User Guide - 7 1 23.docx
DOCX document 231 KB Posted
- Contract number
- *** Expired *** 505ENT-M18-ELCPLSUPLS-00
- Issued by
- Wisconsin
About this file
This document is a user guide for Wisconsin's MRO Electrical & Plumbing Contract #505ENT-M18-ELCPLSUPLS-00, which is mandatory for state entities and available for cooperative use by Wisconsin municipalities. The contract is administered by the Wisconsin Department of Administration's State Bureau of Procurement, with Rob Penfield serving as the contract manager. Multiple vendors are awarded under different categories, including Viking Electric, Crescent Electric, Neher, Grainger, Graybar, Fastenal, Ferguson, First Supply, Production Distribution, and Columbia Pipe.
The contract covers electrical supplies (data cables and components, breakers, lamps, wiring devices, ballasts and fixtures, and general electrical items) and plumbing supplies (general plumbing items, pipe/fitting/tubing, and valve/accessories). The contract operates under FOB Destination pricing terms with no additional fees permitted, and the state purchasing card (P-Card) may be used for transactions. The contract began July 1, 2017, through June 30, 2019, and has been renewed through multiple extension periods, currently running through June 30, 2024. Vendors are arranged by lowest total category price, and automatic waivers apply for emergency purchases under $100, while other waivers require quotes from all awarded vendors in the category plus the desired non-contract vendor for substantial price savings or product unavailability.
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Other files
| File | Type | Posted |
|---|---|---|
| Vendor Contact Information 4 4 24.xlsx | XLSX spreadsheet | |
| 28242-BLG 11.22.16.doc | DOC document | |
| Contract Pricing 8 25 23.xlsx | XLSX spreadsheet |
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Text version
Quick Guide MRO Electrical & Plumbing Contract #505ENT-M18-ELCPLSUPLS-00
RFB #28242-BLG
| Mandatory: | YES (for State Entities) | |
| Cooperative: | YES (WI municipalities may use this contract) | |
| P-Card: | YES (State Purchasing Card may be used) |
Contract Term
| Initial Contract Term: | July 1, 2017 thru June 30, 2019 |
| 1st Renewal Term: | July 1, 2019 thru June 30, 2020 |
| 2nd Renewal Term: | July 1, 2020 thru June 30, 2021 |
| 3rd Renewal Term: | July 1, 2021 thru June 30, 2022 |
| Extension/4th Renewal | July 1, 2022 thru June 30, 2023 |
| Extension/5th Renewal | July 1, 2023 thru June 30, 2024 |
Scope Commodities that fall under the following categories, regardless of being listed in the “market basket” or not, are covered under the scope of this contract. General MRO supplies must be purchased through the mandatory Facilities MRO contract: 505ENT-M12-FACILITMRO-00.
Electrical Categories
| Data Cables & Components |
| Breakers |
| Lamps |
| Wiring Devices |
| Ballasts & Fixtures |
| Electrical General |
Plumbing Categories
| Plumbing General |
| Pipe, Fitting & Tubing |
Valve & Accessories http://doa.wi.gov/Divisions/enterprise-operations/state-bureau-of-procurement/wisbuy
The majority of vendors on this contract have punchout catalogs. The format of the punchouts will vary. The Shop & Compare search feature does not currently work with Punchouts. Contact DOAWISPro@doa.state.wi.gov with any questions.
Contract Prices $ Pricing must include all costs, including but not limited to insurance, packaging, and shipping costs. No additional fees are allowed.
Delivery FOB Destination. Contractor is responsible for filing and expediting all freight claims with carrier. Exception: Next Day or rush deliveries, when requested by end-user, must be verifiable by email authorization from an authorized end-user in order for vendor to invoice the additional freight charges that are incurred due to expedited shipping, NOT the entire shipping charge. (Section 5.1 of RFB)
Vendors Vendors were awarded by Category. Only those vendors listed under the category may sell commodities relevant to the category. Vendors are arranged below and on the Contract Pricing document by lowest total category price (left to right). A Vendor Contact Information document with contact information and locations is posted on the contract page under Documents.
Data Cables & Components Viking Electric, Crescent Electric Lamps Neher, Viking Electric, Crescent Electric, Grainger Ballasts & Fixtures Neher, Production Distribution, Viking Electric, Grainger, Graybar, Fastenal Breakers Graybar, Viking Electric, Grainger Wiring Devices Neher, Viking Electric, Graybar, Fastenal, Grainger Electrical General Viking Electric, Crescent Electric, Fastenal Plumbing General Ferguson, Grainger, First Supply Pipe, Fitting & Tubing Ferguson, First Supply, Fastenal, Columbia Pipe Valve & Accessories Ferguson, Grainger, First Supply, Columbia Pipe
Waivers All Requests for waivers for Substantial Price Savings or Product Unavailability should be directed to the Contract Manager via email. Waiver requests must include the following documentation and will not be approved without it:
· Quotes from all awarded vendors in the category and from the desired non-contract vendor.
· All quotes submitted to contract manager, whether via scanned pdf or in the body of an email must include; product description, manufacturer name, part # and price (non-contract vendor price must include FOB Destination).
· Contract Manager will be the sole determinant of all waiver approvals.
Automatic Waiver applies for one-off transactions under $100 and is not intended for convenience purchases. The intent of an automatic waiver is for emergency purchases in which the item is unexpectedly needed immediately and cannot be obtained by an awarded vendor.
Contract Manager: Rob Penfield DOA – State Bureau of Procurement 101 E. Wilson Street, 6th Floor, Madison, WI 53703 608-266-0817 robert.penfield@wisconsin.gov image1.png image2.jpg image3.jpg image4.gif image5.png image6.png image7.png image8.png
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