USADSA Custodial Services PWS_DRAFT.pdf

PERFORMANCE WORK STATEMENT (PWS)

USADSA Custodial Services

Part 1 General Information

1. General. This is a non-personal services contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1. Description of Services/Introduction. This is a non-personal service(s) contract to provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. This contract provides custodial services to U.S. Army Drill Sergeant Academy (USADSA). The goal is to support mission accomplishment by providing a clean healthy environment for occupants, users, and visitors to facilities identified to receive custodial services under this contract. To meet this goal close coordination is required between the Contractor and Contracting Officer’s Representative (COR) to efficiently provide Custodial Services while minimizing disruptions to operations within the facilities and meeting security requirements. All work performed by the contractor shall be in accordance with all applicable laws, regulations (including AR 420-1), and commercial practices. Caliber of the cleaning service for USADSA facility will be specified as hospital-grade quality, as per AR 608-10 Ch 5-37.

1.2. Background. The USADSA trains, educates, certifies, and validates a non-commissioned officer’s abilities to execute and teach the core tenants of the Enhanced Basic Combat Training Program of Instruction, Physical Readiness Training, Drill and Ceremonies, Basic Rifle Marksmanship, and Warrior Tasks and Battle Drills.

1.3. Scope. The Contractor shall provide non-personal service(s). The general scope of services will include 3 weekly evening cleanings from 1700-2100 of 18 work offices. Cleaning will consist of remove trash from all trash cans from offices and classrooms and latrines.

Replace liner in trash can and vacuum carpet. Clean staff latrines male & female on first floor, Candidates latrines first & second floor, locker showers inside Gym area for male and female to include latrine. Window cleaning of glass doors inside and outside entrance and exit of building, sweep gym floor and wipe down mirrors, sweep, mop hall ways located on first and second floors, sweep, mop stairs located on first and second floor, remove build up wax off baseboards on first & second floor, perform semiannual stripping and waxing of first and second floor hallways with 3 or more coats of wax at the USADSA located at 9574 Marion Avenue, Columbia, SC 29207.

The Contractor shall furnish all personnel, equipment and only industrial cleaning supplies, to perform custodial services for the building and areas specified in this contract in accordance with the terms, conditions, specifications and standards contained herein. THE ALTERATION

DRAFT

OF THE INTERIOR OF THE ACADEMY (CHANGING OF FLOOR COVERING OR ADDING

AND DELETING AREAS ON THE INTERIOR) IN ANY WAY DOES NOT CONSTITUTE A

CHANGE TO THE SCOPE OF THIS CONTRACT. NOTE: Building estimated quantities may be added to or deleted from this contract-by-contract modification, if the contracting officer determines that the changes are within the scope of the contract.

1.4. Site Visit. It is highly encouraged and expected to have vendors conduct a site visit prior to submitting a quote/offer for the requirement as the Custodial Service/Floor Plans are for layout purposes, may have been revised therefore the requirement may not be properly ascertained without a site visit. There will be an initial and alternate site visit for this requirement see instructions to offer or for details. The contractor is responsible for obtaining appropriate current Custodial Service/Floor Plans and solicitation prior to visit, none will be provided at the site visit. The Custodial Service/Floor Plans provided are estimates only and MUST be verified by the contractor.

1.4.1. Objectives. The purpose of this contract is to obtain a contractor to perform quality service and to enhance support of the mission accomplishment by providing a clean healthy environment for occupants, users, and visitors entering the academy.

1.5. General Information .

1.5.1. Quality Control Plan (QCP). The Contractor shall develop and maintain a QCP to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor's QCP is how it assures that the work provided complies with the requirements of the contract.

The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within 10 days after date of contract award.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within 30 days If the Government has provided comments, the Contractor shall then have 30 to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than 14 days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team.

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses.

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance.

(e) How the Contractor will ensure all keys issued will remain controlled items

(Paragraph 1.7 Key Control).

(f) How the Contractor will inventory and track maintenance of all Government Provided

Equipment / Materials.

(g) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(h) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

1.5.1.1. An Analysis of Quality Control and Timeliness of Submittals (i.e. deliverables) shall be provided to the COR within 30 days upon completion of each option period or Task Order.

1.5.1.2. The Contractor shall inform the COR of issues or potential issues that might affect the performance within 7 days and 48 hours of identifying those issues. Verbal reports shall be followed up by written reports within 7 days.

1.5.2.3. Quality Assurance. The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds). The Government will utilize the custodial inspection sheet found at Exhibit 2 to document quality of service provided.

1.5.3. Recognized Holidays. The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.)

deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal.

1.5.3.1. U.S. Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer.

When one of the below designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding

Friday will be observed as a legal holiday. If a holiday falls on a scheduled Contractor workday, the following proceeding workday will be used to schedule the work to be accomplished.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents’ Day 3rd Monday in February Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4. Operating Hours. The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1. Government Facility Office Hours. The Government facility office hours are 0900- 1800, 7 days Monday through Saturday except U.S. Holidays identified in paragraph 1.5.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.4.2. Government Facility Operating Hours. The Government facility operating hours occur between the hours of 0600-1800, 7 days a week, Monday through Sunday. The Government facility is open 24 hours except during Victory Block leave Dec 20-Jan 4th of the following year. The Government facility may close due to local or national emergencies, administrative closings, or similar Government directed facility closings and will be communicated by the Contracting Officer to the Contractor.

1.5.4.3. Contractor Support Hours. The Contractor shall provide basic cleaning service support between the hours of 1700- 2100 with First -line Supervision to oversee and monitor employee workers hired during the hours of 1700-2100 on Monday, Wednesday, and Friday.

The USADSA facility is open during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall always maintain an adequate workforce, for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

USADSA routines will not be disturbed by custodial activities. Most daily services cleaning will take place when USADSA is not in operation and/or present. Some work will have to be accomplished during non-duty hours or weekends as not to disrupt the normal operations of that facility and training of Drill Sergeant candidates. Non-basic services such as carpet cleaning and stripping and waxing of floors shall be coordinated with facility manager and take place after normal duty hours or on weekends. Coordination with facility manager shall be coordinated (7) working days prior to the service taking place. These services shall be included in the monthly schedule submitted to the COR. Stripping of Hallway floors and stairwell will be conducted annually and waxing of hallway floors will be semiannual and conducted on the weekends. Carpet shampooing will be conducted on weekends (quarterly).

When hiring personnel, they must have experience as custodial workers and experienced to operate industrial commercial equipment for stripping and waxing floors. The Contractor shall keep in mind that the stability and continuity of the workforce is essential. ONLY when this PWS is used for other than a firm fixed price contract: “For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons.

1.5.4.3.1. Contractor Work Plan. The Contractor shall prepare and maintain a Work Plan.

The plan, as a minimum, shall identify regularly scheduled work (to include location, work to be completed, timeline, etc.) Contractor will provide explanation on how to address and meet increased operations tempo (e.g. Contractor’s need for overtime or extended work hours). If the need for overtime is anticipated, the Contractor must receive approval from the Contracting Officer at a minimum seven (7) calendar days prior to execution.) The Contractor’s proposed Work Plan shall be submitted to the Contracting Officer via the COR for review within 14 days) after date of contract award. The Government will review and either accept or return their comments to the Contractor within 10 days. The Contractor shall then have (3) days to submit a Final Work Plan. Any proposed change to the accepted Final Work Plan is required to be resubmitted via the COR for review and acceptance by the Contracting Officer at a minimum thirty (30) days prior to implementation. The timeline noted above shall apply for review and acceptance for proposed changes.

1.5.4.3.2. Daily Reports. The Contractor shall provide a daily report to the Contract Inspector by 0800 each working day showing a list of areas in buildings where service was not able to be performed on the preceding workday. This report will also include the total number of employees working and list any problems or comments. The daily report shall include any needed facility repairs identified by the contractor during the course of performance of this contract.

1.5.4.3.3. Project Cleaning Work Reports: The Contractor shall provide a monthly spreadsheet detailing the project cleaning work requests received and work performed. Information should include POC and telephone number, building number, type and brief description of project work, square footage, and organization. The report shall be submitted to the COR no later than the third workday of each month following completion of work.

1.5.4.3.4. Annual Schedule. Within 15 calendar days post contract award, the contractor shall submit an annual schedule for all non-basic services such as dusting, carpet shampooing, stripping and waxing, etc… to the COR for approval. This schedule shall demonstrate the service, the month of the year, and which facilities are to be completed in each month. The schedule shall be submitted 15 days prior to the start of each subsequent ordering period.

1.5.4.3.5. Place of Performance. 9574 Marion Avenue, Columbia SC 29207.

1.5.4.3.6. Conservation of Utilities.

1.5.6.1. Lights. Shall be used only in areas where and at the time when work is actually being performed.

1.5.6.2. Equipment Adjustment. Controls for heating, ventilation, and air conditioning systems shall not be adjusted by Contractor personnel.

1.5.6.3. Faucets and Valves. Water faucets or valves shall be turned off (except when instructed not to do so in cold weather) after each use.

1.5.6.4. Telephones. Government telephones shall not be used by Contractor personnel for personal reasons nor for any toll or long-distance calls.

1.5.6.5. LOST AND FOUND PROPERTY. All articles of personal property or articles of monetary value found by the Contractor’s personnel shall be promptly turned into the Provost Marshall’s Office.

1.5.7. FIRE PROTECTION AND PREVENTION

1.5.7.1. All sweeping compounds, dust cloths and mop treating materials, floor oils and floor treatment materials (exclusive of waxes) shall be products, which are free of any spontaneous heating capability. Listings of these products as free of this capability by the Underwriters’ Laboratory Inc. or other qualified nationally recognized testing organization, shall be considered as meeting these requirements.

1.5.7.2. The Contractor shall not store combustible supplies, including rags, paper and other like items near possible sources of combustion such as, steam pipes, high wattage lamp bulbs, and other like items. However, dust rags may be stored in airtight metal containers at floor level. Rags, mops, brushes, wax and other cleaning tools which contain a residue of animal, vegetable or mineral oils which are subject to spontaneous combustion shall be disposed of, processed by daily laundering or removed off-site

1.6. Security Requirements. Contractor personnel performing work under this contract must have a base background check and qualify for a contractor card to gain access entry to Fort Jackson at the time of the proposal submission and must maintain the level of security required for the life of the contract.

1.7. Installation Access. To U.S. installations, buildings and controlled areas is limited to personnel who meet security criteria and are authorized. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to U.S. installations, buildings and controlled areas. The Contractor shall ensure that any subcontractors used in performance of this contract complies with these requirements and that all employees, of both the Contractor and any subcontractor utilized by the Contractor, are made aware of and comply with these requirements.

The Contractor shall be aware of and comply with the requirements associated with Installation Access Control. The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements.

The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.7.1. Installation Pass Log. Contractor will enter through gate 4 for access onto Fort Jackson installation located on Boyden Arbor Rd, Columbia, SC 29207. Contractor will report to welcome center, sign in with validate drivers license, car registration and current car insurance. A security background check will be initiated on each employee with the contractor to ensure no out. In addition, the Contractor shall provide the Contracting Officer, via the COR, an Initial Installation Pass Log within (3) calendar days after contract award. The log must at a minimum contain the following information, name of employee, phone number email and building number for work to be performed. The log shall be updated as employees are added or removed. The Updated Installation Pass Log shall be current and available at any time upon request by the Government and submitted to the COR within five (5) days after any changes to the log.

1.8. Individual Termination or Expiration of Employment. the Contractor shall collect the installation access passes the same day employment of an individual has expired or has been terminated and shall return them to the issuing office within two days.

1.8.1 Contract Termination or Cancellation. Upon termination or cancellation of this contract, the Contractor shall collect all outstanding installation access passes and return them to the issuing office within one day.

1.9. Background Checks. Fort Jackson is the largest and most active Initial Entry Training Center (IETC) in the United States Army. Training operations and activities occur on a continual basis, regardless of weather, holidays, day of the week, or time of the year. Fort Jackson is in need to perform maintenance services at the Drill Sargent’s Academy Physical Fitness Field, Astro Turf as shown in the paragraph of performance work statement.

1.9.1. U.S. Citizen. Contractors that work with or teach youth under the age of 18 years are subject to U.S background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 3 calendar days of receipt by the Contractor, identifying such with the appropriate contract number. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within 7 days of receipt by the Contractor, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.10. PHYSICAL Security. the Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. “At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13.”)

1.11. Operations Security (OPSEC) Requirements. Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training within 30 calendar days after start of contract; new contractor employees will complete training within 30 days after reporting for duty. This is an annual requirement - all contractor employees must complete annual OPSEC awareness training. Training can be accessed online at the following link:

https://jkodirect.jten.mil/; you will need to enroll in course number EUC-ECJ6-110-N-LB. You may use your CAC card if you have one to sign in or you will need to register and create a password.

1.12. Key Control. All offices will be unlocked by Stuff Duty and closed when custodial services are completed.

1.13. Post Award Conference/Periodic Progress Meeting: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.13.1. The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter.

Meetings may start or end outside of regular duty hours.

1.13.2. Contracting Officer’s Representative (COR). Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.13.3. Key Personnel. The Contractor shall provide a First-Line Supervisor who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The First-Line Supervisor, Alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The First-Line Supervisor shall be available between 1700-2100, Monday thru Friday, except Federal holidays or when the government facility is closed for administrative reasons. The names of the First - Line Supervisor and alternate name shall be provided within 15 days of contract award.

Qualifications for all key personnel are listed below:

a. The First, Supervisor, or alternate must be always on site while work is being performed.

b. Must be able to read, speak and understand English.

c. Must be able to fully understand the recurring and technical requirements of the work.

1.13.4. Identification of Contractor Employees. All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.13.4.1. Contractor workspace (staging site, on-site office, desk, or work area, etc.) shall contain a sign signifying the space is occupied by Contractor employee(s) to ensure that Government employees and the public know that they are not Government employees. The proposed sign shall be submitted to the Contracting Officer via the COR for review and acceptance (10) calendar days) after contract award for Custodial Services. Workspace sign location shall be coordinated with the COR. Contractor employees shall identify themselves by name and company affiliation when answering the telephone, presenting briefings, conducting or attending meetings, and seminars. All Contractor correspondence (written, facsimile, and email display) shall include their company name. Requirements for Contractor vehicles is addressed under Part 4 paragraph 4.4.

1.13.4.2. Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.) The Contractor (to include subcontractors) shall provide each of their employees an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee. Companies with U.S.

Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee. A listing of issued ID cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor personnel changes.

1.14. Contractor Travel. Not Applicable (N/A)

1.15. Other Direct Costs (ODCs). N/A

1.16. Data Rights. The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16.1. Non-Disclosure Requirements. Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be averse to the interests of the Government or others. The Contractor and Contractor personnel shall not divulge or release data or information developed, or obtained under performance of this PWS, except to authorized Government personnel or upon written approval of the Contracting Officer. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.17. Protection of Government and Contract Information: Per Public Use Notice of Limitations stated by Defense imagery Management operations Center and contained at www.dimoc.mil/resources/limitations/ , the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.18. Non-Disclosure Statements. the Contractor shall provide signed non-disclosure agreements to the Government no later than 10 working days prior to commencement of work under the contract. Disclosure of information by Contractor personnel may result in removal of Contractor personnel from performance under this contract.

http://www.dimoc.mil/resources/limitations/

1.19. Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s OCI Mitigation Plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.20. Safety. The Contractor shall safeguard and maintain all Government and contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The Contractor shall comply with AR 385-10, The Army Safety Program and reference.

1.20.1. Safety Laws and Regulations. The Contractor shall comply with FAR 52.236-13, Accident Prevention (November 1991), the references contained therein (e.g. U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1)), and applicable Host Nation Safety Laws and Regulations. The requirements under FAR 52.236-13 and specifically of the EM 385-1-1 include, but are not limited to the following:

(a) Before initiation of work at the job site, an Accident Prevention Plan, written by the Contractor for the specific work and hazards of the contract and implementing in detail the pertinent requirements of EM 385-1-1; will be reviewed for acceptance by designated Government personnel. Specific requirements for development of the Accident Prevention Plan are found in 01.A and Appendix A of EM 385-1-1. EM 385-1-1 is available online at www.usace.army.mil.

(b) Before beginning each activity involving a type of work presenting hazards not experienced in previous project operations or where a new work crew or subcontractor is to perform work, activity hazard analysis (AHA) shall be prepared by the Contractor performing the work activity (See paragraph 01.a.09 of EM 385-1-1);

(c) The Contractor shall require subcontractors to submit their plan of operations showing methods they propose to use in accomplishing major phases of work.

(d) The Contractor shall discuss the plans in conferences convened by the Contracting

Officer prior to starting work on each major phase of operation. Plans shall include all pertinent information such as layout of haul roads, access roads, storage areas, electrical distribution lines, methods of providing minimum exposure to overhead loads, and methods of access to

DRAFT

http://www.usace.army.mil/ Briscoe, Marvin T CIV USARMY ACC MICC (USA) Does this relate to this requirement? If not, delete.

Norris, Regina L CIV USARMY IMT (USA) No work areas. The plan for accomplishing the initial work phase shall be submitted within fifteen

(15) calendar days after award of the contract. Plans for subsequent major phases of work shall be submitted no later than fifteen (15) calendar days prior to initiation of work on each major phase; and

(e) In all areas were addressed in the Performance Work Statement, the Contractor shall have the following minimum personal protective clothing and equipment requirements in place for any person working on or visiting the site:

(i) Short sleeve shirt.

(ii) Long trousers.

(iii) Steel-toed safety boots; and

(iv) Hard hat.

1.20.1.1. In addition to other requirements for accident prevention specified in this contract, the Contractor shall comply with all Federal and State requirements governing safety and health protection on construction sites and other applicable occupational safety codes.

The Contractor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract. CONUS use -For the compliance with host nation laws and regulations, the Contractor shall comply with the non-exclusive list of duties described in this paragraph. If the Contractor determines that additional activities are required to fully comply, the Contractor shall ensure that compliance with the laws is complete.

1.21. Environmental Compliance. The following provides information on Environmental Compliance.

1.21.1. Environmental Compliance Plan and Program

If contract requires the use of hazardous materials/substances, the Contractor shall, prior to mobilization, inform the Contracting Officer (KO)/Contracting Officer Representative (COR) of the types and number of hazardous materials needed to be brought onto the Garrison to fulfill their contractual requirements. Contractor shall also provide the Safety Data Sheets, storage requirements and proposed storage locations for the hazardous material. The KO/COR shall provide a copy of this information to the Garrison Fire Department and the Environmental Division.

The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by hazardous materials/substances brought onto the garrison, or by his activities. The Contractor must immediately report any hazardous substance spills to the Garrison Fire Department at 803-751-3113 and Environmental Division at 803-751-6858.

Current Environmental Policy is available at FJ Garrison Directorate of Public Works (DPW) ::

U.S. Army Fort Jackson.

DRAFT

https://home.army.mil/jackson/about/Garrison/directorate-public-works https://home.army.mil/jackson/about/Garrison/directorate-public-works

1.22. Required Training. The following provides information on training requirements.

1.22.1. Anti-Terrorism (AT) Level I Training. All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer if a COR is not assigned) within 10 days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve

(12) months except AOR specific AT Level I am training which shall be completed as required by local AT policies.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 15 calendar days after completion of the training.

1.22.2. OPSEC Training. All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 15 calendar days of employment under this contract.

Verification of the training shall be provided to the COR within 15 calendar days after completion of the training OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html.

Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within 15 calendar days after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training.

Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 15 calendar days after completion of the training.

1.22.3. iWatch Training. The Contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days after the contract is awarded and within 15 calendar days after new employees commence contract performance, with the results reported to the COR within 15 calendar days after the contract is awarded and within 10 days after new employees commence contract performance. Verification of the training shall be provided to

DRAFT

https://jkodirect.jten.mil/ http://www.cdse.edu/catalog/elearning/GS130.html the COR within 15 calendar days after completion of the training. Training slides can be found on the Army OneSource we site:

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx

1.22.4. Information Assurance (IA) Training. (As required on the AT/OPSEC Cover Sheet)

1.22.4.1. All Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DoD IA Cyber Awareness Training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 15 days after employment of new personnel. Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.22.4.2. All Contractor employees, including subcontractors, working information technology (IT)/IA functions shall comply with DoD and Army training requirements per Information Assurance Training Certification and Workforce Management DoD Directive (DoDD) 8570.01, Information Assurance Workforce Improvement Program DoD 8570.01-M, and Information Assurance AR 25-2 within thirty (30) calendar days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp .

1.22.4.3. All Contractor employees, including subcontractors, performing services under this contract with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS), the web address is p (requires CAC to access. Verification of registration shall be provided to the COR within 15 calendar days after registration. Contractor personnel must complete refresher training every twelve (12) months.

Verification of the training shall be provided to the COR within 10 calendar days after completion of the training.

1.22.4.4. Personally Identifiable Information (PII). Contractor employees, including subcontractors, performing services under this contract with access to PII and Government information shall complete “Identifying and Safeguarding PII” within 30 calendar days of employment. Contractor personnel shall complete refresher training every twelve (12) months from initial completion. The Contractor shall provide the COR a copy of the training certificates for its employees no later than five (5) days after completion. Training is available at http://iatraining.disa.mil/eta/piiv2/launchPage.html

1.23. Notice to Proceed. N/A

1.24. Government Property and Services:

1.24.1. During the execution of work, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials not included. Accidental splashes shall be removed immediately.

1.24.2. The Contractor shall return areas damaged because of work under this contract to their original condition, to include painting, refinishing, or replacement if necessary.

http://www.myarmyonesource.com/familyprogramsandservices/iwatchprogram/default.aspx https://ia.signal.army.mil/DoDIAA/default.asp https://atc.us.army.mil/iastar/index.php http://iatraining.disa.mil/eta/piiv2/launchPage.html

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1. Clean. “Clean” shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and another residue.

2.2. Disinfect. Cleaning to destroy any harmful micro-organisms by application of an approved chemical agent.

2.3. Facility. An establishment, structure, or assembly of equipment designated for a specific function.

2.4 Frequency of Service.

2.4.1 Annual (A). Services performed 1 time during each month period of the contract. These services are to be scheduled within a month during the period of performance. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing and approval by the COR is granted.

2.4.2. Semi-Annual (SA). Services performed twice during each period of performance of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing and approval by the COR is granted.

2.4.3. Monthly (M). Services performed 1 time during each month period of the contract at 28 to 31 calendar days.

2.4.4. Semi-Monthly (SM). Services performed 2 times during each month period of the contract.

2.4.5. Weekly (W). Services performed 12 times during each month period of the contract at 3 times per week.

2.4.6. Space. An area to receive custodial services, which may or may not be considered a room by common definition. Examples of space/common areas are definable to include hallways, stairwells, lobbies, offices, entrances and elevators.

2.4.7. Flooring. All areas coded to include but not limited to: VCT, Resilient, Ceramic Tile, stained and polished concrete, epoxy, hardwood, marble and Carpet are designated as to be serviced on the Custodial Service/Floor Plan.

2.4.8. Resilient Flooring. Polymer floors engineered for comfort, flexibility, and design.

Common types of resilient floors are, linoleum, asphalt, vinyl (composition and solid), rubber, wood, and cork.

2.4.9. Waste Containers. Trash receptacles such as wastebaskets, trashcans, wastepaper baskets, ashtrays, or any container holding rash, paper, or refuse of any type.

2.4.10. Common Area: An area to include but not limited to all stairs, landings, Janitorial closets, corridors, elevators, lobbies, lavatories (restrooms), break rooms and other public areas of a building.

Contracting Officer – means a person with the authority to enter, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note:

The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Briscoe, Marvin T CIV USARMY ACC MICC (USA) (Edit) Move down to Part 2

Norris, Regina L CIV USARMY IMT (USA) corrected

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Hig…