USAG Poland PWS Fitness Equipment.pdf

409th CSB Ver 6 20200319

PERFORMANCE WORK STATEMENT (PWS)

United States Army Garrison (USAG) Poland Fitness Equipment Maintenance

PART 1

GENERAL INFORMATION

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1. Description of Services/Introduction: This is a non-personal service(s) contract to provide Fitness Equipment Maintenance at all USAG Poland Gyms (Poznań, Powidz, Drawsko Pomorskie Combat Training Center (DCTC), Bolesławiec, Karliki, Skwierzyna (SK), Świętoszów (SW), Toruń, Trzebień, and Żagań).

1.2. Background: USAG Poland currently manages Base Operations Support for Poland but lacks the necessary labor to perform all the tasks. USAG Poland headquarters are located at Camp Kościuszko, Marcelińska 15, 61-001 Poznań, Poland.

1.3. Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4. Objectives: The objective of this contract is to provide maintenance services to all USAG Poland gym facilities.

1.5. General Information:

1.5.1. Quality Control Plan (QCP): The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with (IAW) this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QCP is the means by which it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after date of contract award (Deliverable #).

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten days. If the Government has provided comments, the Contractor shall then have three (3) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 30 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

b. How will the Contractor monitor work to ensure that performance complies with all deliverables (etc. timelines, deadlines, and goals)?

c. How will the Contractor monitor work to ensure that performance complies with all specifications and requirements of the contract, including clauses?

d. How will the Contractor monitor and ensure staff qualifications remain current and valid including DOCPER processes/approvals throughout contract performance?

e. How will the Contractor ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control)?

f. How will the Contractor inventory and track maintenance of all Government Provided Equipment / Materials?

g. How will the Contractor identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future?

h. How will the Contractor file and save all Quality Control related documents for the life of the contract plus 5 years?

1.5.1.1 Reserved.

1.5.1.2 The contractor shall inform the COR of issues or potential issues that might affect the performance within four (4) business hours of identifying those issues. Verbal reports shall be followed up by written reports within two (2) days.

(Deliverable #).

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submittal.

1.5.3.1 U.S. Holidays: Work shall not be performed on U.S. holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day last Monday in May Independence Day July 4th

Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.3.2 Host Nation Holidays: Work shall not be performed on local Host Nation holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

Poland holidays are:

New Year’s Day January 1st Epiphany January 6th Easter Sunday Day Varies Easter Monday Day Varies May Day May 1st Constitution Day May 3rd Pentecost Sunday Day Varies

Corpus Christi Day Varies Assumption Day August 15th All Saints’ Day November 1st Independence Day November 11th Christmas Day December 25th Second Day of Christmas December 26th

1.5.4. Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1. Government Facility Office Hours: The Government facility office hours are 0600 through 1800, Central European Time (CET), Monday through Friday, except Holidays identified in paragraph 1.5.3.1 or 1.5.3.2 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2. Government Facility Operating Hours: The Government facility is open for operations during the recognized U.S.

Holidays identified in paragraph 1.5.3.1 above. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3. Contractor Support Hours: The Contractor shall provide support between the hours of 0700 to 1700, Central European Time (CET), Monday through Friday, except Holidays identified in paragraph 1.5.3.1 and 1.5.3.2 above or when the Government Facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.5.5 Training Holidays: USAREUR-AF has historically granted military personnel training holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.5.6 Place of Performance: The work to be performed under this contract will be performed throughout the United States Army Garrison (USAG) Poland. All locations of facilities are provided in “Attachment 1: USAG-P Gym Facilities".

1.6. Security Requirements: The following information is provided on security related matters.

1.6.1. Security Program: Reserved.

1.6.2. Personnel Security Clearance Requirements: Reserved.

1.6.3. Installation Access: Contractor personnel will submit to background screening when submitted a base access request (BAR) (Attachment 2: Base Access Request and Attachment 3: Vehicle Access Request) performed by the Polish military authorities. (Deliverable #)

1.6.3.1. In addition, the Contractor shall provide the Contracting Officer, via the COR, an initial base access request and vehicle access request within three (3) calendar days after contract award (Deliverable #). The log must fully complete as required by the Polish military authorities. The access request shall be updated as employees are added or removed. The updated access request shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.6.3.2. The Contractor shall collect the access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within three (3) days.

1.6.3.3. Upon termination or cancellation of this contract, the Contractor shall collect all outstanding base/vehicle passes and return them to the issuing office within three (3) days.

1.6.3.4. Common Access Cards (CAC): Not applicable

1.6.4. Background Checks: Contractor personnel will submit to background screening while performing under this contract and obtaining access to any Polish or U.S. military-controlled facilities. Polish military authorities shall conduct a screening upon contract award and perform periodic screenings as necessary.

1.6.5 Physical Security: The contractor shall safeguard all government equipment, information, and property provided for contractor use. The protection of U.S. Government assets requires diligence from all contractors.

1.6.6. Operations Security (OPSEC) Requirement: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel. Base access pass shall be worn only while inside the base and shall not be worn outside the designated facilities where visible to the general public.

1.7. Key Control: The U.S. Government shall not provide the contractor with the means to access secure areas.

1.8. Post Award Conference/Periodic Progress Meetings:

1.8.1. The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.8.2 The contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings related to the functions and services required by the government to provide effective communication and impart necessary information. At times, meeting attendees shall include contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.9. Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.10. Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager/Alternate Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the Contract Manager is absent, along with a Curriculum Vitae (CV) for each of these individuals, shall be provided in writing to the Contracting Officer no later than five (5) days after contract award (Deliverable #). The Contract Manager and Alternate Contract Manager shall have full authority to act for the Contractor on all contract maters relating to daily operations of this contract. The Contract Manager or Alternate Contract Manager shall be available during the hours listed in paragraph 1.5.4.3.

a. Contract Manager and Alternate Contract Manager: The CV provided by the Contract Manager and Alternate Contract Manager must have two (2) years of experience with maintenance of workout equipment and must be Level III English proficient or demonstrate successfully completion of nine (9) collegiate semester hours in English courses.

b. Special Qualifications: The Contractor and Contractor personnel performing work under this contract shall be a MOD approved company, able to access all military bases at time of submission of proposal, and shall maintain the level of security required by the MOD for the life of the contract. Contractor personnel who will be in contact with customers shall have English Language Proficiency Level II. English Language Proficiency Level II is considered to be the following:

i. Speaking: Able to satisfy most work requirements with language usage that is acceptable and effective. Able to speak the language with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical, social and professional topics.

ii. Reading: Able to read within a normal range of speed and with almost complete comprehension, a variety of material on unfamiliar subjects. Can comprehend a variety of styles and forms pertinent to professional needs. Rarely misinterprets text.

1.11. Identification of Contractor Employees: Reserved.

1.11 Contractor Travel: The contractor shall factor cost of travel for five (5) trips per site per quarter into the cost of the services. The number of trips included covers one (1) quarterly preventative maintenance check, two (2) unscheduled quarterly checks, and two (2) repair trips. Unscheduled checks: In response to the COR reporting equipment failure the contractor shall travel to the site provide diagnostic on the equipment. Repair trips: Upon the government purchase of parts required to fix equipment the contractor shall schedule a date within 96 hours of the equipment delivery. Quarterly checks:

Shall not be counted against unscheduled or repair trips.

1.14 Other Direct Costs (ODCs): Reserved.

1.15 Data Rights: Reserved.

1.16 Non-Disclosure Requirements: Reserved.

1.17. The use of propaganda violates DoD Commercial Use of Imagery Guidelines stated at http://www.defenseimagery.mil/products/dodimagery/commercialuse.html The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.18 Non-Disclosure Statements: The Contractor shall provide signed non-disclosure agreements to the Government no later than one (1) day {Insert Deliverable #} prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in Contractor personnel removal from performance under this contract.

1.19 Organizational Conflict of Interest (OCI): Reserved.

1.20 Phase-In /Phase-Out Period: There is no requirement for a Phase In / Phase Out Period. The Contractor shall be responsible to ensure that services are available for full and complete execution on the first day of contract performance.

1.21. Safety: The following provides information pertaining to Safety and Accident Prevention:

1.21.1. Host Nation Safety Laws and Regulations: The contractor shall comply with FAR 52.236-13, Accident Prevention, and applicable Host Nation Safety Laws and Regulations including but not limited to the Constitution of the Republic of Poland and the Labor Code.

a. The Ministry of Labor and Social Policy issues implementing regulations in the scope of labor protection and executes matters of the government administration department connected with employment and counteracting unemployment as well as the working relationships and conditions: www.mpips.gov.pl

b. The Ministry of Health is competent for health protection and organization of health care and supervision over the

Central Sanitary Inspector: www.mz.gov.pl

c. The Social Insurance Institution (ZUS) collects the citizens' social and health insurance contributions and distributes benefits (e.g., pensions, annuities, sickness, and maternity allowances): www.zus.pl

1.22.2 The contractor shall conform to Poland’s Labor Law and Employment Code, Polska Agencja Inwestycji I Handlu

(PAIH).

1.22.3 Accepting and performing under this contract, the contractor affirms that it has complied with the above-mentioned requirements. Compliance with this requirement and Polish law is a material contract requirement. Noncompliance by the contractor or subcontractor at any tier shall be grounds for issuing a negative past performance evaluation and terminating the contract for default.

1.23 Environmental Compliance: Reserved.

1.24 Required Training: The following provides information on training requirements.

1.24.1 Anti-Terrorism (AT) Level I Training: Reserved.

1.24.2 OPSEC Training: (As required on the AT/OPSEC Cover Sheet) All Contractor employees, including subcontractors, shall complete Level I OPSEC training within {Insert number of days} of employment under this contract ({Insert Deliverable #}). Verification of the training shall be provided to the COR within {Insert number of days} after http://www.defenseimagery.mil/products/dodimagery/commercialuse.html Arthur This is a sample idea but should be corrected to meet the need.

completion of the training ({Insert Deliverable #}). OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months ({Insert Deliverable ###}). Verification of the training shall be provided to the COR within {Insert number of days} after completion of the training ({Insert Deliverable #}).

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 15 days after completion of the training ({Insert Deliverable #}).

1.24.3 iWATCH Training: Reserved.

1.24.4 Information Assurance (IA) Training: Reserved.

1.24.5 Personally Identifiable Information (PII): Reserved.

1.25 Contractor Appearance:

1.25.1. The contractor shall maintain neat and groomed hair, sideburns, mustache, and beards. Clothing must not interfere with the operation of equipment – limited jewelry and no dangling or large hoop jewelry that may create a safety hazard.

1.25.2. Contractor employees shall wear a polo shirt that depicts the company logo. The contractor shall wear jeans or pants free of holes. Additionally, while on base the contractor shall wear a name tag and display the base access pass above the waist. The contractor’s clothing will not contain obnoxious odors and be proper fitting to the body structure.

1.25.3. Contractors shall adhere to professional hygiene requirements such as bathing, oral maintenance, application of deodorant/antiperspirant to minimize body odors, and not use heavily scented perfumes, colognes, and lotions. Fingernails shall be cleaned and trimmed.

http://www.cdse.edu/catalog/elearning/GS130.html

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following lists definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer (KO) – A person with the authority to enter, administer, and terminate contracts and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

Contracting Officer's Representative (COR) – DFARS 202.101 defines a COR as an individual designated and authorized by the Contracting Officer (KO) to perform specific technical or administrative functions in writing. Department of Defense Instruction (DODI) 5000.72, Part II Definitions states the following when defining a COR: "Defined in subpart 202.101 of Reference (f). Subpart 1.602-2 of Reference (e) states that any individual delegated responsibilities must be certified per this instruction regardless of local terminology. For example, local terminology can be COR, contracting officer's technical representative, technical point of contact, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management." Also, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, "…These other surveillance support personnel may serve as onsite representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and appointed by the Contracting Officer as alternate CORs."

Contractor – A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

Contractor-Acquired Property (CAP) – Property acquired, fabricated, or otherwise provided by the contractor for performing a contract to which the government has the title.

Day – Unless otherwise specified, a calendar day.

Defective service – Service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – Physically delivered items may include non-manufactured things such as meeting minutes or reports.

Frequency of Service:

- Annual (A). Services are performed once every 12 months, aligned with the contract. These services are conducted following the specified schedule unless specified in writing.

- Semi-Annual (SA). Services are performed twice every 12 months, aligned with the contract. The benefits are performed once in the third month and once in the ninth month of the contract. Barring a change to the schedule, conduct these by the specified schedule.

- Quadrimester (Q). Services are performed once every 4 months, aligned with the contract.

- Monthly (M). Services are performed 12 times every 12 months of the contract at 28 to 31 calendar days.

- Semi-Monthly (SM). Services are performed 24 times every 12 months of the contract during each month's first and third weeks of the contract.

- Weekly (W). Services are performed 52 times every 12 months of the contract at six to eight calendar days’ intervals.

Government-Furnished Property (GFP) – The government provides equipment to the contractor and subsequently uses it within the contract’s performance. The GFP includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. The Government-Furnished Property also has Contractor-Acquired Property (CAP) if the contractor delivers the acquired property under a cost contract accepted by the government for continued use.

Government Property – Property owned or leased by the government. Government property includes both GFP and CAP.

Government property includes material, equipment, special tooling, test equipment, and real property. Government property does not include intellectual property and software.

High-Level Objective (HLO) – A key overarching result-based objective for a project necessary to achieve the project's vision. HLOs are similar to Level 2 in a Work Breakdown Structure, and each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Physical Security – The part of security concerning physical measures designed to safeguard personnel; prevent unauthorized access to equipment, installations, material, and documents; and safeguard against espionage, sabotage, damage, and theft.

Polish Language – The Polish language is the official language of Poland. Polish is a West Slavic language of the Lechitic group, written in the Latin script, spoken primarily in Poland, and serves as the native language of the Poles.

Property Administrator – An authorized representative of the Contracting Officer appointed per agency procedures, responsible for administering the contract requirements and obligations relating to Government property in possession of a contractor.

Quality Assurance (QA) – (or Government contract quality assurance) means the government's various functions, including inspection, performed to determine whether a contractor has fulfilled the contract obligations regarding quality and quantity.

Quality Assurance Surveillance Plan (QASP) – Key Government-developed surveillance process document applied to the Performance-Based Service Contracting (PBSC). The QASP is used to manage Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely and effective and deliver the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) set in the Performance Work Statement (PWS). It provides specific details on how the government shall survey, observe, test, sample, evaluates, and document Contractor performance results to determine if the contractor has met the required standards for each objective in the PWS. The QASP, with very few exceptions, is internal to the government document.

Quality Control (QC) – All necessary measures the contractor takes to ensure that a product or service's quality meets contract requirements.

Statement – The specific results-based activities that are required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on accomplishing the "what" but are not prescriptive in describing "how" to achieve the outcome. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure (WBS).

Subcontractor – means one that enters into a contract with a Prime Contractor, and the government does not have privity of contract with the subcontractor.

Workday – The number of hours per day the contractor provides services per the contract. The total hours are 9, 8 work hours plus one-hour, unpaid time for break.

Workweek – Monday through Saturday, unless otherwise specified.

2.2 Acronyms:

Although not inclusive of every term used within this PWS, the following provides a list of acronyms used throughout this PWS or commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AE Army in Europe AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility

AR Army Regulation AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CCE Contracting Center of Excellence CEFR Common European Framework of Reference CFE Conventional Forces Europe CFR Code of Federal Regulations CLIN Contracting Line-Item Number CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FCE-N Forward Contracting Element - North FOS Forward Operating Site FRG Federal Republic of Germany GFEBS General Fund Enterprise Business System GFP Government Furnished Property GPC Government Purchase Card GSA General Services Agency, General Services Administration HIPAA Health Insurance Portability and Accountability Act of 1996 HLO High Level Objective IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office ID Identification IGE Independent Government Estimate IMCOM Installation Management Command IT Information Technology JPAS Joint Personnel Adjudication System JTR Joint Travel Regulation KO Contracting Officer LN Local National LOA Line of Accounting OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PAIH Polska Agencja Inwestycji I Handlu PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PPE Personal Protective Equipment PPLS Polish Provided Logistics Support PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan

QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan TE Technical Exhibit UOM Unit of Measure USAG United States Army Garrison USAREUR-AF U.S. Army Europe-Africa

PART 3

GOVERNMENT-PROPERTY (GP) AND SERVICES

3. Government Property and Services:

3.1 Services: Reserved.

3.2 Facilities: Reserved.

3.3 Utilities: The Government will provide all utilities in the facility-will be available for the Contractor’s use in performance of the tasks outlined in the PWS. The Contractor shall instruct employees in utilities conservation practices.

The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

3.4 Equipment: The government will provide access to copier and scanner if required for the performance of this contract.

3.5 Special Tooling and Test Equipment: Reserved.

3.6 Materials: Reserved.

3.7 Training: The Government will provide the following training: OPSEC.

3.8 Common Access Cards (CAC): Not applicable.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services:

4.1 General: The Contractor shall furnish all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS and associated contract documents, except for those items specified in Part 3 Government Property and Services.

4.2 Secret Facility Clearance: N/A

4.3 Materials and Equipment: The contractor shall provide all materials and equipment to complete the services aligned to this PWS.

4.4 Vehicles and Equipment: The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local and Host Nation traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer. The COR may inspect the Contractor’s vehicles and equipment at any time.

4.5 Background Checks: The Contractor shall provide Background Checks in accordance with this PWS and as determined by the Government.

4.6 Personal Protective Equipment (PPE):

a. Anti-contamination clothing

b. Nonprescription safety glasses (clear and sunglasses)

c. Protective headwear

d. Ear protection

e. Body Reflective vests

PART 5

SPECIFIC TASKS

5.1. Basic Services: The Contractor shall provide services to provide Fitness Equipment Maintenance at all USAG Poland Gyms (Poznań, Powidz, Drawsko Pomorskie Combat Training Center (DCTC), Bolesławiec, Karliki, Skwierzyna (SK), Świętoszów (SW), Toruń, Trzebień, and Żagań).

5.2 Tasks

5.2. Task:

5.2.1. 100% Maintenance Inventory: Upon award of the contract, the contractor will conduct a 100% maintenance inventory beginning no later than 15 days after contract award and provide the U.S. Government with the maintenance report within 45 days from the award date. (USG needs to provide a document to inspect each type of equipment) (DELIVERABLE).

5.2.2. Maintenance: The contractor shall provide on-site preventative maintenance and equipment repair services and document all maintenance and repairs in a maintenance repair log. The contractor shall conduct the preventative maintenance per the manufacturer’s specifications to ensure it remains serviceable, reduce the frequency of equipment repairs, and extend the life of the equipment. The contractor shall take every measure within the scope of this performance work statement (PWS) to ensure all known and/or identified discrepancies are corrected or repaired during the quarterly PM visit.

5.2.2.1. Quarterly: The contractor shall preform quarterly maintenance in accordance with the equipment owner manual or manufacture specifications. The contractor shall coordinate with the COR prior to quarterly maintenance. The gym shall be closed during quarterly maintenance. (This is to allow the contractor to perform the maintenance without having to work around Soldiers and requiring longer times to service the equipment.) The contractor shall perform preventative maintenance, including but not limited to on-site electronic tests, inspections, lubrication, adjustment, calibration, interior cleaning, pad repair, and replacement of deteriorated parts. The inspections shall also include but are not limited to, checking for proper operation, detecting, and correcting machine failures before they develop into significant problems, and equipment hazards. The contractor shall accomplish the preventative maintenance per the manufacturer’s prescribed or recommended time frame.

5.2.2.2. Unscheduled Maintenance: The contractor may be required to perform unscheduled diagnostics up to two instances per site per quarter as requested by the COR. Upon request of the COR the contractor shall conduct unscheduled maintenance with 72 hours to perform diagnostics. (i.e., quarterly maintenance was conducted August, however, a machine broke in September the vendor will perform diagnostics and determine parts required to bring equipment to use. Any parts or equipment required will be submitted to the COR and be purchased by the requiring activity.) The gym shall not be closed during unscheduled maintenance. If greater than 72 hours is required to perform diagnostics the COR may approve in writing a deviation.

5.2.2.3. Repair Maintenance: The contractor will perform repair maintenance within 96 hours of notification that parts have been delivered. The contractor shall block off an area of five (5) feet around equipment while preforming maintenance as the gym will remain operational during repair. If multiple, pieces of equipment are being serviced and the vendor feels maintaining gym operations would impact their ability to perform the repairs they may request to the COR to close the gym.

5.2.3. The contractor shall notify the COR if equipment is non-operational. COR shall provide the contractor with a printed sign indicating equipment is not to be used until repairs are conducted. All signs should be printed, and no handwritten signs shall be used.

5.2.4. The contractor shall return the site to its original condition and be cleared by the COR or Government designee prior to departing the work area.

5.2.5. The contractor shall obtain written approval from the COR prior to removing any equipment from the base. Any removal shall be accompanied with a Department of the Army (DA) Form 2062 for tracking purposes.

Dominguez, A J (Art) SFC USARMY 409 CONTR SPT BDE (USA) How often do these need to be repaired or replaced? If it is fluid then remove and the gov’t will purchase and the ktr will install.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions):

6.1 DODI 6055.01: DOD Safety and Occupational Health (SOH) Program

6.2 FAR 31.205-46 Travel costs

6.3 FAR 52.236-13: Accidents Prevention

6.4 Joint Finance Regulation for Travel

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

Technical Exhibit A – Deliverables Schedule

Attachment 1 – Base Access Request (Vehicle and Personnel) [will include excel file not within this PWS]

Attachment 2 – List of Gym Equipment by Site

TECHNICAL EXHIBIT A

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Quality Control Plan

(QCP)

1.5.1

Once within 10 days after contract award and no later than 30 days before any anticipated changes

One each to Contracting Officer

Electronic delivery via email using Microsoft Office Word, PowerPoint, or Excel

To the Contracting Officer through the Contracting Officer’s Representative

TOPM Contact Information 1.10

Once within proposal One each to Contracting Officer and Contracting Officer’s Representative

To the Contracting Officer

List of Employees 1.11.1

Once within 15 days before PoP starts and no later than 15 days before any anticipated changes

One each to Contracting Officer’s Representative

Electronic delivery via email using Microsoft Office Word, PowerPoint, or Excel

To the COR

AT Level 1 Certificates 1.23.1

Once within 30 days after the contract start date

One each to Contracting Officer’s Representative

Electronic delivery via email

To the COR

Dominguez, A J (Art) SFC USARMY 409 CONTR SPT BDE (USA) RA will need to be update once all changes are accepted and all deliverables are captured.