USAC Copy.pdf

This is a solicitation document from the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Inland Fisheries & Wildlife for the procurement of one new 2026 or newer model year Cab & Chassis, 4X4, Standard Cab Dual Rear Wheels (DRW) truck with a 22,000 lb. Gross Vehicle Weight Rating (GVWR). The vehicle must be equipped with a V8, 7.3-liter or larger engine and must meet comprehensive technical specifications covering suspension, braking systems, interior features, and exterior components. Quotations must be submitted electronically through the State of Maine's AdvantageME Vendor Self Service (VSS) system by December 9, 2025, at 4:00 p.m. Eastern Standard Time. Vendors may submit questions through the VSS Q&A portal up to 48 hours before the deadline. Delivery to the Department of Inland Fisheries & Wildlife in Augusta, Maine is required, with immediate delivery requested. The State reserves the right to negotiate purchases of additional units at the bid price for six months following award. Bids must remain firm for 180 days from the bid opening date, and no best and final offers will be solicited.

All pricing must be submitted on a Free on Board (FOB) - Destination basis with shipping charges included in the bid price. The evaluation will be conducted on a best value basis considering specification compliance, delivery timeline, and overall state interests, with the award going to the lowest-priced qualified bidder. The solicitation does not specify set-aside designations for disadvantaged enterprises. Required submission documentation includes the Bid Cover Page, Responsible Bidder Form, technical specification sheets, manufacturer build sheets, warranty information, and roadside assistance details. The State is exempt from federal, state, and local taxes and will provide exemption certificates upon application. While a specific award value is not explicitly stated, the procurement is for a single vehicle with potential for additional unit purchases at the negotiated price, representing a moderate-value contract focused on specialized vehicle procurement for state agency operations.