Urgent JandA Challanger Feed Repair WBVAMC.pdf

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: __________________

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:

1. Contracting Activity: Department of Veteran Affairs Medical Center (VAMC), Network

Contracting Office 4 (NCO4).

Nature and/or Description of the Action Being Processed: The Department of Veterans Affairs Medical Center (VAMC), located in Wilkes Barre, PA, has failed electrical cables (insulation failure) in the main hospital that need to be replaced immediately. WB VAMC experienced electrical outages across the campus. Electricity has been temporarily restored through an electrical rerouting but corrective action is urgently required.

2. Description of Supplies/Services Required to Meet the Agency’s Needs: The contractor will supply the labor to remove approximately 4,800 feet of 750Kcmil of copper cable (in conduit/duct bank) from a stepdown transformer to a switch panel and reinstall, terminate, test and land 4,800 feet of 750Kcmil of copper cable in existing conduit/duct bank. The cost is estimated to be between $100,000-200,000. This work will need to begin immediately upon award and will take approximately fourteen days to complete.

3. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

(X) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by

FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

4. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Unusual and Compelling Urgency (FAR 6.302-2, 6.303-2(a)(9)(ii)) – On July 30, 2025, electricians were in the main electrical room when they observed what was described as electrical arcing. Upon investigation, they saw acing coming out of a ductbank. Then put on the appropriate PPE and shut down the switch panel (one of the facility’s main panels) that this duct bank feeds. This action caused the arcing to stop. Electrical personnel gathered the proper equipment and started to remove the covers on the ductbank where the arcing was observed. It was at this point that significant scorch marks were observed in several locations https://www.acquisition.gov/far/part-6#FAR_6_302_2 https://www.acquisition.gov/far/part-6#FAR_6_303_2

VHAPG Part 806.3 OFOC Page 2 of 3

Acquisition ID#: __________________ within the ductbank. This arcing is only possible if the cable insulation has failed, which it did in several locations. With the number of insulation failures, the overall quality of all the cables insulation is questionable. All the cables in this duct bank must be replaced. These cables are one half of the total number that feeds this main switchboard. Only the cables in the ductbank that experienced the arcing require replacement. These cables are essential to the normal operation of the main switch panel. The main switch panel is essential to providing electrical power to the medical equipment in the hospital. Operational medical equipment is essential for the hospital to fulfill its mission.

5. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Wilkes-Barre Pennsylvania is not a large population area and therefore there are not a large number of qualified electrical contractors. Market Research will be performed to identify potential sources.

6.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The Contracting Officer will make a fair and reasonable determination prior to award.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted: Fourteen small business contractors were identified on a Small Business Dynamic Search. Further research narrowed this list down to three possibly qualified companies. A search on VetCert for the three companies resulted in zero (0) SDVOSB or VOSB possibilities from these results.

Vendor Primary Scope Distance from

Campus Qualified

Cavanaugh Electrical Contracting LLC

Electrical 8 miles Yes

Action Contracting & Electrical Co LLC

Electrical 15.7 miles Yes

Brian Galada Electrical LLC Electrician 26.1 miles Possibly

M&B Electric LLC No website, no current web activity Unknown

PJC Services LLC PC Services No Apollo Group Inc Website down, no current web activity Unknown

Kuharchik Construction Inc Construction No Starlink Technologies LLC Home Improvement Services No Tek Sourcing LLC Security Technology Service No HiTek Evolutions LLC Unclear scope, unsecure website, no web activity Unknown

Guilford Solar Inc Solar Power Services No Izbiz Services LLC Freight Transportation No Fibertel Inc Fiber Optics Services No Gould Technologies LLC PC Services No

VHAPTHLunieS Sticky Note Accepted set by VHAPTHLunieS

VHAPG Part 806.3 OFOC Page 3 of 3

Acquisition ID#: __________________

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: The urgent need to replace the cables connected to the switch panel requires an electrical contractor to be able to get onsite quickly with qualified personnel and material to complete the job in a timely manner. Utilizing a qualified, local electrical contractor that is registered in SAM is the best approach to accomplishing this urgent requirement.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required: N/A

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

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