Agency_Specific_Requirements_-_Mitchell_County_GA.pdf

Grady County (Cairo), GA USDA Service Center

RLP # DGA02252 FSA Grady County GA Agency Specific Requirements

Dated 5-31-2015

The Agency Specific Requirements (ASRs) do not reduce the minimum requirements contained within the Lease. These ASRs provides specific agency requirements, which may be complementary, more specific, or more stringent than those of the Lease minimum requirements.

SECTION 1 SPACE REQUIREMENTS AND DETAILS

1.01 SPACE REQUIREMENTS

Summary of Space Requirements FSA NRCS RD TOTAL Number of employees 8 2 6 16 Individual Agency Space Requirements 1750 450 1200 3400 Agency Share Space Requirements 762 199 564 1525

Total Square Footage 2512 649 1764 4925

Individual Agency Space Requirements FSA NRCS RD TOTAL

Open Office Area 1050 150 750 1950 Private office(s) (150 sq. ft. each) 150 150 150 450 Aerial Photo/GIS Space 250 250 Historical File Space 300 150 300 750

Subtotal Square Footage 1750 450 1200 3400

Agency Shared Space Requirements FSA NRCS RD TOTAL

Conference/Training Space 75 20 55 150 Storage/Mail Room 150 39 111 300 IT Space – ADP Room 400 104 296 800 Client/Break Room Space 87 23 65 175

Subtotal Square Footage 762 199 564 1525

FSA = Farm Service Agency NRCS=Natural Resource Conservation Service

Square Footage = ABOA (useable)

1.02 SPACE DETAILS

Please refer to the Lease document for the constructions standards applicable to the interior tenant area build-out. These standards provide a general outline of the interior build-out requirements. For a complete list of requirements refer to the Lease document.

Open Office Area

• Electrical, Data, Voice – One duplex electrical receptacles and one combination data/voice jack per 80 ABOA SF (round up to the next whole number) on walls per all Lease requirements.

GRADY COUNTY GA (CAIRO) AGENCY SPECIFIC REQUIREMENTS (JAN 2013)

LESSOR: ______ GOVERNMENT: ________

Private Offices (approx. 150 square feet each)

• Doors – Provide door per Lease section - DOORS: INTERIOR. The door shall have a lock per Lease section - DOORS: HARDWARE.

• Electrical, Data, Voice - Provide three duplex electrical receptacles and two wall combination data/voice jacks per on walls per all Lease requirements

Storage/Mailroom Space

• Doors – Provide door per Lease section - DOORS: INTERIOR. The door shall have a lock per Lease section - DOORS: HARDWARE.

• Flooring – Broadloom carpet or carpet tiles per Lease paragraph FLOOR COVERINGS AND PERIMETERS (Vinyl tile or sheet vinyl, at a cost equal to or less than carpet, may be substituted as approved by the Contracting Officer).

• Electrical, Data, Voice – One duplex electrical receptacle per 80 ABOA SF (round up to the next whole number) and two combination data/voice jacks on walls per all Lease requirements.

Aerial Photo/GIS Space

• Door – Provide door per Lease section - DOORS: INTERIOR. The door shall have a lock per Lease section - DOORS: HARDWARE.

• Flooring – Broadloom carpet or carpet tiles per Lease paragraph FLOOR COVERINGS AND PERIMETERS (Vinyl tile or sheet vinyl, at a cost equal to or less than carpet, may be substituted as approved by the Contracting Officer).

• Electrical, Data, Voice - Provide three duplex electrical receptacles and two wall combination data/voice jacks per on walls per all Lease requirements

Reception Space

• Electrical, Data, Voice – Two duplex electrical receptacles and one combination data/voice jack per on walls per all Lease requirements..

• Millwork - Provide 10'0'' long X 3’6” high X 2’4” wide reception counter with plastic laminate commercially available base cabinets with concealed hinges, staple pulls, pencil drawers and storage cabinets below. Three feet of reception counter will be at a lower height to comply with accessibility standards.

Conference/Break Room

• Door – Provide door per Lease section - DOORS: INTERIOR. The door shall have a lock per Lease section - DOORS: HARDWARE.

• Electrical, Data, Voice - Provide four duplex electrical receptacles and two wall combination data/voice jack. Provide one dedicated duplex electrical receptacle for refrigerator. Provide two dedicated electrical receptacles for microwave ovens above the counter. Provide two additional duplex electrical receptacles above the counter (GFI as required by code).

• Provide Frigidaire 26 cu ft Side-by-Side Refrigerator or equal.

• Millwork - Provide 10'0'' LF of post formed plastic laminate counter with integral back splash with double basin stainless steel sink and all associated plumbing. Provide 10'0'' LF of plastic laminate commercially available base cabinets with concealed hinges and staple pulls. Provide 10'0'' LF of plastic laminate commercially available wall cabinets with concealed hinges and staple pulls.

GRADY COUNTY GA (CAIRO) AGENCY SPECIFIC REQUIREMENTS (JAN 2013)

ADP Room

The ADP Room will be shall be made compliant with “USDA/OCIO/ITS Requirements dated 11- 04-2010” (Exhibit “I”). The requirements shall include but not be limited to:

• The ADP Room will be contained in a room with full height drywall partitions per Lease section - PARTITIONS: PERMANENT.

• The ADP Room will have a keyed solid core door per Lease section - DOORS:

INTERIOR. The lock per Lease section - DOORS: HARDWARE shall not be on the building master key system. The key distribution shall be limited to the Lessor for emergency access and the USDA CED.

• Flooring will be new non-static material.

• A separate HVAC system will be installed for the ADP Room with dedicated controls.

• Overhead pipes will be relocated out of the room. This includes storm, supply, and DWV piping. Sprinkler heads will be located away from top of server cabinet.

• There shall be two (2) dedicated 120 volt, 30 amp twist lock outlets installed adjacent to the server cabinet. Circuits to be isolated with an earth ground.

• Provide three duplex electrical receptacles and two wall combination data/voice jacks per on walls per all Lease requirements. Required 120 volt outlets will be made isolated to the ADP Room only.

• There shall be one (1) clean agent 5 to 6 pound fire extinguisher installed in ADP Room.

• Lessor shall install all new data computer cabling per the Lease.

SECTION 2 ADDITIONAL SPECIAL REQUIREMENTS AND DETAILS

2.01 ADDITIONAL CONSTRUCTION DETAILS

These construction details indicate required construction standards for the items listed. These standards may be more stringent than those listed in the Lease document. Where specified, these standards shall take precedence.

2.02 SIGNAGE

A. If the USDA is to be the sole occupant of the building, a suitable area directly adjacent to the main entrance drive (minimum of 12 feet x 5 feet) (3.66m x 1.52m) must be provided for the ground area for a freestanding double-sided weatherproof sign and with a suitable light fixture to illuminate the entire sign on both faces with a “photocell on – timer off” control. The signage shall be single color (green background and white lettering) and the location must be such that the sign is clearly visible from both directions of traffic. In lieu of illumination, the Lessor may provide reflective materials on the sign face.

B. If USDA is not the sole occupant of the building but constitutes the majority of the tenancy in the building, Lessor to provide building mounted exterior signage adjacent to the main entrance of the building that that conforms to USDA graphic standards and that is single color (green background and white lettering).

C. For an office building when USDA is only one of several tenants in the building and not the building’s lessee, Lessor to provide signage that conforms to USDA graphic standards and is also harmonious with the office building’s existing signage theme and materials.

GRADY COUNTY GA (CAIRO) AGENCY SPECIFIC REQUIREMENTS (JAN 2013)

D. All signage will be in accordance with USDA Signage Specifications attached as Exhibit L to the Request for Lease Proposals. All USDA signage type and placement must be pre-approved in writing by the Contracting Officer.

E. SUBMITTAL REQUIREMENT: Lessor to provide minimum of two (2) originals of detailed dimensioned drawings of all USDA signage for pre-approval by the Contracting Officer showing materials and anchoring/mounting methods.

2.03 RESTROOMS

A. All restrooms within the building occupied by FSA and NRCS shall be separate men’s and women’s facilties.

GRADY COUNTY GA (CAIRO) AGENCY SPECIFIC REQUIREMENTS (JAN 2013)