USCA22R0092 Amendment 0004-Final.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See Block 16C

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

PMDCODE

Kurtina L. Edwards, 202-502-1462 Procurement Management Division Administrative Office of the United States Courts One Columbus Circle, N.E.

Suite 3-250 Washington, DC 20544-0001

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

USCA22R0092

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

05/20/2022

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of Amendment USCA22R0092_0004 is:

1) Section L: to correct the submission email address to AO_Cloud_Proposals_Submissions@AO.UScourts.gov

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

USCA22R0092 /0004 - Page 1 of 7

Section C - Descriptions/Specifications/Statement of Work No Clauses

Section D - Packaging and Marking No Clauses

Section E - Inspection and Acceptance No Clauses

Section F - Deliveries or Performance No Clauses

Section G - Contract Administration Data No Clauses

Section H - Special Contract Requirements No Clauses

Section I - Contract Clauses No Clauses

Section J - List of Attachments

Section K - Representations, Certifications and Other Statements of Offerors or Respondents No Provisions

Section L - Instructions, Conditions and Notices to Offerors or Respondents

Clause L.1 General Instructions was deleted.

L.1 General Instructions

General Information Procurement within the federal judiciary is not subject to the Federal Acquisition Regulation (FAR), which ap-plies to most Executive Branch agencies. Judiciary procurement policies are the responsibility of the Procure-ment Management Division (PMD) within the Administrative Office of the U.S. Courts (AO), and are issued in the Guide to Judiciary Policy, Volume 14 (Procurement). Offerors or contractors wishing to find the full text of individual provisions or clauses incorporated by reference in judiciary solicitations and contracts are directed to Appendix 1B of Volume 14.

Who Can Offer:

The judiciary requires privity of contract directly with the CSPs due to our need to maintain the closest possible custody of judiciary data, solutions, and systems and limiting infrastructure vulnerability.

Therefore, all offerors must be CSPs.

L.1 Reading Rooms L.1.1 General The Judiciary Information Security Framework (JISF), and the JISF to FedRAMP Crosswalk cannot be posted publicly due to their sensitivity. Due to the security nature of the documents, the documents can only be viewed

USCA22R0092 /0004 - Page 2 of 7 at the government’s site. The purpose of the AO Judiciary Reading Room is to provide prospective offerors ac-cess to those documents. All prospective offerors are highly encouraged to access the documents via the reading room. Under no circumstances will the documents be sent via Email, fax, or posted on SAM.gov. The docu-ments must remain in the reading room. No copies, images, or captures of the documents will be provided or al-lowed. Prospective Offerors will be allowed to take notes of reading material documents, but a electronic devices (i.e. cell phones, iPads, Tablets, cameras, etc.) will not be allowed in the reading room. There will be no exceptions. All electronic devices will be turned in before entering in the reading rooms,. Currently there is one

(1) planned reading room, but additional reading rooms may be added if needed. If there are multiple reading rooms, those locations would be in close proximity and therefore prospective offerors may encounter each other in common areas.

L.1.2 Location The reading room will be located at:

Administrative Office of the United States Courts Thurgood Marshall Federal Judiciary Building

One Columbus Circle, NE Washington, DC 20544

L.1.3 Scheduling.

Access to the reading room is by appointment only. Reading room access will be available during business days between June 16, 2022 through June 27, 2022. Each appointment will be for one (1) day from 9:00 AM ET – 5:00 PM ET. Prospective offerors will be able to make only one (1) appointment.

To schedule an appointment prospective offerors must email appointment requests to AO_Cloud_Reading_Room@AO.UScourts.gov. The request must contain:

• Company Name

• Full Names of each attendee.

• Requested date and 2 alternate requested dates.

Following the request, the Contract Specialist will arrange for building access and an escort. The prospective of-feror will receive a confirmation of the appointment including the date and time slot for their visit. The Offer-or’s participants in the reading room shall be limited to five (5) attendees.

L.1.4 Visiting All visitors are required to access the main entrance (off of Columbus Circle, NE). All visitors must have an of-ficial government issued ID. Entry will not be granted to persons whom do not have a valid driver’s license, or Government issued identification with their picture. DO NOT PROVIDE SOCIAL SECURITY NUMBERS (SSN). The Judiciary will not reimburse firms for any expenses associated with the submission of proposals, or participation in the review of all reading room documents.

There is no on-site parking.

The Government will not reimburse prospective offerors for parking, or any other means of transportation.

COVID-19 Community Levels Protocols

Masking, social distancing, and testing protocols are based on the latest COVID-19 Community Levels, re-leased on Thursdays by the Centers for Disease Control and Prevention (CDC). When the COVID-19 Com-munity Level is HIGH in Washington, DC which is where an AO facility is located, mask-wearing is required.

Before coming to an AO facility, conduct a health self-assessment. If you answer yes to any of these questions, do not enter an AO facility and consult your health care provider for further guidance.

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1. Are you currently experiencing or have you experienced any of the following symptoms within the past 48 hours?

Fever (Temperature equal to or greater than 100.4 F) Chills with shaking or teeth chattering Fatigue Muscle or body aches Congestion or runny nose Sore throat Frequent cough Shortness of breath at rest Nausea or vomiting Diarrhea Headache Loss of ability to taste or smell

L.2. -Submission of Questions Questions regarding this solicitation must be electronically submitted no later than 9:00 AM ET on July 5, 2022. Questions shall be electronically submitted to the Contract Specialist (CS) and Contracting Officer (CO) at the AO_Cloud_Questions@AO.UScourts.gov. Failure to address questions to this e-mail address will result in your question not being answered: The prospective offeror must include the solicitation number in the subject line of the email.

L.3- Submission of Written Proposals Unless otherwise amended, proposals are due no later than the time and date specified on SF 33 Block 9 (Eastern Time). Proposals shall be electronically submitted to the email addresses listed below. Please note that a proposal will be marked as late if the proposal is received in the email inbox after the time specified above.

Late proposals may not be considered for award at the discretion of the CO and in accordance with provision 3-100.

Contract Specialist: Kurtina Edwards Contracting Officer: Christina Carter-Kurant E-mail address: AO_Cloud_Proposals_Submissions@AO.UScourts.gov

L3.1 - Quotation Format/Information:

Page Size and Limitation:

Page size shall be 8.5 x 11 inches, not including foldouts. Pages shall be single-spaced. Except for the repro-duced sections of the solicitation document, the text size shall be no less than Times New Roman 10 point. Use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume. Page limita-tions have been removed (no page limitation); however, submissions are limited to what is required in Section L.3.3. No hyperlinks will be acknowledged or accepted.

L.3.2 - Electronic Submission:

All proposals must be submitted electronically by the date and time identified in the solicitation form. Quota-tions must be valid at least 120 days after the due date for the receipt of quotations. The electronic copies of the quotation shall be submitted in a format readable and usable by Microsoft Office 365 suite (MS Word, MS Excel, PowerPoint); or an Adobe Acrobat PDF. The use of hyperlinks in proposals is prohibited, including links to external data stores. The following file extensions are not allowable and application materials/data submitted with these extensions cannot be considered: .bat, .cmd, .com, .exe, .pif, .rar, .scr, .vbs, .hta, .cpl, html, mhtml, and .zip files. The entire proposal submission including all files shall not exceed 10 MBs

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L.3.3 Volumes The Offeror shall submit their written proposals in following volumes:

I. TSO BPA Call Price Workbook II. BPA Discount Workbook III. SF 33, completed clauses and provisions, Oral Presentation Team members, Certifications/Representa-tions.

IV. CSP Commercial Agreement

L.3.3.1 Volume I-TSO BPA CALL PRICE WORKBOOK The offeror shall submit a TSO BPA Call price proposal to implement their solution on the first call referenced in Section J (Attachment 4) using Attachment 5 Cloud TSO BPA Call Price workbook. The Judiciary intends to award the BPA Call without discussions as stated in Provision 3-100; therefore, the offeror is highly encouraged to present their best pricing. Workbooks specific instructions are contained in the attachment. The offeror shall also submit an estimate from the CSP’s estimating system or tool that correlates the proposed prices. The dis-counted rates shall be at or below the discounts for the related services category discounts proposed for the BPA on attachment 3. Price information shall be confined to the Price volume documents and shall not be included in any other section of the Solicitation.

L.3.3.2 Volume II-BPA DISCOUNT WORKBOOK The offeror shall use and submit the BPA Discount Workbook, Attachment 3, to:

a. Enter the CSP’s service categories by functional area as detailed in the PWS.

b. Input rate discount percentages for each service category for each year

c. Input the labor rates for the labor categories for each year.

L.3.3.3 - Volume III-Solicitation, Offer and Award Documents, Certifications and Representations:

The Offeror shall fill in required information on the cover page of the Solicitation SF-33 and submit the cover page signed by an authorized official of the offeror in accordance with Provision 3-95, Preparation of Offers.

The offeror must attach to the SF-33 cover page information required to be provided by Section K of the Soli-citation or by any Provision or Clause of the Solicitation (including those incorporated by reference).

a. A list of persons and their contact information that are authorized to negotiate on behalf of your organiza-tion with the Judiciary.

b. Provide the Unique Entity Identifier (UEI) number for your organization along with a statement stating whether your organization is registered in the System for Award Management (SAM).

c. Sign and return a copy of the first page of the solicitation along with the first page of any amendments to the solicitation, if applicable.

d. A list of the names, employers/companies, and e-mails of the oral presentation participants.

L.3.3.4 - VOLUME IV - CSP COMMERCIAL AGREEMENT

The Offeror shall submit a copy of its commercial agreement; however, Clause 3-120 - Order of Precedence, applies.

L.4 Oral Presentation All Offerors that submit a written price proposal in accordance with L.3 shall be invited to make an oral presentation.

The oral presentation will be conducted virtually via Microsoft Teams. During the oral presentation the Offer-or shall provide sufficient information for the Government to determine its level of confidence in the ability of the Offeror to perform the requirements of the RFP.

L.4.1 Oral Presentation Scheduling Oral presentations will be scheduled, and begin, no later than five (5) days after receipt of price proposals.

USCA22R0092 /0004 - Page 5 of 7

L.4.2 Number of Slides There is no limit to the number of slides that can be presented during the oral presentation, but the offeror is re-minded to consider that the oral presentation is time-boxed and is encouraged to consider how many slides can be adequately covered during the oral presentation. All slides shown must be explained or addressed by the of-feror.

L.4.3 Presenters The Offeror’s presentation team is limited to 10 individuals, 4 of whom must be current employees of the Offer-

or. An individual shall not participate in more than one Offeror's oral presentation.

L.4.4 Presentation The presentations shall be organized into two (2) segments each correlating to the two (2) technical factors in Section M sufficient to permit the government to assess its level of confidence that the offeror will successfully perform the requirements.

L.4.4.1 Optional Clarification Interactive Dialogue Following each segment, if needed, the Government will caucus to identify any clarifications it may require un-derstanding the presentation. If needed, the Government will be allowed up to 45 minutes to ask any clarifica-tion questions of the offeror. This interactive dialogue does not constitute discussions.

L.4.5 Time Oral presentations will be limited to three (3) hours, broken down as follows:

Oral Presentation Portion Oral Presentation Component Total Time Allotment 1 Presentation Factor 1 BPA Technical and Management Approach 30 minutes limit

2 Factor 1 Segment Optional Clarifica-tion Interactive Dialogue

45 minutes limit

3 Presentation Factor 2 TSO BPA Call Technical Approach

30 minutes limit

4 Factor 2 Segment Optional Clarifica-tion Interactive Dialogue

45 minutes limit

L.4.6 Oral Presentation Rules of Engagement The following initial guidelines are provided for the benefit of Offerors:

L.4.6.1 The Offeror shall confirm Presentation team names and their proposed roles to the CO and/or CS at least 24 hours in advance of the oral presentation.

L.4.6.2 The Offeror’s presenters shall not ask questions of the Government evaluators. There shall be no side-bar interactions between Offeror and Government personnel.

L.4.6.3 The Offeror shall not make any statement that contradicts or changes any text in its written submission.

In answer to any clarification question the Government might ask, the Offeror shall not make any statement that contradicts or changes anything it previously said.

L.4.6.4 The Government will video and /or audio record the oral presentations, but the government will not provide recordings to offerors.

Section M - Evaluation Factors for Award

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No Provisions

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