USCG_Station_New_Haven_Flooring_Replacement_SOW.docx

Statement of Work | USCG Station New Haven Flooring Replacement

STATEMENT OF WORK (SOW)

Flooring Replacement - USCG Station New Haven 120 Woodward Avenue, New Haven, CT 06512

1. Purpose The purpose of this Statement of Work (SOW) is to define the requirements for the removal of existing flooring and installation of new commercial-grade flooring systems at USCG Station New Haven. The work shall provide durable, low-maintenance, slip-resistant, and professional flooring surfaces suitable for Coast Guard administrative, operational, berthing, kitchen, and circulation spaces.

2. Background Existing flooring throughout designated areas of the facility has experienced wear from daily operations, foot traffic, equipment movement, and routine station activities. Replacement is required to improve safety, appearance, cleanability, and long-term facility sustainment. This SOW converts the prior flooring evaluation/objective language into a defined installation requirement and excludes contractor pricing.

3. Non-Complex Operational Maintenance Construction Determination This requirement is intended to remain within the scope of a non-complex operational maintenance construction project. The work consists of routine building and facility repairs and replacement of worn flooring materials using standard construction methods and minimal technical oversight.

The project does not change the footprint, size, shape, or function of the building.

The project does not require services or approval from a registered architect or engineer.

The project does not require major system upgrades to HVAC, plumbing, electrical, structural, fire protection, or alarm systems.

The project does not require replacement or modernization of roofing or structural reinforcements.

The project does not add, move, or demolish walls, relocate building systems, or convert spaces to another use.

The project does not include studies, investigations, engineering drawings, conceptual designs, or life-safety system redesign.

The project does not include lead or asbestos abatement. If suspect hazardous material is discovered, work shall stop in the affected area and the COR shall be notified immediately.

The requirement aligns with acceptable building and facility repair work, including replacing worn flooring and related floor finishes.

4. Scope of Work The Contractor shall provide all labor, supervision, materials, equipment, tools, transportation, disposal, protection, coordination, and incidentals necessary to complete the flooring replacement at USCG Station New Haven. Work shall be performed in accordance with manufacturer instructions, applicable codes, OSHA requirements, and Coast Guard facility standards.

4.1 Work Areas

The project includes removal and replacement of existing flooring throughout approximately 1,777 square feet of designated space, including:

Conference room Hallways and circulation areas Command Center Three (3) offices Three (3) berthing rooms Kitchen area Main entrance and side kitchen entrance mat locations

4.2 Removal of Existing Flooring

Remove existing laminate click flooring and any other existing floor coverings within the designated work areas.

Remove existing adhesives, debris, fasteners, damaged underlayment, and surface contaminants as required to prepare the substrate for new installation.

Collect, stage, and dispose of removed flooring materials and project debris in accordance with all applicable federal, state, and local requirements.

Protect adjacent walls, doors, furniture, equipment, casework, fixtures, and existing building components from damage during demolition and installation.

4.3 Subfloor Preparation

Inspect wood and concrete substrates after flooring removal.

Prepare wood subfloor seams, joints, transitions, and uneven areas to create a smooth, level, installation-ready surface.

Skim coat as required over wood and concrete substrates to address imperfections and achieve proper transitions between floor finishes.

Perform cleaning, sanding, patching, leveling, and moisture testing as required by the flooring manufacturer prior to installation.

Use glue neutralizer, primer, patching compounds, and related preparation materials as required to obtain proper adhesion and long-term performance.

If grinding or sanding is required, control dust and debris to prevent migration into equipment, supply vents, berthing areas, workspaces, and other sensitive areas.

4.4 Flooring Installation Requirements

The Contractor shall furnish and install the flooring systems listed below, or Government-approved equal products meeting or exceeding the stated characteristics. Final color, pattern, finish, and layout shall be submitted to the COR for review prior to installation.

4.5 Transitions, Accessibility, and Finish Quality

Provide smooth, secure, and accessible transitions between new flooring types and existing adjacent flooring surfaces.

Minimize the use of transition strips where practical while maintaining a safe and code-compliant walking surface.

All finished flooring shall be uniform, free of bubbles, cracks, gaps, lifting edges, open seams, adhesive residue, visible defects, or surface imperfections.

Flooring layout shall be coordinated to provide a professional appearance and limit unnecessary seams in high-traffic areas.

All walk-off mats shall be flush, secure, and positioned to reduce tracking of dirt and moisture into the facility.

5. Contractor Responsibilities Conduct a pre-work site inspection and verify field measurements, existing conditions, access limitations, and work sequencing requirements prior to ordering materials.

Submit product data, color selections, samples, layout plans if needed, adhesive information, and manufacturer installation instructions to the COR prior to installation.

Coordinate with the COR to sequence work in a manner that minimizes disruption to station operations, command center functions, berthing availability, and facility access.

Provide proper supervision and qualified flooring installers experienced with LVP, carpet tile, sheet vinyl, rubber base, and entrance mat installation.

Maintain a clean, organized, and safe work site at all times. Remove debris daily and perform final cleaning of all new flooring surfaces at closeout.

Protect existing utilities, furniture, equipment, walls, doors, thresholds, casework, and adjacent surfaces from damage. Repair any contractor-caused damage at no additional cost to the Government.

Comply with all applicable OSHA requirements, manufacturer instructions, fire/life-safety requirements, and federal, state, and local regulations.

Provide temporary barriers, signs, and controls as needed to keep personnel away from active work areas, wet adhesives, uneven surfaces, and curing materials.

Use low-VOC adhesives and materials where available and appropriate for the installation conditions.

Do not disturb suspect asbestos-containing material, lead-based paint, or other hazardous materials. Stop work and notify the COR immediately if suspect material is encountered.

6. Government Responsibilities Provide access to the designated work areas during approved work hours.

Identify a Government point of contact and COR for daily coordination and project updates.

Coordinate relocation of Government-owned movable furniture, equipment, and sensitive items not included in the flooring work scope, unless otherwise coordinated.

Review submittals, colors, samples, and proposed work sequencing in a timely manner.

Coordinate with station personnel to minimize operational impacts during work in berthing, command, administrative, hallway, and kitchen areas.

7. Safety, Health, and Environmental Requirements The Contractor shall comply with applicable OSHA safety standards and maintain safe access/egress for station personnel unless temporary closures are coordinated and approved.

The Contractor shall provide appropriate personal protective equipment for workers and maintain dust, odor, and debris controls during demolition, surface preparation, and installation.

Material Safety Data Sheets/Safety Data Sheets shall be available on site for adhesives, primers, patching compounds, cleaners, and other chemical products used during the work.

Waste shall be handled, transported, and disposed of legally and responsibly. No waste or debris shall be left on Government property at final acceptance.

The Contractor shall protect drains, vents, and building systems from dust, debris, adhesive, water, and other contamination.

8. Deliverables Pre-work schedule and sequencing plan.

Product data sheets for all flooring, carpet tile, sheet vinyl, rubber base, custom mats, adhesives, primers, patching compounds, and related materials.

Color and pattern samples for COR review and approval before installation.

Manufacturer installation instructions and maintenance/cleaning guidance for all installed materials.

Documentation of attic stock provided, including quantity and product type.

Warranty documentation for materials and workmanship.

Final closeout confirmation after debris removal, final cleaning, and correction of punch-list items.

9. Warranty The Contractor shall warrant that all work performed conforms to the contract requirements and is free from defects in materials, installation, and workmanship for a minimum period of one (1) year from final Government acceptance, unless a longer manufacturer warranty applies. Manufacturer warranties shall be transferred to the Government at closeout. Deficiencies discovered during the warranty period that are attributable to improper installation, defective materials, or workmanship shall be corrected at no additional cost to the Government.

10. Quality Assurance and Acceptance The Contracting Officer, COR, or designated Government representative may inspect the work during demolition, substrate preparation, installation, and closeout. Government inspections do not relieve the Contractor of responsibility for quality control or contract compliance.

Work will be accepted when all designated flooring systems are installed, transitions are complete, rubber base and mats are installed, surfaces are cleaned, debris is removed, and any punch-list items are corrected.

The Contractor shall correct deficiencies identified by the Government, including loose flooring, poor adhesion, uneven transitions, visible defects, damaged surfaces, incomplete base, or non-compliant installation.

Final acceptance requires delivery of required closeout documents, maintenance guidance, warranty information, and attic stock.

11. Period of Performance and Work Hours The Contractor shall begin work within thirty (30) calendar days of contract award or as directed by the Contracting Officer. The estimated completion period is thirty (30) to forty-five (45) calendar days after Notice to Proceed. Work shall normally occur Monday through Friday, 0800 to 1600, excluding federal holidays. Changes to work hours, weekend work, or after-hours work require prior approval by the COR and Contracting Officer.

12. Place of Performance U.S. Coast Guard Station New Haven 120 Woodward Avenue New Haven, CT 06512

13. COR Information Contracting Officer Representative (COR): Coyet A. Carter, CWO2, USCG. The COR will coordinate site access, review submittals, monitor progress, document Government observations, and assist the Contracting Officer with acceptance recommendations. The COR is not authorized to change contract scope, price, terms, or conditions. Any changes shall be approved by the Contracting Officer.

14. Notes.

Brand names listed are based on the information and may be used to define the salient characteristics of the required materials unless the acquisition strategy requires brand-name-or-equal language.

A site visit is highly encouraged for all interested bidders to verify existing conditions, dimensions, access, staging, and substrate requirements prior to submitting a final offer.