User_Guide__Using_Authorium_latest.pdf

Supplier User Guide

Step-by-Step Guide:

Supplier Submission Process in Authorium

Last updated: Sep 3, 2026

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Table of Contents

Step-by-Step Guide:

Creating your account Reviewing your opportunities Select your Opportunity Asking Questions Viewing your Submission Progress Submitting your Response Uploading Required Documents Submitting Your Response Changing Your Response Confirming your submission was received Replying to an addendum Waiting during the Evaluation period Award or Disqualification Notification

Accessing Support

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Step-by-Step Guide:

Supplier Submission Process in Authorium

Congratulations! You have been invited to participate in a government solicitation as a supplier. Access the Solicitation Portal at app.authorium.com to proceed.

Reference this step-by-step guide and our accompanying Responding to an Opportunity: Supplier Guide Video to help you get started.

To begin, you will receive an email prompting you to access the Authorium Application. Select the blue button, Complete Supplier Registration.

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Creating your account

1. You will be prompted to either log in to your existing account or create a new one if this is your first time.

Start by entering your email address.

2. Identify Your Business.

3. Fill in the information for your profile, and create your password.

NOTE: You will need to confirm your email address by going to your email, and selecting Confirm Email Address

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4. Once you have completed the registration steps (if applicable), continue to the login screen, and enter your email address > select Next > then add your password.

Then select Sign In.

Reviewing your opportunities

1. Select the relevant opportunity from the home page by selecting the card or the name of the opportunity.

a. Select the opportunity shared by the organization specified in your email invitation.

b. Switch between card and list view using the toggle next to the search bar. In list view, you can sort by any column, including status, to bring the opportunities that need action to the top.

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2. Every opportunity carries a deadline badge showing Closes on and the date. The badge changes color as the deadline approaches.

a. Gray for eight or more days remaining.

b. Yellow for four to seven days remaining.

c. Red for three days or fewer remaining.

The badge always shows days remaining, so a supplier never has to open an opportunity to find out how long they have to respond.

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Select your Opportunity

1. When submission dates are open, you will see Start Submission.

2. After starting your submission, you can select Continue Submission to continue.

a. Once you have completed your submission, the button will change to Review Submission Response

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Asking Questions If the Q&A has been enabled by the Organization, select the Q&A tab below Online Submission

● Q&A allows you to seek clarification and receive additional information about the solicitation.

● To submit a question, select Submit Question. Type out your questions, and select Publish Question. The organization will be notified of your question submission.

● When a response is posted by the Organization, your supplier's portal will show a green Published response. Select the question to see the answer.

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Viewing your Submission Progress Your Submission Progress shows the number of required items complete out of the total required, and it updates as you work.

Submitting your Response

1. Select Start Submission

2. Review the requested documents and items.

a. Each requirement is listed in the searchable Table of Contents.

i. Type an item’s name to locate a specific item.

b. Response Items sit at the top, grouped by evaluation workbooks.

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■ A red * asterisk means the item is required, while no indicator means the item is optional.

■ A green check means the response is complete.

3. View and download any reference files.

a. Selecting an item from the Table of Contents takes you directly to

it. Reference files appear below the item for you to download.

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Uploading Required Documents

1. Select the Click to upload button to upload your documents.

2. Once you have provided the required response or document, you can proceed to the next item by selecting Next Required Item or scrolling.

3. You can also Save Draft to save and return to your responses at any time during the submission window.

Submitting Your Response

1. Once all required items have been provided, you can select Submit then Submit Response to confirm.

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NOTE: The Submit button is grayed out until all required response items are complete.

Changing Your Response

1. Select Edit Submission on the project home page

2. Locate the specific response you would like to change.

3. Select Remove > Confirm

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● Select Submit > Submit Response to resubmit your updated responses. This will take you back to the project home page.

Note: If the agency allows edits until the deadline, you may revise and submit as needed. If the agency locks submissions at submit, the response is final.

Confirming your submission was received

Once you have completed the submission process, you will receive a confirmation email. If the agency permits, you may still be able to change documents and update your submission until the deadline. Otherwise, your submission will be in a read-only format.

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Replying to an addendum

If the agency releases an addendum, your submission returns In Progress status.

You must resubmit to acknowledge the addendum, so the agency has a record that you saw the changes.

1. You will be notified via email that an addendum has been issued.

2. Open the Opportunity.

a. If you previously submitted, your submission will move back to the Active tab.

b. Your submitted items are saved. Only remove and resubmit items as needed.

c. You must resubmit to acknowledge the addendum. This gives the agency a record that the supplier has seen the change.

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3. From the opportunity’s home page, you can select the Reference

Documents to see where changes were made.

4. Resubmit the opportunity.

Waiting during the Evaluation period

● The bidding window closes, and the solicitation enters the evaluation period. No additional bids are accepted after this point.

● Every supplier bid is scored against the same standardized evaluation criteria defined during solicitation setup.

● The evaluation team completes a full review and comparison of all submissions before any recommendation is made.

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● Award notification is released only after scoring is finalized. Expect the timeline to vary based on bid volume and criteria complexity.

Award or Disqualification Notification You will be notified via email if you have been selected or disqualified.

If applicable, the agency will be in touch to confirm additional details of your award. You will continue to work with the agency on tasks post-award

Accessing Support

We’re here to help! We have several channels where you can get in touch if you encounter issues or have questions.

Authorium Customer Support Support Desk Hours:

8:00am - 6:00pm PT

Email support@authorium.com

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Supplier User Guide

Submitting Your Response

Changing Your Response

Confirming your submission was received

Replying to an addendum

Waiting during the Evaluation period

Award or Disqualification Notification

Accessing Support