USEB182303 - 3. JA FAR Part 6_BCO Signed REDACTED.pdf

Contractor: Bowen Collins & Associates LLC Program/Equipment: Design Update, Repair Base Parking Lots

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Justification Review Document for Other than Full and Open Competition - FAR Part 6

Program/Equipment: USEB182303/Design Update Repair Base Parking Lots

Authority: 10 U.S.C. 2304(c)(1)

Amount:

Prepared by:

Typed Name: Sterling Ward DSN: 245-2694

Title: Project Engineer Date: 27 June 2024

E-mail: sterling.ward.1@us.af.mil

Contracting Officer:

Typed Name: Timothy Papa DSN: 245-2332

Date Reviewed: 9 July 2024 E-Mail: timothy.papa.1@us.af.mil

Technical Representative:

Typed Name: Lt Col Travis Johnson DSN: 245-2141

Title: Base Civil Engineer Date: ______________________

Requirements Representative:

Typed Name: Lt Col Travis Johnson DSN: 245-2141

Title: Base Civil Engineer Date: _______________

17 Jul 2024

17 Jul 2024

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Justification and Approval for Other than Full and Open Competition – FAR Part 6

Contracting Activity: 151 MSG/MSC

Description of Action: The 151 CES requests a contract with Bowen, Collins & Associates, INC. The Government projects award for 2024 and fiscal year 2024, SRM funds will be used. An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

Description of Supplies/Services:

and completed from 2018 to 2020, with an anticipated construction start year of 2020.

The construction effort associated with the completed design is now anticipated to begin in fiscal year 2025. However, significant physical layout changes due to other construction projects necessitate an update to the design before construction can proceed. Additionally, the condition of the parking lots has likely deteriorated since the design's completion, requiring an evaluation and incorporation of the pavement condition into the updated design. Finally, due to the time elapsed since the original design, a code and criteria review will be necessary to ensure compliance with current codes and standards.

Authority Cited: 10 United States Code 3204(c)(1) as implemented in Federal Acquisition Regulation 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements.

Reason for Authority Cited:

The original A-E firm that completed the initial design in 2020 is uniquely qualified to perform the required design updates. The updates required are minimal compared to the drafting of the original design, involving primarily the incorporation of changes due to degradation of parking lots and modifications from a subsequent project affecting the layout of the building 210 parking lot. Engaging a different A-E firm would be extremely difficult and inefficient, as a new firm would need to invest significant time and resources to understand the original design, existing conditions, and changes made since the initial design. This would lead to significant liability and schedule risks, compromising the project's timeline and budget. The original A-E firm is already responsible for correcting any errors or deficiencies under the initial design contract. Introducing another A-E firm would create an additional party for the government to manage, leading to potential delays and complications, especially if there were disagreements between the firms.

The original A-E firm's familiarity with the project's specific requirements and background ensures a seamless and efficient update process. Having two firms involved in a single design would complicate project management and extend the timeline, jeopardizing the project’s success. Because of these factors, full and open competition would not be in the best interest of the government.

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6. Efforts to Obtain Competition: The Contracting Officer shall publish the notices required by FAR 5.201 and any bids or proposals received shall be considered.

a. Effective competition. Because this is a sole source action, effective competition is not applicable.

b. Subcontracting competition Due to the nature of the contract services, no subcontracts are expected to be awarded by the A-E for this effort.

7. Actions to Increase Competition: At this time there are no efforts to increase competition as this is a one-time requirement that is related to the construction phase requirement.

8. Market Research: No market research was conducted for this acquisition. A lack of other qualified sources was not the reason for the sole source selection.

9. Interested Sources: To date, no other sources have written to express interest in the acquisition.

10. Other Facts:

a. Procurement history:

(1) Task Order W011YP-13-D-2211 was a single award IDIQ to Bowen, Collins & Associates LLC. Bowen, Collins & Associates was competitively selected through the A-E selection process.

11. Technical Certification:

I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Signature: ________________________________Date: _______________________

Typed Name: Lt Col Travis Johnson Title: Base Civil Engineer

12. Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Signature: ________________________________Date: ______________________

Typed Name: Lt Col Travis Johnson Title: Base Civil Engineer

JOHNSON.TRAVIS.R

OBERT.1257626098

Digitally signed by

JOHNSON.TRAVIS.ROBERT.1257626098

Date: 2024.07.17 12:43:13 -06'00' 17 Jul 2024

JOHNSON.TRAVIS.R

OBERT.1257626098

Digitally signed by

JOHNSON.TRAVIS.ROBERT.1257626098

Date: 2024.07.17 12:43:43 -06'00' 17 Jul 2024

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13. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

The anticipated cost determination was made using an IGE. The IGE costs were developed utilizing Local AE IDIQ hourly rates adjusted for inflation. Hours were determined by comparing project scope to previously performed design projects. As part of this basis, certified cost or pricing data will not be required as the estimated cost of the contract action is less than the threshold for certified cost or pricing data.

Signature: ________________________________Date: ______________________

Typed Name: Timothy Papa Title: Contracting Officer

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature: ________________________________Date: _______________________

Typed Name: Timothy Papa Title: Contracting Officer

PAPA.TIMOTHY.ALLE

N.1379988748

Digitally signed by

PAPA.TIMOTHY.ALLEN.1379988748

Date: 2024.08.12 14:42:32 -06'00' 12 Aug 2024

PAPA.TIMOTHY.ALLE

N.1379988748

Digitally signed by

PAPA.TIMOTHY.ALLEN.1379988748

Date: 2024.08.12 14:42:53 -06'00' 12 Aug 2024

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Approval

Based on the foregoing justification, I hereby approve the procurement of Design Update Repair Base Parking Lots valued at on an other than full and open competition basis pursuant to the authority of 10 United States Code 3204(a)(1) as implemented in Federal Acquisition Regulation 6.302-1(a)(2)(iii)(A), Substantial duplication of cost to the Government that is not expected to be recovered through competition, subject to availability of funds, and provided that the services and property herein described have otherwise been authorized for this acquisition.

Signature: _____________________________ Date: __________________________

Typed Name: Maj Bruce Weaver Title: Base Contracting Officer

WEAVER.BRUCE.EDW

ARD.JR.1155035702

Digitally signed by

WEAVER.BRUCE.EDWARD.JR.1155035

Date: 2024.08.12 15:11:38 -06'00'

12 Aug 2024