User Guide MilledWood 04.05.2025~1.pdf

CONTRACT USER GUIDE

75SB-MilledWood

NOTE: Contract are constantly changing and User Guides are updated annually. Print copies should be compared against the current version posted on COMMBUYS.

Contract User Guide

Massachusetts Correctional Industries

75SB-MILLEDWOOD

UPDATED: 04/24/2024

Contract #: 75SB-MILLEDWOOD

MMARS MA #: 75SB-MILLEDWOODSHIR

Initial Contract Term: 04/06/2011 – 04/05/2012

Maximum End Date: 04/05/2027

Current Contract Term: 04/06/2024 – 04/05/2025

Contract Manager: Tiffany Myers, Tiffany.Myers@state.ma.us

This Contract Contains: To provide a list of qualified vendors to provide assorted lumber, plywood and other products to be used in the furniture making shop for MassCor. All wood and wood products are to be of furniture grade quality and will be ordered in various quantities and product type throughout the duration of the contract.

MMARS UNSPSC Codes: 11-12-16-00 - Wood

31-16-00-00 - Hardware 31-21-00-00 - Paints and primers and finishes 23-13-15-00 – Grinding and sanding and polishing equipment and supplies 31-00-00-00 – Manufacturing Components and Supplies

Table of Contents:

(NOTE: To access hyperlinks below, scroll over desired section and CTL + Click)

• Contract Summary

• Contract Categories

• Benefits and Cost Savings

• Find Bid/Contract Documents

• Who Can Use This Contract

• Pricing, Quote and Purchase Options

• Purchase Options

• Pricing Options

• Product/Service Pricing and Finding Vendor Price Files

• Verifying the Commodity Price:

• Setting up a COMMBUYS Account

• Quick Search in COMMBUYS

• How to Purchase From the Contract

• Additional Discounts

• Instructions for MMARS Users mailto:Tiffany.Myers@state.ma.us

NOTE: Contract are constantly changing and User Guides are updated annually. Print copies should be compared against the current version posted on COMMBUYS.

Contract Summary The intent of this contract is to provide a list of qualified vendors to provide assorted lumber, plywood, and other products to be used in the furniture making shop for MassCor. All wood and wood products are to be of furniture grade quality and will be ordered in various quantities and product types throughout the duration of the contract.

Contract Categories This contract includes 5 categories as listed below:

Category 1: Wood

Category 2: Hardware

Category 3: Paints and Primers and Finishes

Category 4: Grinding, Sanding, Polishing Equipment and Supplies

Category 5: Manufacturing components and supplies

Benefits and Cost Savings

• Rolling Contract

• Qualified and Experienced Vendors

• Prompt Pay Discount

• No Freight / Shipping charges allowed on contract without exemption request

• Quote based

Find Bid/Contract Documents To find all contract-specific documents, including the Contract User Guide, RFR, Spec’s, Pricing and other attachments, visit COMMBUYS.com and search BD-19-1025-DOCIF-FISCI-33610 or description 75SB-MILLEDWOOD to find related Master Blanket Purchase Order (MBPO) information.

• There are Four (4) vendors on this contract and the vendors have been assigned a unique

Master Blanket Purchase Order (MBPO) each.

− GURNEYS SAW MILL

− REX LUMBER COMPANY

− RICHELIEU AMERICA

− ATLANTIC PLYWOOD CORPORATION

Who Can Use This Contract

Applicable Procurement Law

Executive Branch Goods and Services: MGL c. 7, § 22; c. 30, § 51, § 52; 801 CMR 21.00;

Eligible Entities

Single Department Procurement User Contract.

http://commbuys.com/ https://www.commbuys.com/bso/bid/bidSummary.sdo?docId=BD-19-1025-DOCIF-FISCI-33610&mode=initial

NOTE: Contract are constantly changing and User Guides are updated annually. Print copies should be compared against the current version posted on COMMBUYS.

Pricing, Quote and Purchase Options

Purchase Options

The purchase options identified below are the only acceptable options that may be used on this contract:

• Direct and outright purchases.

Pricing Options

Contract 75SB-MILLEDWOOD is too establish and maintain a list of pre-qualified contractors to provide Metal Shop equipment, raw materials, finishing services, parts/related supplies and maintenance

• No Freight/Shipping is allowed on this contract unless vendor has approved waiver excepted with bid.

• Pricing on this contract is quote based.

Product/Service Pricing and Finding Vendor Price Files Product pricing may be found by accessing the files on the master file on the s drive Contract Price

Folder or by going to COMMBUYS as listed below.

Verifying the Commodity Price:

To find the published Price file, go to the Bid record or Vendors PO on COMMBUYS.

To access the record manually:

• Go to www.commbuys.com.

• Click on “Contract & Bid Search” on the log-in page.

• Click the radio button for Contracts/Blankets.

• In the Contract/Blanket Description field, type in 75SB-MILLEDWOOD.

• Then click “Find It” (note: hitting Enter won’t work, you have to click Find It).

• Access Bid record number BD-19-1025-DOCIF-FISCI-33610.

• Under attachments open the Price File.

http://www.commbuys.com/ https://www.commbuys.com/bso/bid/bidSummary.sdo?docId=BD-19-1025-DOCIF-FISCI-33610&mode=initial

NOTE: Contract are constantly changing and User Guides are updated annually. Print copies should be compared against the current version posted on COMMBUYS.

Setting up a COMMBUYS Account COMMBUYS is the Commonwealth’s electronic Market Center supporting online commerce between government purchasers and businesses.

If you do not have one already, contact the COMMBUYS Help Desk to set up a COMMBUYS buyer account for your organization: (888)-627-8283 or COMMBUYS@state.ma.us.

Per 801 CMR 21.00, Executive Branch Departments must use established statewide contracts for the purchase of commodities and services. Specifically, Executive Departments are required to use OSD’s statewide contracts, including designated statewide contracts, if available, for their specific commodity and service needs. Exceptions will only be permitted with prior written approval from the Assistant Secretary for Operational Services, or designee.

Quick Search in COMMBUYS Log into COMMBUYS, and use the Search box on the COMMBUYS header bar to locate items described on the Bid / MBPO. Select Contract/Blanket or Catalog from the drop-down menu.

How to Purchase From the Contract This contract allows buyers to record contract purchases in COMMBUYS after the purchase has been fulfilled by the vendor. To place an order, buyers will reach out to Vendors outside of

COMMBUYS. Once the vendor’s invoice is received, buyers will record the transaction in

COMMBUYS as an RPA Release Requisition within one month of receiving the vendor’s invoice.

Use the How to Create an RPA Release Requisition job aid for guidance.

Document items in COMMBUYS that have already been purchased

This type of contract allows buyers to document a contract purchase in COMMBUYS that already has taken place through a Request for Payment Authorization (RPA) Release

Requisition. It also allows MMARS users to easily keep track of spend.

NOTE: MMARS and COMMBUYS do not interface –payment request and invoice should be reported in both MMARS and COMMBUYS separately.

Additional Discounts Prompt Pay Discounts: A discount given to the buyer if paid within a certain time period. These discounts may be found in the Vendor List and Information section below. All discounts offered will be taken in cases where the payment issue date is within the specified number of days listed by vendor and in accordance with the Commonwealth’s Bill Paying Policy. Payment days will be measured from the date goods are received and accepted / performance was completed OR the date an invoice is received by the

Commonwealth, whichever is later to the date the payment is issued as an EFT (preferred method) or mailed by the State Treasurer. The date of payment “issue” is the date a payment is considered “paid” not the date a payment is “received” by a Contractor.

Instructions for MMARS Users MMARS users must reference the MA number in the proper field in MMARS when placing orders with any contractor.

MA DOC 75SB-MILLEDWOODSHIRL

mailto:COMMBUYS@state.ma.us

NOTE: Contract are constantly changing and User Guides are updated annually. Print copies should be compared against the current version posted on COMMBUYS.

Vendor List and Information

(NOTE: To access hyperlinks below, scroll over desired section and CTL + Click)

Vendor Vendor Code Vendor Line

Master Blanket Purchase Order #

Contact Name & Email

Phone #

PPD

GURNEYS SAW MILL

VC6000161746

PO-19-1025-DOCIF-FISCI-14985

Jennifer Durant gurneysjennifer@aol.com 508-763-2502 2% - 10 days

REX LUMBER COMPANY

VC6000199988

PO-19-1025-DOCIF-FISCI-14989

Craig Forester craigf@rexlumber.com 978-263-0055 -

RICHELIEU AMERICA

VC0000552255

PO-19-1025-DOCIF-FISCI-14988

Antoine Auclair ygodeau@richelieu.com 514-336-4144 -

ATLANTIC PLYWOOD CORPORATION

VC7000066470

PO-19-1025-DOCIF-FISCI-14990

Rory Kennedy rkennedy@atlanticplywood.com

781-382-5887 -https://www.commbuys.com/bso/purchaseorder/poSummary.sdo?docId=PO-19-1025-DOCIF-FISCI-14985&releaseNbr=0 mailto:gurneysjennifer@aol.com https://www.commbuys.com/bso/purchaseorder/poSummary.sdo?docId=PO-19-1025-DOCIF-FISCI-14989&releaseNbr=0 mailto:craigf@rexlumber.com https://www.commbuys.com/bso/purchaseorder/poSummary.sdo?docId=PO-19-1025-DOCIF-FISCI-14988&releaseNbr=0 mailto:ygodeau@richelieu.com https://www.commbuys.com/bso/purchaseorder/poSummary.sdo?docId=PO-19-1025-DOCIF-FISCI-14990&releaseNbr=0 mailto:rkennedy@atlanticplywood.com