UPS MX 2024 - PWS.pdf

PERFORMANCE WORK STATEMENT

AFLCMC/WBZ UPS SERVICE & MAINTENANCE

Revised 3 July 2024

SECTION ONE: DESCRIPTION OF SERVICES

1.0. Organization.

AFLCMC/WBZ

1.1. Agency Mission.

The B-2 Weapon System Support Center (WSSC) is a center for on-aircraft software development and support, as well the logistics and engineering support center for the B-2 System Program Office. In order to support the activities within the WSSC, commercial uninterruptible power supply (UPS) devices are utilized to provide clean, continuous power to the computer equipment in the facility.

1.2. Description of Services.

The contractor shall provide all labor, equipment, local travel, transportation, and incidentals to provide technical support defined by this PWS to be performed at Tinker AFB, OK. Support shall be required during, but not limited to, normal business hours (0730-1630) Monday through Friday or as specified by Contracting Officer (CO).

1.3. Project Background and Objectives.

The B-2 System Program Office is responsible for maintaining a number of information technology (IT) data systems and networks in support of the B-2 Weapon System. It has been the experience of the B-2 System Program Office that preventative maintenance and proper care of UPS devices is critical to continued and stable laboratory system operations.

Therefore, this effort must include the following objectives:

1. The period of performance for this effort will be for one (1) year spanning from 30 Sep 2024 – 29 Sep 2025.

2. All maintenance will be performed in building 1083, Tinker AFB, OK 73145.

3. Preventative maintenance on each identified UPS device will be performed to ensure proper operation and safety.

4. Performance checks on each identified UPS device will be performed to ensure proper operation and safety.

5. Note: Maintenance will include remedial replacement or repair of UPS batteries.

6. Note: Maintenance will include remedial replacement or repair of UPS hardware.

7. Due to the critical nature of the UPS system, a four (4) hour response time for on-location support is required.

8. 3 Service visits for scheduled shutdowns/startups. Scheduled shutdowns could potentially happen any time within a 24/7 period.

9. This effort is for the support of industrial models only, no under-the-desk models are included.

1.4. Task Description.

The contractor shall provide services in order to achieve the objectives for the B-2 program listed below. Any repair or replacement items that are not original vendor items shall be first accepted by B-2 WSSC Facilities Management POC before being purchased and installed. All repairs and maintenance shall be performed in a skillful manner. All external wiring shall comply with the latest National Electric Code (NEC or NFPA70).

1.4.1. UPS Preventative Maintenance.

The contractor shall perform preventative maintenance on all UPS devices listed (see Appendix A, UPS Device List) as per the original manufacturer’s recommended PM schedule. Preventative maintenance shall include all actions necessary to maintain UPS devices in operational order, including checking the entire device for normal wear and tear, replacing any consumables (but excluding batteries), performing any remedial repairs required, and providing OEM firmware updates as released by the OEM. Preventative maintenance shall include all parts, labor, other items as required and expenses.

The four-hour response time does not apply to the preventative maintenance visits.

1.4.2. UPS Battery Preventative Maintenance.

The contractor shall perform preventative maintenance on all batteries for the UPS devices listed (see Appendix A, UPS Device List) as per the original manufacturer’s recommended PM schedule. Preventative maintenance shall include all actions necessary to maintain UPS batteries in operational order, performing any remedial repairs required and providing quotes and help scheduling any required battery replacement (see para 1.4.4 and 1.4.5).

Preventative maintenance shall include all parts, labor, other items as required and expenses.

All batteries in use shall not exceed a five year lifespan, and shall be replaced every 5-years as well as when internal or external diagnostics deem the batteries to be at the end of their safe and useful life. Disposal of the old batteries is the responsibility of the contractor.

The four-hour response time does not apply to the preventative maintenance visits.

1.4.3. UPS Performance Checks.

The contractor shall perform one performance check per quarter on all UPS devices listed (see Appendix A, UPS Device List). Performance checks shall include verifying the correct and safe operations of each UPS, including proper fan operation, checking filters and batteries, reviewing UPS logs and reporting any actions needed.

The four-hour response time does not apply for the performance check visits.

1.4.4. UPS Repair.

The contractor shall perform all remedial repair on all UPS devices, including fans. These shall not be additional billable items (see Appendix A, UPS Device List).

1.4.5. UPS Battery Replacement.

There are no batteries due for the 5-year replacement of this contract.

1.4.7. Travel.

The contractor will not be required to travel other than to Tinker AFB for this effort.

1.4.8. Applicable Publications.

The Contractor will have access to all Air Force and Department of Defense publications applicable to the work tasks assigned. The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at the Tinker AFB Public Web Site: http:/www-ext.tinker.af.mil/default.asp.

In the event that a Federal form or publication is not available on line, the Government will provide the forms, instructions, or publications to the Contractor upon request by the Contractor. In the event that laws, regulations, Technical Orders, Air Force Instructions, or Air Force Material Command Instructions change during the term of this contract, the Contractor is required to comply as such changes come into effect. The Contractor shall notify the contracting officer within 10 working days of any potential cost impact associated with any regulation changes. The contractor shall not proceed with implementing these changes until approved by the PCO.

1.5. Contractor Personnel.

1.5.1. Contractor POC.

The contractor shall provide a point of contact for all matters related to this task within 10 working days of contact award.

1.5.2. Contractor Employees.

The contractor shall not employ persons on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, and/or general well-being or operational mission of the installation and its population. Employees must be US citizens. The contractor shall provide the Government with initial and updated lists of contractor employees’ names and position titles. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian.

All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner.

The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning conduct of employees as referenced herein.

The contractor employees need to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contracts shall require contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

The contractor shall employ and maintain a technically trained and experienced work force.

1.8. Mandatory Provisions.

On occasion, services may be required to support an activation or exercise of contingency plans outside normal duty hours prescribed in the document. Upon Force Protection Conditions (FPCONs) being implemented, all contractors will be tasked along with government personnel to implement FPCON measures to ensure facility security, to include checks of the facility and personnel entering and exiting building 1083 in conditions CHARLIE (imminent terrorist attack) or DELTA (actual attack) and to continue until FPCON is lessened or terminated.

1.9. Contractor Identification Badges.

Common Access Cards will not be issued to contractors. It is the responsibility of the contractor to ensure employees have access to Tinker AFB. Visitor passes can be issued.

1.10. Mission Essential Services.

Contractor employees are not considered essential personnel for this effort.

1.11. Key Control.

The contractor shall establish and implement methods of ensuring that no keys/key cards issued to the contractor by the Government are lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government will be duplicated. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report the occurrences of lost or duplicate keys to the CO. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the CO, re-key or replace the affected lock or locks;

however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the Government performs the replacement of locks or re-keying, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system and the total cost deducted from the monthly payment due the contractor. The contractor shall prohibit the use of Government issued keys by any persons other than the contractor's employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor's employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

1.12. Miscellaneous Requirements.

The contractor shall comply with Section 508 of the Rehabilitation Act of 1973 as required. Contractor employees shall comply with the appropriate Federal, State, and Local environmental, safety, and Occupational Health laws and regulations. Any training for contractor employees required by these directives is the responsibility of the contractor.

1.13. Security Clearances.

Per AFSSI 5027 para 5.3.1, all persons accessing the base network shall, at a minimum, have a completed National Agency Check (NAC), verified through Sentinel Key System. IAW AFI 31-601, para 2.4., when contractors require unescorted entry to restricted areas, access to sensitive unclassified information, access to government automated information systems (AIS) and/or sensitive equipment, not involving access to classified information, the contractor's personnel security questionnaire is processed by the sponsoring Air Force activity per DOD 5200.2-R and AFI 31-501.

Special Access Program (SAP) facility/Automated Information Systems (AIS) or modifications to existing SAP facility/AIS must comply with all applicable B-2 security regulations including the JSIG. The contractor must participate in the installation Operations Security (OPSEC) program and protect Air Force unclassified Critical Information to the same degree as it safeguards proprietary information.

1.15. Contractor Manpower Reporting.

When necessary, the contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields at https://sam.gov/content/home.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year.

*Reporting Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure website is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

SECTION THREE: GOVERNMENT-FURNISHED PROPERTY & SERVICES

3.0. Shared Property of the Government.

Not applicable

3.1. Government Furnished Services.

The Government will furnish the following services:

3.1.1. Security Police.

The Government will provide general on-base security police service. Security police telephone numbers are 911 for emergencies.

3.1.2. Fire & Emergency Services.

The Government will provide general on-base fire protection services. The contractor shall comply with fire prevention rules and regulations enforced by the Tinker AFB Fire Prevention Branch. The Government will provide, inspect, and maintain the fire extinguishers in contractor occupied space.

3.1.3. Utilities.

The Government will furnish utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide them. The contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

3.1.4. Telephone.

The Government will provide telephone service consisting of Class 3 (formerly referred to as Class C) and Class 1 (formerly referred to as class A) service (to include DSN service). The contractor shall ensure that the Government provided telephone usage is limited to only official Government business related to the performance of this contract.

The contractor shall furnish their own telephone service provided by local commercial carrier for their use in matters other than official Government business pertaining to this contract.

A class “A” line, or correctly called a Class 1 line, places no restrictions on the calls you make. In other words, you can make long distance calls and call off base. A Class “B” line, or correctly called a Class 2 line, allows you to call off base but not make long distance calls. A Class “C” line, or correctly called a Class 3 line, allows you to only make calls within Tinker Air Force Base.

3.1.5. Emergency Procedures

Contractor employees shall follow the direction of Government employees in regards to emergency procedures, i.e.

fire, tornado, active shooter, bomb threats. It is the responsibility of the contractor to provide guidance and establish procedures for responding to an emergency for their employees. It is the contractors' responsibility to account for their employees following an emergency evacuation. Contractor Personnel shall participate with government personnel in all fire and tornado drills at no additional cost to the Government.

SECTION FOUR: ADDITIONAL INFORMATION

4.0 Safety Intent Statement

“The safety of everyone on Tinker AFB is our top priority. All Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix (if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each contractor and government employee.”

4.1 Air Force Voluntary Protection Program

The Air Force has adopted the OSHA Voluntary Protection Program (VPP). Consequently, VPP impacts all applicable Contractors operating on Air Force Installations. It is the Contractor’s responsibility to ensure its employees and managers have a comprehensive understanding of VPP as well as full compliance with OSHA requirements. Contractors (to include applicable Contractors), involved in any service contract, must follow the safety and health rules of the installation or VPP site.

Detailed information on VPP is available on the OSHA website (http://www.osha.gov/dcsp/vpp/index.html).

http://www.osha.gov/dcsp/vpp/index.html

Applicable Contractors. These requirements apply only to contractors whose employees work more than 1000 hours per quarter on a government installation.

Days Away, Restricted, and or Transfer Case Incident Rate (DART). Number of recordable injuries and illness cases per 100 full-time employees resulting in days away from work, restricted work activity, and/or transfer that a site has experienced in a given time frame.

Total Case Incident Rate (TCIR). Total number of recordable injuries and illness cases per 100 full-time employees that a site has experienced in a given time frame.

It is the contractor's sole responsibility for compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). The contractor must submit a Safety and Health Plan to the contracting officer 10 business days after contract award. The contractor's plan shall include appropriate measures to ensure the contractor reacts promptly to investigate, correct and track alleged safety & health violations and/or uncontrolled hazards in contractor work areas. Additional, installation specific references and policies may be included/attached to this section. The plan shall:

a. Demonstrate a management commitment to employee safety and health.

Identify the application of the safety and health plan to subcontractors.

Identify the roles and responsibilities of the following individuals.

i. Management

ii. Supervisors

iii. Employees

iv. Safety Coordinator

b. Identify applicable safety rules and regulations

c. Include a worksite hazard analysis to include base-line hazard identification and required control measures;

d. Include a job site analysis to include hazards of tasks required to control measures;

e. Identify employee safety and health training requirements and the documentation process;

f. Include a workplace inspection frequency, to include identifying the individual conducting the inspections;

g. Include employee hazard reporting procedures;

h. Identify individual(s) responsible for corrective action hazards;

i. Identify first aid/injury procedures;

j. Identify procedures for accident investigation and reporting;

k. Identify emergency response procedures

l. Identify the process for tracking controlled hazards in contractor work areas

An applicable contractor is responsible for establishing these requirements for all subcontractors who qualify as applicable contractors.

Appendix A: UPS Device List

Serial Number Manufacturer Model Description BF396KXX25 EATON 9355-30 Uninterruptible Power System EE205CBB01 EATON 9390-120 Uninterruptible Power System EH104CBC12 EATON 9390-120 Uninterruptible Power System EH104CBC13 EATON 9390-120 Uninterruptible Power System EH104CBC14 EATON 9390-120 Uninterruptible Power System EF522CBB16 EATON 9390-120 Uninterruptible Power System EH104CBC15 EATON 9390-120 Uninterruptible Power System EF522CBB17 EATON 9390-120 Uninterruptible Power System EC396CAB06 EATON 9390-80 Uninterruptible Power System EB013CAA01 EATON 9390-80 Uninterruptible Power System EP403UXX01 EATON 93PM-100-3 Uninterruptible Power System EQ334UXX04 EATON 93PM-150-3 Uninterruptible Power System EP424UXX11 EATON 93PM-150-3 Uninterruptible Power System EP435UJJ05 EATON 93PM-L-120 Uninterruptible Power System EP434UJJ06 EATON 93PM-L-120 Uninterruptible Power System

14029017 GEORATOR T3UPS-33-50KVA / 50B2F UPS-400HZ-1

14029018 GEORATOR T3UPS-33-50KVA / 50B2F UPS-400HZ-2

14029019 GEORATOR T3UPS-33-50KVA / 50B2F UPS-400HZ-3

14029020 GEORATOR T3UPS-33-50KVA / 50B2F UPS-400HZ-4

Dillon

Dillon Replaced By ES050UXX03

Dillon

Dillon

Dillon

Dillon Replace ES050UXX05

Dillon Replaced By ES050UXX04

Dillon

Dillon

Dillon

Dillon Replaced By ES065UXX03

Dillon

Dillon

93PM

Dillon

93PM

Dillon

93PM

Dillon

93PM