W912P519B0017 Amendment 02_Q&As.pdf

CONTRACTING DIVISION (RK)

110 9TH AVENUE SOUTH, ROOM A680

NASHVILLE TN 37203

W38XDD91487758

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. Incorporate Site Visit Questions and Answ ers, and updated the Performance Work Statement (PWS).

2. Extend bid due date from 12-Dec-2019 to 18-Dec-2019. The time stays the same.

FAR 52.252-3 has been updated.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 110

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912P519B0017

X 9B. DATED (SEE ITEM 11)

29-Oct-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO.

5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Dec-2019

CODE

US ARMY CORPS OF ENGINEERS-CELRN-RC-N

DIRECTORATE OF CONTRACTING

110 9TH AVENUE SOUTH, RM A680

NASHVILLE TN 37203

W912P5 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE W912P5

FACILITY CODECODE

EMAIL:TEL:

W912P519B0017

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 12-Dec-2019 01:00 PM to 18-Dec-2019 01:00 PM.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

QUESTIONS AND ANSWERS

Questions

FY20 JPP O&M

1. SECTION C -2.3 - Work to be Performed states "The quality of the mowing shall equal or exceed a sharp finish mower product". In order to provide a sharp finish mower product with a cut height of no more than 3", the grass to be mowed would need to be no more than 5" - 6". Historically mowing has not been called until the grass height has reached heights greater than 8" and routinely up to 24".

Is the contractor required to double or triple mow with no extra compensation to attain this level of quality?

(a) Answer: Please reference Solicitation section C-2 for the mowing requirements for the current requirement.

The Government anticipates requesting enough mowings throughout the season to maintain the referenced grass height. However, this standard may be relaxed, in coordination with the Contracting Officer’s Representative (COR), due to weather or budget constraints.

Windfall and stumps from storm damaged trees are to be cut just above ground level. Windfall is defined as "debris caused by storms or heavy winds to include fallen trees". Historically storms and heavy winds are routine, and some have cost thousands of dollars to clean up.

Is the contractor responsible for this massive cleanup cost while only being paid a regular mowing price?

(b) Answer: Please reference Solicitation section C-1.32(ee), which has been amended to clarify that windfall encompasses only trees measuring 24 inches or fewer in diameter at the root crown, as determined by the COR.

Further, Solicitation sections C-2.3(a) and C-3.2(d) – (g) have been amended to clarify that trees measuring greater than 24 inches in diameter are to be removed on a separate Task Order. Further, Solicitation section C- 2.3(a) states that windfall and natural debris can be removed from the maintained area and deposited 12 feet into a wooded, non-maintained area.

Clearances are to be "maintained up to a height not less than ten (10) feet in general areas such as above impact sites, picnic sites, walkways, and trails and not less than twenty (20) feet or within eight (8) feet of roadways, parking lot edges, entrances and campsites to prevent overhanging hazards."

Is the contractor required to go project wide on the first mowing and clear every park to these clearances or just maintain current clearances?

(c) Answer: The Contractor will have the base year to comply with these requirements. The Contractor will submit a schedule at the beginning of the base year, grouping the areas together and dividing them into four (4) fiscal year quarters to meet contract requirements. High use areas, such as campgrounds and day use areas, shall be done first or as otherwise negotiated between the Government and the Contractor.

2. SECTION C - 3.2 - Work to be Performed. A common phrase used throughout this section is "all associated grounds and facilities ..... shall be cleaned."

Is this limited in size or could the whole park be considered to be associated?

Answer: As stated in Solicitation section C-3.2(c), “all associated grounds and facilities” includes impact areas, parking areas, steps and walks, hydrants, electrical outlets, and service tables. This reference is limited to the immediate area of a facility.

3. SECTION C - 3.2a. - Restrooms and Washhouses. "These items shall be completed on a continuous "as needed" basis."

Is the contractor required to continually travel to the restrooms and washhouses after they have already been cleaned to perform these additional items?

Answer: No. The “additional items” referenced in Solicitation section C-3.2(a) will be performed on an “as needed” basis as directed by the COR and will typically be performed at the same time as other routine line item requests.

4. SECTION C - 3.2e & f. Litter: Campgrounds and Litter. Picnic Areas. Campsites and Picnic sites have a separate line item, but they are also included in Litter.

Will the individual line items not be used, and the contractor required to clean the sites under litter only?

Answer: The separate line item references to Campsites and Picnic Sites include the complete cleaning of those sites, to include raking and cleaning the table, grills, and/or pits. References to litter in these line items is intended to remind the Contractor that they are responsible for picking up litter in all maintained areas, which includes any trash deposited at these impact sites that might blow into the maintained area. The line item for litter pickup references routine litter pickup in all maintained areas.

5. SECTION C - 3.2d, e, f & g Windfall is included in litter pickup. Windfall includes fallen trees due to heavy winds and storms.

Is the contractor required to remove fallen trees which could cost thousands of dollars for the price of litter removal?

Answer: Please reference the Government’s response to Question #1(b).

6. SECTION C - 3.2d, e, f & g. Is there a limitation on the size of limbs and drift that the contractor is responsible for?

(a) Answer: No, there is no limitation.

Is drift all drift including large amounts deposited after major water level increases or just routine drift?

(b) Answer: Drift references all drift, including that deposited after a major water level increase. But, in cases of extraordinary amounts of drift, as determined by the Government, the Contractor may be granted additional time to meet contract specifications or the Government may issue a Task Order to expedite cleanup.

Is the contractor responsible for removing illegally dumped debris regardless of size and quantity as this is a major problem in the area?

(c) Answer: The Contractor is required to remove all litter, including dumped debris, regardless of size, to a local landfill.

Ditch Lines. It states that "culverts shall be cleaned". Does this requirement mean all underground drain piping or just the openings?

(d) Answer: Please reference Solicitation section C-3.2. The Contractor is required to clean all culverts, which do not include underground drain piping.

If it is all underground piping, could you provide locations and footages as this would be a major cost to consider?

(e) Answer: Please reference the Government’s response to Question #6(d). Culverts are typically located across roadways and campsites. Please reference Solicitation Exhibits GIS1-GIS18 for maps showing area entrances, campsites, and maintained areas. Culverts located near storm water drain lines are typically 12 feet long and one (1) to two (1) feet across. This line item calls for approximately one (1) mile of drainage covering recreational areas to roadways.

Since pothole repair is more of a construction item and will require employees with a different skill set and equipment than cleaning employees, can you give an estimate of the number of potholes to be repaired?

(f) Answer: Please reference Solicitation sections C-3.2(d) – (g), which have been amended. The Government does not anticipate this service to require any specialized skills. Pot holes are to be cleared of loose debris and filled with cold patch material (provided by the Government), tamped, and leveled.

7. SECTION C - 7.2 - Work to be performed. Currently there are no trash collection companies willing to provide 6- 8 yd. dumpsters to all areas.

Will the contractor be required to purchase and operate a front- loading dumpster truck and dumpsters?

Answer: Please reference Solicitation section C-7. The Contractor is responsible for removing items in accordance with the contract requirements. The Contractor is not required to purchase and operate a dumpster truck and/or dumpsters and may instead elect to use sub-contractors to perform this requirement.

8. SECTION C - 10.2a. Work to be Performed. Annual beach maintenance has been included in routine beach maintenance.

Will the contractor be required to spread sand amounts that are significantly higher than the typical amounts listed?

(a) Answer: No, the amounts listed are typical amounts required. Depending on recovery, the amount required may be lower or no sand may be required.

Annual playground maintenance has been included in routine playground maintenance.

Can the government supply an estimate of the mulch used for each playground?

(b) Answer: The Government estimates that each playground requires approximately 100 yards. The current mulch supplier spreads the mulch, but the Contractor is ultimately responsible for ensuring that the mulch is spread.

9. SECTION C-12.3. Schedule of Work. Pumping "shall be on as needed basis".

Will there be a provision for extra compensation for after hours and weekend pumping, or will the pumping only take place under this requirement Monday-Friday between the hours of 7am and 5pm.

Answer: No, there is no provision for extra compensation. But, the Government will work with the Contractor to allow for pumping on the next business day, except in dire emergencies.

10. Could you please provide the name of the incumbent contractor or contractors and current award amount(s)?

Answer: The incumbent contractor is Graham Services LLC. Government Contract award amounts are publicly available at https://beta.sam.gov/awards/81589776%2BIDV?keywords=W912P515D0001&sort=-relevance&index=&is_active=true&page=1 However, please note that the contract line item requirements for this Contract have changed since it was last awarded.

11. Do you know how many employees perform this job at the moment?

Answer: Publicly available information about the current contract is available at https://beta.sam.gov/. The Contractor is responsible for determining the required number of employees to complete each line item.

12. Page 35, b. Utilities: Can you specify which areas do not have water or electricity?

Answer: Please reference the Solicitation, Exhibit C.

13. Page 47, first paragraph: Can you please specify when the season ends does?

Answer: The season normally end on October 30, but the Government reserves the right to change this date as needed.

14. Page 47, c. Impact Sites: Can you please provide an average of the campsites to be cleaned on a weekly basis?

Answer: The average total from all campgrounds is estimated at up to 196 per week. Please reference Solicitation section C-3.2(c) for information on the procedures to be followed in scheduling campsite cleanings.

15. Page 54, Routine work to be performed every Monday and Thursday:

a. Can you provide the sq ft of carpeted area and the sqft of hardwood floor?

Answer: Please reference Solicitation section C-4, Table 4.2 for the approximate size of each building.

b. Can you provide the quantity of restrooms per building?

Answer: There are two (2) in the Maintenance office and two (2) in the Regulatory office. There are four (4) restrooms in the Resource office.

c. Can you provide the quantity of users per building?

Answer: There are typically approximately thirty individuals in the Regulatory office, five (5) individuals in the Maintenance office, and a minimum of 10 individuals in the Resource office. The Resource office also receives visits from members of the public. Additionally, these quantities can vary due to the conference rooms located in each of the offices.

16. Page 64, second paragraph: These dumpsters must be emptied routinely and immediately upon reaching ¾ full.

Does this mean that for this service an individual Task Order will not be required? a. Page 25, Task Orders states:

All work under this contract will be ordered by issuance of individual Task Orders (DD Form 1155, see Exhibit H).

No work shall be performed under this contract before an individual Task Order has been issued by the Contracting Officer (KO).

https://beta.sam.gov/awards/81589776%2BIDV?keywords=W912P515D0001&sort=-relevance&index=&is_active=true&page=1 https://beta.sam.gov/awards/81589776%2BIDV?keywords=W912P515D0001&sort=-relevance&index=&is_active=true&page=1

Answer: Please reference Solicitation section C-7.5. These dumpsters are provided at the election of the Contractor for the Contractor’s convenience and are not required. Therefore, they will be emptied whenever they are ¾ full and a Task Order for this work is not required. The dumpsters required by Solicitation section C-7 will be emptied upon the issuance of a Task Order.

17. Section C-11, Maintenance of Navigation Aids, the price for Buoy installation/Replacement/Relocation is for the labor only or should consider costs associated to materials and equipment as well?

Answer: Please reference Solicitation section C-11.2, Work to be performed.

18. Once the mowing season is over, are we responsible for the blowing and/or cleanup of the leaves?

Answer: Yes, if litter pickup is called. The Government intends on ordering an extra mowing before and after the recreation season to help mulch windfall and leaves.

19. What days of the week are we allowed to mow?

Answer: Please reference Solicitation section C-2.4 Mowing cycle.

20. From the cleaning schedule, it appears that no building locations are done on a daily basis, is this correct?

Answer: Please reference Solicitation section C-4, Janitorial Services.

21. It states that a services vehicle will be required on site, a ½ ton truck with a 4 x 8 flatbed. Is this the expectation of the contractor and if so, is it expected to remain on site for the duration of the contract?

Answer: Please reference Solicitation section C-1.23(c). The Solicitation does not require that the vehicle remain on site.

22. What size is the office that will be given to the contractor and will the contractor be expected to have a full-time daily manager on site?

Answer: The Contractor’s area is approximately 60 feet x 70 feet and includes one (1) office area, a storage area, two (2) bays, and a restroom.

Please reference Solicitation section C-1.14 Supervision. The Contractor will be required to attend safety meetings with the Government.

23. Can you provide a list of the type of bulbs that is currently used on site?

Answer: Please reference Solicitation Section C-3.

24. Please expand what you mean about watering the plants. Are these all interior plants, plant beds, ect…

Answer: This requirement includes watering the plant bed outside the Resource office.

25. Rodent trapping and removal. Are we expected to set traps and/or provide traps? Also, what is the protocol if the animal is still alive?

Answer: Yes, the Contractor is responsible for providing rodent traps and setting their own protocol for capture and disposition.

26. It states that we are responsible for the removal of animal carcasses. Where is the carcass to be disposed and what is to be done with large carcasses (deer)?

Answer: Please reference Solicitation section C-4(d) – (g) for the removal and disposal of animal carcasses, which states that animal carcasses are to be disposed of in an authorized disposal area.

27. Does the contractor have to purchase the buoys? Will the customer provide a demonstration on proper connection and a means of accessibility to the buoys on the lake?

Answer: Please reference Solicitation section C-11.1. Yes, a staff ranger will be available to demonstrate proper buoy connection and installation.

28. What is the current capacity of the existing holding tanks?

Answer: Please reference the below table, Septic Systems Capabilities.

Tanks

Size

Maint Compound Lift station 200 gal Anderson Road Camp Ground 150 gal Resource Volunteer Site 1000 gal Poole Knobs Camp ground 7500 gal PKCG Att Site II 250 gal Anderson Picnic Lift Station 800 gal Operations Fence Lift station 300 gal Seven Points Camp ground Lift station 800 gal Smiths Springs Lift Station 800 gal Anderson road Picnic sand filter 1500 gal Jefferson Springs Sand Filter 1500 gal Cooks Sand Filter 1500 gal Seven Points Picnic sand filter 1500 gal Fate Sanders Sand Filter 1500 gal Resource 1000 gal Water Quality 300 gal

TOTAL 20600 gal

29. How far should the grass line be cut back on the nature trails?

Answer: The grass line should be cut back to provide a limited pathway a maximum of 6 (six) feet to either side of the topography and where the mature tree line allows.

30. How is the completion date determined?

Answer: To the extent this question references the Contract completion date, the completion date is December 31 of each contracted year. Please reference the Solicitation for all contract requirements.

31. It states inhabited picnic or campsites shall be trimmed with hand tools or the work delayed until the sites are vacant. How is this determined?

Answer: The Contractor will determine the appropriate schedule to ensure this work is completed in accordance with contract requirements.

32. Cobwebs and nesting on the exterior of the buildings. Is the expectation just to use an extension device to knock them down or to pressure wash the webs?

Answer: The Contractor will determine the appropriate methods to accomplish this work in accordance with contract requirements.

33. Could the government provide past procurement history for previous year’s contract? Specifically, how many times each line item was ordered the most previous contract year.

Answer: Please reference the Bid Schedule in the Solicitation and Attachment 3, Line Item Quantities for estimated quantities. Please reference the Government’s response to Question #10 for information regarding the previous contract.

34. Once a mowing is ordered, how long does the contractor have to complete each location?

Answer: Please reference Solicitation section C-2.4.

35. Can the government confirm that any beach sand, if needed, will be supplied by the government?

Answer: Please reference Solicitation section C-10.2.

36. Can the government confirm the pump station and storage tank sizes?

Answer: Please reference the Government’s response to Question #28.

37. At the site visit, it was observed that several locations could require edging along sidewalks etc.

Could the government confirm if edging is required, and if so a rough quantity of edging required?

Answer: Please reference Solicitation section C-2.3, paragraph 3. Edging is not required, but the grass must be trimmed in accordance with contract requirements.

38. Are there any irrigation maintenance requirements by the contractor?

Answer: No, irrigation maintenance is not required under this contract.

39. Can the government provide a square footage estimate of space to have insecticide applied?

Answer: Please reference Solicitation section C-4, Table 4.2 and Exhibit C.

40. C-13 Recurring services, what exactly will the contractor typically be grading if this line item is purchased?

Please clarify scope of services.

Answer: Please reference Solicitation, Section C-13, paragraph 2.

41. Can the government provide the exact size of the timbers to be replaced?

Answer: The size of the timbers ranges from 8x8x10’ to 8x8 x16’. Please reference Solicitation section C-13.

42. Can the government clarify that the mowing is to be done down to the water line? For example, if the water line is down 20 feet at the time of mowing, is it expected to trim all exposed grass of that 20 feet? It was observed at the site visit that this was not typically done in the past.

Answer: Please reference Solicitation section C-2.1. The Contractor is required to mow down to the water line.

43. Under C-13, additional services, can the government provide historical data of the typical required quantities for the following items.

Additional items:

Answer: Please reference the Government’s response to Question #33.

44. These items shall be completed on a continuous "as needed" basis and when directed by the COR or his designated representative.

a. Replace burned out light bulbs with Mercury-free florescent or equal light bulbs or leds.

b. Replace trash can liners.

c. Water plants

d. Wash trash receptacles.

e. Spot clean masonry and painted walls.

f. Clean and dust light fixtures and covers.

g. Rodent trapping and removal.

Answer: The Government has no response to this statement.

45. “Riprap: Clean all riprap areas, to include the Dam site along the entire course of riprap from the top of the bank down to the water's edge Spot spray vegetation as needed.”

Can the government clarify the scope of the “cleaning”? Does this pertain to just trash and weeds?

Answer: This cleaning requirements includes litter, drift, and weeds. Please reference Solicitation sections C-3.1 and C-4.1.

46. Can the government clarify contractor requirements for driftwood along shorelines as it occurs?

Answer: Please reference the Government’s response to Question #6.

47. C-7 Dumpster collection- Can the government confirm the estimated 7 dumpsters to be provided, will be for the government’s use only. It is the contractor’s responsibility to provide separate dumpsters for their own use.

Answer: Please reference Solicitation sections C-3.1 and C-4.1. The Contractor is required to provide seven (7) dumpsters for campground customer trash and may choose to provide additional dumpsters for the Contractor’s use.

48. C-8, Boundary line marking – Can the government provide the last time the boundary line within the scope of work has been marked?

Answer: Boundary line within the scope of work was last marked in October 2019.

49. Can you provide the current annual value of the incumbent contract?

Answer: Please reference the Government’s response to Question #10.

50. Does this contract include all of the services as the incumbent contract or have there been additions/reductions?

Answer: There have been both additions and reductions in the scope of work.

51. What is the name of the current contractor? how long has this contractor had this contract?

Answer: Please reference the Government’s response to Question #10.

52. What is your anticipated award date for this contract?

Answer: The Government anticipates awarding the contract on or around December 23, 2019.

53. What would be the anticipated start date?

Answer: The Government anticipates issuing Notice to Proceed 10 days after contract award.

54. Have funds been appropriated for this opportunity?

Answer: Individual Task Orders will be issued as requirements occur and funds are available.

55. What is the current total annual contract price for this contract?

Answer: Please reference the Government’s response to Question #10.

56. What is the current bid price schedule according to the pricing for each section description of services on pages 5 thru 25?

Answer: Please reference the Government’s response to Question #10.

57. Is there a Collective Bargaining Agreement CBA currently in place for this contract? if so can I review it?

Answer: Please reference the Government’s response to Question #10.

58. Will awarded contractor be allowed to approach interview current employees regarding continuing employment at the location?

Answer: The awardee may coordinate this process with the incumbent contractor at time of award.

59 What is the name of the maintenance tracking performance program currently in place by the current contractor to report all work performed and completed?

Answer: Quality Assurance Surveillance Plan (QASP).

60. Is this a small business set-aside?

Answer: Yes.

61. Do we have to clean inside of the outbuildings?

Answer: Please reference Solicitation section C-4, paragraph 6.

62. Can we use the existing roll of dumpster?

Answer: No.

63. Can we store anything in the out buildings?

Answer: No, but the Contractor may utilize a secure, vented room for fuel storage and flammables.

64. Do we have to maintain all the paved areas?

Answer: Yes, please reference Solicitation sections C-3 and C-4.

65. Do we need to include certifications for waste water/herbicide with bid?

Answer: No.

66. Is this contract expanded compared to previous contracts?

Answer: Yes, the contract requirements have changed significantly from the previous contract

67. What is the requirement for limb tree removal following a major storm?

Answer: Please reference the Government’s response to Question #5.

68. What is a maintained edge?

Answer: For mowing, trimming, or litter pickup, “maintained edge” refers to the edge of the maintained area delineating the start or stop of a maintained area and an unmaintained area. Please reference Solicitation section C- 1.32(t) for the definition of “maintained area.”

69. Do you have list of tank capacities?

Answer: Please reference the Government’s response to Question #28.

70. What area are required for applying crushed rock?

Answer: Please reference Solicitation section C-13, paragraphs 1 and 2.

71. On C-4 of the janitorial, I am not seeing a breakout of services needed and a work schedule for the following buildings.

* Paint and oil BLDG 3

* Geotech Bldg. 4

Answer: Please reference Solicitation C-4 for the complete list of building that require janitorial services. The Paint and Oil Building contains a room allocated for the Contractor to use in its performance of this contract and it is the responsibility of the Contractor to keep that room clean.

J Percy Priest O&M contract 2019 Site Visit 11/14/2019

Notes:

This contract has substantially changed from its previous versions. It is NOT recommended to use previous contract data as basis to formulate your bid for this contract. The goal of these changes are to enhance our parks to provide a safe, clean and enjoyable locations for our shareholders by reestablishing the original maintained area for mowing and cleaning, opening areas for better law enforcement surveillance and the enforcing contract requirements.

We have a duty and responsibility to make J. Percy Priest a safe environment for our shareholders that is why we made major changes to the contract, such as monthly checking of the Fire systems and ADE devices. Increasing the contractor’s appearance in our areas makes them safer and cleaner.

We switched from a Level system of cleaning and to a Calendar system, which includes increasing the amount of cleaning in targeted high usage areas during peak season and reducing other areas that are lesser used, but still using the original premise as to when we reduce services or increase services. This is a fluid Contract that increases or decreases as usage demands.

Section 2 mowing Line items ###1-##15. And review some of its primary changes.

A few areas have been marked but essentially our mow line is from “mature” tree line to the water line in all areas.

Over grown weeds (privet) must be mowed, trimmed, weeded or sprayed down especially, between campsites and water line and or the roadway. (Must be accomplished on first mowing of season.) Canopy trimming requirements must be scheduled and requirements met with in the first year.

Mowing is typically every two weeks starting late March to early October, then one (1) to two (2) more in off season for leaves.

“Before each mowing the Contractor shall pick up all litter, trash, limbs, windfall and other debris and place it in refuse containers. Windfall and natural debris may be removed from the maintained area and deposited 12 feet into a wooded non maintained area”.

-This means no piling of debris by tree line edge please disperse into the unmaintained area as far as possible.”

“Grass, weeds, tree seedlings, vegetation, etc. in all planters, landscaped shrub areas, mulched areas, beaches, impact sites, playgrounds and expansion joints or cracks in sidewalks, curbing, slabs, steps, gravel parking, or paved areas shall be removed and disposed of each time mowing is accomplished. Limbs, windfall and debris shall be removed and clearances maintained up to a height not less than ten (10) feet in general areas such as above impact sites picnic sites, walkways, and trails and not less than Twenty (20) feet or within eight (8) feet of roadways, parking lot edges, entrances and campsites to prevent overhanging hazards. All suckers, water shoots and sprouts growing from trees or shrubs shall be trimmed back at each mowing to maintain a neat appearance. Vines (such as honeysuckle, poison ivy, etc.) growing on or around trees, posts, structures, etc. shall be cut/ sprayed at each mowing. Stumps from storm damaged trees are to be cut just above ground and noted to COR for grinding”

-Trimming of the areas is performed prior to start of each season but also can be performed as it is needed. For example, when a bush grows or limb falls into the maintained area and alters the mowers path by the tree line or keeps cleaners from performing their duties then it will be expected to be removed or trimmed (Clean cut) immediately prior to performance of service.

-Storm damaged trees are trees that pose a hazard or impede one of the other services from being performed.

Limited to one to two trees in an area and only on ground. For more than that or a major storm cleanup we will use non routine line items to perform cleanup. Cleaners will also be allowed up to three cleanings to clear area of weather event related debris litter pickups prior to Government inspection as long as there is substantial and continuous improvement between cleanings. (Priority being parking areas and pathways.)

Line item ##16 Perimeter trimming.

Some areas will need major work to clear an area of large amounts of privet or recover abandoned mow lines along roadways or paths. This is where this section comes into play. We estimate approximately 5280 linear feet per year.

On average 2 to 6’ wide.

Section 3 Cleaning of recreational areas.

Previous Contracts we used levels which limited freedom to increase or decrease an overused area or areas staying open longer so we moved to a calendar system to increase the fluidness of the contract. We also broke down cleanings by dam site & visitors center, campgrounds, picnic areas and public access areas due to their being different requirements in each.

Some examples are; Trash cans, attendant booths, bulletin boards are examples of items added in to each one of these requirements.

Line item ##20 Impact Sites

“Contractor will pick up from Attendant Booth Campground Checkout Report daily. Contractor will utilize this report to clean open campsites. Campers are required to checkout of site by 12 noon and are not allowed entry until after 3 PM. Contractor will turn in Campground Checkout Report to COR with which sites were cleaned.

QA and QC will utilize these daily reports for inspection. Contractor will start performance promptly at 12 noon and inform park attendant immediately when departed campsites are completed for the day.”

-There will need to be constant and clear communication on all participants of this line item as it affects everyone!

The attendant must provide the documentation every morning to Contractor and he in turn must inform the attendant when they are done as well as provide an immediate copy to the QA and QC. This will in turn provide for an appreciative visitor.

Line item ##21-##24 Litter Liter pickup in all areas- this means all litter from all the area including picnic or campsites. As noted before, trash cans, attendant booths, and bulletin boards are examples of items added in to each one of these requirements. These are normally called once during a one week cycle.

We also added in Pot holes. Pot holes are limited to a maximum of 1-4 bags of fill material each maximum and this line item is not for large or deep patch jobs; we use non-routine task orders to cover those kinds of jobs.

Section 4 Line item ##25-##27 Includes resource office, Maintenance buildings and Regulatory.

Scope is pretty much the same, but we did enhance some of the maintenance areas and included fire extinguisher monthly checks, as well as Automatic Defibrillation testing.

Section 5 Line items ##28-77 is our Non Routine It has increased some and added in a few extra pieces of equipment to be used during the next five years. To coincide with projects listed on our 5 year plan.

Sections 6 Herbicide and insecticide Line item ##78 and ##79 Has changed a little but is self-explanatory.

Section 7 Dumpsters Line item ##80

“The government also reserves the right to use these additional dumpsters as necessary for incidental litter pickup, gate attendants or volunteer usage without further charge.”

For large scale volunteer liter pickups Gov. provided Disposal units will be used and not the contractor’s.

Dumpsters are required to be emptied routinely regardless if Gov. owned or contractor owned. All trash must be removed from Gov. areas to local municipality for dumping.

Section 8 Marking and Painting Boundary Line item ##81 Has changed a little but is self-explanatory.

Section 9 Beach water testing Line item ##82 Self-explanatory

Section 10 Beach and Playground Maintenance Line item ##83 and ##84 We bring in mulch once a year the contractor is required to spread it evenly across the playground area.

Section 11 Navigation aids. Line item ##85 Self-explanatory Section 12 Septic tank pumping line item ##86 This a scheduled line item. Normally all tanks pumped at minimum 2 times a year

Section 13 Recurring Services Line items ##87-##90 These are line items normally performed in the offseason for routine maintenance of gravel bedding, grading, timber replacement and Storm water ditch cleaning. But, could be called for in case of flood events in tandem with a non-routine work order.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

SECTION C-1

General

C-1.1 PROJECT INFORMATION. The Nashville District U.S. Army Corps of Engineers (USACE) anticipates a requirement for a firm fixed-price requirements contract with a base and four (4) option years for operation and maintenance services at J. Percy Priest Lake.

J. Percy Priest Lake is located on the Stones River, 14 miles east of Nashville, Tennessee. The areas of work are located in Davidson, Rutherford and Wilson counties of Tennessee. Principal cities in the areas are Nashville, LaVergne and Smyrna Tennessee.

C-1.2 SCOPE OF WORK. The Contractor shall furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, tool related hardware, equipment, transportation, vehicles, and fuel except as otherwise provided herein, required to perform mowing, cleaning, janitorial, and other maintenance services at the J. Percy Priest Lake project recreation areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, Tables, etc., contained herein or incorporated by reference. Incorporation by reference shall include any and all mandatory provisions required by the Federal Acquisition Regulation (FAR) whether it is referenced or not referenced, current at time of award.

Estimated quantities and/or the work to be performed is described herein and listed on separate sheets as Exhibits.

These quantities are approximate and are provided as information only to assist in the preparation of proposals.

Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment. The services required in this contract are in addition to the routine operation and maintenance performed by Government personnel, however, the Government reserves the right to perform any or all of the services described herein with its own personnel or volunteers. Increased or decreased visitation shall not justify a price increase. The Contractor’s work and responsibility shall include, but shall not be limited to, all planning, programming, administration and management necessary to assure that all services are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. The Contractor shall ensure that all work meets or exceeds critical reliability rates or tolerances specified or included in referenced documents. The Contractor shall perform all related contractor administrative services necessary to perform the work such as supply, procurement, quality control, work scheduling, contractor financial control, and maintenance of accurate and complete records and files.

It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described will be performed in public recreation areas. The Corps is committed to "Customer Care" and providing quality professional service.

Minor repair, renovation, or lack of funds may cause the temporary or permanent closing of some portions or all of some public use areas. Visitation may increase or decrease; such events will not be a basis for a claim under this contract. The Contractor’s work schedule shall be sufficiently flexible to meet these changing needs.

C-1.3 TASK ORDERS. All work under this contract will be ordered by issuance of individual Task Orders (DD Form 1155, see Exhibit H). No work shall be performed under this contract before an individual Task Order has been issued by the Contracting Officer (KO). Only the KO, by issuance of a modification, may make any change to a Task Order. The Task Order will list those items from the bid schedule that are to be performed or used to perform the work.

C-1.4. NEGOTIATION. Task Orders that are to be performed on an hourly basis (e.g., using items from C-5 of the bid schedule) will be agreed upon by negotiation between the Contractor and the Contracting Officer’s Representative (COR). This process is outlined in Section C-5 of this document.

C-1.5 WORKING HOURS.

a. Normal Working Hours. Normal working hours and days, except as otherwise specified herein, shall be Monday through Friday, 7 am to 5 pm and for recreational area requirements shall include Saturday through Sunday between 7am to 5pm, or as specified on the Task Order. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the Contracting Officer Representative (COR). Refer to individual sections of this specification for specific schedules of work.

b. Holiday Work. The Ten Federal holidays observed are:

New Year's Day (January 1st)

Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on Saturday, the proceeding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the COR.

Routine services shall be performed on some holidays (Memorial Day, Independence Day and Labor Day) as scheduled in the specifications or as approved by the COR. Refer to the individual sections of this contract for specific Section of work.

c. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the COR when severe conditions make it impractical or dangerous to perform the work. The KO will notify the Contractor, by modification to the Task Order, of any change that extends the performance period due to inclement weather.

d. Emergency and/or After Hours Work. Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the COR. Additional personnel may be required to handle the additional work load during holiday periods because of heavy visitation. The COR will notify the Contractor of actual work requirements. Emergency Repair work ordered under Section C-5 may be required 24 hours per day and/or seven days per week.

C-1.6 CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the COR prior to the pre-work conference for this contract:

a. Quality Control Plan. This plan must be approved by the COR prior to start of work and becomes a part of the awarded contract.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives. (Ex. Superintendent)

d. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan is in Exhibit D. See Section C-1.9 for APP requirements.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

g. Certificate of Insurance – See Section H

h. Performance Bond (where applicable) – See Section I

i. Security Requirements – Section H

C-1.7 PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses, permits, or certifications required to perform all aspects, requirements, and work under this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes. The government shall pay for utility permit cost and fees charged by the utility company.

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. The Contractor shall furnish his employees, other than office and clerical personnel, standardized uniforms (shirt-pants/shirt-skirt) with a company patch or embroidered identification on the breast pocket or on the sleeve at the top of the arm, within 30 days after notice of award of the contract. Any employee hired 30 calendar days after award of the Contract shall be in the required uniform within 14 calendar days of the date of hire. Contractor uniforms shall not resemble U.S. Army Corps of Engineers uniforms. Contractor employees and subcontractors shall wear these uniforms at all times they are performing work under this contract. Exceptions may be granted by the COR for short term workers, or during disasters, emergencies, wildfire suppression, or special circumstances specified by the COR.

Stained or faded uniforms shall not be worn.

All vehicles used by the Contractor to perform work under this contract shall be identified with the company name prominently displayed on the outside of both front doors of each vehicle in a professional manner to provide an attractive and readily visible means of identification. Logos shall not be used in lieu of the above described vehicle identification.

The Contractor may require his employees to report in their own vehicles to the project, but these personal vehicles must be parked at a site designated by the COR. All vehicles used in performance of work must be marked.

Vehicles used by the Contractor to perform administrative functions such as morning meetings or crew supervision must also be marked.

The contractor shall provide a list of employees, their address, telephone contact information, and nationality of all Employees who may perform work under this contract. The contractor shall notify the COR of any personnel changes and provide an updated list within two workdays.

C-1.9 SAFETY AND SECURITY REQUIREMENTS.

a. General. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the COR or any other project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor.

Also, the Contractor will not be paid for work not performed as a result of the stop order.

The Contractor shall comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1 http://www.usace.army.mil/SafetyandOccupationalHealth/EM38511,2008BeingRevised.aspx , and as otherwise stated herein. There is also an app that can be downloaded to your smart phone for the EM 385-1-1.

Special attention shall be given to the requirements for safety meetings. The Contractor shall inform the COR a minimum of 7 days prior to a Contractor monthly safety meeting, to permit a Government representative to attend.

b. Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention Plan to assure that requirements of the safety program are provided as specified. This plan must be accepted by the Contracting Officer prior to commencement of any work. One copy of the Accident Prevention Plan shall be provided to the Contracting Officer and the COR one week prior to the pre-work conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385-1-1.

c. Activity Hazard Analysis.

1) The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. An approved AHA must be prepared by the Contractor for each Task Order issued by the Government. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the job. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing jobs with inherent hazards, the Contractor shall review, at a “Tool Box” safety meeting, the approved AHA’s with those employees who shall perform that work each time the work is ordered. The Government may request advanced notification of the time and date of the above AHA Tool Box safety meeting for Contractor employees so that the Government may attend such reviews.

2) The Government will require the Contractor to prepare an AHA for any jobs for which an adequate AHA does not already exist. A copy of this AHA shall be submitted to the COR and must be accepted before the Contractor starts the job. This copy of the AHA will become the property of the Government.

Guidance is included in Exhibit D, which shall be used by the Contractor as a guide for the preparation http://www.usace.army.mil/SafetyandOccupationalHealth/EM38511,2008BeingRevised.aspx of required AHA's.

3) A copy of an approved AHA is required for each Task Order issued by the Government. A copy of the approved AHA’s shall be available at all times to workers at each associated job site and a copy shall be provided to the Government.

d. Public Safety. The Contractor shall ensure that reasonable…