Upgrade of VFD (Variable Frequency Drive) Control from NXGI to NXGPro_ system.pdf

This document pertains to a Job Order Contract solicitation issued by the City of Bryan, Texas, for construction services to upgrade the variable-frequency-drive (VFD) control system at the Water Production High Service Pump Station. The project involves replacing an existing Innomotics NXGI system that serves 800-horsepower drives with a complete NXGPro+ installation, including related programming, commissioning, training, and closeout documentation. The solicitation is open to qualified single-trade vendors. Written questions are due August 21 at 12:00 p.m. (MT), with answers provided by August 24. A non-mandatory pre-proposal informational conference is scheduled for August 19 at 10:00 a.m. (MT). Proposals are due September 2, 2026, at 2:00 p.m. (MT). Contract award is expected in October 2026, following evaluation, interviews, and negotiations anticipated in September and October 2026. The initial contract term is two years with options for up to three additional one-year renewal terms at the district's discretion, contingent upon satisfactory performance.

Pricing is structured as a coefficient multiplier applied to local city cost index and RSMeans unit price book line items, with all overhead, contingencies, and site cleanup included in vendor proposals. The maximum aggregate contract value is $3.4 million. Individual task orders exceeding $500,000 require Board of Trustees approval. The contractor must maintain comprehensive general liability, workers' compensation, and builder's risk insurance for the contract duration. Performance and payment bonds may be required on a per-task-order basis. Evaluation criteria are weighted as follows: purchase price (30 points), quality (20 points), meeting district needs (20 points), long-term costs (15 points), reputation (10 points), and past district relationship (5 points). Only proposals scoring 70 points or higher will be considered for award. The solicitation is subject to Texas Education Code Section 44.031 and Texas Government Code Chapter 2269. No set-asides are indicated in this solicitation.