000 workers’ compensation coverage)

Method and means to accomplish Task Item 1

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Method and means to accomplish Task Item 2

7.0 Terminal Cleaning Requirements: Phoenix, AZ

The contractor will provide all labor, materials and supervision to pressure wash all floors and walls (up to a height of eight (8) feet). These surfaces must be pressure washed at a ounces per gallon of water use level (or equivalent use dilution). Apply Clean by Peroxy on vertical surfaces from the bottom to the top. Agitate vertical surfaces from the top to the bottom with a motorized scrubber with a minimum head pressure of 150 pounds. All surfaces water use level (or equivalent use dilution). Agitate by contractor preferred method. All ounce per gallon of water use level (or equivalent use dilution) and with a 10-minute contact time.

The sallyport and secure spaces are 44,000 sq. ft. combined, of which the sallyport contributes approximately 1,000 sq. ft.

Vehicle Sallyport

Vehicle Sallyport Long Hallway

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Task Item Two (Secure Spaces)

Sanitize

The USMS will provide the sanitizing agent, Clean by Proxy. Sanitize all surfaces with

Clean by Peroxy by ‘no chemical contact’ dispensing methods such as a pump sprayer at 6 fluid ounces per gallon of water use level (or equivalent use dilution). Apply Clean by Peroxy on vertical surfaces from the bottom to the top. Agitate from the top down with mechanical means. The project requires a motorized wall scrubber with a minimum of head pressure of

150 pounds.

Apply Clean by Peroxy on horizontal surfaces and agitate with mechanical means. The project requires a motorized scrubber with a minimum of head pressure of 150 pounds.

The contractor will rinse surfaces with an electrically powered pressure washer operating at a minimum of 1700 PSI with a flowrate of between 1.2 GPM and 1.7 GPM. Effluent created by the sanitization process must be captured in accordance with this SOW. The use of a commercial wet/dry vacuum with a minimum operating capacity of 2.0 horsepower with sufficient lift to capture and containerize effluent.

Disinfect

The USMS will provide the disinfecting agent, RSC #9. Disinfect all surfaces with RSC #9 by ‘no chemical contact’ dispensing methods at one-half (1/2) fluid ounce per gallon of water use level (or equivalent use dilution) and with a 10-minute contact time.

The sallyport and secure spaces are 44,000 sq. ft. combined.

Sallyport Prisoner Elevator Seven

Center Prisoner Elevator Eight

East Prisoner Elevator Nine

Special Precedence Courtroom Mezzanine Secure Corridor

Two Special Precedence Courtroom Prisoner Detention Cells

Second Floor Secure Corridors

Main Cellblock Prisoner Processing Room

Eight Main Cellblock Prisoner Detention Cells

Six Main Cellblock Prisoner-Attorney Interview Rooms

Six Third Floor Prisoner Detention Cells

Two Fourth Floor Prisoner Detention Cells

Six Fifth Floor Prisoner Detention Cells

Six Sixth Floor Prisoner Detention Cells

Urinalysis Room

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8.0 Terminal Cleaning Requirements: Yuma, AZ

Task Item One (Sallyport)

The contractor will provide all labor, materials and supervision to pressure wash all floors and walls (up to a height of eight (8) feet). These surfaces must be pressure washed at a ounces per gallon of water use level (or equivalent use dilution). Apply Clean by Peroxy on vertical surfaces from the bottom to the top. Agitate vertical surfaces from the top to the bottom with a motorized scrubber with a minimum head pressure of 150 pounds. All surfaces water use level (or equivalent use dilution). Agitate by contractor preferred method. All ounce per gallon of water use level (or equivalent use dilution) and with a 10-minute contact time. These surfaces include all floors and walls (up to a height of eight (8) feet), all toilet/lavatory units, benches, modesty screens, work counters, prisoner stools, cell doors, cell door hardware, mesh cell fronts, windows, window sills and both ventilation grilles and wall grilles of cellblock and prisoner detention cells, and all areas listed below. The contractor will lightly polish all metal fixtures in order to remove any streaks.

The sallyport and secure spaces are 29,000 sq. ft. combined, of which the sallyport contributes approximately 1,000 sq. ft.

Vehicle Sallyport

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Sanitize

The USMS will provide the sanitizing agent, Clean by Proxy. Sanitize all surfaces with

Clean by Peroxy by ‘no chemical contact’ dispensing methods such as a pump sprayer at 6 fluid ounces per gallon of water use level (or equivalent use dilution). Apply Clean by Peroxy on vertical surfaces from the bottom to the top. Agitate from the top down with mechanical means. The project requires a motorized wall scrubber with a minimum of head pressure of

150 pounds.

Apply Clean by Peroxy on horizontal surfaces and agitate with mechanical means. The project requires a motorized scrubber with a minimum of head pressure of 150 pounds.

The contractor will rinse surfaces with an electrically powered pressure washer operating at a minimum of 1700 PSI with a flowrate of between 1.2 GPM and 1.7 GPM. Effluent created by the sanitization process must be captured in accordance with this SOW. The use of a commercial wet/dry vacuum with a minimum operating capacity of 2.0 horsepower with sufficient lift to capture and containerize effluent.

Disinfect

The USMS will provide the disinfecting agent, RSC #9. Disinfect all surfaces with RSC #9 by ‘no chemical contact’ dispensing methods at one-half (1/2) fluid ounce per gallon of water use level (or equivalent use dilution) and with a 10-minute contact time. These surfaces include all floors and walls (up to a height of eight (8) feet), all toilet/lavatory units, benches, modesty screens, work counters, prisoner stools, cell doors, cell door hardware, mesh cell fronts, windows, window sills and both ventilation grilles and wall grilles of cellblock and prisoner detention cells, and all areas listed below. The contractor will lightly polish all metal fixtures in order to remove any streaks.

The sallyport and secure spaces are 29,000 sq. ft. combined.

Main Cellblock Mantrap

Main Cellblock Mantrap Secure Corridor

Five Main Cellblock Secure Corridors

Main Cellblock Prisoner-Attorney Interview Room Secure Corridors

Main Cellblock Prisoner Elevator

Freight Elevator

Main Cellblock Prisoner Processing Room

Main Cellblock Prisoner Processing Room Storage Area

Prisoner Processing Room Second Storage Area

Nine Main Cellblock Prisoner Detention Cells

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Two Second Floor Courtroom Holding Cells

Two Main Cellblock Large Multi-Prisoner-Attorney Interview Rooms (Both Prisoner Side and Attorney Side)

Four Main Cellblock Smaller Single Prisoner-Attorney Interview Rooms (Both Prisoner Side and Attorney Side)

9.0 Terminal Cleaning Requirements: Tucson, AZ

The contractor will provide all labor, materials and supervision to pressure wash all floors and walls (up to a height of eight (8) feet). These surfaces must be pressure washed at a ounces per gallon of water use level (or equivalent use dilution). Apply Clean by Peroxy on vertical surfaces from the bottom to the top. Agitate vertical surfaces from the top to the bottom with a motorized scrubber with a minimum head pressure of 150 pounds. All surfaces water use level (or equivalent use dilution). Agitate by contractor preferred method. All ounce per gallon of water use level (or equivalent use dilution) and with a 10-minute contact time.

The sallyport and secure spaces are 38,000 sq. ft. combined, of which the sallyport contributes approximately 1,000 sq. ft.

Main Cellblock Vehicle Sallyport

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West Wing Cellblock Vehicle Sallyport

Main Cellblock Sallyport Mantrap

West Wing Cellblock Sallyport Mantrap floors only

Sanitize

The USMS will provide the sanitizing agent, Clean by Proxy. Sanitize all surfaces with

Clean by Peroxy by ‘no chemical contact’ dispensing methods such as a pump sprayer at 6 fluid ounces per gallon of water use level (or equivalent use dilution). Apply Clean by Peroxy on vertical surfaces from the bottom to the top. Agitate from the top down with mechanical means. The project requires a motorized wall scrubber with a minimum of head pressure of

150 pounds.

Apply Clean by Peroxy on horizontal surfaces and agitate with mechanical means. The project requires a motorized scrubber with a minimum of head pressure of 150 pounds.

The contractor will rinse surfaces with an electrically powered pressure washer operating at a minimum of 1700 PSI with a flowrate of between 1.2 GPM and 1.7 GPM. Effluent created by the sanitization process must be captured in accordance with this SOW. The use of a commercial wet/dry vacuum with a minimum operating capacity of 2.0 horsepower with sufficient lift to capture and containerize effluent.

Disinfect

The USMS will provide the disinfecting agent, RSC #9. Disinfect all surfaces with RSC #9 by ‘no chemical contact’ dispensing methods at one-half (1/2) fluid ounce per gallon of water use level (or equivalent use dilution) and with a 10-minute contact time. These surfaces include all floors and walls (up to a height of eight (8) feet), all toilet/lavatory units, benches, modesty screens, work counters, prisoner stools, cell doors, cell door hardware, mesh cell fronts, windows, window sills and both ventilation grilles and wall grilles of cellblock and prisoner detention cells, and all areas listed below. The contractor will lightly polish all metal fixtures in order to remove any streaks.

The sallyport and secure spaces are 38,000 sq. ft. combined.

Main Cellblock Sallyport Prisoner Elevator

West Wing Sallyport Secure Corridor

West Wing Sallyport Prisoner Processing Room

Main Cellblock Secure Corridors

West Wing Cellblock Secure Corridors

Main Cellblock Prisoner Processing Room

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West Wing Cellblock Prisoner Processing Room

Main Cellblock Core Civic Office

Two Main Cellblock Holding Cell Elevators

One West Wing Cellblock Holding Cell Elevator

Five Main Cellblock Single Prisoner-Attorney Interview Rooms

One Main Cellblock Multi-prisoner Prisoner-Attorney Interview Room

Four Third Floor Main Cellblock Prisoner Detention Cells

Two Fourth Floor Main Cellblock Prisoner Detention Cells

Four Fifth Floor Main Cellblock Prisoner Detention Cells

Two Fifth Floor West Wing Cellblock Prisoner Detention Cells

Four Sixth Floor Main Cellblock Prisoner Detention Cells

Two Fifth Floor West Wing Cellblock Prisoner Detention Cells

10.0 Final Comprehensive Terminal Cleaning for Secure Spaces Report

The contractor must submit a final report to EOSH including the following information prior to invoicing:

A comprehensive work plan detailing the work accomplished

A chronology of the work accomplished

Terminal Cleaning of Prison Spaces Inspection Checklists for each location (Tucson, Yuma and Phoenix)

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TERMINAL CLEANING OF SECURE SPACES

INSPECTION CHECKLIST

Sandra Day O'Connor U. S. Courthouse 401 W. Washington Street in Phoenix, AZ

Explain in remarks sections all “No” or “N/A” answers recorded

Inspection Criteria

Cleaning Contractor’s Initials

USMS

Personnel Initials

TASK ONE (SALLYPORT)

All areas outlined in Task One power washed, as per the requirements.

All areas outlined in Task One sanitized, as per the requirements.

All areas outlined in Task One disinfected, as per the requirements.

TASK TWO (PRISONER SPACES)

All areas outlined in Task Two sanitized, as per the requirements.

All areas outlined in Task Two disinfected, as per the requirements.

DATE:

Printed names of cleaning contractors:

Signatures of cleaning contractor:

Printed name of USMS Personnel:

Signature of USMS Personnel:

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INSPECTION CHECKLIST

John M. Roll U. S. Courthouse 98 West First Street in Yuma, AZ

Explain in remarks sections all “No” or “N/A” answers recorded

Inspection Criteria

Cleaning Contractor’s Initials

USMS

Personnel Initials

TASK ONE (SALLYPORT)

All areas outlined in Task One power washed, as per the requirements.

All areas outlined in Task One sanitized, as per the requirements.

All areas outlined in Task One disinfected, as per the requirements.

TASK TWO (PRISONER SPACES)

All areas outlined in Task Two sanitized, as per the requirements.

Signatures of cleaning contractor:

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INSPECTION CHECKLIST

Evo A. DeConcini U.S. Courthouse 405 W. Congress Street in Tucson, AZ

Explain in remarks sections all “No” or “N/A” answers recorded

Inspection Criteria

Cleaning Contractor’s Initials

USMS

Personnel Initials

TASK ONE (SALLYPORT)

All areas outlined in Task One power washed, as per the requirements.

All areas outlined in Task One sanitized, as per the requirements.

All areas outlined in Task One disinfected, as per the requirements.

TASK TWO (PRISONER SPACES)

All areas outlined in Task Two power washed, as per the requirements.

Signatures of cleaning contractor:

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