UPS - RFP - 2019.pdf

TRAVERSE BAY AREA INTERMEDIATE SCHOOL DISTRICT:

UNINTERRUPTIBLE POWER SUPPLIES (UPS)

REQUEST FOR PROPOSAL

RFP Issue Date: May 20, 2019 RFP Response Due Date: June 5, 2019 at 3:00PM Final Award Date: June 18, 2019

*TBAISD reserves the right to extend deadlines for proposals or questions.

● This Request for Proposal (RFP) is strictly proprietary to the Traverse Bay Area Intermediate School District (TBAISD).

● Your acceptance of this RFP indicates your agreement to TBAISD confidentiality request.

● Vendors cannot and must agree that they will not duplicate, distribute, or otherwise disseminate or make available this document or information contained herein, or in any supporting documentation, without the express written consent of TBAISD.

● Vendors may make this document available to employees who have a need to know its contents in order to participate in the preparation of the RFP response.

Overview:

TBAISD is seeking pricing for a technology solution that meets the following criteria:

● The UPS rack mount units must support environmental monitoring built-in or via additional card

● The UPS rack mount units must come with a floor standing option

● All units besides the small desktop units must be able to report back over the network to a centralized management server.

● The vendor’s centralized management software must support VMware integregration

● Equipment must be received by TBAISD by June 30, 2019.

Desired Solution:

Taking to account the aforementioned criteria TBAISD seeks a proposal for the following products.

Quantity Manufacturer Part Number 6 Eaton 5P3000RT 10 Eaton 5P2200RT 28 Eaton 5SC1500 26 Eaton 5S700LCD 15 Eaton NETWORK-MS 8 Eaton 103007018-5591 8 Eaton 116750224-001

1101 Red Dr. | Traverse City, MI 49684 | (231) 922-6200 | www.tbaisd.org

RFP Process

RFP Contact:

Any and all questions relating to the content, timeline, or requirements outlined in this RFP, should be made only via email to: breynolds@tbaisd.org. Please note that any questions, clarifications, or any other requests must be submitted according to the timeline below.

Timeline and Key Dates:

Activity Date

RFP Issued May 17, 2019

Vendor RFP Questions Due May 17, 2019 - June 5, 2019

Vendor RFP Responses Due June 5, 2019 3:00PM

Proposal Evaluation, clarification requests from TBAISD June 5, 2019 - June 17, 2019

Award Date June 18, 2019

Equipment Delivered to TBAISD June 30, 2019

RFP Response Format:

Proposals are to be clearly marked with Traverse Bay Area ISD UPS RFP Response and delivered to:

Brandi Reynolds Traverse Bay Area ISD 1101 Red Drive Traverse City, MI 49684

Proposal Preparation:

Where signatures are required, the signatory must be authorized to act on behalf of the vendor, including, without limitation, authority to sign contracts on the vendor’s behalf.

Bid Validity:

Any proposal submitted by vendor(s) during this process is considered legally binding and valid for the terms set forth in this document. Proposals will be considered an offer to do business with the TBAISD, and shall be binding for a period of 90 days from the proposal due date.

Late Submissions:

Late submissions will not be considered for this RFP process.

Submission Details:

Proposals should include the following:

● Part number, description and price of each product needed for this project

● Shipping costs, if any

● Completed forms from the appendices of this RFP

● Technical specifications of each product

Selection Process:

Proposals will be evaluated by the TBAISD. Each vendor’s ability to satisfy TBAISD’s requirements as described in the RFP and will be evaluated upon the basis of the quote submitted and previous client experience. Upon completion of the evaluation, each vendor will be notified via email which proposal was selected. TBAISD reserves the right to select to move forward with proposals in whole or in part.

General Terms and Conditions:

Each vendor shall meet all of the specifications and proposal terms and conditions as set forth in this Request for Proposal, including all sections, attachments and appendices hereto. By virtue of the proposal submission, the vendor acknowledges agreement with and acceptance of all provisions of the specifications except as expressly qualified in the proposal. Non-substantial deviations may be considered provided that the vendor submits a full description and explanation of and justification for the proposed deviations. Whether any proposed deviation is non-substantial will be determined by TBAISD in its sole discretion. These terms and conditions shall be adhered to relative to any project for which the selected Vendor provides services. TBAISD reserves the right to delete or alter these terms and conditions or to add additional terms and conditions at its discretion.

A. COMPLIANCE WITH ALL LAWS – The selected vendor shall comply with all applicable laws, ordinances, executive orders and regulations of the federal, state, and local government, as well as all applicable District policies, rules, and procedures which may in any manner affect the performance of the Contract.

B. HOLD HARMLESS AND INDEMNIFICATION – Selected Vendor agrees to defend, and hold harmless TBAISD and all of its schools, Board members, agents, officials, officers, representatives and employees, from and against all claims, lawsuits, liabilities or damages of whatever nature arising out of or in connection with, or relating in any manner to any act or omission of Vendor, its agents, employees, and subcontractors, and employees thereof, pursuant to the performance or non-performance of this Contract. The Vendor shall thoroughly investigate any and all claims and indemnify TBAISD and its schools and do whatever is necessary to protect TBAISD and its schools, their agents, officials, officers, representatives and employees as to any such claims, lawsuits, liabilities, expenses, or damages arising out of this contract.

C. RELATIONSHIP OF ALL PARTIES – It is expressly understood and agreed by the Vendor and TBAISD that the Vendor, its officers, employees and agents are not employees of TBAISD. The Vendor’s relationship to TBAISD is that of an independent contractor.

D. NON-LIABILITY OF PUBLIC OFFICIALS – Under no circumstances shall any board member, officer, employee, or agent of TBAISD, acting within the course and scope of his/her District responsibility, be personally liable to the Contractor, or any party through or on behalf of the Vendor, with regards to this contract, including but not limited to its negotiation, execution, performance, or termination.

Appendix A

Legal Status and Signature of Vendor

(Company’s or individual’s legal name)

Vendor shall fill out appropriate section and strike out the business entity types that do not apply below.

A. A Corporation duly organized and doing business under the laws of the State of

________________________________, for Whom _______________________________

(Name of authorized representative) bearing the official title of ___________________________whose signature is affixed to this bid Form, is duly authorized to execute contracts.

B. A partnership, all of the members of which, with addresses are:

Whom_______________________________bearing the official title of ________________________ (Name of authorized representative) whose signature is affixed to this bid form, and is duly authorized to execute contracts.

C. An individual, doing business as __________________________________________________ whose signature is affixed to this Bid Form.

Vendor

By

Title

Signed and sealed this _____ day of ____________________________

Appendix B

Familial Relationship Disclosure

I/We, the undersigned, acknowledge the following board members and superintendent of Traverse Bay Area Intermediate School District (TBAISD):

Board of Education: Superintendent:

Joseph Fisher Nick Ceglarek, Ed, D.

Jim Carpenter Elizabeth McKellar Jim Scherrer Jason Tank Robert McCall Rachael Birgy

I/We have included the following list disclosing any familial relationships that exist between the owners or any employee of the vendor and any member of the school board and/or superintendent.

I/We understand that NOT completing this sworn, signed, and notarized statement and including it with our proposal will make our proposal incomplete and void.

Vendor

By

Title

Date

Subscribed and sworn to before me this ___________ day of _______________________

Notary Public, _______________________________ County, Michigan

My commission expires: ______________________________________

Appendix C

IRAN Economic Sanctions Act Certification