USHMM Fire Alarm Replacement.pdf

STATEMENT OF WORK

Replacement of the United States Holocaust Memorial Museum’s

Fire Alarm System

1. General: The United States Holocaust Memorial Museum (USHMM) Division of Operations has identified a requirement for the replacement of the Siemens MXL Fire Alarm system located at 100 Raoul Wallenberg Place, SW, Washington, DC.

The work shall include, but is not limited to, all design, approvals, permits, equipment, devices, software, wiring & conduit, miscellaneous materials, interfaces, labor, drawings, documentation, testing, and services necessary to design, furnish and install a complete and operational non-proprietary fire alarm system.

2. Period of Performance

2.1. The contract shall be completed not later than Days (365) from the date of contract award.

3. Contract Deliverables: The following are the deliverables required for contract to be complete:

3.1. Fully designed, functional and tested fire alarm system;

3.2. 8 hours on site training.

4. Schedule of Deliverables:

5. Scope of Work: Provide all services, including all labor, materials, and equipment except as otherwise specified herein to replace the Siemens MXL Fire Alarm, Detection and Notification systems with a Notifier Digital Addressable Fire Alarm and Control or equal system.

5.1. All equipment and system components furnished and installed shall be new and listed by UL for their intended use. The equipment and system components shall be installed in accordance with the applicable codes and standards, the manufacturers' recommendations and within the limitations of the UL listings. All equipment and system components shall predominantly be the standard product of a single manufacturer unless the submittals clearly indicate additional products that are required to meet the

Museum Fire Alarm System Replacement Page 1 of 13 minimum requirements or an improved performance standard. Evidence of UL listing is required for all components.

5.2. The system shall include, but not be limited to, the following:

5.2.1. Remote Annunciators;

5.2.2. Serial printers;

5.2.3. Addressable detention style manual pull stations;

5.2.4. Addressable smoke detectors;

5.2.5. Addressable duct detectors;

5.2.6. Addressable heat detectors;

5.2.7. Addressable sprinkler water-flow/tamper modules;

5.2.8. Remote booster power supplies;

5.2.9. Audio amplifiers;

5.2.10. Air handling system shutdown control;

5.2.11. Smoke exhaust systems startup control

5.2.12. Stair pressurization system startup control

5.2.13. Sprinkler supervisory switches and tamper switch supervision;

5.2.14. Emergency generator supervision;

5.2.15. Fire-pump supervision;

5.2.16. Alarm output relays;

5.2.17. On-site graphics workstation;

5.2.18. Horns and strobes;

5.2.19. Cabling:

Museum Fire Alarm System Replacement Page 2 of 13

5.2.19.1. Cable shall be run parallel or perpendicular to the building column grid;

5.2.19.2. Cable shall be installed in conduit;

5.2.19.3. When cable is installed above a suspended ceiling, there shall be sufficient extra cable in flexible conduit coiled up near the termination point to enable the fire alarm device to be relocated to an adjacent ceiling tile if necessary.

5.2.19.4. All cables shall be marked with labels that can be referenced to location and use.

5.2.19.5. All shields shall be continuous and insulated unless a designated terminal is provided.

5.2.19.6. Shields shall be grounded at one end only; the other end shall be taped off.

5.2.19.7. All devices with ground bonding wires attached shall be bonded to their back box or mounting plate.

5.2.19.8. All penetrations through firewalls shall be properly sleeved and sealed with an approved fire rated sealant.

5.2.19.9. All conduit passing through a wall or floor shall be sleeved to prevent damage.

5.2.19.10. All stranded wire ends terminated to a screw down terminal shall be equipped with a crimped spade connector.

5.2.19.11. Splices are not allowed in fire alarm circuits.

5.3. The contractor shall be responsible for:

5.3.1. All electrical work to disconnect and re-install all conduits, electrical and control wiring.

5.3.2. Legal and proper disposal of the old units including batteries, etc.

5.3.3. Provide all necessary protection to prevent damage around the working area including but not limited to staging area.

Museum Fire Alarm System Replacement Page 3 of 13

5.3.4. All necessary power supplies shall be as required by the manufacturer’s equipment specifications.

5.4. The Contractor shall adhere to all Federal, State and Local codes and air conditioning industry standards including, but not limited to:

5.4.1. National Electrical Codes

5.4.2. National Fire Alarm and Signaling Code

5.4.3. Standard for Ventilation Control and Fire Protection of Commercial

Cooking Operations

5.4.4. Standard Building Code

5.4.5. Standard Plumbing Code

5.4.6. ASHRAE 62

5.4.7. Suggested manufacturer’s installation recommendations

5.4.8. ASHRAE Standards

5.4.9. American Society of Mechanical Engineers

5.4.10. Underwriters Laboratories Inc.

5.4.11. American Society of Heating, Refrigeration and Air conditioning

Engineers

5.5. The Contractor shall at all times protect and preserve all USHMM materials, supplies, equipment, and property. The Contractor shall be responsible for all repairs to bring damaged equipment or property back to their original condition at no cost to the Museum

5.6. The work shall be reviewed by and accepted by the Contracting Officer Representative (COR).

5.7. Any remedial work needed shall also meet the codes and standards cited as part of this statement and be performed at the Contractor's expense.

5.8. The COR for this project is George D. Langford, Manager of Facilities Operations His contact information is as follows:

United States Holocaust Memorial Museum 100 Raoul Wallenberg Place, SW Washington, DC 20024-2126

(202) 488-2687

(202) 488-2690 fax Glangford@ushmm.org

5.9. System Commissioning and Staff Training:

Museum Fire Alarm System Replacement Page 4 of 13 mailto:Glangford@ushmm.org

5.9.1. All commissioning of equipment to be conducted by a certified manufacturer’s factory trained technician at system start-up. The contractor shall provide a technician to perform system checkout of all components, input required data and place the system in operation;

5.9.2. The Contractor shall check subsystem functionality and verify proper operation of all hardware and software;

5.9.3. Testing shall be witnessed and monitored for acceptance by the COR as part of the commissioning operations.

5.9.4. The Contractor shall provide a minimum of 8 hours of training on the equipment operations for the Museum’s Facilities Maintenance Staff. Training schedule shall be coordinated with and approved by the COR prior to the training.

6. Special Requirements

6.1. Fire alarm system shall be similar to those recently installed in the Museum’s Shapell Family Collections, Conservation and Research Center.

The specification for that project is attached to this solicitation for reference. Contractor shall make adjustments to that specification as required to install the specified Fire alarm system in the Museum building, and submit those modifications to the COR for approval prior to proceeding with the work.

6.2. The phasing and installation of the replacement fire alarm system shall allow for continuous operation of the building fire alarm system and at least one active fire alarm system at all times throughout the duration of the project.

6.3. All on-site work of this contract shall be done between 6:30 p.m. and 6:00 a.m. Monday through Friday, unless approved otherwise by the COR in advance.

6.4. The work shall neither disrupt nor interfere with any special events, which are listed in the Museum’s Calendar of Events. The COR shall make this

Museum Fire Alarm System Replacement Page 5 of 13 calendar available to the Contractor. The final schedule shall be coordinated with and approved by the COR.

6.5. Contractor shall be responsible for all necessary building modifications required for the installation of the fire alarm systems removal and installation. All building modifications must be approved in advance by the COR. The Contractor shall return building to original condition.

6.6. Testing shall be witnessed and monitored for acceptance by the COR as part of the commissioning operations.

6.7. The contractor shall be escorted at all times while on site, either by a Museum staff member, a member of the Museum’s Security force, or a vetted employee of the awarded contractor. The contractor and all employees shall be subject to the Museum’s standard security inspection, as are all deliveries.

6.7.1. Supervisors or project managers may be badged and act as an escort. Vetting for a badge must be complete before project begins. Average time to acquire a badge is 14-21 days after paperwork and fingerprints have been submitted.

6.8. The Contractor shall at all times protect and preserve all USHMM materials, supplies, equipment, and property. The Contractor shall be responsible for all repairs to bring damaged equipment or property back to their original condition at no cost to the Museum

6.9. Safety

6.9.1. The Contractor shall comply with all applicable federal, state and local safety, health, and environmental regulations, including the standards set by the Occupational Safety & Health Administration

(OSHA).

6.9.2. The work of this contract shall not obstruct access to or egress from the Museum at any time.

6.10. Quality Surveillance

6.10.1. The USHMM will conduct periodic, random inspections while the work is in-progress to ensure the Contractor complies with these specifications

Museum Fire Alarm System Replacement Page 6 of 13 http://search.yahoo.com/r/_ylt=A0oG7k_u.LNP8GIA5opXNyoA;_ylu=X3oDMTE2a3Y5N2tpBHNlYwNzcgRwb3MDMQRjb2xvA2FjMgR2dGlkA01TWUMwMDFfMTc0/SIG=1186d375s/EXP=1337223534/**http%3a/www.osha.gov/ http://search.yahoo.com/r/_ylt=A0oG7k_u.LNP8GIA5opXNyoA;_ylu=X3oDMTE2a3Y5N2tpBHNlYwNzcgRwb3MDMQRjb2xvA2FjMgR2dGlkA01TWUMwMDFfMTc0/SIG=1186d375s/EXP=1337223534/**http%3a/www.osha.gov/

6.10.2. The USHMM shall notify the Contractor immediately of any defects or discrepancies in workmanship or materials noted during the inspections. In addition, the inspector shall notify the Contracting Officer in writing of the problem. The Contractor shall correct these items at no additional cost to the USHMM.

6.10.3. Whenever a conflict arises in codes and/or standards the Contractor shall apply the most stringent code and/or standard as applicable to the type of systems application/installation. Whenever such a conflict exists the Contractor shall immediately notify the COR in writing of the conflict and the contractor’s proposed resolution prior to finalizing any decisions.

6.11. Contractors Qualifications / Certifications and Compliances:

6.11.1. The Contractor shall hold (and maintain) a valid and current license as an Electrical / Fire Alarm Contractor in accordance with the laws of the District of Columbia as appropriate and required for this project, authorizing the Contractor to perform the specified work.

6.11.2. The Contractor shall have been in business in the specified field for at least 10 years.

6.11.3. The Contractor shall have in-house or local engineering, installation, and service personnel within 50 miles of the project location.

6.11.4. The Contractor shall only use installing technicians who are qualified, manufacturer-authorized, and experienced with the same type of equipment, systems, and installation as being requested for this project.

7. Contractor Submittals:

7.1. Post-Award Submittals: All products and documents must be approved prior to commencement of work. The following are required after award of this contract.

7.1.1. Provide cut sheets for all equipment and material that will be installed including;

Museum Fire Alarm System Replacement Page 7 of 13

7.1.2. Shop drawing showing system schematic;

7.1.3. Testing Certification

7.1.4. Updated Construction Schedule: Provide an update to the construction schedule submitted with the bid package no later than 30 days after contract award, indicating actual dates and durations calculated from the date of contract award. The schedule shall be subject to approval by the COR. The Contractor shall update the schedule weekly indicating progress made to date. The Contractor shall notify the COR at least 10 calendar days prior to the start of work on site of their intention to start work.

7.1.5. Site protection plan: Provide plan showing full extent of site protection in immediate construction area as well as accessible areas. Plan shall include materials and methods used to protect the adjacent areas. Progress meetings shall be held as needed, but not less than weekly once construction has begun. The updated construction schedule shall be delivered by the Contractor at this meeting.

7.1.6. Installed equipment and device inventory list showing make, model, serial number, address and location;

7.1.7. Three complete sets of maintenance and parts manuals shall be delivered to the Museum prior to training and final project acceptance;

7.1.8. As built drawings

7.2. USHMM shall have seven (7) calendar days to review each submittal, and shall not be liable for any delay in the completion of the project caused by an offeror’s non conformance to the Contract Documents. No items subject to approval by USHMM shall be installed prior to approval of the appropriate submittals.

8. Acceptance Criteria for Deliverables

8.1. Acceptance of Work for Government Operation: As new equipment is made available for operation, inspections will be made and tests will be performed. Based on the inspections, a list of contract deficiencies will be issued to the Contractor. All materials shall be installed in accordance with

Museum Fire Alarm System Replacement Page 8 of 13 industry standards, with all surfaces plumb and level, joints even and tight.

The work shall be reviewed by and accepted by the COR when it is in accordance with these requirements.

9. Payment Instructions

9.1. The Contractor may submit invoices for work completed on a monthly basis, reflecting the percentage of work completed to that date. Since the COR will need to review all invoices before payment to validate the level of billing, the Contractor shall:

9.1.1. Send all original invoices to USHMM, Accounts Payable, at the same address as the COR.

9.1.2. Send a second copy, clearly marked “Receipt Copy” to the COR.

9.2. Payment shall be made by USHMM after review and approval of the “Receipt Copy” by the COR.

9.3. Before final payment, the Contractor shall provide the COR with all close-out paperwork which includes but is not limited to: product warranty information, as built drawings, manufacturer's instructions, etc.

10. Bid Package Submittals:

1.1. Management Technical Approach and Installation Schedule: Describe the replacement system in narrative format with sufficient detail to determine the full scope of the proposal. At a minimum, the narrative is to include:

1.1.1. System description and functionality

1.1.2. Detailed plan showing how the old Fire Alarm System will be removed and the new Fire Alarm System will be installed while still maintaining fire alarm protection through the Museum at all times.

1.1.3. Construction Schedule: Provide a construction schedule that includes start dates, milestones, and due dates for all project activities. Schedule

Museum Fire Alarm System Replacement Page 9 of 13 shall show duration for each activity including total project duration, including a detailed price proposal.

1.2. Statement of Qualifications, including all Contractor certifications.

1.2.1. Statement of subcontractors, if subcontractors are included as part of the team provide qualifications (including past performance and references) and role on project

1.2.2. Relevant Project Experience submit 3-5 examples of successfully completed projects of similar, size, scope. complexity and use. Include dates of projects as well as amount of initial award and final contract cost.

1.3. Past Performance -- references for 3-5 projects in the past six years of similar size, scope and complexity

1.4. Price proposal

11. Evaluation Criteria

11.1. Factor 1 - Management/Technical Approach and Installation Schedule

11.1.1. Evaluation Criteria: This factor evaluates the offeror’s management/technical approach as well as installation schedule to perform the work.

11.1.2. Acceptability Standard: The offeror shall demonstrate a satisfactory understanding of the management/technical skills, equipment, planning, and execution required to perform all contract requirements, including quality control, safety, testing, training, and timeliness of installation.

11.1.3. The offeror’s Project Schedule must demonstrate a satisfactory installation within the contract performance period as well as an understanding of the requirements to complete the project. Both the Management/Technical Approach and the Installation Schedule will be evaluated as an indicator of the offeror’s ability to perform the Contract contemplated by this Solicitation.

11.2. Factor 2 - Experience and capabilities of contractors and proposed subcontractors

Museum Fire Alarm System Replacement Page 10 of 13

11.2.1. Evaluation Criteria: This factor evaluates the extent of the offeror’s past experience and capabilities as a firm in providing similar services as a predictor of the firm’s completing the project requirements detailed in the specifications.

11.2.2. Acceptability Standard: The offeror shall demonstrate adequate capacity, experience, and technical knowledge to perform the work described in this statement and shall have successfully performed work of this nature for at least ten years. Offeror shall demonstrate that staff assigned to this contract have all appropriate licenses and certifications required.

11.3. Factor 3 - Past Performance of Offeror on similar projects

11.3.1. Evaluation Criteria: This factor evaluates the past performance of the offeror to determine responsibility.

11.3.2. Acceptability Standard: The offeror’s past performance record demonstrates satisfactory performance on at least three (3) similar projects substantially completed within the last six (6) years from the issuance of this solicitation. A similarly complex project is defined as a project that is comparable in size, nature, type, and complexity as defined by all of the following characteristics:

11.3.2.1. The project involved the installation of a comparably sized structure;

11.3.2.2. The project was performed in an occupied and functioning building;

11.3.2.3. Project required close coordination with occupant’s/owner’s security regulations.

11.3.3. For each project presented in relation to this factor, the offeror must provide detailed summaries that clearly demonstrate how the characteristics of the project relate to the characteristics of this proposed project.

11.3.4. The provided references may be contacted by USHMM as part of the selection process.

Museum Fire Alarm System Replacement Page 11 of 13

11.3.5. The provided references may be contacted for additional information. Additional references may be contacted. Evaluators may consider performance on contracts which are not submitted by the offeror if they have knowledge of contracts not listed or if contracts not listed are discovered during interviews.

11.3.6. The Government may use data obtained from other sources such as Past Performance Information Retrieval System (PPIRS);

Federal Awardee Performance and Integrity Information System (FAPIIS); Contractor Performance Assessment Reporting System (CPARS); and Excluded Parties List system (EPLS) that it considers current, accurate and relevant.

11.3.7. The Government reserves the right to use other government data available in its assessment of the offeror. The quality of the reference information supplied will be considered. In accordance with FAR 15.306, the offeror will be given the opportunity to respond to adverse past performance information.

11.4. Determination of Responsibility

11.4.1. In order to be considered responsible, an offeror must demonstrate that it meets the requirements of FAR 9.104-1. The Contracting Officer's determination of an offeror's responsibility or non-responsibility may be based upon any information obtained by the Contracting Officer, and is independent of the evaluation of offers set forth herein.

11.5. Price Reasonableness

11.5.1. The proposed prices will be evaluated for reasonableness. Price reasonableness determines whether an offeror’s price is in the competitive range. Analysis of price proposals will be performed using one or more of the techniques defined in FAR 15.404 in order to determine price reasonableness.

11.6. Oral presentation

11.6.1. At the sole discretion of the Museum, one or more of the respondents may be invited to give an oral presentation of their proposal followed by a question and answer session.

Museum Fire Alarm System Replacement Page 12 of 13

Museum Fire Alarm System Replacement Page 13 of 13