UPS SPECS.docx

Request for Bids APC Uninterruptible Power Supplies (UPS)

The State of Maine, Office of Information Technology (OIT), has chosen APC Uninterruptible Power Supplies (UPS) as its enterprise UPS solution for the protection of the State of Maine’s voice and data network infrastructure, with an installed base of more than 500 APC UPS’s across the state. The purpose of this RFQ is to select a vendor to supply APC Uninterruptible Power Supplies (UPS) for a period of three (3) years. The State is soliciting quotes to get best equipment prices, using global discount level pricing, for APC's line of uninterruptible power supplies. The state does not seek and will NOT consider proposals offering other equipment and services. The State seeks the best available pricing and service features for this equipment.

Vendor must be an APC certified reseller. Vendors must specify their global discount as a percentage off manufacturer’s suggested retail price (MSRP) for APC's complete line of uninterruptible power supplies and add-ons.

All equipment must be of new manufacture and delivered within 10 business days from the receipt of an order. All shipping and handling costs for delivery to Augusta, Maine must be included at no additional cost.

Warranty, Maintenance and Support Standard warranty on products (1 year battery, 2 year unit warranties).

A contact name must be provided for any warranty questions/issues, shipping issues, etc.

Trade-Up Program If the bidder offers a trade-up program, describe the program and how the value of the trade-in is determined.

Disposal It is the expectation that the State of Maine will dispose of batteries unless defective and returned for swap.

Administrative A Master Agreement will be established for the purchase of APC UPS equipment and add-ons for a term of three (3) years as a result of this request for bid. Under the Master Agreement, the State will request a quote for equipment from the vendor, issue an electronic Delivery Order (purchase order) to the vendor to order equipment and the State will pay for product/services as invoiced using EFT/check or by State Procurement Card (Mastercard). The State of Maine is tax exempt from Sales Tax. This Master Agreement may be used by other departments or branches of Maine State Government, other Maine non-state public entities, at their option, such as the state university system, community college system, county governments, county emergency management units, district attorney offices, municipalities, school systems, etc. Other entities using this Master Agreement will be billed separately.

Bid Cost Format For the purpose of this bid the following rate charts should be completed. OIT has selected some of the more commonly installed products as a basis for evaluating the bids. OIT is not ordering this equipment now but is selecting a vendor to supply the equipment over three years. Bidders must complete the following cost tables:

APC UPS units

Add-ons

APC Smart-UPS 120V SMT1500

APC Smart-UPS XL 120V SMX1500RM2UNC

APC Smart-UPS XL 120V SMX2000RMLV2UNC

APC Smart-UPS XL 120V SMX3000RMLV2UNC

APC Smart-UPS RT 230V SURT6KRMXL3U-TF5

RBC44 Replacement Battery

SMX120RMBP2U External Battery Pack

Best price will be determined by highest discount percent (%) and also comparison of the cost of each example.

All bid pricing to include shipping and handling to the delivery address.

For individual equipment purchases under the Master Agreement over the life of the agreement, vendor discount percentage shall equal or exceed the discount percentage quoted above.

DELIVERY: Deliveries shall be made as specified by the ordering agency and during the normal receiving hours of such agency. The Contractor will be responsible for the delivery of material in first class condition at the point of delivery, and in accordance with good commercial practice.

Please fill out this word document and attach to your response. Failure to do this may result in disqualification of your bid.

EXTENSION CLAUSE:

The State Purchasing Director reserves the right to extend this contract period beyond the indicated expiration date with the consent of the contractor.

CANCELLATION CLAUSE:

The Director of the Division of Purchases reserves the right to cancel this contract with a thirty (30) day written notice, or to conform to the terms and conditions of this contract.

PAYMENT METHOD: The State of Maine reserves the right to pay for goods purchased through this solicitation by any of several available means, which include but may not be limited to check, EFT, and/or procurement card. Bidders are advised that state statute precludes sellers from imposing a surcharge on credit or debit card purchases.

Opportunities for Political Subdivisions and School Districts:

The Division of Purchases is committed to providing purchasing opportunities for political subdivisions and school districts in Maine by allowing them access, through our vendors, to our contract pricing. The successful bidder’s willingness to extend contract pricing to these entities will be considered in making this award.

Will you accept orders from political subdivisions and school districts in Maine at the prices quoted?

If you have a question regarding this RFQ, you must submit your questions thru the Question and Answer link on the Solicitation Details View page. Your answer will appear there as well. It is the vendor’s responsibility to log in to view all questions and answers posted there. Questions and Answers obtained any other way will not be valid for this RFQ.