USAID Southern Africa is Requesting Quotations for a Toyota Hilux Double Cab or Ford Ranger or Equivalent.pdf

SECTION 1 - THE SCHEDULE

RFQ NUMBER: REQ-674-21-000225

I. Scope of Services

A. The Contractor shall supply and deliver Right-Hand Drive (RHD) motor vehicles to the U.S. Embassy Pretoria, USAID in South Africa, in accordance with the specifications and clauses set forth herein.

The contractor shall deliver vehicles that are built and homologated for export to South Africa or purchase in South Africa.

Warranty shall be honored through a dealer located in Pretoria, (South Africa) with original equipment manufacturer parts for the vehicles.

Quotations / Proposals will be evaluated as a “package” to include custom cabinetry, delivery time and availability as set out in the Scope of Work (SOW) and per line item in the Solicitation.

Note: In the event that an Offeror (s) is/are not locally registered and wanting to Import required vehicles, the Offeror (s) will not attempt to make the Embassy the importer of record. The Embassy excludes any involvement in the import process in the country of destination and cannot provide any assistance. The Offeror (s) must solicit the assistance of a local accredited Dealership.

Offerors may submit an offer for all of the vehicles required.

The Contractor shall warrant after sale services for the vehicle (s) in South Africa.

B. This is a firm-fixed price type of purchase order/contract.

C. The price listed below shall include all labor, materials, overhead, profit, and transportation necessary to deliver the required items to USAID in Pretoria, South Africa.

D. All prices from South African vendors shall be in South African Rand (ZAR).

All other vendors shall price in their country currency as indicated in the pricing tables, specifying VAT/TAX components if applicable.

E. The successful contractor shall be registered in the SAM (System for Award Management) Database https://sam.gov/content/home prior to contract award pursuant to FAR 52.204-7. Therefore, prospective offerors are encouraged to https://sam.gov/content/home register prior to the submission of quotations/proposals to streamline the final award process. The guidelines for registration in SAM are also available at:

DOWNLOAD: SAM Guidance (PDF 920KB) »

F. USAID Southern Africa payment terms:

An EFT will be made into the company’s bank account, within 30 days after receipt of goods and proper invoice. Advance payments are not authorized. By submitting a quotation you are agreeing to waiver any payment terms that may be in contrast to the above.

G. Send your quotations in by no later than COB Thursday September 23, 2021 to: mission-pretoria-procurement@usaid.gov.

II. Pricing

Line 1 Description Unit Price Qty Total Price

1 LIGHT TRUCK: 5 PAX, double cab ‘bakkie’ (light truck) 1

Sub Total 1

VAT

Grand Total

Commercial Vehicle/Light Truck - a utility vehicle commonly known in South Africa as ‘bakkie’ with seating (2-5 seats inside the cab) and external carriage (tray) for cargo transport

Line Item 1:

The following minimum requirements must be met: Ex-Bonded Purchase (to excl MIDP duty Tax & Ad Valorem (Diplomatic vehicle).

Quantity (1) LIGHT TRUCK: 5 PAX, Commercial vehicle (“Bakkie”) similar to Toyota Hilux Double Cab or Ford Ranger/Raptor Double Cab or Equivalent.

USAID requires the ‘Bakkie’ to be delivered within 60 days from the date of order (PO) issued.

● Right Hand Drive

● Platform Type: Commercial Bakkie Double Cab (Light Truck)

Engine and Transmission

● Fuel Type: Diesel

● Minimum Engine Capacity: 2.0 Liter (rounded)

● Maximum Engine Capacity: 3.0 Liter (rounded) https://za.usembassy.gov/wp-content/uploads/sites/19/SAM-Instructions-1-1.pdf mailto:mission-pretoria-procurement@usaid.gov

● Transmission: Automatic Transmission

● CO² Emissions: Not exceeding 224g/km

● Torque:400 Nm 150 kw

● 4WD Capability

● Minimum towing capacity of 3 ton

Interior Features

● Minimum Seating Capacity: 5 Pax

● Seat Trim: Full Leather

● Floor Carpet: Vinyl, or Carpet with removable mud mats

● Air Conditioning: Yes

● Audio System: Factory fitted radio and speakers

Exterior Features

● Color: White

● Wheels: 17” or 18” alloy wheels, with full size spare wheel

● Rear tow bar

● Front nudge bar

● Spare wheel lock

Safety Features

● Driver and Passenger Full Airbag System

● Safety Belts, including Center Rear Seatbelt and Seat Belt Warning

● Factory Fitted Alarm and Immobilizer

● Anti-Lock Braking System (ABS)

● Front and Rear parking assist sensors

● Smash & Grab film fitted on all windows with maximum tint of 35%, or similar

● Automatic Door Locks

● Tire Pressure Monitoring System

● Lockable rear tray door

● Lockable Security Lid (sliding)

General

● Warranty (Vehicle): 3 Years / 100,000km, or better

● Quoted price should include Road Worthiness Certificate / on-the-road costs

● Quoted price should include 21 Day South African Road Permit (permit allows the vehicle to be transported from Dealership to Embassy without registration documents) prior to the full Diplomatic registration and licensing that is done by the Embassy via Foreign Affairs (DIRCO).

● Quoted price should include delivery costs.

● Quoted price should include CO2 emissions tax if applicable.

● Quoted price should include MIDP duty and Ad Valorem (diplomatic vehicle, US

Embassy will provide a Certificate A for custom duties exemption).

III. Delivery Location and Time

A. The Contractor shall deliver all ordered items to the USAID Pretoria:

100 Totius Street Groenkloof Pretoria, South Africa Attn.: Hendrik Zwiegelaar

B. The Contractor shall deliver all ordered items not later than 60 days after date of contract award as per SOW.

C. Any Contractor personnel involved with the delivery of the items shall comply with standard U.S. Embassy regulations for receiving supplies. The Contracting Officer's Representative (COR) will be responsible for instructing Contractor personnel at the time deliveries are made. Prior notice of at least 3 days will be required.

D. Delivery hours:

Monday to Thursday: 09:00 – 16:00 mailto:hzwiegelaar@usaid.gov