US-TCNPSC SOL 72052124R00001 Supply Chain Advisor (GS-14).docx w exo signed 022624.pdf

SOLICITATION NUMBER: 72052124R00001

ISSUANCE DATE: 02/27/2024

CLOSING DATE/TIME: 03/26/2024

SUBJECT: Solicitation for a U.S. Personal Service Contractor (USPSC) / Third Country National Personal Services Contract (TCNPSC) Supply Chain Advisor GS-14, USAID/Haiti

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation. Incomplete or unsigned offers will not be considered. Offerors should retain copies of all offer materials for their records.

USAID will evaluate all offerors based on the stated evaluation criteria. USAID encourages all individuals to, including those from disadvantaged and under-represented groups, to respond to this solicitation

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in Attachment 1.

Sincerely, Susan Cheung Supervisory Executive Officer/Contracting Officer

U.S. Agency for International Development American Embassy, Port-au-Prince Boulevard 15 Octobre, Tabarre 41 P.O. Box 1634 Port-au-Prince, Haiti

Tel: +(509) 2229-8000 Fax +(509) 2229-8066 www.usaid.gov/ht http://www.usaid.gov/ht

ATTACHMENT 1

Solicitation #:72052124R00001 Supply Chain Advisor (US/TCNPSC) Port-au-Prince, Haiti

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72052124R00001

2. ISSUANCE DATE: 02/27/2024

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 03/26/2024

11:59 pm, Haiti local time

4. POINT OF CONTACT: USAID/EXO HR Team; port-au-prince-hrrecruitmentteam@usaid.gov

5. POSITION TITLE: Supply Chain Advisor

6. MARKET VALUE: $104,604.00 to $135,987.00, equivalent to GS-14. The final compensation will be negotiated within the listed market value based on the successful candidate’s salary history, work experience, and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. USPSCs performing overseas are not entitled to Locality Pay.

7. PLACE OF PERFORMANCE: Port-au-Prince, Haiti with possible travel as stated in the Statement of Duties.

A USPSCs may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission policy. Telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the contract.

8. PERIOD OF PERFORMANCE: For two years with three-year options to extend. Extensions will be contingent on satisfactory performance, continued need for the services and availability of funds. No PSC contract may exceed a five-year period of performance. Estimated to start on 10/01/2024.

The base period will be on or about 10/01/2024 – 09/30/2026. Based on Agency need, the Contracting Officer may exercise additional one-year option period for a maximum of three years, as noted below:

Base Period: October 1, 2024 – September 30, 2026 Option Period 1: October 1, 2026 – September 30, 2027 Option Period 2: October 1, 2027 – September 30, 2028 Option Period 3: October 1, 2028 – September 30, 2029

9. ELIGIBLE OFFERORS: U.S. Citizens (including lawful permanent legal residents) or Third Country Nationals (TCN).

“U.S. National (USN)” means an individual who is a U.S. citizen, or a non-U.S. citizen lawfully admitted for permanent residence in the United States.

“Third Country National” (“TCN”) means an individual (i) who is neither a citizen nor a permanent legal resident alien of the United States nor of the country to which assigned for duty, and (ii) who is eligible for return to their home country or country of recruitment at U.S. Government expense.

mailto:port-au-prince-hrrecruitmentteam@usaid.gov

Supply Chain Advisor (US/TCNPSC) Port-au-Prince, Haiti

10. SECURITY LEVEL REQUIRED: Secret Clearance is required for U.S. Citizens; Facility Access clearance is required for Third Country National (TCNs).

The final selected candidates must obtain both the appropriate security and medical clearances within a reasonable period of time. If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.

11. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

USAID supports the Government of Haiti (GoH) with high-impact, evidence-based health sector interventions to support HIV/AIDS prevention and treatment; tuberculosis (TB) control and treatment;

reproductive, maternal, newborn, child, and adolescent health care; and nutrition. Through its health service delivery project, USAID supports more than 170 sites across the ten geographic departments of the country.

One of the key areas of country-wide support is strengthening the health-sector supply chain. In Haiti, procurement, warehousing, and distribution of health commodities is predominantly performed by The Global Health Supply Chain Program - Procurement and Supply Management (GSCP-PSM), a USAID contractor. USAID also works closely with the Ministry of Health (MoH) to strengthen its institutional capacity and prioritize the essential reforms the current existing structure needs to undertake not only to become more efficient, effective and self-sustaining but also to accommodate the GoH vision for them under its Primary Health Care package.

2. Statement of Duties to be Performed

The Supply Chain Advisor provides leadership and technical oversight to supply chain activities supported by USAID/Haiti Health Office. The incumbent also carries out a full range of consultative, advisory, strategic planning and coordination activities in Haiti and interagency space on behalf of the U.S.

President’s Emergency Plan for AIDS Relief (PEPFAR) program and reproductive, maternal, neonatal, child and adolescent health (RMNCAH) programs. Because of the integrated nature of the Health Office, the incumbent will also work closely with both the HIV and Health Service Delivery (HSD) teams. The incumbent represents USAID at official national government events, development partners forums and technical working groups; and works with other USG agencies including Center for Disease Control and Prevention (CDC), implementing partners and local non-governmental organizations (NGOs) to strengthen institutional capacity within the supply chain sector. The incumbent will be responsible for assessing policy, institutional and other barriers to an effective commodity supply and identifying and advocating for innovations, best practices, and reforms to remedy problems. The ability to diplomatically manage counterpart relationships and steer the government towards supply chain reform in a politically sensitive environment is a vital component of this role. The incumbent will oversee a supply chain portfolio with an annual budget of approximately $30 million and supervise one or two Foreign Service National (FSN) staff.

Detailed duties and responsibilities to be performed are described below.

Technical Guidance (60%)

● Provide direct technical and strategic leadership to build systems and capacity of Haitian entities to procure, track, account for, manage and distribute commodities.

Supply Chain Advisor (US/TCNPSC) Port-au-Prince, Haiti

● Work closely with the GoH (Ministry of Health Department of Pharmaceutics) and other partners to support the milestone-based reform and restructuring efforts, carefully monitoring progress, and advising on necessary course correction.

● Serve as a subject matter expert providing technical advice and management support on supply chain management issues including warehousing, inventory management and distribution systems, driving and analyzing supply chain performance, distribution optimization through modeling, temperature monitoring and cost analysis.

● Engage in high-level advocacy and negotiations with manufacturers and distributors to leverage price negotiations, volumes, best practices, technologies, and capacities (e.g. warehousing or manufacturing capacity) as appropriate

● Provide technical expertise for strategic planning activities related to USG project design, GoH supply chain systems design and supply chain activities, e.g., policy development, harmonization of supply chain systems, opportunities to enhance economies of scale benefits policy.

● Review and monitor GSHC-PSM’s procurement plan to ensure robust supply chain strategies and technical assistance.

● Conduct supply chain market intelligence and analysis to provide support on HIV and RMNCAH related commodity supply chain procurement and supply chain strategies.

● Participate in internal technical and advisory groups and Health Office meetings.

Coordination and Integration (20%)

● Facilitate the coordination of USAID and USG funded supply chain activities, this includes CDC and other entities, to ensure the most cost effective and diplomatic approaches to supporting GoH and USG goals under PEPFAR.

● Represent USAID at national supply chain oversight and reform meetings Support PEPFAR’s annual Country Operational Plan (COP).

● Develop and maintain relationships with relevant ministries, bi-lateral donors, international organizations, private sector, civil society local/international NGOs and other U.S. government agencies involved with HIV/AIDS to ensure that programs are coordinated and supported as appropriate. Seek opportunities to support USAID’s localization efforts in the process.

● Support the coordination of supply chain partners and PEPFAR portfolio, with host governments, USG agencies and other key stakeholders during the planning and implementation of USAID’s contributions to PEPFAR goals in the region.

● Participate in PEPFAR coordination team meetings.

● Support the Health Office HSD team to ensure coordination with other entities.

● Share best practices and lessons learned in global forums.

Program Management and Oversight (20%)

● Ensure supply chain partners and supply chain portfolio activities are carried out in accordance with USAID directives and in collaboration with other PEPFAR programs.

● Review work plans to ensure procurement forecasting and planning is appropriate.

● Serve as an activity manager for specific projects and activities, by providing technical guidance, budget and program development and review. Support development of indicator and performance monitoring plans for supply chain partners and supply chain portfolio related activities. Monitor progress according to these plans.

● Conduct site visits.

● Document and track lessons learned to help guide implementation.

Supply Chain Advisor (US/TCNPSC) Port-au-Prince, Haiti

3. USAID Consultation or Orientation – NA

4. Supervisory Relationship: Incumbent reports directly to the Health Office Director or designee.

5. Supervisory Control: This position provides leadership and administrative direction in terms of broadly defined mission and supply chain functions and supervises the design and implementation of large programs. The incumbent will supervise, mentor, and provide oversight of two Supply Chain FSN technical expert(s) supporting supply chain efforts. Work will be performed under the general direction of the Health Office Director with supervisory oversight from the Health Office Deputy Director.

Substantial interaction with the HIV Team Lead, Health Service Delivery Team Lead and Family Planning Advisor is anticipated.

6. Physical Demand: The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION:

Education: An advanced degree (masters, doctoral, or third country equivalent) in pharmacology, supply chain management, public health management, business administration, or closely related to the discipline listed is required.

Work Experience:

● A minimum of 12 years of experience providing technical support for HIV/AIDS, RMNCH, or similar health programs in developing countries, with at least eight (8) years leading large-scale supply chain and/or logistics initiatives.

● Management expertise in programs within developing nations, emphasizing substantial partnership and collaboration across diverse stakeholders.

● Demonstrated capability in overseeing, guiding, and mentoring personnel.

● Within the aforementioned eight (8) years, a minimum of five (5) years showcasing successful coordination of intricate programs involving multiple partners, particularly those engaging two or more US Government agencies, in resource-constrained settings. Extensive experience with PEPFAR and/or other health initiatives in the Caribbean or other developing countries is essential.

Language Skills: Level IV (Fluent) level speaking/reading and writing English is required. A working knowledge of French or Haitian Creole is preferred.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1.

The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/far

Supply Chain Advisor (US/TCNPSC) Port-au-Prince, Haiti

A. Technical Knowledge: (40 points)

● Expert professional knowledge of health commodity security and procurement and supply chain principles, concepts, and practices is essential.

● Practical knowledge on all aspects of the logistics cycle including product selection, quantification and procurement, inventory management, monitoring and reporting, and organization, staffing, and budgeting. S/he should also understand how to advise government counterparts on procurement and supply chain policies, technical guidelines, and regulatory requirements.

● Knowledge of logistics software, such as Quantimed or e-TB Manager, is also desirable.

B. Skills and Abilities (40 points)

● Strong written and verbal communication skills are essential.

● Be familiar with common office software, such as Microsoft Word, Excel, and PowerPoint.

● Strong interpersonal and teamwork skills, in order to effectively function on a team and with USG and Government of Ukraine professional colleagues is essential.

● Ability to develop and present formal technical presentations, facilitate meetings, and write clear and precise reports with actionable items clearly described is highly desirable.

C. Teamwork, Interpersonal, and Communications Skills (20%):

● Proven ability to understand the strategic purpose and goals of multiple health-related organizations, identify and solve problems, and then coordinate and support activities that lead to mutual success.

● Demonstrated ability to work effectively with a broad range of partners and stakeholders e.g. senior USG personnel, international donors and private sector, in a team environment.

● Ability to communicate highly technical information to health and non-health audiences.

D. Satisfactory Professional Reference Checks: Pass/Fail (no points assigned)

Total Possible Point -100

Hiring Preference

In order of preference, U.S. Citizens (including permanent legal residents) offers will be evaluated first and only when it is determined that there are no qualified U.S. Citizens (including permanent legal residents) that offers from Third Country Nationals will be considered. References 309.3.1.10 and 309.3.1.4.

IV. SELECTION PROCESS

- The evaluation and selection criteria of the selected candidate will be based on a review of his/her qualifications, work experience, knowledge, skills, and abilities. Applicants who obtain the highest scores based on the criteria defined may be interviewed and may also be required to pass a written test.

A security authorization and medical clearance are required prior to employment.

- After the closing date of this solicitation, all applications will initially be screened for minimum requirements and a shortlist of applicants developed. Applications from candidates that do not meet the selection criteria will not be scored.

Supply Chain Advisor (US/TCNPSC) Port-au-Prince, Haiti

- A Technical Evaluation Committee will be convened to review the shortlisted applications and evaluate them in accordance with the evaluation criteria. Only shortlisted applicants will be contacted. No response will be sent to unsuccessful applicants.

- USAID retains the right to cancel or amend the solicitation and associated actions at any stage of the recruitment process.

- Reference checks will be conducted only for the successful candidate. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the application letter. The technical evaluation committee may conduct reference checks, including references from individuals who have not been specifically identified by the offeror, and may do so before or after a candidate is interviewed.

V. SUBMITTING AN OFFER

1. Eligible offerors are required to complete and submit the Form AID 309-2 Offeror Information for Personal Services Contracting (PSC) with Individuals

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I. (usaidhaitihr@usaid.gov)

3. Offeror must submit all required documents and clearly reference the Solicitation number on all submitted documents. Incomplete offer packages may be eliminated from further consideration. Only Offerors who meet the minimum requirements may be contacted.

4. Offerors must submit ALL of the following documents:

- A signed Form AID 309-2 Offeror Information for Personal Services Contracting (PSC)

- Current curriculum vitae (CV) or resume.

- A cover letter or Summary Statement Addressing the evaluation factors This Summary

Statement, limited to two (2) pages, must describe specifically and accurately what experience, training, education, and/or awards the applicant has received that are relevant to each selection factor. The Summary Statement must include the name of the applicant and the announcement number at the top of each page.

- Relevant educational certificates (bachelor, master’s degree, etc.)

- List of a minimum of three (3) professional references with accurate telephone and e-mail information

5. Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors - The Offeror will be required to show proof that the Offeror is fully vaccinated against COVID-19 on or before the first date of onboarding, or submit an approved reasonable accommodation to the CO. If the contractor does not meet this requirement the contract may be terminated

VI. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the Contracting Officer (CO) informs the successful candidate about being selected for a contract award, the CO will provide the successful candidate instructions about how to complete and submit the necessary forms for security and medical certifications.

https://www.usaid.gov/documents/offeror-information-personal-services-contracts-individuals-aid-309-2 https://www.usaid.gov/documents/offeror-information-personal-services-contracts-individuals-aid-309-2 mailto:usaidhaitihr@usaid.gov https://www.usaid.gov/documents/offeror-information-personal-services-contracts-individuals-aid-309-2

Supply Chain Advisor (US/TCNPSC) Port-au-Prince, Haiti

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

Forms outlined below can found at: http://www.usaid.gov/forms/

1. Offeror Information for Personal Services Contracts with Individuals (AID 309-2);

2. Contractor Physical Examination (AID Form 1420-62); *

3. Questionnaire for Sensitive Positions (for National Security) (SF-86); * or

4. Questionnaire for Non-Sensitive Positions (SF-85); *

5. Finger Print Card (FD-258). *

* Forms 2 through 5 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer's FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker's Compensation

(f) Annual and Sick Leave

*Note: A US citizen’s salary will be subject to employee’s FICA and Medicare contribution.

2. ALLOWANCES:

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas), available at https://aoprals.state.gov/content.asp?content_id=282&menu_id=101

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay Allowance (Section 650)]

TCNs do not receive identical allowances as USPSCs. However, subject to Mission Director approval, TCNs may receive specific allowances under AIDAR Appendix J sec. 4(c)(2)(ii) and many allowances from AIDAR Appendix D that are on par with other offshore hires.

http://www.usaid.gov/forms/ http://aoprals.state.gov/content.asp?content_id=231&amp%3Bmenu_id=92 http://aoprals.state.gov/content.asp?content_id=231&amp%3Bmenu_id=92 http://aoprals.state.gov/content.asp?content_id=231&amp%3Bmenu_id=92 https://aoprals.state.gov/content.asp?content_id=282&amp%3Bmenu_id=101

Supply Chain Advisor (US/TCNPSC) Port-au-Prince, Haiti

VII. TAXES

USPSCs are required to pay Federal income taxes, FICA, Medicare and applicable State Income taxes.

Please note that all US citizens and legal permanent residents/green card holders are required to pay US taxes, which will be deducted through payroll.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix D, “Direct USAID Contracts With a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2. ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL

CONTRACTORS (OCT 2021)-Alternate 70 (OCT 2021) (M/OAA-DEV-FAR22-01c)

(a) Definition. As used in this clause - United States or its outlying areas means—

(1) The fifty States;

(2) The District of Columbia;

(3) The commonwealths of Puerto Rico and the Northern Mariana Islands;

(4) The territories of American Samoa, Guam, and the United States Virgin Islands; and

(5) The minor outlying islands of Baker Island, Howland Island, Jarvis Island, Johnston Atoll, Kingman Reef, Midway Islands, Navassa Island, Palmyra Atoll, and Wake Atoll.

(b)Authority. This clause implements Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, dated September 9, 2021 (published in the Federal Register on September 14, 2021, 86 FR 50985).

(c) Personal Services Contracts with individuals. As a matter of policy, the contractor must comply with the USAID’s guidance applicable to direct-hire federal employees.

3. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM

NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTI

T Y (C)

UN

I T (D)

UNIT

PRIC

E (E)

AMOUNT

(F)

0001 Base Period - Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

2 LOT $ _TBD $_TBD at Award after negotiations with Contractor_ https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf https://www.usaid.gov/forms

Supply Chain Advisor (US/TCNPSC) Port-au-Prince, Haiti

1001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ _TBD $_TBD at Award after negotiations with Contractor_

2001 Option Period 2 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ _TBD $_TBD at Award after negotiations with Contractor_

3001 Option Period 3 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

- Award Type: Cost

- Product Service Code: R497

- Accounting Info: TBD

1 LOT $ _TBD $_TBD at Award after negotiations with Contractor_

4. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

5. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations http://www.usaid.gov/work-usaid/aapds-cibs https://www.oge.gov/web/oge.nsf/OGE%20Regulations