Urinalysis Bridge_Justification.pdf

VHAPG Part 808.405-6 Limiting Sources Request for Limited Sources Justification Format >SAT

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C246-23-AP-4111

(1) Contracting Activity: Department of Veterans Affairs, VISN 6, and Network Contracting Office (NCO) 6:

Hampton VAMC 2237:

Asheville VAMC 2237:

Richmond VAMC 2237:

Salem VAMC 2237:

Durham VAMC 2237:

Salisbury VAMC 2237:

Fayetteville VAMC 2237:

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

Order against: FSS Contract Number: V797D-70260

Name of Proposed Contractor: Beckman Coulter, Inc.

Street Address: 250 S. Kraemer Blvd.

P.O. Box 8000

City, State, Zip: Brea, CA 92822-8000

Phone: (800)-526-3821 or (714) 993-5321

(3) Description of Supplies or Services:

VISN 6 operates a comprehensive healthcare facility that provides medical services to veterans.

As part of VISN 6 healthcare services, urinalysis testing plays a crucial role in diagnosing and monitoring various medical conditions, ensuring timely treatment, and ensuring the overall well-being of veterans.

https://www.acquisition.gov/far/part-8#FAR_8_405_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.gpo.gov/fdsys/pkg/USCODE-2011-title40/pdf/USCODE-2011-title40-subtitleI-chap5-subchapI-sec501.pdf

VISN 6 is requesting a VISN Wide bridge contract for continuation of service for the current blanket purchase agreement Urinalysis analyzers and all consumable supplies on a cost-per-reportable-result basis utilized at the VISN 6 VAMCs and HCCs.

VAMCs: Hampton, Asheville, Richmond, Salem, Durham, Salisbury, and Fayetteville.

HCCs: Charlotte, Kernersville, Fayetteville, Wilmington, and Greenville

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; Due to the proprietary nature of this request, Beckman Coulter (OEM) is the only company that can perform the required VISN 6-wide Urinalysis Cost-Per-Reportable-Result. The urinalysis analyzer provided by Beckman Coulter offers unique compatibility and interoperability with VISN 6 laboratories. Shifting to a new system or a different vendor would require substantial time, effort, and resources for revalidation, reconfiguration, and staff training, which could lead to operational disruptions and potential compromises in patient care.

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

The equipment and deliveries are available on a Federal Supply Schedule (FSS) under Federal Supply Schedule (FSC) 66. Use of FSS V797D-70260 represents the best value and will result in the lowest overall cost considering price, administrative cost and acquisition lead time.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

Veteran Small Business Certification (VetCert) https://veterans.certify.sba.gov/ was used to identify verified capable SDVOSBs and VOSBs. Beckman Coulter, Inc., large business, was not found. NAICS code 325413 was searched and yielded 80 results. Due to the complexity of this requirement, none can meet the needs of this requirement.

SBA Dynamic Small Business Search (DSBS) was searched and revealed no results Ability One – items requested not found

Reviewed the market research and contract files for 36C24618A0022. This BPA was awarded to Beckman Coulter., is due to expire June 30, 2023.

Email communication with Beckman Coulter confirmed requested items are covered under FSS Contract # V797D-70260 which is active until October 06, 2027.

National Acquisition Center (NAC) Contract Catalog - V797D-70260 with Beckman Coulter found. Items requested are covered under this contract.

GSA eLibrary – FSS Contract # V797D-70260 with Beckman Coulter found with October 06, 2027, expiration date.

(7) Any Other Facts Supporting the Justification:

Conducting a new competitive procurement process for the Urinalysis systems would result in considerable delays and would require extensive evaluation, negotiations, and implementation efforts. Furthermore, the costs associated with acquiring a new system, revalidating procedures, and retraining personnel on a different platform would exceed the costs of extending the contract with Beckman Coulter. Awarding a bridge contract to the Beckman Coulter would ensure a seamless transition, mitigate potential risks, and minimize any disruption in the provision of essential healthcare services.

The uninterrupted availability of urinalysis testing services is critical to our organization's mission of providing high-quality healthcare. A gap in urinalysis services could lead to delays in diagnosis, compromised patient care, and increased risks to our patients' health. By awarding a bridge contract to Beckman Coulter, we can maintain seamless operations and prevent any negative impact on patient care and overall healthcare service delivery.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made:

Prior to any subsequent acquisitions for these items, market research will be performed to determine if additional sources have entered the market and to ensure that competition is sought to the maximum extent practicable.

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

Signature on file

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K):

I certify the justification meets requirements for other than full and open competition.

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