Solicitation_USAID-2018-USAID_Project_Management_Specialist_(M&E_and_Learning).pdf

SOLICITATION NUMBER: USAID-522-2018-01

ISSUANCE DATE: January 31, 2018 CLOSING DATE/TIME: February 14, 2018 1700 Local time, Tegucigalpa, Honduras 1800 Eastern Time

SUBJECT: Solicitation for a Cooperating Country/Third Country National Personal Service Contractor (CCN/TCN PSC) - Local Compensation Plan

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under a Cooperating Country National (CCN) contract as described in this solicitation.

Offers must be in accordance with Attachment 1, Sections I through V of this solicitation.

Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in the attached information.

Sincerely, Clinton Branam Contracting Officer

ATTACHMENT 1 USAID-522-2018-01

I. GENERAL INFORMATION

1. SOLICITATION NO.: USAID-522-2018-01

2. ISSUANCE DATE: January 31, 2018

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: February 14, 2018

4. POSITION TITLE: USAID Project Management Specialist (M&E and Learning and Adapting)

5. MARKET VALUE: L. 548,214.00 – L. 931,958.00 equivalent to FSN-10 in addition to a generous benefits package, as contained in the Local Compensation Plan (LCP). In accordance with AIDAR Appendix J final compensation will be negotiated within the listed market value.

6. PERIOD OF PERFORMANCE: Employment under this contract is of a continuing nature.

7. PLACE OF PERFORMANCE: USAID/Honduras, Democracy and Governance Office

(DG), with possible travel as stated in the Statement of Work.

8. SECURITY LEVEL REQUIRED: CCN/FSN standard clearance.

9. STATEMENT OF DUTIES

Basic Function of Position

The USAID Project Management Specialist (M&E and Learning and Adapting) provides advice, guidance, and support across the Democracy and Governance (DG) Office (ultimately impacting all the Development Objectives (DO) of the Mission) related to Monitoring, Evaluation, Learning, and Adapting at the mechanisms/program and project level. The employee serves as the Monitoring and Evaluation (M&E) expert for the DG Office, and advises the DG Office (and occasionally the broader DO teams) on learning and adapting that would enable USAID investments to achieve maximum impact.

As a fundamental part of this position the incumbent will play a leadership role in the conceptualization, review, negotiation, and management of M&E and Collaboration, Learning and Adapting (CLA) plans of all DG Office activities, and a leadership role in the reporting (including the Performance Plan Report (PPR)), analysis and sharing of results (including in portfolio reviews), outputs, outcomes and other performance information. (S)he engages implementing partners (in coordination with program managers), host country counterparts, may manage external evaluations or implementing mechanisms, and interacts with other donor, and other public and private sector partners in high-level discussions on issues related to USAID DG programs and results in Honduras. (S)he will participate, and at times lead, the drafting of new strategic and program documentation and participate in the negotiation of investment priorities with Mission technical staff, implementing partners, and Government of Honduras (GOH) officials.

The incumbent will also serve as a local capacity development resource across the DG Office, particularly related to M&E and CLA, but also Human and Institutional Capacity Development (HICD) writ large. In this capacity, (s)he will engage directly with implementing partner organizations and other local partners to build local capacity – as related to M&E/CLA and also in other areas. The incumbent may manage (or contribute to the management) implementing mechanisms that include a focus on HICD. (S)he will also be expected to draft communication and programmatic documents such as success stories, procurement documents, and briefing and reporting documents for senior USAID and US Government officials.

Within the DG Office, the incumbent advises and assists program managers and specialists across the DG Office in M&E, CLA, and HICD fields. The incumbent works under the supervision of the DG Office Chief.

Major Duties and Responsibilities:

1. Monitoring and Evaluation Support 50%

• Serves as the monitoring and evaluation expert for the DG Office.

• Advises the DG Office (and occasionally the broader Development Objective (DO) teams) on learning and adapting that would enable USAID investments to achieve maximum impact.

• In conjunction with other Mission Monitoring and Evaluation Specialists and program managers (AOR/CORs, etc.), plays a leadership role in the conceptualization, review, and negotiation of M&E plans and CLA activities of all DG Office activities.

• Manages how DG- supported indicators feed into Mission and DO Performance Management Plans;

• Ensures compliance with USAID monitoring and evaluation policies (including Data Quality Assessment requirements), standards, and evolving best practices.

• Coordinates, provide guidance, and participates in DG and Mission Portfolio Reviews.

• Coordinates and drafts sections of major strategic planning and evaluative documents, particularly where messaging is important. These documents include the annual Operational Plan and Performance Plan and Report (PPR).

• Plans, designs, and if needed implements evaluations and assessments of DG Office activities.

• Aggregates and analyses data collected and provides information and presentations to the Mission and external stakeholders on lessons and evidence gathered from USAID programming.

2. Human and Institutional Capacity Development 30%

• Serves as the local Human and Institutional Capacity Development (HICD) resource for the DG Office.

• Engages directly with implementing partner organizations and other local partners to build local capacity – as related to M&E/CLA and also in other areas as defined in collaboration with USAID colleagues.

• Leads the development and drafting of procurement documents, and manages (or contributes to the management of) implementing mechanisms that include a major focus on HICD.

• Provides technical leadership and serves as U.S. Embassy resource on HICD.

• Represents USAID in various fora and technical commissions, both orally and in written form, and participates in the coordination of activities and policy dialogue among international and bilateral donors, including contributing to inter-donor efforts, preparing joint donor products, etc.

• Drafts communication documents such as success stories and briefing and reporting documents for senior USAID and US Government officials.

3. Communication 20%

• Leads the analysis and sharing of results, outputs, outcomes and other performance information to external audiences, including implementing partners, host country counterparts, other donor, and other public and private sector partners.

• Liaises with USAID programs, in collaboration with the USAID program managers, to identify and schedule field events.

• Responsible for ensuring that memos, scene setters, background document, schedules, talking points and speeches are prepared in timely fashion and meet high quality standards.

• Collaborates with the Mission’s communications team.

• Plans, schedules and executes activities to present Mission programs to the public, which may include site visits, field trips and media events in coordination with the communications team and the Embassy’s Political Affairs Section (PAS).

• Responsible for providing DG Office input to be posted into the Mission’s Web site, printed material, fact sheets, success stories, newsletters, etc.

• Tracks local and international media coverage associated with DG programs.

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

Supervision Received:

The incumbent reports to the DG Office Chief. The incumbent will be expected to suggest assignments and practical overall approaches to their execution. The supervisor will review these suggestions and, if approved, will provide wide latitude to the incumbent in determining the details of their execution. Assignments are made orally and in writing. The supervisor provides a review of the assignment, the goals and objectives to be achieved, and the results expected. The job holder will seek advice and assistance as required. Work is reviewed in terms of results achieved.

Supervision Exercised:

Supervision of other USAID staff is not contemplated. However, due to the nature of the work involved, collaboration, and providing guidance and support related to the work of others will be required. In some instances the job holder will act as a team leader.

10. AREA OF CONSIDERATION: All interested candidates. All applicants must be a naturalized citizen of the host country or must have the required work permit or documentation that permits the applicant to work legally in the country in order to be eligible for consideration.

11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

12. POINT OF CONTACT:

Department of State - Human Resources Office:

Telephone: 2236-9320, Ext. 4743 E-mail: TGGUSAID@state.gov

USAID/Honduras – Human Resources Office:

Telephone: 2236-9320, Ext. 4583 E-mail: tegucigalpahr@usaid.gov

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education: Possession of a bachelor’s degree is required in the areas of International Development, Monitoring and Evaluation, Public Administration, Policy Analysis, Political Science, International Relations, or in a field related to development assistance in the areas of governance, justice, citizen security, or youth development.

b. Prior Work Experience: At least seven (7) or more years of progressively responsible work in the field of international development program management. Within this experience, at least four (4) years of work specifically and substantially engaged in monitoring and evaluation related to international development and at least one (1) year of work experience in managing Human and Institutional Capacity Development related programs are required.

Work experience related to governance, justice, citizen security, or youth development is preferred.

c. Post Entry Training: Within the first two years, the incumbent should complete Monitoring and Evaluation and Gender training as well as AOR/COR certification courses, such as but not limited to Programming Foreign Assistance (PFA), Project Design and Management (PDM), Acquisition & Assistance Management for AORs/CORs (A&A 104), Advanced Project Design (APD), and GLAAS. Training on USAID regulations and requirements, leadership, management skills, and other Agency specific courses required to fulfill certain responsibilities will also be provided as long as the resources and opportunities are available. Extensive on-the-job training.

d. Language Proficiency: Level IV (fluent) proficiency in English and Spanish. At this level, the employee is required to possess a high degree of proficiency in both written and spoken English, including the ability to translate the host country language into precise and correct English, and English into the applicable foreign language. On occasion, the employee might be expected to act as an interpreter in situations where considerable importance attaches to proper word meaning. This will be tested.

e. Job Knowledge: Detailed knowledge of M&E related to international development.

Knowledge of international development programs or projects in the areas of governance, justice, citizen security, or youth development is required. Advanced knowledge of the institutional environments, and/or related public policy associated with development in Honduras is also required. Must possess a detailed understanding of statistics, indicators, monitoring and evaluation.

mailto:TGGUSAID@state.gov mailto:tegucigalpahr@usaid.gov

f. Skills and Abilities: Must possess good team-work and interpersonal skills and ability to interact effectively with USAID colleagues, local organization staff, and host-country counterparts. Must have the ability to write clearly and concisely in English and Spanish, including ability to draft sections of USAID implementation documents, other correspondence with mid-and-high-level USG and Government of Honduras (GOH) officials, and relevant sections of USAID’s Operational Plan, Performance Plan and Report, Congressional Budget Justification, Congressional Notifications and other written reports.

Skills in preparing and delivering oral presentations is highly desired, and in delivering training or guidance to local organizations. Computer skills required: Microsoft Word, Excel, Power Point, and web-based applications. It is also required to have excellent representational skills and managerial capabilities to flexibly perform in a variety of environments up to and including the GOH ministerial level, as well as with high level USG and VIP visitors.

III. EVALUATION AND SELECTION FACTORS

Candidates that meet the minimum requirements, as outlined in the solicitation, will be evaluated and ranked based on the following adjectival evaluation criteria and characteristics:

Exceptional:

· A comprehensive and thorough application of exceptional merit.

· Candidate meets and fully exceeds the Government expectations and presents very low risk or no overall degree of risk of unsuccessful contract performance.

· Strengths significantly outweigh any weaknesses that may exist.

Very Good:

· A candidate demonstrating a strong grasp of the requirements of the position.

· Candidate meets position requirements and presents a low overall degree of risk of unsuccessful contract performance.

· Strengths significantly outweigh any weaknesses that exist.

Satisfactory:

· A candidate demonstrating a reasonably sound application and a good grasp of the position requirements.

· Candidate meets position requirements and presents a moderate overall degree of risk of unsuccessful contract performance.

· Strengths outweigh weaknesses.

Marginal:

· The candidate shows a limited understanding of the requirements.

· Candidate meets some or most of the position requirements, but presents a significant overall degree of risk of unsuccessful contract performance.

· Weaknesses equal or outweigh any strengths that exist.

Unsatisfactory:

· The candidate does not meet the position requirements.

· Presents an unacceptable degree of risk of unsuccessful contract performance.

· Deficiencies and significant weaknesses demonstrate a lack of understanding of the Government’s needs.

· Weaknesses and or deficiencies significantly outweigh any strengths that exist.

IV. PRESENTING AN OFFER

1. Eligible Offerors are required to complete and submit the following:

a) Cover Letter;

b) Universal Application for Employment (UAE) as a Locally Employed Staff or

Family Member (DS-174), which may be found in this website:

https://hn.usembassy.gov/embassy/jobs/;

c) A current resume or curriculum vitae that provides the same information found on the form DS-174; plus

d) Any other documentation such as diplomas or proof of the education requirement listed above.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I, item 12 in English via a single .PDF file entitled “FIRST NAME_LAST NAME.PDF” to both e-mail addresses:

TGGUSAID@state.gov tegucigalpahr@usaid.gov

E-mail subject must be as follows: “USAID Project Management Specialist (M&E and Learning and Adapting)”. The PDF file should not exceed 20MB. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

3. Interested applicants may also hand-carry applications and deposit in the drop box located at the entrance of the American Embassy, Post # 3, Avenida San Carlos.

The US Mission in Tegucigalpa, Honduras provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

See http://www.usaid.gov/where-we-work/latin-american-and-caribbean/honduras for additional information https://hn.usembassy.gov/embassy/jobs/ mailto:TGGUSAID@state.gov mailto:tegucigalpahr@usaid.gov http://www.usaid.gov/where-we-work/latin-american-and-caribbean/honduras

V. LIST OF REQUIRED FORMS FOR PSC HIRES

Once the Contracting Officer (CO) informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

1. Completed DS-174 form.

2. Copy of your Honduran ID card.

3. Copy of your Driver's License if you have one.

4. Croquis of your current home address.

5. An original and current "Constancia de Antecedentes Policiales" from División Policial de

Investigaciones (DPI).

6. An original and current "Constancia de Antecedentes Penales" from the Honduran Court

System.

All candidates for employment with the US Mission must pass a background/security investigation and a medical certification. Any employment offer with the US Mission is contingent upon a candidate’s ability to secure the necessary certifications.

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is authorized the following benefits:

Bonuses: Christmas Bonus, Vacation bonus and 14th month bonus

Medical, Optical, Dental, and Life Insurance. The Mission pays the full premiums for employee’s life and medical insurance and pays 80% of the premiums of the medical insurance for dependents.

Local Retirement Plan. The Mission contributes 10% from the employee’s Basic Annual

Salary and the employee a minimum of 5% of the Basic Annual Salary.

Annual Leave according to the following:

Completion of 1 year 112 Hours (14 working days) Completion of 2 years 120 Hours (15 working days) Completion of 3 years 136 Hours (17 working days) Completion of 4 years or more 184 Hours (23 working days)

1040 hours of Sick Leave per calendar year.

Entitlement of American and Local Holidays.

VII. TAXES

Employees are expected to pay each just financial obligation in a proper and timely manner, especially one imposed by law, such as local taxes. In this context, "in a proper and timely manner" means in a manner which does not, under the circumstances, reflect adversely on the U.S. Government as the employer. If an employee refuses or fails to pay his/her financial obligations, this will constitute valid grounds for separation, without liability for severance or notice on behalf of the U.S. Government.

U.S. Citizens/U.S. Residents under Cooperating Country National Personal Services Contracts (CCN PSC) are subject to U.S. tax withholding (federal income taxes, OASDI, and Medicare). U.S. taxes are deducted in lempira equivalent.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO

PSCs

USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms

3. All applicable Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals are available at http://www.usaid.gov/work-usaid/aapds-cibs

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/OGE%20Regulations