USDA-FS-8-08

REQUEST FOR PROPOSAL

SOLICITATION NUMBER: USDA-FS-8-08

AERIAL PHOTOGRAPHY SERVICES

For Arapaho-Roosevelt, NF, CO, White River NF, CO, Pawnee NGLs & Buffalo NF, WY Solicitation Issue Date: May 28, 2008

Proposal Due Date: June 27, 2008

U.S. DEPARTMENT OF AGRICULTURE

FARM SERVICE AGENCY

AERIAL PHOTOGRAPHY FIELD OFFICE

NOTICE TO PROSPECTIVE OFFERORS :

OFFERORS ARE CAUTIONED TO NOTE THE FOLLOWING SPECIAL CONTRACT

REQUIREMENTS:

Any proposals submitted in response to this solicitation must be presented in two parts, a pricing proposal and a technical proposal. Please limit the size to a maximum of 100 double-sided pages.

See Section L for proposal preparation instructions. (Documentation and samples required in accordance with Attachment A of the contract may be submitted in a separate referenced attachment and will not be counted towards the page limitation).

This solicitation is for direct digital acquisition. (See Section L-3 for Digital Sensor Approval Requirements)

This solicitation includes an option to increase spatial resolution to 30 cm (See Section B-6).

This RFP is subject to the Availability of Funds Clause (FAR 52.232-18). See Section B-1.6, Page 3.

The complete text of any or all clauses referenced herein may be obtained by submitting a request, identifying this solicitation number, to the Contracting Officer, USDA, FSA, Aerial Photography Field Office, 2222 West 2300 South, Salt Lake City, Utah 84119. Complete copies of the FAR in loose-leaf or CFR form may be purchased from the Superintendent of Documents, U.S. Government Printing Office, Washington D.C. 20402.

NOTICE TO OFFEROR

Any proposal submitted for this RFP must be identified with the following information labeled on the outside of the mailing package:

SOL.NO: USDA-FS-8-08

DUE DATE: 27-JUNE-2008, 4:30 PM

RECEIVING OFFICE: CONTRACTING

Mail To: AERIAL PHOTOGRAPHY FIELD OFFICE

CONTRACTING OFFICER

2222 WEST 2300 SOUTH

SALT LAKE CITY UTAH 84119

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PART I – THE SCHEDULE

SECTION B – DESCRIPTION/SPECIFICATION/WORK STATEMENT USDA-FS-8-08

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B-1 DIGITAL PHOTOGRAPHY SERVICES

Furnish direct digital imagery and all related services and supplies in accordance with the requirements, specifications, terms, conditions, clauses, and provisions specified herein.

1.1 Intended Use of Imagery

The imagery shall be used by the United States Forest Service to collect and measure natural resource data by mean of photo interpretation, image processing and geographic information systems (GIS) technologies.

1.2 Importance of Image Quality

Any imagery submitted to the Government that does not meet the minimum quality requirement may impact the Government’s ability to properly use the imagery for its intended purpose and may be subject to a price reduction based on the diminished usability of the product.

1.3 Project Flight Planning Requirement

Contractor is required to provide the necessary flight line plans, which shall include flight altitude determinations, for the acquisition of precise vertical aerial imagery in accordance with the technical requirements in Section C-5.2, Flight Planning.

1.4 Direct Digital Sensor Acquisition

The direct digital imagery acquisition requirements will be for the collection of visible (Red, Green, Blue) and color near infrared (IR) imagery. The digital sensor system shall be a tested, stable, geometrically calibrated system with appropriate documentation, suitable for use in precision photogrammetric orthoimagery applications.

(a) Digital sensor acquisitions require the Contractor to comply with the technical requirements and specifications of this contract, and Attachment A: Specification for Digital Sensor Based Acquisition which defines the essential elements in securing high quality direct digital imagery.

(b) The Contractor is required to provide a detailed technical description and sample image of the digital camera/sensor being proposed for use. See Section L-3, Digital Sensor Approval Requirements.

(c) The digital sensor system shall have the appropriate image resolving power and field of view required to provide the GSD. The proposed direct digital sensor system shall have the capacity and the through-put necessary to acquire complete project item quantities in accordance with delivery schedules as indicated herein.

1.5 Non-Discrimination Statement

The U.S. Department of Agriculture (USDA) prohibits discrimination in all its program and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA’s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of Discrimination, write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW., Washington, DC 20250-9410, or call (800) 795-3272 (voice) or (202) 720- 6382 (TDD). USDA is an equal opportunity provider and employer.

1.6 Availability of Funds (FAR 52.232-18, APR 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

B-2 PROJECT ITEM 1: ACQUISITION FOR ARAPAHO-ROOSEVELT NF, CO

PROJECT ITEM 1: ARAPAHO-ROOSEVELT NATIONAL FOREST, COLORADO

PROJECT

ITEM QTY UNIT UNIT PRICE TOTAL AMOUNT

1 3,146 Square Miles $ $

2.1 Project Code: 612100 and Agency Designator: USDA-F.

2.2 Project Requirements:

(a) Spatial Resolution: All imagery shall have a 60 cm (24 inch) ground sample distance (GSD) or better.

(b) Radiometric Resolution: All imagery shall be collected at a minimum of 12-bits per band.

(c) Acquisition Period: June 15, 2008 through October 1, 2008.

(d) Minimum Sun Angle: 45 degrees.

(e) Overlaps: Endlap: Minimum 57%, Maximum 67% (Optimum 62%);

Sidelap: Minimum 15%, Maximum 45% (Optimum 30%).

(f) Contract deliverables: The following deliverables shall be submitted by the

Contractor and prepared in accordance with specifications and work statement (Section C), packaging and marking (Section D), inspection and acceptance (Section E), and delivery schedule (Section F):

(1) Project Flight Plan (for approval)

(2) 4-band Georeferenced, uncompressed digital image files*

(3) ABGPS/IMU Data and supplemental GPS ground data*

(4) Pilot Logs

(5) Progress Reports

(6) Metadata and other text files*

* delivered on external hard drive

B-3 PROJECT ITEM 2: ACQUISITION FOR WHITE RIVER NF, CO

PROJECT ITEM 2: WHITE RIVER NATIONAL FOREST, COLORADO

2 3,681 Square

3.1 Project Code: 612150 and Agency Designator: USDA-F.

3.2 Project Requirements: Same as B-2

B-4 PROJECT ITEM 3: ACQUISITION FOR PAWNEE NGLs, CO

PROJECT ITEM 3: PAWNEE NATIONAL GRASSLANDS, COLORADO

3 1,200 Square

4.1 Project Code: 612106 and Agency Designator: USDA-F.

4.2 Project Requirements: Same as B-2, with the exception of minimum sun angle.

(a) Minimum Sun Angle: 35 degrees.

B-5 PROJECT ITEM 4: ACQUISITION FOR BIG HORN NF, WY

PROJECT ITEM 4: BIG HORN NATIONAL FOREST, WYOMING

4 1,744 Square

5.1 Project Code: 612020; and Agency Designator: USDA-F.

5.2 Project Requirements: Same as B-2

B-6 OPTION FOR INCREASE IN RESOLUTION: INCREASE IN SPATIAL RESOLUTION

TO 30 CM (12 INCHES)

The Government will accept price proposals on an optional award to increase the resolution of acquisition of the project items 1 through 4 from 60 cm (24 inches) to 30 cm (12 inches). The Contracting Officer may exercise this option by notice to the Contractor upon contract award. If this option is exercised this area will be incorporated and will become the base requirement of the corresponding project item.

OPTION ITEM 1: ARAPAHO-ROOSEVELT NF, CO (30 cm (12 inches))

OPTION

1 3,146 Square

OPTION ITEM 2: WHITE RIVER NF, CO (30 cm (12 inches))

2 3,681 Square

OPTION ITEM 3: PAWNEE NGLs, CO (30 cm (12 inches))

3 1,200 Square

OPTION ITEM 4: BIG HORN NF, WY (30 cm (12 inches))

4 1,744 Square

B-7 GOVERNMENT-FURNISHED PROPERTY

Pursuant to the Government-Furnished Property (GFP) clause (see Section I, Contract Clauses) the Government shall furnish the item(s) of property listed below as GFP to the Contractor.

7.1 Coverage Shapefile

The Contractor will be furnished upon award one (1) ESRI® compatible shapefiles containing the required contract coverage. Due to the unique footprint of digital sensors the Contractor is responsible for the complete acquisition within the shapefile area.

SECTION D – PACKAGING AND MARKING USDA-FS-8-08

SECTION C - DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-1 SCOPE OF CONTRACT

The general scope of the contract is to procure precise vertical aerial imagery for one or more of the following purposes: natural resource inventory, stereomodel compilation, analytical aerotriangulation, orthophotography, and extraction of data by means of photogrammetric measurements and image processing. The Contractor is responsible for furnishing direct digital imagery and related services and supplies in accordance with requirements, specifications, terms and conditions specified herein.

1.1 Technical Requirements and Specifications

The technical requirements and specifications of this contract are described in this section and Attachment A, which define the essential elements in securing high quality digital imagery. Any deviation from the specifications stated herein may cause increased time and effort in using the imagery as intended.

1.2 Delivery and Performance

The delivery and performance requirements of this contract are described in Section F, Delivery or Performance. All contract materials shall be shipped within the time limits and to the place of delivery specified herein. Performance of the contract shall be authorized and monitored by the Contracting Officer and/or the Contracting Officer's Representative.

1.3 Quality Control

Quality control shall be exercised by the Contractor continuously throughout the performance of the contract. Procedures shall be established to assure that all aerial photographic materials are delivered in accordance with the delivery schedule and at the required level of accuracy and quality. The Contractor shall acquire immediate reflights of any photography where coverage or image quality fails to meet minimum requirements of the contract specifications. USDA inspection and acceptance procedures are described in Section E, Inspection and Acceptance.

1.4 Location of Work

The project name, location, and quantities of areas to be acquired under this contract will be described in Section B, Supplies or Services & Price and Cost, and shown on the project map(s) in Section J, Exhibit 1, Project Maps. The Contractor’s place of performance where work will be performed on this contract shall be indicated in ORCA Certification.

(See Section K-1, Representations, Certifications, and Other Statements of Offers)

1.5 Project Management and Flight Planning

The Contractor is required to provide the necessary project management, coordination, and supervision to conduct project planning, flight line planning and acquisition, image processing, product delivery, and related technical and progress reports as required in the contract (see Section C-7, Project Management).

1.6 Labor and Materials

The Contractor shall furnish all materials, equipment, transportation, superintendence, and labor as required herein. The Contractor shall execute and finish the imagery acquisition, imagery production and related services for the project specified and shall deliver to the USDA all materials called for in Section F-1, Materials to be Delivered.

C-2 APPLICABLE DOCUMENTS

2.1 Attachments

The following documents attached to this solicitation document are considered requirements and specifications under the resulting contract(s), as applicable to the Contractor’s technical proposal:

(a) Specification for Digital Sensor Based Acquisition, dated April 30, 2008

(Attachment A)

2.2 References

The following documents referenced in this solicitation document are considered requirements and specifications under the resulting contract(s), as applicable to the Contractor’s technical proposal:

(a) Federal Geographic Data Committee (FGDC) Specification, FGDC-STD-001-1998

(“Content Standard for Digital Geospatial Metadata”)

(b) Code of Federal Regulation (CFR) Title 14 (“Federal Aviation Regulations")

(c) GeoTIFF Revision 1.0 Specification, dated December 28, 2000 (Version 1.8.2)

(d) TIFF Specification Revision 6 dated June 3, 1992 (Adobe Systems Inc.)

C-3 GENERAL REQUIREMENTS

The Contractor shall furnish all materials, equipment, transportation, superintendence, and labor required to plan, acquire, manage, and process digital imagery for the project items as specified in Section B, Supplies or Services and Price/Cost.

C-4 EQUIPMENT REQUIREMENTS

Any key acquisition equipment such as aircraft and digital sensors (in addition to those submitted at the time of offer) proposed to be used by the Contractor must be approved for use by the Contracting Officer. If the key acquisition equipment proposed for use are not owned by the Contractor, a written statement of availability from the owner of the equipment shall be furnished to the Contracting Officer.

4.1 Precision Aerial Mapping Digital Sensor

Digital sensors used for acquiring aerial imagery shall meet contract specifications (see Attachment A). Digital Sensors must be compatible with precision stereoscopic mapping instruments and with analytical mensuration procedures used in photogrammetric surveys and in preparing accurate orthoimagery.

(a) Digital Sensor Evaluation: Proposed digital sensor systems will be evaluated to determine if they meet the contract specifications, based on current technical descriptions and samples. The Contracting Officer shall have the right to require the removal of a camera/sensor from use when deficiencies in imagery attributable to the camera are found to exist. Any camera/ sensor removed from use by the Contracting Officer shall not be returned to use on any APFO contracts until the cause of the malfunction is corrected to the satisfaction of the Contracting Officer. That determination will be based on acceptable samples, calibration reports, and/or an additional test by the Optical Science Laboratory of the USGS, if directed by the Contracting Officer.

(b) Digital Sensor Operation: The digital sensor and its mount shall be checked for proper installation prior to each mission. In conformance with conventional photogrammetric practice, it is the preference of the Government that the Contractor use digital sensor configurations, that when installed in the aircraft, advances imagery parallel to the line of flight.

(c) Accessories:

(1) Automatic Exposure Control. An automatic exposure control device is permitted, but a manual override capability is required for some types of terrain to achieve proper exposure.

(2) Camera Mount. The camera mount shall be regularly serviced and maintained and shall be insulated against aircraft vibration.

(3) Camera Port Glass. Aircraft camera port glass shall be preferably 50mm thick but not less than 32mm thick. The surface finish shall be 80/50 or better. Glass material shall be polished crown, group category M, Mil Specs Mil-W-1366F (ASG), dated October 1975, C-1 optical quality or better.

4.2 Aircraft Requirements

(a) FAA Certification: All aircraft used in the performance of the work under this contract shall be maintained and operated in accordance with all regulations required by the U.S. Department of Transportation, Federal Aviation Administration (FAA).

Aircraft operated in the acquisition of aerial photography or digital imagery under this contract shall be FAA certified to a service ceiling with operating load (crew, camera, film, oxygen, and other required equipment) of not less than the highest altitude required.

(b) Positive Control Airspace: The proposed project item areas may contain areas of controlled or restricted airspace. It is the responsibility of the Contractor to obtain all approvals necessary to assure that required clearances are achieved. When the flight plan and location of any project item coverage fall within positive-control airspace, the aircraft must contain the appropriate equipment to operate in such positive-control areas within the purview of the Federal Aviation Regulations. (See Section H-1, Permits and Clearances.)

(c) Aircraft Configuration: The design of the aircraft shall be such that when the camera is mounted with all its parts within the outer structure, an unobstructed field of view is obtained. The field of view shall be shielded from the exhaust gases, oil, effluence, and air turbulence. The camera port glass shall be free of scratches and of such quality that it will not degrade the resolution or the accuracy of the camera and shall conform to Section C-4.1(c)(3), Camera Port Glass.

(d) Airborne Global Positioning System: The aircraft shall have an Airborne Global

Positioning System (ABGPS), Inertial Measurement Unit (IMU) system capable of generating accurate control points used in the creation of the photo-center data file (see C-7.4(c), Photo-Center Data File).

C-5 IMAGERY ACQUISITION REQUIREMENTS

5.1 Photographic Conditions

Imagery shall be acquired when skies are clear, free from smoke, clouds, cloud shadows, excessive haze, and well-defined images can be resolved. The ground shall be free from snow below timberline, standing water (other than natural or man-made ponds and lakes), flood waters from streams which have overflowed their banks, and wet ground which obscures field, soil or crop lines.

5.2 Flight Planning

The Contractor shall create a flight plan to be submitted to the Contracting Officer for Government approval prior to commencing acquisition of the project area. The flight plan shall provide flight line planning necessary to acquire precision, high quality, stereo imagery for the future production of digital quarter quadrangle orthoimagery, which shall include at a minimum, exposure stations, flight altitude determinations and overlap stereoscopic coverage. The boundaries and exact coverage of this project item is determined by the official Flight Exposure Data. See Section B-7.1, Coverage Shapefile.

5.3 Flight Requirements

The Contractor shall obtain precise vertical digital imagery in accordance with the following technical requirements:

(a) Acquisition Periods. The Contractor shall acquire imagery only during that portion of the day when the sun angle exceeds the requirement stated in B-2.2(d) and B-4.2(a), Minimum Sun Angle. The Contractor shall limit operations to the dates specified in Section B, Supplies or Services & Price/Cost or as otherwise provided in writing by the Contracting Officer as stated under Section F-5, Performance of the Work.

(b) Tilt. It is desired that exposures be made when the optical axis of the digital sensor is in a vertical position. The Contractor shall not acquire imagery when the tilt (departure from the vertical) of any exposure exceeding four degrees (4º) or relative tilt between any two successive exposures exceeding six degrees (6º). Tilt shall not average more than 2 degrees (2º) in any 16 km (10 mile) section of a flight line and shall not average more than 1 degree (1º) for the entire project.

C-6 DIGITAL IMAGERY PROCESSING

6.1 Georeferenced, Uncompressed Digital Image Files

Contractor shall provide single point georeferenced, stereo coverage, uncorrected digital image files at the resolution in accordance with Section B-2.2(a), Spatial Resolution. The image shall be submitted in the native camera footprint. Tile sizes for non-frame based cameras will be mutually agreed upon by the Government and the Contractor.

(a) Image Quality. The Contractor shall not make any radiometric adjustments to the acquired imagery.

(b) File Format. The 4-band imagery shall be 16-bit per band in accordance with the

Adobe TIFF and GeoTIFF Specifications.

(c) Georeferenced Accuracy: The principal point shall have an accuracy of no more than 5 meters of true ground. All images shall be oriented so that the direction of North is towards the top of the computer display.

(d) Media Requirements: All georeferenced imagery shall be delivered on external computer hard drives as defined in Section D-1.2, External Hard Drives. The files shall be stored in a single subdirectory under the root directory called “georeferenced.”

(e) Exhibit 2 shall specify the appropriate file naming convention to be used in the creation of the imagery. Image number shall be consecutively numbered for each project item starting with one and shall run consecutively without break or interruption in numbering sequence.

6.2 ABGPS/IMU Data Files

The Contractor shall post-process IMU/GPS data collected. The Contractor shall submit both the raw and processed data. The processed data shall be projected in NAD 83, using Universal Transverse Mercator (UTM) zone 13 and compatible with ERDAS Imagine, Leica Photogrammetry Suite (LPS), and ESRI Stereo Analyst for ArcGIS. The Contractor shall create a FGDC compliant metadata file for the ABGPS/IMU.

ABGPS/IMU data files shall be delivered on external computer hard drives as defined in Section D-1.2, External Hard Drives. The files shall be stored in a single subdirectory under the root directory called “gps”.

6.3 Supplemental GPS Ground Data

Differentially corrected GPS Ground Data used to supplement the Airborne GPS positional data adjustment shall be delivered in a non-proprietary format mutually agreeable to the Government and Contractor. All supplemental ground control files shall be delivered on external computer hard drives as defined in Section D-1.2, External Hard Drives. The files shall be stored in a single subdirectory under the root directory called “gps_base”.

6.4 Regional Settings

All digital files, including imagery and metadata, shall be created using standard ANSI English-US setting. For example, periods (ACII 46) shall be used to separate the whole number from the fractional portion when recording decimal numbers and data representing a long date shall be recorded as “Wednesday, August 17, 2005 5:09:38 PM.”

C-7 PROJECT MANAGEMENT

The Contractor shall establish and maintain a project management system with a designated project manager for this effort. Project management consists of those activities required to plan, manage, administer, and control efforts to accomplish the objective of the contract. The project manager will serve as the primary point of contact for the Contractor’s activity with the Government. The project manager’s name and contact information shall be identified, in writing, to the Contracting Officer within 21 calendar days of contract award.

7.1 Progress Reports

A Progress Report is required for each day progress is made in acquiring project imagery.

Reports shall be transmitted by e-mail following each day of progress. E-mail address will be provided at contract award. See Section F-5.2, Progress Reports, for instructions and Section J, Exhibit 4, Progress Report for syntax and example.

7.2 Flight Logs

The Contractor shall maintain daily flight logs for all acquisition missions. As a minimum, flight logs should record date of flight, tail number, camera serial number and for each flight line information should include: line number, start and stop time, direction, altitude, speed, and number of exposures.

7.3 Subcontract Management

If the Contractor uses subcontractors in the performance of the contract, a plan and procedure will be established to manage its subcontractors. Contractor should give prior notification of any subcontracts in accordance with G-5, Subcontracts. The Contractor is encouraged to maximize its use of partnerships and subcontractors to accomplish the requirements of this contract. However, the Contractor is solely responsible for the performance and cost control of its partnerships and subcontractors.

7.4 Project Data Files

All project data files shall be delivered on external computer hard drives as defined in Section D-1.2, External Hard Drives. The files shall be stored in a single subdirectory under the root directory called “project”.

(a) Production Process. The Contractor shall create brief descriptions of the digital image processing system which shall include a narrative explanation of the process steps taken to produce the imagery in accordance with Section F-1.4(a), Production Process Description, and the FGDC specification, paragraph 2.5.2.1, Process Description.

Separate descriptions are required for the georeferenced data.

(b) Project Data Files. The Contractor shall create a project description file in accordance with Section F-1.4(b), Project Data File Description, of this contract. Contractor shall include a project data file containing, at a minimum, the following data:

Description:

Project Item Contract Award Number (to be assigned upon award, USDA-FS-8-08-2) State (2 letter Abbreviation – CO or WY) Ground Resolution Digital Sensor Description: "Free text with quotations” Film Type (Digital)

Coordinate System Datum Date Photo-Center Data File was created (YYYYMMDD) Production System used to produce images: "Free text with quotations” (50 characters max)

Example:

White River NF Colorado,USDA-FS-8-08-2,CO,30cm,”Intergraph DMC”, Digital, NAD83, 20080801,"production hardware & software description"

(c) Photo-Center Data File. Contractor shall prepare a digital photo-center data file for the aerial imagery delivered under this contract and shall include FGDC compliant metadata support file. The file(s) shall be provided in ASCII comma delimited text format. A comma delineated header file shall precede the data in each file as shown in the example. The latitude/longitude coordinates shall be expressed in Decimal Degrees, formatted to NAD83 datum, and be accurate within 5 meters (16.4 feet) of the true photo center location. The photo-center data shall include the following attributes:

HEADER MAXIMUM

DESCRIPTION TITLE CHARACTERS

Project Identification Code PrjCode 7 Image Number* ImageNo 5 Date of Exposure (YYYYMMDD) ExpDate 8 Time of Exposure-Local 24 Hour Clock (HHMMSS format) ExpTime 6 Sensor Serial Number** SerialNo 15 Latitude (DD.DDDDD) Lat 8 Longitude (-DDD.DDDDD (Negative)) Lon 10 Flight Altitude in meters at camera (AGL in MMMMM.MM format) Alt 8 Number of GPS Satellites Acquired GPSAcq 2 Position Dilution of Precision (PDOP) PDOP 3 IMU omega value (Radians) Omega 10 IMU phi value (Radians) Phi 10 IMU kappa value (Radians) Kappa 10

*Same image number used for naming convention.

**If digital camera has more than one sensor head please use the camera serial number.

Example:

PrjCode,ImageNo,ExpDate,ExpTime,SerialNo,Lat,Lon,Alt,GPSAcq,PDOP,Omega,Phi, Kappa 612150,1,20080827,130755,12345678,42.71936,-123.41498,7048.63,5,1.5,.0001358,.01073000,-.8732658

C-8 QUALITY CONTROL

Quality control shall be exercised by the Contractor continuously throughout the performance of the contract. Procedures shall be established to assure that all contract materials are delivered in accordance with the delivery schedule and at the required level of accuracy and quality. The Contractor shall inspect and constantly monitor the image quality and coverage, and shall undertake immediate reflights of any imagery where the quality fails to meet minimum requirements of the contract specifications. Any marginal photography/imagery submitted for inspection which does not meet minimum requirements may be rejected. The marginal photography may be accepted, at the Government’s convenience, but shall be subject to a price reduction based on the diminished usability of the product. The nature and urgency of this project may require the Government to make equitable financial adjustments for materials deemed rejectable or where product use is adversely impacted. USDA inspection and acceptance procedures are described in Section E, Inspection and Acceptance.

SECTION D - PACKAGING AND MARKING

D-1 PREPARATION OF MATERIALS FOR SHIPMENT

All digital imagery and text files shall be labeled and shipped in packaging designed for their protection.

1.1 Compact Disks

All compact disks (CDs) shall be delivered on archival media, 700 Megabytes (80-minute) per disk CD-R, hybrid ISO 9660 Mode 1 format using level 2 interchange with Rockridge and Joliet extensions. The format of the DVD will allow long file names up to 64 characters in length, and will be readable by both Windows and UNIX systems where the file names will appear the same on both systems. The Contractor must insure that each and every copy session has been properly closed. No multi-session enabled CDs shall be acceptable. The CD media shall have a label attached identifying the digital contents of the CD in accordance with Section J, Exhibit 3, Figures 1, CD/DVD Label (thermal printed CDs are acceptable). In addition to the packaging requirements in D-2, all CD media shall be packaged in standard single CD jewel cases (5-5/8" x 4-15/16" x 3/8") with a clear front cover. The CD label should be readable without opening the case or removing the CD from the case. “Slim” or other non-standard sized jewel cases will not be accepted.

1.1 Digital Versatile Disk

All digital versatile disks (DVDs) shall be delivered on archival media, single-sided, 4.7 Gigabyte (120-minutes) DVD-R discs. DVD-R(A), DVD-RW, DVD+R, or DVD+RW formats are not acceptable. DVDs shall meet all other requirements, except of the media type, required for CDs (see paragraph above).

1.2 External Hard Drives

The delivery media for the image files shall be External Combo USB2.0/IEEE1394 (Firewire) hard drives. All external hard drives shall be “Combo” style drives, capable of both USB2.0 and IEEE-1394 (Firewire) connections. The drives shall be formatted using Microsoft’s NTFS file system. The drives shall become property of the Government and will not be returned to the Contractor. Each drive shall have a label attached directly to the drive identifying the project contained on the drive in accordance with Section J, Exhibit 3, Figure 2, External Hard Drive Labeling Requirements

D-2 PACKAGING FOR SHIPMENT

All material shall be packed for shipment in such a manner that will insure acceptance by common carrier and safe delivery at destination. Containers and closures shall comply with the Interstate Commerce Commission regulations, Uniform Freight Classification rules, or regulations of other carriers as applicable to the mode of transportation. Damaged materials will be replaced by the Contractor at no cost to the Government.

A packing slip shall accompany each shipment and shall itemize all material included in the shipment.

D-3 SHIPPING RECEIPTS

Receipts from common carriers for shipment of materials shall be retained by the Contractor and be made available to the Contracting Officer upon request.

D-4 SHIPPING CONTAINER MARKINGS

All shipping containers shall be clearly marked with delivery address. See Section F-2, Place of Delivery – FOB Destination, within Consignee’s Premises.

SECTION E – INSPECTION AND ACCEPTANCE USDA-FS-8-08

PART I -THE SCHEDULE

SECTION E - INSPECTION AND ACCEPTANCE

E-1 INSPECTION AND ACCEPTANCE (FEB 1988)(AGAR 452.246-70)

The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

Inspection and acceptance will be performed at:

Aerial Photography Field Office 2222 West 2300 South

Salt Lake City, Utah 84119-2020

E-2 INSPECTION PROCEDURE

All materials specified in Section F-1, Materials to be Delivered, will be inspected to determine conformance to all contract requirements and specifications. Inspection of the quarter quadrangle image tiles will be performed utilizing a comprehensive method of quality assurance inspection procedures including a random sampling technique to test for compliance to the horizontal accuracy requirement in the imagery delivered. (Refer to FAR 52.246-2, Inspection of Supplies-Fixed Price and FAR 52.246-4, Inspection of Services-Fixed Price.)

If inspection of materials reveal deficiencies that may cause increased time and effort in using the digital imagery and aerial photography as intended, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the Government may:

(a) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and

(b) Reduce the contract price to reflect the reduced value of services performed.

E-3 INSPECTION SCHEDULE

The Government will make every effort to inspect all material specified within 60 calendar days from the date materials have been received at the point designated. Therefore, without the complete delivery of all materials the Government cannot efficiently begin inspection, thus delaying the inspection schedule. Should the inspection procedure be delayed longer than 60 days, the Contractor will be notified of the reason(s) for delay and given the estimated completion date.

Contract materials will be inspected in the order of their receipt, unless otherwise prioritized by the Government. Inspection of project items where the photographic season is open will be given priority over projects for which the season has closed.

The Contractor will be notified in writing whether the materials are satisfactory and what areas, if any, shall be reacquired and what materials, if any, shall be remade because of nonconformity with contract requirements.

E-4 PARTIAL COVERAGE

If the Contractor obtains only partial coverage for any project item during the season, all partial imagery shall be processed and delivered according to the requirements specified for completed imagery. The requirement for processing partial coverage may be waived only by the

E-5 ACCEPTANCE

Final acceptance will be made after inspection by the Government of all required materials delivered at the specified destination. Delivery dates for individual products by project items are specified under Section F-3, Schedule for Delivery of Materials. The acceptance date shall be the date of the letter, by the Government to the Contractor, stating all materials are acceptable and an invoice may be submitted.

Partial acceptance on any fully completed project due to rejection of deficient or non-compliant material will be made based on both preliminary inspection results of the digital imagery and the final inspection results of all remaining materials. A partial acceptance will result in a contract price reduction based on the final determination of contract material compliance to contract requirements and specifications.

Partial acceptance on any uncompleted area will be made only after the photographic season has ended and all materials required for the partial area have been delivered, inspected, and accepted by the Government. The acceptance date shall be the date of the letter by the Government to the Contractor identifying the amount of partial acceptance and referring the Contractor to the

E-6 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) (FAR 52.252-2)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.arnet.gov/far.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES:

52.246-02 Inspection of Supplies - Fixed Price (AUG 1996)

52.246-04 Inspection of Services - Fixed Price (AUG 1996)

52.246-16 Responsibility for Supplies (APR 1984)

SECTION F – DELIVERIES OR PERFORMANCE USDA-FS-8-08

SECTION F - DELIVERIES OR PERFORMANCE

F-1 MATERIALS TO BE DELIVERED

The materials shall be delivered as required and consist of the following items. The Contractor shall maintain a copy of the digital data until APFO acknowledges receipt.

1.1 PROJECT FLIGHT PLAN

Item Requirement

Format txt, doc, or pdf Media Paper Copy, Email, or CD-ROM Naming Convention None Quantity One (1) Date of First Submittal Prior to Commencing Acquisition Submittal Frequency Once Government Approval Required Yes Required Metadata No

1.2 GEOREFERENCED, UNCOMPRESSED DIGITAL IMAGE TILES

Format GeoTIFF Media Hard Drive (see Section D-1.2) Naming Convention See Section J, Exhibit 2

(i.e. “612106_1_080827.tif”)

Quantity One (1) per image Date of First Submittal No later than thirty (30) calendar days after acquisition period.

Submittal Frequency Once Government Approval Required Yes (see Section E) Required Metadata No

1.3 PROGRESS REPORTS

Format See Exhibit 4 Media Electronic mail Quantity One per day per crew Date of First Submittal Daily (as required in accordance with Section C- 7.1) Submittal Frequency Daily (only required for days that aerial acquisition was accomplished)

Government Approval Required No Required Metadata None

1.4 PROJECT DATA FILES

(a) PRODUCTION PROCESS DESCRIPTION

Format ASCII text file Media Hard Drive (see Section D-1.2) Naming Convention See Section J, Exhibit 2 Quantity One (1) for all Georeferenced images Date of First Submittal No later than thirty (30) calendar days after acquisition period.

(b) PROJECT DATA FILE DESCRIPTION

Format ASCII comma delimited text file Media Hard Drive (see Section D-1.2) Naming Convention See Section J, Exhibit 2 Quantity One (1) Date of First Submittal Delivered with Production Process (see

Section F-1.6(a))

(c) PHOTO-CENTER DATA FILE DESCRIPTION

Format ASCII comma delimited text file Media Hard Drive (see Section D-1.2) Naming Convention See Section J, Exhibit 2 Quantity One (1) per project item Date of First Submittal Delivered with Production Process (see

Section F-1.6(a)).

Required Metadata Yes

1.5 PILOT LOGS

Format Paper copies Media Paper Quantity One per day mission Date of First Submittal Delivered with Production Process

(See Section F-1.6(a))

F-2 PLACE OF DELIVERY - FOB DESTINATION, WITHIN CONSIGNEE'S PREMISES

The materials to be furnished hereunder shall be delivered, all transportation charges paid by the Contractor, and in accordance with FAR Clause 52.247-35, F.o.b. Destination, Within Consignee's Premises, to:

USDA Aerial Photography Field Office Attn: Contracting Officer - Resource 2222 West 2300 South Salt Lake City, Utah 84119-2020

Offers submitted on a basis other than F.o.b. Destination within consignee's premises will be deemed unacceptable or rejected as non-responsive.

F-3 SCHEDULE FOR DELIVERY OF MATERIALS

All delivery materials required in this contract shall be shipped within the time period specified below. Failure to ship within this period will be considered as failure by the Contractor to prosecute the work as to ensure completion and will render the contract subject to default. Date of shipment will be shown by postmark or carrier receipt.

3.1 Original Materials - Delivery Schedule

The required delivery schedule for all contract materials required for a project item shall be shipped no later than thirty (30) calendar days after the acquisition period has ended, or any season extension thereof.

DELIVERY SCHEDULE

Item or Option

Number Project Name Required Shipment Date

Project Item 1 Arapaho-Roosevelt NF, CO October 31, 2008

Project Item 2 White River NF, CO October 31, 2008

Project Item 3 Pawnee NGLs, CO October 31, 2008

Project Item 4 Big Horn NF, WY October 31, 2008

It is recommended that materials be shipped when completed, since prompt delivery of materials will better assure timely inspection and avoidance of peak seasonal workload delivery.

3.2 Remake Materials - Delivery Schedule

Remake materials shall be shipped as soon as possible after correction is made, but no later than 30 days after receipt in the Contractor's facility of the materials or data required to make the corrections. Only materials as specifically requested by USDA to be remade shall be submitted for inspection. Signed delivery receipts will be required to verify date of receipt of such data or materials by the Contractor.

F-4 CONTRACTOR'S RESPONSIBILITIES

The Contractor shall: furnish all materials, superintendence, labor, transportation, and equipment; execute and complete the imagery acquisition of the item(s) specified and deliver to the USDA the materials called for; execute all work expeditiously, to the satisfaction of the Contracting Officer or authorized Contracting Officer's Representative(s).

F-5 PERFORMANCE OF THE WORK

The Contracting Officer will authorize and direct the acquisition period to begin or end anytime within thirty (30) days before or after the approximate acquisition dates specified in Section B- 2.2(c), Acquisition Period, depending upon the weather, ground, foliage, and sun angle conditions required for the project item. No imagery shall be undertaken before the Notice to Proceed is issued or after the final date of the acquisition period (or its extension) has occurred.

Weather and ground conditions for all project locations will be monitored daily to determine Contractor compliance to performance requirements.

5.1 Notice To Proceed

The Notice to Proceed will be given by telephone and confirmed in writing by regular mail. Failure of the Contractor to proceed with flights on a project item within ten (10) calendar days after a "Notice to Proceed" is given, may be considered as evidence of failure to perform the work so as to ensure its timely completion. As evidence of performance, Progress Reports shall be submitted.

5.2 Progress Reports

Progress Reports indicating the progress made in acquiring project aerial photography shall be prepared in accordance with instructions in Section J, Exhibit 4, Progress Reports.

Reports shall be submitted only for days performance was accomplished.

Each progress report shall be sent by email transmission not later than the day following performance. In the event that day is a holiday or non-business day, the report shall be sent on the next business day. Separate reports are required from each photographic crew assigned to a project item. Such "next day" reporting shall start when the Contractor receives the Notice to Proceed, and continue until the area is completed or the photographic season and any extension ends.

If it is determined that a season extension or additional flying is required, or reflights are ordered by USDA, reports covering such performance periods shall be submitted.

5.3 Acquisition Period Extension

The Government reserves the right to extend the acquisition period of this contract beyond the approximate period indicated in Section B-2.2(c), Acquisition Period. A lower minimum sun angle requirement may be necessary to allow the season extension.

The Government may extend the season of this contract, at no increase in price, by written notice to the Contractor at any time prior to the end of the acquisition period. (Refer to FAR 52.217-08 "Option to Extend Services".)

5.4 Extension of the Term of the Contract (MAR 2000) (FAR 52.217-09)

IT IS THE EXPRESSED INTENT OF THE GOVERNMENT TO HAVE ALL

IMAGERY REQUIRED UNDER THIS CONTRACT COMPLETED WITHIN THE

ACQUISITION PERIOD SPECIFIED IN SECTION B.

The Government may extend the term of this contract, at no increase in price, by written notice to the Contractor within six (6) months after the acquisition period has ended. The Contracting Officer may extend this option twice. (Refer to FAR 52.217-09 “Option to Extend the Term of the Contract”.)

F-6 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) (FAR 52.252-2)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: www.arnet.gov/far.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES:

52.242-15 Stop Work Order (AUG 1989)

52.242-17 Government Delay of Work (APR 1984)

SECTION G – CONTRACT ADMINISTRATION DATA USDA-FS-8-08

SECTION G - CONTRACT ADMINISTRATION DATA

G-1 CONTRACTING OFFICE

The Aerial Photography Field Office (APFO) of the United States Department of Agriculture (USDA), Farm Service Agency (FSA), is responsible for the solicitation, award, and administration of this contract.

Communications shall be directed to:

Contracting Officer, USDA - FSA Aerial Photography Field Office 2222 West 2300 South Salt Lake City, Utah 84119-2020

Telephone (801) 844-2910 Facsimile (801) 956-3640

Written correspondence shall reference the contract number and/or solicitation number plus project item number.

G-2 CONTRACTING OFFICER'S REPRESENTATIVE

Each awarded contract item may have a Contracting Officer's Representative (COR) or a Contracting Officer's Technical Representative (COTR). Such designations will be made either at the time of award or by appointment letter.

G-3 CONTRACT INTERPRETATION

Technical assistance regarding interpretation of the specifications and/or terms of the contract will be provided by the Contracting Officer or the COR. Only the Contracting Officer has authority to award, modify, and terminate contracts. The Contractor is encouraged to visit the USDA-APFO facilities and discuss the contract and inspection procedures.

3.1 Discrepancies

Any discrepancy in the schedule or official flight data shall be immediately called to the attention of the Contracting Officer for decision. A discrepancy shall not be adjusted without approval of the Contracting Officer, except at the Contractor's own risk and expense.

G-4 PROGRESS REPORTS

Progress Reports are required for this contract. If completion instructions contained in the reports (see Section J, Exhibit 4) are not adequate, contact the Contracting Officer for clarification. It is essential that all items of information requested on the report be provided.

Progress Reports shall be prepared and submitted for performance periods during the acquisition period as state in Section F-5.2, Progress Reports.