USDA Higher Blends Infrastructure Incentive Program Grant Application Instruction Guide 08 22 2022.pdf

Higher Blends

Infrastructure

Incentive Program

(HBIIP)

Online Grant

Application

Instruction Guide

United States Department of Agriculture Rural Business‐Cooperatitve Service

Revised – August 2022

Record of Changes

Version Date Owner/Editor Summary of Changes

2.0 August

USDA Rural Development – Rural Business‐Cooperative Service

Updated to reflect changes in the Fiscal Year 2022 Notice of Funding Opportunity

1.0 August

USDA Rural Development – Rural Business‐Cooperative Service

Initial release of Higher Blends Infrastructure Incentive Program Online Application Instruction Guide

USDA is an equal opportunity provider, employer, and lender.

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Online Grant Application Instruction Guide

Table of Contents

1. Introduction

2. Overview

2.1. Purpose

2.2. Assumptions

2.3. Additional Support

3. Preparing to Apply

3.1. What will you need

3.2. Internet Browser

3.3. Confidentiality

4. Indicating Intent to Participate & Requesting Access

4.1. Gather the information needed

4.2. Request to Participate

4.3. User Access Next Steps

5. Accessing the HBIIP Grant Application System

6. Navigating the HBIIP Grant Application System

6.1. Menu Options

6.2. Required Data

6.3. Saving Your Data

6.4. Application Tracking Progress

7. Completing the Application

7.1. Applicant Types

7.2. Company Information

7.2.1. Applicant Information

7.2.2. Company Contact Information

7.2.3. Company Authorized Representative Information

7.3. Application Information

7.3.1. Is Application Subject to Review by State Under Executive Order 12372? (Required)

7.4. Project Information

7.4.1. Proposed Project Start Date (Required)

7.4.2. Proposed Project End Date (Required)

7.4.3. Descriptive Title (Required)

7.5. Fueling Station Information

7.5.1. Creating a Fueling Station

7.5.2. Fueling Station Basic Information

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7.5.3. Fueling Station Contact Information

7.5.4. Existing Fueling Station Historical Data

7.5.5. New Fueling Station Projected Data

7.5.6. Existing Fueling Station Proposed Activities

7.5.7. New Fueling Station Proposed Activities

7.5.8. Deleting a Fueling Station

7.6. Fuel Distribution Facility Information

7.6.1. Fuel Distribution Facility Basic Information

7.6.2. Fuel Distribution Facility Contact Information

7.6.3. Fuel Distribution Fuel Data

7.7. Financial Information

7.7.1. Budget Costs

7.7.2. Estimated Funding Sources

7.8. Attachments

7.8.1. Uploading an Attachment

7.8.2. Uploading using the Upload Files Button

7.8.3. Dragging and Dropping Into the Online Application

7.8.4. Downloading an Attachment

7.8.5. Removing an Attachment

8. Finalizing the Application

9. Producing the State Submittal For Submission to the State

10. Signing the Application

11. Submitting the Application

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1. Introduction The Higher Blends Infrastructure Incentive Program (HBIIP) is a program to expand the availability of ethanol and biodiesel by incentivizing the expansion of sales or renewable fuels.

The HBIIP grant program includes infrastructure projects for transportation fueling facilities and fuel distribution facilities.

2. Overview

2.1. Purpose

The purpose of this document is to provide HBIIP applicants and grant writers instructions for accessing and using the online HBIIP grant application.

2.2. Assumptions

The content of this document has been developed based on its general purpose and the following assumptions:

This document is not intended to be a comprehensive set of instructions. It, along with the features provided in the online application system should collectively provide applicants the information needed to complete and submit a grant application.

Completion of the online grant application will not be started prior to the user reading this document.

The Company has reviewed all resources provided in Notice of Funding Opportunity published on

August 23, 2022, in the Federal Register. This includes an explanation of the Grant Period.

2.3. Additional Support

Questions or clarifications should be directed by contacting the HBIIP Program team at

HigherBlendsGrants‐access@usda.gov.

3. Preparing to Apply

3.1. What will you need

When selecting an Applicant Type the selection should reflect the company at the time of application.

For example, if the company currently consists of 10 or fewer fueling stations but the proposed project will increase the number of stations beyond 10, “Owner of 10 or fewer fueling stations” should be selected for the Applicant Type.

Identification of an Applicant Type to describe the company. Below are the possible options:

Owner of 10 or fewer fueling stations; or

Owner of more than 10 fueling stations; or

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Fleet fueling station facility/facilities; or

Fuel distribution facility (Terminal operation, Midstream Partner, Heating oil distribution facility; or equivalent entity).

Information to describe the company and employees/third‐party grant writers

A taxpayer Identification number, Unique Entity Identifier (UEI), and UEI expiration date

Company Address

Congressional District (based on the Company address/zip code)

An indication if the company has been delinquent on any Federal debt and supporting documents to explain the debt and delinquency

Contact information for an individual that the USDA should contact regarding additional information that may be required

Information describing the individual Authorized Representative responsible for validating the information included in your online grant application

Information regarding the State’s intent to review the application under Executive Order 12372

A proposed start and end date and brief description for the applicable infrastructure project

Fueling station information ‐‐ Address, Contact, Congressional District, Priority Scoring Criteria, Historical or Projected Data (for existing or new stations), and Proposed Activities, for each station included in the project. (Only for fueling station projects)

Fuel distribution facility information ‐‐ Address, Contact, Congressional District and Fuel Data) for the facility included in the project (Only for Fuel Distribution Facility infrastructure projects)

Project Financial Information (Budget Costs and Estimated Funding)

Attachments

Signed 424 D Assurances ‐ Construction Programs

Signed Matching Funds Certification

Loan Delinquency Support Documents (if delinquency is indicated in application)

HBIIP Project Technical Report

Environmental Review Documents

Other supporting documents

Signed Grant Application

3.2. Internet Browser

The online HBIIP grant application system operates best in Google Chrome.

3.3. Confidentiality

This grant program is a competitive process. Your data is regarded as proprietary to your organization and the HBIIP Grant Application System will secure from the view of other applicants.

If you elect to use a Third‐Party Grant Writer to complete your application, although your data will be secured within the HBIIP Grant Application System from competing companies and their employees, you must bear all responsibility to ensure confidentiality among third parties.

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4. Indicating Intent to Participate & Requesting Access The first step to participating in the HBIIP grant program is to indicate intent to participate and request access for your company employees and third‐party grant writers that will be responsible for completing the grant application using the online system. This will require some advanced preparation.

4.1. Gather the information needed

To indicate intent to participate you will need the following information about your company:

Your company’s legal name

The company’s Taxpayer Identification Number

The company’s UEI Number and expiration date (See Section 3.1)

The company’s Applicant Type (See Section 3.1)

Each individual needing access to the online grant application system will require a USDA eAuthentication account. USDA eAuthentication accounts can be requested at:

https://www.eauth.usda.gov/home/

To request access to the online HBIIP grant application system for the individuals that will be completing the grant application:

For each individual:

Last Name

First Name eAuthId

Email Address

4.2. Request to Participate

Submit the company information and user information gathered in Section 4.1 by emailing

HigherBlendsGrants‐access@usda.gov.

The HBIIP company account and user accounts will be created, and the requested users will be associated with the HBIIP company account. Each user will receive a user notification email indicating that their account has been created and a link to the online HBIIP grant application system.

Upon receiving the user notification email the user should copy the URL link and paste it into the URL address bar in the Google Chrome browser and click enter.

4.3. User Access Next Steps

Upon approval and setup of each user’s access, each user will receive an email from the

RD.AdminAppsSupport@usda.gov.

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Online Grant Application Instruction Guide mailto:RD.AdminAppsSupport@usda.gov mailto:HigherBlendsGrants-access@usda.gov https://www.eauth.usda.gov/home

The email will provide a URL to access the system and instructions for doing so. Each user should copy the URL and paste it into the address bar of their Google Chrome internet browser and hit enter.

5. Accessing the HBIIP Grant Application System When presented with the following page, the user should enter their eAuthentication User Id and password and click Log In with Password.

After successfully authenticating, the online grant application system will display the HBIIP Disclaimer page. The user must click the Finish button to access the online grant application system. Issues experienced with authenticating should be submitted to the USDA’s Rural Development Help Desk by calling 1‐800‐457‐3642 and following the prompts.

A single company can only have one grant application. The page will include only the application for the user’s company. Third‐party grant writers may see multiple applications for different companies if they have been engaged by more than one company to create their grant application.

To begin completing or continuing a grant application, click on the Edit button for the applicable application. The online application system will display the grant application with the Company Applicant

Information tab selected.

6. Navigating the HBIIP Grant Application System

6.1. Menu Options

The online grant application system includes menu options in the form of links, forms, and tabs.

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6.2. Required Data

Required data is reflected with an asterisk on the left of the data label name. For example, Company

Congressional District is required and labeled as *Company Congressional District.

6.3. Saving Your Data

Each tab of the grant application includes the data fields for the grant application. The Save button should be used before leaving a tab or form to ensure your data is retained.

The online grant application system is designed to ensure that the user may not complete all the grant application at the same time or by the same individual. Different individuals can work on different parts of the application concurrently but two users working on the same data at the same time will result in the data representing what the last user to Save entered.

6.4. Application Tracking Progress

The Application Overview page below provides a quick method of tracking the progress of the application. The page includes all the sections and attachments required for your application to be considered complete. A check mark will appear for each section that has been completed. When all the sections have check marks the Finalize Application button will be enabled.

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7. Completing the Application

7.1. Applicant Types

The specific Applicant Type is used to define the of data requirements and the attachments that are required for the application. The table below provides an explanation of the data requirements for each of the Applicant Types.

Applicant Type(s) Required Data/Attachments

Owner of 10 or fewer fueling stations

Owner of more than 10 fueling stations

Fleet fueling station facility/facilities

All company (applicant, contact and authorized representative), application tab, project, fueling station, financial (budget costs and estimated funding) information and the following attachments:

Signed 424 D Certification

Signed Matching Funds Certification

Loan Delinquency (if response to loan delinquency question on Applicant Information tab is “Yes”)

Technical Report

Environmental Review Documents

Signed Grant Application

Fuel distribution facility (Terminal operation, Midstream Partner, Heating oil distributor)

All company (applicant, contact and authorized representative), application tab, project, fueling station, financial (budget costs and estimated funding) information and the following attachments:

Signed 424 D Certification

Signed Matching Funds Certification

Loan Delinquency (if response to loan delinquency question on Applicant Information tab is “Yes”)

Technical Report

Environmental Review Documents

Signed Grant Application

Table 7.1 ‐ Applicant Type/Required Data

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7.2. Company Information

7.2.1. Applicant Information

Clicking on the Company Information tab and then the Applicant Information tab will display the Applicant

Information.

7.2.1.1. Legal Company Name (Required)

The legal company name is set based on the information provided in the HBIIP Online Access Request form and is not editable.

7.2.1.2. Taxpayer Identification Number (Required)

The taxpayer identification number is set based on the information provided in the HBIIP Online Access

Request form and is not editable.

7.2.1.3. Unique Entity Identifier (Required)

The Unique Entity Identifier is set based on the information provided in the HBIIP Online Access Request form and is not editable.

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7.2.1.4. Intentionally left blank

7.2.1.5. Applicant Type (Required)

The Applicant Type is set to the value provided in the HBIIP Online Access Request form and is not editable.

7.2.1.6. NAICS (North American Industry Classification System) Code (Required)

Select the appropriate NAICS code from the list of values. If you select Other, provide the NAICS code in the text box provided.

7.2.1.7. Company Address

7.2.1.7.1. Address Line 1 (Required)

Self‐explanatory.

Address Line 2 (Optional)

Self‐explanatory.

7.2.1.7.2. City (Required)

Self‐explanatory.

7.2.1.7.3. State/Territory (Required)

Self‐explanatory.

7.2.1.7.4. County/Parish (Required)

Self‐explanatory.

7.2.1.7.5. County FIPS Code (Required)

The County FIPS Code is determined by the system using the selected County/Parish.

7.2.1.7.6. Country (Required)

The Country is set by the system and is not editable.

7.2.1.7.7. Zip/Postal Code (Required)

Self‐explanatory.

7.2.1.7.8. Zip/Postal Code (plus 4) (Optional)

Self‐explanatory.

7.2.1.7.9. Company Department Name (Required)

Enter the name of the primary organizational department that will undertake the assistance activity.

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7.2.1.7.10. Company Division Name (Required)

Enter the name of the primary organizational division that will undertake the assistance activity.

7.2.1.7.11. Company Congressional District (Required)

Enter the Congressional District number based on the Company location.

Your entry in the grant application should be formatted as “State‐District Number.” For example, IL‐15.

7.2.1.7.1. Is the Applicant Delinquent on Any Federal Debt? (If yes, upload explanation on attachments page) (Required)

If the response is “Yes,” upload a Loan Delinquency attachment on the Attachments tab, providing an explanation of the delinquency.

7.2.2. Company Contact Information

Clicking on the Company Information tab will display the Company tabs. Click on the Contact tab to provide the name and contact information of the person to be contacted on matters involving the application.

7.2.2.1. Prefix (Optional)

Self‐explanatory.

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Online Grant Application Instruction Guide https://7.2.1.7.11 https://7.2.1.7.10

7.2.2.2. First Name (Required)

Self‐explanatory.

7.2.2.3. Middle Name (Required)

Self‐explanatory.

7.2.2.4. Last Name (Required)

Self‐explanatory.

7.2.2.5. Suffix (Optional)

Self‐explanatory.

7.2.2.6. Title (Optional)

Enter the job title of the Company contact.

7.2.2.7. Organizational Affiliation (Optional)

Enter the organizational affiliation of the Company contact.

7.2.2.8. Telephone Number (Required)

Enter the telephone number of the Company contact. The telephone number must be formatted as

“123‐456‐7890”.

7.2.2.9. Telephone Extension (Optional)

Self‐explanatory.

7.2.2.10. Fax Number (Optional)

Self‐explanatory.

7.2.2.11. Email (Required)

Self‐explanatory.

7.2.3. Company Authorized Representative Information

Clicking on the Company Information tab will display the Company tabs. Click on the Authorized

Representative tab to provide the name and contact information of the person authorized to verify all the information on the application is valid. Upon providing the information, click the Save button to save the information to your application.

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Online Grant Application Instruction Guide https://7.2.2.11 https://7.2.2.10

7.2.3.1. Prefix (Optional)

7.2.3.2. First Name (Required)

Self‐explanatory.

7.2.3.3. Middle Name (Required)

Self‐explanatory.

7.2.3.4. Last Name (Required)

Self‐explanatory.

7.2.3.5. Suffix (Optional)

Self‐explanatory.

7.2.3.6. Title (Optional)

Self‐explanatory.

7.2.3.7. Organizational Affiliation (Optional)

Populate with entity name if different than applicant entity.

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7.2.3.8. Telephone Number (Required)

7.2.3.9. Telephone Extension (Optional)

Self‐explanatory.

7.2.3.10. Fax Number (Optional)

Self‐explanatory.

7.2.3.11. Email (Required)

Self‐explanatory.

7.3. Application Information

Clicking on the Application Information tab will display the Application Information needed for your application. Upon providing the information, click the Save button.

7.3.1. Is Application Subject to Review by State Under Executive Order 12372? (Required)

Select a response from the two options and enter a date, as applicable.

To determine which response you should provide, please review the Single Point of Contact List for

Executive Order 12372 requirements under the To Apply tab on the HBIIP website. If the state in which

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Online Grant Application Instruction Guide https://7.2.3.11 https://7.2.3.10 the project is located is on the list, select the first option to indicate the date you provide information to the contact listed.

7.4. Project Information

Clicking on the Project Information tab will display the Project description information needed for the application. Upon providing the information, click the Save button to save the information to the application.

7.4.1. Proposed Project Start Date (Required)

Self‐explanatory.

7.4.2. Proposed Project End Date (Required)

Self‐explanatory.

7.4.3. Descriptive Title (Required)

Enter a brief description of the proposed project.

7.5. Fueling Station Information

Enter the following information for each fueling station included in the project.

7.5.1. Creating a Fueling Station

Clicking on the Stations tab will display the Stations List page. Click the Add Station button to create a station. Any stations that have been created will listed at the bottom of the page and station rollups on the top.

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NOTE: The Stations page will be accessible once the Project Information has been completed and saved.

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Complete the following fields and click the Create Station button to create and save the station.

7.5.1.1. Station Name (Required)

Self‐explanatory.

7.5.1.2. Station Type (Required)

Select a station type. Select “Existing” for a station being modified to store and dispense higher blends of fuel. Select “New” to describe a station being newly constructed during the grant period to store and dispense higher blends of fuel.

7.5.1.3. Station Address

7.5.1.3.1. Address Line 1 (Required)

Self‐explanatory.

7.5.1.3.2. Address Line 2 (Optional)

Self‐explanatory.

7.5.1.3.3. City (Required)

Self‐explanatory.

7.5.1.3.4. State/Territory (Required)

Self‐explanatory.

7.5.1.3.5. County/Parish (Required)

Self‐explanatory.

7.5.1.3.6. County FIPS Code (Required)

The County FIPS Code is determined by the system using the selected County/Parish.

7.5.1.3.7. Zip/Postal Code (Required)

Self‐explanatory.

7.5.1.3.8. Zip/Postal Code (plus 4) (Optional)

Self‐explanatory.

7.5.1.3.9. Country (Required)

The Country is set by the system and is not editable.

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7.5.1.4. Congressional District

Enter the Congressional District number for where the station is located. For example, please enter as

IL‐15.

7.5.2. Fueling Station Basic Information

Clicking on the actions arrow on the Stations List page and selecting Edit will display the Fueling Station.

Clicking on the Fueling Station Basic Information will display the Basic Information page for the station.

Enter the applicable data and click the Save button to record this information.

7.5.2.1. Station Name (Required)

The station name is not editable after the station has been created.

7.5.2.2. Station Type (Required)

Select a station type. Select “Existing” for a station being modified to store and dispense higher blends of fuel. Select “New” to describe a station being added, newly constructed during the grant period, to store and dispense higher blends of fuel.

7.5.2.3. Station Address

7.5.2.3.1. Address Line 1 (Required)

Self‐explanatory.

7.5.2.3.2. Address Line 2 (Optional)

Self‐explanatory.

7.5.2.3.3. City (Required)

Self‐explanatory.

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7.5.2.3.4. State/Territory (Required)

7.5.2.3.5. County/Parish (Required)

Self‐explanatory.

7.5.2.3.6. County FIPS Code (Required)

The County FIPS Code is determined by the system using the selected County/Parish.

7.5.2.3.7. Zip/Postal Code (Required)

Self‐explanatory.

7.5.2.3.8. Zip/Postal Code (plus 4) (Optional)

Self‐explanatory.

7.5.2.3.9. Country (Required)

The Country is set by the system and is not editable.

7.5.2.4. Congressional District (Required)

Enter the Congressional District number for where the station is located. For example, IL‐15.

7.5.2.5. Telephone Number (Required)

Enter the telephone number for the station.

7.5.2.6. Telephone Extension (Optional)

Self‐explanatory.

7.5.2.7. Fax Number (Optional)

Self‐explanatory.

7.5.2.8. Priority Scoring Criteria

The following options are available. Check all that apply to the station.

Interstate Corridor (Select if the fueling station is within 1 mile of an Interstate highway, is readily accessible and is easily visible from the Interstate. NOTE: If checked, a text box will appear titled

“Interstate Corridor Name.”)

Sole Station (Select this option if there is no other station within a one‐mile radius of this location.)

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Western States (Select this option if the fueling station is in one of the following states: Arkansas, Arizona, California, Colorado, Idaho, Iowa, Kansas, Louisiana, Minnesota, Missouri, Montana, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, Oregon, South Dakota, Texas, Utah, Washington, or Wyoming.)

New England States (Select this option if the fueling station is in one of the following states:

Maine, Vermont, New Hampshire, Massachusetts, Connecticut, or Rhode Island.)

7.5.3. Fueling Station Contact Information

Click on the Fueling Station Contact Information tab will display the station’s contact information.

Complete the applicable data and click Save.

7.5.3.1. Prefix (Optional)

Self‐explanatory.

7.5.3.2. First Name (Required)

Self‐explanatory.

7.5.3.3. Middle Name (Required)

Self‐explanatory.

7.5.3.4. Last Name (Required)

Self‐explanatory.

7.5.3.5. Suffix (Optional)

Self‐explanatory.

7.5.3.6. Telephone Number (Required)

Self‐explanatory.

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7.5.3.7 Telephone Extension (Optional)

7.5.3.7. Fax Number (Optional)

Self‐explanatory.

7.5.3.8. Email (Required)

Self‐explanatory.

7.5.3.9. Station Mailing Address

7.5.3.9.1. Address Line 1 (Required)

Self‐explanatory.

7.5.3.9.2. Address Line 2 (Optional)

Self‐explanatory.

7.5.3.9.3. City (Required)

Self‐explanatory.

7.5.3.9.4. State/Territory (Required)

Self‐explanatory.

7.5.3.9.5. County/Parish (Required)

Self‐explanatory.

7.5.3.9.6. County FIPS Code (Required)

The County FIPS Code is determined by the system using the selected County/Parish.

7.5.3.9.7. Zip/Postal Code (Required)

Enter the Zip/Postal Code for station’s mailing address.

7.5.3.9.8. Zip/Postal Code (plus 4) (Optional)

Self‐explanatory.

7.5.3.9.9. Country (Required)

The Country is set by the system and is not editable.

7.5.3.10. Congressional District (Required)

Enter the Congressional District number for the station’s mailing address. For example, enter as IL‐15.

Higher Blends Infrastructure Incentive Program Page 23 of 45 https://7.5.3.10

7.5.4. Existing Fueling Station Historical Data

Historical data is required for each existing fueling station. Clicking on the Historical Data tab for an existing Fueling Station will display the Historical Data information form. Complete the Historical Data and click the Save button to record the information.

7.5.4.1. Total gallons of All fuels sold (Required)

Enter the total gallons of all fuels sold by the station in 2021, 2020 and 2019. Zero is an acceptable value.

7.5.4.2. Total gallons of E10 fuel sold (Required)

Enter the total gallons of E10 fuels sold by the station in 2021, 2020 and 2019. Zero is an acceptable value.

7.5.4.3. Total gallons of E15 fuel sold (Required)

Enter the total gallons of E15 fuels sold by the station in 2021, 2020 and 2019. Zero is an acceptable value.

7.5.4.4. Total gallons of E85 fuel sold (Required)

Enter the total gallons of E85 fuels sold by the station in 2021, 2020 and 2019. Zero is an acceptable value.

7.5.4.5. Total gallons of diesel fuel sold (Required)

Enter the total gallons of diesel fuel sold by the station in 2021, 2020 and 2019. Zero is an acceptable value.

7.5.4.6. Total fuel sales revenue (Required)

Enter the total fuel sales revenue for the station in 2021, 2020 and 2019. Zero is an acceptable value.

7.5.4.7. Total Number of Existing Fuel Dispensers (Required)

Enter the total number of existing fuel dispensers for the station. Zero is an acceptable value.

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7.5.4.8. Total Number of existing refueling positions (Required)

Enter the total number of existing refueling positions for the station. Zero is an acceptable value.

7.5.4.9. Number of HBIIP refueling positions proposed (Required)

Enter the number of HBIIP refueling positions proposed for the station. Zero is an acceptable value.

7.5.4.10. Number of E85 refueling positions proposed (Required)

Enter the number of E85 refueling positions proposed for the station. Zero is an acceptable value.

7.5.4.11. Number of B20 refueling positions proposed (Required)

Enter the number of B20 refueling positions proposed for the station. Zero is an acceptable value.

7.5.5. New Fueling Station Projected Data

Projected data is required for each new fueling station. Clicking on the Fueling Station’s Project Data tab will display the Projected Data information form. Complete the applicable information.

7.5.5.1. Projected Fuel Sales ‐ Projected gallons of All fuels sold (Required)

Enter the projected gallons of all fuels sold by the station annually.

7.5.5.2. Projected Fuel Sales ‐ Projected total gallons of E10 fuel sold (Required)

Enter the projected gallons of E10 sold by the station annually.

7.5.5.3. Projected Fuel Sales ‐ Projected total fuel sales revenue (Required)

Enter the projected total fuel sales revenue for the station annually.

7.5.5.4. Proposed Fueling Positions ‐ Total Number of Fuel Dispensers proposed (Required)

Enter the projected total number of fuel dispensers proposed for the station.

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Online Grant Application Instruction Guide https://7.5.4.11 https://7.5.4.10

7.5.5.5. Proposed Fueling Positions ‐ Total Number of E15/E25 refueling positions proposed

(Required)

Enter the total number of E15/E25 refueling positions proposed for the station.

7.5.5.6. Proposed Fueling Positions ‐ Number of E85 refueling positions proposed (Required)

Enter the number of E85 refueling positions proposed for the station.

7.5.5.7. Proposed Fueling Positions ‐ Number of B20 refueling positions proposed (Required)

Enter the number of B20 refueling positions proposed for the station.

7.5.5.8. Proposed Fueling Positions – Total number of refueling positions proposed (Required)

Enter the total number of refueling positions proposed for the station.

7.5.6. Existing Fueling Station Proposed Activities

Clicking on the Proposed Activities for an existing Fueling Station will display the Proposed Activities information form. Complete the information and save.

7.5.6.1. Existing Fueling Station Proposed Activities ‐ Dispensers

Enter the appropriate value for 7.6.5.1.1 through 7.6.5.1.6 for each of the following categories:

Replace or Add New E25 (for E15) dispenser

Replace or Add New E85 dispenser (Not in California)

Install E85 Dispensers for California Low Carbon Fuel Standard requirements

Retrofit existing dispenser to sell rack blended E15 (Note – Most stations not suited for this activity.)

Replace or Add New B20 dispenser

Other – for rail and marine fleet facility applicants only

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7.5.6.2. Dispensers ‐ Total Number of Dispensers (Required)

Enter the total number of dispensers for each of the categories above for the station. Zero is an acceptable value.

7.5.6.3. Dispensers ‐ Number of Dedicated Dispensers (Required)

Enter the number of dedicated dispensers for each of the categories above for the station. Zero is an acceptable value.

7.5.6.4. Dispensers ‐ Number of Shared Dispensers (Required)

Enter the number of shared dispensers for each of the categories above for the station. Zero is an acceptable value.

7.5.6.5. Dispensers ‐ Number of Dedicated Fueling Positions (Required)

Enter the number of dedicated fueling positions for each of the categories above for the station. Zero is an acceptable value.

7.5.6.6. Dispensers ‐ Number of Shared Fueling Positions (Required)

Enter the number of shared fueling positions for each of the categories above for the station. Zero is an acceptable value.

7.5.6.7. Dispensers ‐ Average Capped Cost (Required)

Enter the average capped cost for each of the categories above for the station. Zero is an acceptable value. Capped cost limits are as follows (per dispenser):

1) Replace or add new E25 (for E15) dispenser: $43,500

2) Replace or add new E85 dispenser (not in California): $55,000

3) Replace or add E85 dispensers for California Low Carbon Fuel Standard Requirements: $116,500

4) Retrofit existing dispenser to sell rack blended E15: $36,000

5) Replace or add B20 dispenser (not in California): $55,000; Replace or add B20 dispenser for

California Low Carbon Fuel Standard Requirement: $116,500

6) Other: no set capped cost

7.5.6.8. Existing Fueling Station Proposed Activities – Matching Fund Marketing

Commitment

Enter the appropriate value for each of the following categories:

Replace or Add New E25 (for E15) dispenser

Replace or Add New E85 dispenser (Not in California)

Install E85 Dispensers for California Low Carbon Fuel Standard requirements

Retrofit existing dispenser to sell rack blended E15 (Note – Most stations not suited for this activity.)

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Replace or add B20 dispenser

Other – for rail and marine fleet facility applicants only

The limit to Matching Fund Marketing commitment is 10% of the Non‐Federal Cost Share amount.

7.5.6.9. Existing Fueling Station Proposed Activities – Storage Tanks

Enter the appropriate value for 7.6.5.2.1 and 7.6.5.2.2 for each of the following categories:

Install/Replace Underground/Aboveground Storage Tank(s) and Required Systems

Install/Replace Biodiesel Underground/Aboveground Storage Tank(s) and Required Systems including In‐House Blending System

Other – for rail and marine fleet facility applicants only

7.5.6.10. Storage Tanks ‐ Total Number of Dispensers (Required)

Enter the total number of dispensers for each of the categories above for the station. Zero is an acceptable value.

7.5.6.11. Storage Tanks ‐ Average Capped Cost (Required)

Enter the average capped cost for each of the categories above for the station. Zero is an acceptable value. Capped cost limits are as follows (limits are per tank):

1) To install/replace underground/aboveground storage tank(s) and required systems: $146,000; for those located in California: $261,000

2) To install/replace biodiesel underground/aboveground storage tank(s) and required systems including in‐house blending system: $175,000; for those located in California: $313,500

3) Other – no set capped cost

7.5.7. New Fueling Station Proposed Activities

Clicking on the Proposed Activities for a new Fueling Station will display the Proposed Activities information form. Complete the information and click Save to record the information.

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Online Grant Application Instruction Guide https://7.5.6.11 https://7.5.6.10

7.5.7.1. New Fueling Station Proposed Activities ‐ Dispensers

Enter the appropriate value for 7.6.5.1.1 through 7.6.5.1.6 for each of the following categories:

Replace or Add New E25 (for E15) dispenser

Replace or Add New E85 dispenser (Not in California)

Install E85 Dispensers for California Low Carbon Fuel Standard requirements

Install new B20 dispenser

Other – for rail and marine fleet facility applicants only

7.5.7.2. Dispensers ‐ Total Number of Dispensers (Required)

Enter the total number of dispensers for each of the categories above for the station. Zero is an acceptable value.

7.5.7.3. Dispensers ‐ Number of Dedicated Dispensers (Required)

Enter the number of dedicated dispensers for each of the categories above for the station. Zero is an acceptable value.

7.5.7.4. Dispensers ‐ Number of Shared Dispensers (Required)

Enter the number of shared dispensers for each of the categories above for the station. Zero is an acceptable value.

7.5.7.5. Dispensers ‐ Number of Dedicated Fueling Positions (Required)

Enter the number of dedicated fueling positions for each of the categories above for the station. Zero is an acceptable value.

7.5.7.6. Dispensers ‐ Number of Shared Fueling Positions (Required)

Enter the number of shared fueling positions for each of the categories above for the station. Zero is an acceptable value.

7.5.7.7. Dispensers ‐ Average Capped Cost (Required)

Enter the average capped cost for each of the categories above for the station. Zero is an acceptable value. Capped cost limits are as follows (per dispenser):

1) Replace or add new E25 (for E15) dispenser: $43,500

2) Replace or add new E85 dispenser (not in California): $55,000

3) Replace or add E85 dispensers for California Low Carbon Fuel Standard Requirements: $116,500

4) Replace or add B20 dispenser (not in California): $55,000; Replace or add B20 dispenser for California

Low Carbon Fuel Standard Requirement: $116,500

5) Other – no set capped cost

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7.5.7.8. New Fueling Station Proposed Activities – Matching Fund Marketing Commitment

Enter the appropriate value for each of the following categories:

Replace or Add New E25 (for E15) dispenser

Replace or Add New E85 dispenser (Not in California)

Install E85 Dispensers for California Low Carbon Fuel Standard requirements

Install new B20 dispenser

Other – for rail and marine fleet facility applicants only

The limit to Matching Fund Marketing commitment is 10% of the Non‐Federal Cost Share amount.

7.5.8. Deleting a Fueling Station

Clicking on the actions arrow on the Stations List page and selecting Delete for a fueling station will display a confirmation dialog to ensure you intend to delete the selected fueling station. Click “Yes” to confirm and the fueling station will be deleted.

7.6. Fuel Distribution Facility Information

7.6.1. Fuel Distribution Facility Basic Information

Clicking on the Facility tab will display the Facility Basic Information Tab. Complete the Facility Basic

Information and click Save.

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7.6.1.1. Facility Physical Address

7.6.1.1.1. Address Line 1 (Required)

Self‐explanatory.

7.6.1.1.2. Address Line 2 (Optional)

Self‐explanatory.

7.6.1.1.3. City (Required)

Self‐explanatory.

7.6.1.1.4. State/Territory (Required)

Self‐explanatory.

7.6.1.1.5. County/Parish (Required)

Self‐explanatory.

7.6.1.1.6. County FIPS Code (Required)

The County FIPS Code is determined by the system using the selected County/Parish.

7.6.1.1.7. Zip/Postal Code (Required)

Self‐explanatory.

7.6.1.1.8. Zip/Postal Code (plus 4) (Optional)

Self‐explanatory.

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7.6.1.1.9. Country (Required)

The Country is set by the system and is not editable.

7.6.1.2. Congressional District (Required)

Enter the Congressional District number for where the facility is located. For example, IL‐15.

7.6.1.3. Telephone Number (Required)

Self‐explanatory.

7.6.1.4. Telephone Extension (Optional)

Self‐explanatory.

7.6.1.5. Fax Number (Optional)

Self‐explanatory.

7.6.2. Fuel Distribution Facility Contact Information

Clicking on the Facility Contact tab will display the Facility Contact Information form. Complete the

Contact Information and click Save to record the information.

7.6.2.1. Prefix (Optional)

Self‐explanatory.

7.6.2.2. First Name (Required)

Self‐explanatory.

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7.6.2.3. Middle Name (Required)

7.6.2.4. Last Name (Required)

Self‐explanatory.

7.6.2.5. Suffix (Optional)

Self‐explanatory.

7.6.2.6. Telephone Number (Required)

Self‐explanatory.

7.6.2.7. Telephone Extension (Optional)

Self‐explanatory.

7.6.2.8. Fax Number (Optional)

Self‐explanatory.

7.6.2.9. Email (Required)

Self‐explanatory.

7.6.2.10. Distribution Facility Mailing Address

7.6.2.10.1. Address Line 1 (Required)

Self‐explanatory.

7.6.2.10.2. Address Line 2 (Optional)

Self‐explanatory.

7.6.2.10.3. City (Required)

Self‐explanatory.

7.6.2.10.4. State/Territory (Required)

Self‐explanatory.

7.6.2.10.5. County/Parish (Required)

Self‐explanatory.

7.6.2.10.6. County FIPS Code (Required)

The County FIPS Code is determined by the system using the selected County/Parish.

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7.6.2.10.7. Zip/Postal Code (Required)

7.6.2.10.8. Zip/Postal Code (plus 4) (Optional)

Self‐explanatory.

7.6.2.10.9. Country (Required)

The Country is set by the system and is not editable.

7.6.2.11. Congressional District (Required)

Enter the Congressional District number for the facility’s mailing address. For example, IL‐15.

7.6.3. Fuel Distribution Fuel Data

Fuel data is required for the Fuel Distribution Facility. Clicking on the Fuel Data tab will display the Fuel

Data form. Complete the Fuel Data and click Save to record the information.

7.6.3.1. Annual throughput volume for past 3 years (2019‐2021), for all fuels

7.6.3.1.1. 2021 Gallons

Enter the total annual throughput volume in gallons for all fuels in 2021.

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7.6.3.1.2. 2020 Gallons

Enter the total annual throughput volume in gallons for all fuels in 2020.

7.6.3.1.3. 2019 Gallons

Enter the total annual throughput volume in gallons for all fuels in 2019.

7.6.3.2. The incremental increase in throughput/volume of HBIIP fuel, as substantiated by

7.6.3.2.1. Validated demand (Gallons Added)

Enter the additional incremental increase in throughput/volume of HBIIP fuel, as substantiated by in gallons.

7.6.3.2.2. Market drivers (Gallons Added)

Enter the market drivers in gallons added. These are the underlying economic and technological forces that compel consumers to purchase products and pay for services.

7.6.3.2.3. Documented Incentives (Gallons Added)

Enter the documented incentives in gallons. These are known national, state, and/or local policy and/or market incentives available to the business.

7.6.3.2.4. Project sustainability (Gallons Added)

Enter the project sustainability in gallons. These are the environmental, social, and economic factors/reasons the business with thrive beyond the HBIIP project period.

7.6.3.2.5. Investment to consumer education and marketing (Gallons Added)

Enter the additional gallons investment to consumer education and marketing.

7.6.3.2.6. Partnerships (Gallons Added)

Enter the gallons added for partnerships. This is tied to significant long‐term supplier and/or customer arrangements and/or agreements.

7.6.3.3. Requested Federal Funds

Enter the total requested federal funds. This number cannot exceed $5,000,000 and should match the

Estimated Funding Source Federal (Section 7.8.2.1 below) on the Estimated Funding tab.

7.7. Financial Information

7.7.1. Budget Costs

Clicking on the Financial Information tab will display the Budget Costs form. Zero is an acceptable value in each of these fields. Complete the Budget Costs information and save.

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7.7.1.1. Administrative and legal expenses (Required)

7.7.1.2. Land, structures, rights‐of‐way, appraisals, etc. (Required)

Self‐explanatory.

7.7.1.3. Relocation expenses and payments (Required)

Self‐explanatory.

7.7.1.4. Architectural and engineering fees (Required)

Self‐explanatory.

7.7.1.5. Other architectural and engineering fees (Required)

Self‐explanatory.

7.7.1.6. Project inspection fees (Required)

Self‐explanatory.

7.7.1.7. Site work (Required)

Self‐explanatory.

7.7.1.8. Demolition and removal (Required)

Self‐explanatory.

7.7.1.9. Construction (Required)

Self‐explanatory.

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7.7.1.10. Equipment (Required)

This field is calculated based 7.8.1.11 and 7.8.1.12.

7.7.1.11. Equipment (all except UST/Systems) All Fueling Stations (Required)

Enter the total costs of USTS and other infrastructure for the project.

NOTE: This can be found in the Total Cost: Equipment (All except USTS/Systems) All Fueling Systems field on the Application Stations Rollup page.

7.7.1.12. Underground Storage Tanks/Systems, Existing Fueling Stations (Required)

Enter the total costs of underground storage tanks/systems, existing fueling stations for the project.

NOTE: This can be found in the Total Cost: Underground Storage Tanks/Systems, Existing Fueling Stations field on the Application Stations Rollup page.

7.7.1.13. Miscellaneous (Required)

Self‐explanatory.

7.7.1.14. Contingencies (Required)

Self‐explanatory.

7.7.1.15. Federal assistance requested, calculate as follows

This value is calculated based on the budget costs you have entered and will default the Estimated

Funding Source Federal on the Estimated Funding tab.

7.7.2. Estimated Funding Sources

Applicant, state, local and other estimated funding are matching funds. The sum of the applicant, state, local and other estimated funding must be equal to or greater than the estimated federal funding requested.

Clicking on the Estimated Funding tab will display the Estimated Funding information form. Complete the

Estimated Funding information and click Save.

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7.7.2.1. Estimated Funding Source Federal (Required)

For Transportation Fueling Facility applicants, this amount is found in the Application Rollup Totals from the Stations tab. For Fuel Distribution Facility applicants, this amount is found in the Requested Federal

Funds section of the Fuel Data tab from the Facility Information tab. This must not exceed $5,000,000.

7.7.2.2. Estimated Funding Source Applicant (Required)

Enter the estimated funding to be provided by the applicant. The matching funds must be equal to or greater than federal funds.

7.7.2.3. Estimated Funding Source State (Required)

Enter the estimated funding to be provided by the State. An entry must be made. If zero, enter 0.

7.7.2.4. Estimated Funding Source Local (Required)

Enter the estimated funding to be provided by the local government. An entry must be made. If zero, enter 0.

7.7.2.5. Estimated Funding Source Other (Required)

Enter the estimated funding to be provided by other sources. An entry must be made. If zero, enter 0.

7.8. Attachments

Completing your online application will require you to upload various required documents. The specific types of attachments will be dependent on the applicant type of your organization and the details of your specific grant application. Below is a brief explanation of each attachment type.

Signed Matching Funds Certification

Loan Delinquency Support

Technical Report

Environmental Review Documents

Supporting Documents

Signed HBIIP Grant Application

7.8.1. Uploading an Attachment

The online application system provides two methods for uploading an attachment: 1) Clicking the Upload

Files button and 2) Dragging and dropping a file into the online application.

All uploads must be in PDF format, and each cannot exceed 5 megabytes in file size. Upon clicking on the

Attachments tab, the Attachments form will be displayed. The possible attachments are listed by attachment type.

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Clicking on the arrow to the left of the attachment type will expose the ability to upload or drop an attachment to the online application.

NOTE: It is important that the attachment be uploaded to the appropriate attachment type area. For example, upload a Signed SF 424 D Certification document to the Signed SF 424 D Certification area.

Failure to do so could result in the online application system not recognizing that the required attachment has been uploaded. Applications that have not been finalized cannot be submitted.

7.8.2. Uploading using the Upload Files Button

To upload a file using the Upload button, click on the Upload Files button. The system will display the

Windows Common File dialog. Browse to the appropriate file and click the Open button. The online application system will display the Upload Files dialog.

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Click the Done button and the online application system will display the file under the attachment type that you selected and assign the file the appropriate Attachment Type. This attachment type will be used to determine if a particular type of document has been uploaded.

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7.8.3. Dragging and Dropping into the Online Application

To upload a file using the Drag and Drop option, browse to the file using the Windows Explorer Common

File Dialog. Select the file, and drag and drop it over the drop files button. The online application system will display the Upload Files dialog.

Click the Done button and the online application system will display the file under the attachment type as selected and assign the file the appropriate Attachment Type. This attachment type will be used to determine if a particular type of document has been uploaded.

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7.8.4. Downloading an Attachment

To download an uploaded attachment, click on the title of the attachment in the attachment list. the online application system will display the view dialog below with an eye in the center when hovering over it. Click on the eye to preview the document and the online application will display the Download link at the top of the page.

Clicking the Download link will display the Windows Common File Dialog. Browse to the desired file folder and click Save.

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7.8.5. Removing an Attachment

To remove an uploaded attachment, click on the title in the attachment list. The online application system will display the view dialog below with an eye in the center when hovering over it. Click on the eye to preview the document and the online application will display a downward arrow at the top of the page and right of the Public Link option. Click the downward arrow and a dropdown of options will be displayed. Click on the Delete option at bottom of the list.

The online application system will display the Delete File dialog

Higher Blends Infrastructure Incentive Program Page 43 of 45 below. Click the Delete button and the selected attachment will be removed from the online application.

8. Finalizing the Application To view the progress of your application, navigate to the Application Overview page. When all the sections of the application have check marks, the Finalize Application button will be enabled. Clicking the

Finalize Application will display the Submit Application page.

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9. Producing the State Submittal for Submission to the State If you selected the first option for 7.3.1 you are required to submit a copy of the State Submittal to your

State. The Submit Application page will include a link to download the State Submittal PDF for submittal to the State. (See Section 7.3.1).

10. Signing the Application Submittal of the online application requires the Authorized Representative to download, sign, date, scan and upload the signed online application as an Attachment Type of Signed Grant Application. A link to the Federal Submittal is provided for download on the Submit Application page.

11. Submitting the Application Once the signed grant application has been uploaded, click the Submit…