Updated SOW MAR24 663-22-105.pdf

Seattle VA Puget Sound Healthcare System SEA B1 Hood Control System Seattle, Washington Project No. 663-22-105

A/E SCOPE OF WORK

PROJECT 663-22-105

SEA BUILDING 1 HOOD CONTROL SYSTEM

1. The Architect/Engineer (A/E) shall provide a complete design for the decommissioning, demolition and replacement of the control and exhaust system (including ductwork and exhaust fans) for approximately 30 laboratory fume hoods on the 6th and 7th floor in the east, center and west wings of Building 1 to the exhaust fans on the 8th, 9th, and 10th Floor.

2. The A/E shall provide design and construction period services to include investigative & inspection services, planning consultations and visits, comprehensive design work, preparation of contract drawings and specifications, preparation of cost estimates, construction period services, site visits, reports, commissioning, as-built drawings, and other design services necessary for a complete project.

A. The A/E shall be responsible for completing a field survey and TAB report of the existing fume hood system and appropriate swab testing to anticipate the possibility of explosive & radioactive residues in the fume hoods and ductwork.

The A/E will then use this information & records pertaining to the fume hoods to aide in determining the proper decommissioning and decontamination process. A final decommissioning and decontamination plan that will then be submitted for reviewal and approval by the VA Puget Sound Healthcare System’s Radiation Safety Officer & Industrial Hygienist.

i. As noted in the HVAC Design Manual (Section 2.8.1), include in the site survey report pictures & findings that note any problems that may impact the SOW of the Project. This includes a description of any project or VA TIL design manual requirements that cannot be met due to pre-existing conditions (i.e. budget, scope, technical). Include in this report possible solutions and ramifications of not addressing the issue.

ii. For the TAB report, the A/E shall retain the services of an AABC, TABB or NEBB certified TAB company that has experience with fume hood systems and working in an active research environment.

iii. The A/E shall retain the services of an industrial hygienist to investigate and verify with swab testing any explosive & radioactive residues present in the fume hoods and ductwork.

B. The A/E shall retain the services of an industrial hygienist (IH) to investigate and verify any asbestos containing materials in the construction/work site and fume hood duct joint sealant/tape. The A/E (or the IH) shall then prepare the drawings necessary for asbestos abatement for the schematics, design development and construction document stages of the VA Design process and Construction period services of the Project. The IH consultant shall coordinate with the A/E to ensure that fully coordinated drawings are provided for all asbestos abatement and

Seattle, Washington Project No. 663-22-105 related restoration work. Asbestos containing sprayed on fireproofing, floor tile & mastic and other asbestos containing/contaminated material/items may be encountered in Building 1.

3. The A/E shall meet with key Veterans Affairs (VA) staff at appropriate points throughout the design and construction process. A VA-designated Contracting Officer’s Representative (COR) will represent VA Puget Sound Healthcare System (VAPSHS) and its interests ensuring to work with the A/E throughout the contract to ensure contract compliance.

4. Project 663-22-105 has four primary purposes. The first is to determine the necessary decommissioning process for the fume hood exhaust system. The second is to demolish and replace the current pneumatic control system, pipes and appurtenant items controlling the air volume dampers between the 30 research fume hoods to the rooftop exhaust fans with a DDC controls system. The third is to replace approximately 1,500 ft of ductwork for 30 fume hoods and its corresponding exhaust fan on the various rooftops of Building 1. The last is to integrate this new DDC control system to VA Puget Sound’s central Building Automated System (BAS).

A. There are approximately 14 fume hoods on the 6th floor and 16 fume hoods on the 7th floor of Building 1.

B. The A/E shall include in their design the replacement of current pneumatic dampers with new modern digital control dampers. All new dampers shall be compatible and communicate with its fume hood, exhaust fan and the facilities central BAS which is a BACNET native Alerton system.

C. As noted in the HVAC Design Manual (Section 3.10.6.2), the new DDC controls shall be able to communicate with the existing laboratory supply air terminals and outside air valves (OAV) to maintain the required constant face velocity over the hood sash area at various sash positions. Coordinate with the existing fume hood manufacturer requirements and facility lab managers.

D. Replace and redesign all exhaust fans serving the research fume hoods within work scope.

E. A/E shall consider necessary work within both vertical and horizontal adjacencies and Mechanical/Electrical/Plumbing chase/soffits and rooms to reconfigure the space for compliant and efficient workflow.

F. Design shall be engineered to reduce maintenance and facilitate maintenance access.

G. VA Puget Sound is categorized as being within a Very High Seismic Zone;

therefore, the design must analyze and address any seismic requirements for rooftop mounting or mounting of mechanical equipment to housekeeping pads in

Seattle, Washington Project No. 663-22-105 accordance with the VA Seismic Design Requirements (Structural, H-18-8) and HVAC Design Manual (Section 2.6 Seismic Design Requirements) for a very high seismic zone. These manuals can be accessed in the VA TIL referenced further below or with the links below:

i. https://www.cfm.va.gov/til/dManual/dmHVAC.pdf

ii. https://www.cfm.va.gov/til/seismic.asp

H. This is a fully functional medical facility, and the design must minimize disruption of services to research as well as the surrounding areas including the floors above and below. Include in the work a narrative and phasing strategy to describe this requirement.

I. The A/E shall develop an infection control plan as outline in the VA Infection

Control Policy for any construction activities associated with the project. In addition, the A/E shall provide detailed Infection Control Drawings with a risk assessment matrix showing the following information: type of construction activity, patient risk groups, class of precautions, and a description of infection control precautions that can be accessed with the link below:

http://vaww.hefp.va.gov/resources/vha-infection-control-risk-assessment-icra

i. Design drawings shall identify and specify where construction barriers are required to protect patient and staff from construction hazards.

ii. If the ICRA Level is determined to be Level III or Level IV, the A/E shall ensure to include in the design where and how the Construction Contractor will connect their HEPA exhaust air systems to vent to the outside rather than utilize the Hospital’s existing exhaust system to maintain .01 inches/water gauge negative pressurization of the applicable workspace. Exhausting this discharged air into shared or recirculating HVAC systems is prohibited.

J. A/E shall be responsible for coordination and costs required to have OEM field service engineer present during commissioning.

K. Evaluation of ASHRAE, SMACNA, VA and other nationally recognized bodies for best practices for incorporation into the design.

L. Construction is expected to begin in FY2026 Q2.

M. The estimated construction budget is $1,169,000.

5. The project will include all necessary design and construction period services including, but not limited to architectural, mechanical, fire alarm, and commissioning to create and support a complete set of construction documents. The project will need to include bid options of at least 10% of the construction budget to ensure that https://www.cfm.va.gov/til/dManual/dmHVAC.pdf https://www.cfm.va.gov/til/seismic.asp http://vaww.hefp.va.gov/resources/vha-infection-control-risk-assessment-icra

Seattle, Washington Project No. 663-22-105 the project can be awarded within the available funding; the base bid and all additional bid options shall add up to the estimated construction budget.

6. The project design must pass VISN compliance reviews. The reviews are conducted using 35% and 95% compliance checklists that will be provided to A/E for reference.

At the request of the COR, the A/E is to fill out the appropriate checklist and submit it along the 35% and 95% design submissions.

7. The VA will engage with an independent third-party Fire Protection Engineer to review A/E drawings for compliance with NFPA and VA Fire Safety Criteria.

Feedback from these reviews will be provided to the A/E for inclusion into contract drawings and specifications.

8. The project design shall be completed in accordance with this A/E Scope of Work and all appropriate VA standards, specifications, and other criteria unless otherwise noted by VA. VAPSHS specific specification and drawing notes and corrections will be provided to the A/E by the COR and shall be incorporated into the final construction documents. The following references, as a minimum, shall be utilized for planning and design purposes. The current version (at time of contract award) of each document shall be used by the A/E. The A/E shall retrieve all items from the VA’s Technical Information Library at https://www.cfm.va.gov/til/catalog.asp or from the

COR.

a. Master Construction Specifications PG-18-1

b. Design & Construction Procedures PG-18-3

c. Standard Details and CAD Standards PG-18-4

d. Equipment Guide List PG-18-5

f. VA Physical Security and Resiliency Design Manual Latest Edition

g. VA Asbestos Abatement Latest Edition

h. CPM Schedule and Risk Management Latest Edition

i. Architectural Design Manual Latest Edition

j. Electrical Design Manual Latest Edition

k. Fire Protection Design Manual Latest Edition

l. HVAC Design Manual Latest Edition

m. Interior Design Manual Latest Edition

n. Structural Design Manual Latest Edition

o. Space Planning Criteria and VA-Space and Equipment Planning System

(VA-SEPS) PG-18-9

p. Design Guides – Research and Development PG-18-12

q. Barrier Free Design Guide PG-18-13

r. A/E Submission Instructions – Volume C PG-18-15

s. Environmental Compliance Manual PG-18-17

t. Hardware (Equipment) Symbols H-08-6

u. VAMC Approved Hardware Locking Standards H-08-6

v. Seismic Design Requirements H-18-8

w. Joint Commission Criteria

x. NFPA Criteria

y. VA Fire Safety Criteria https://www.cfm.va.gov/til/catalog.asp

Seattle, Washington Project No. 663-22-105

z. VA Industrial Hygienist Requirements

ii. VA Signage Standards

iii. VA Whole Building Commissioning Process Manual

iii. Design Review Checklists

9. Due to the complexity of laboratory HVAC systems, the following references may provide additional guidance:

a. ASHRAE Laboratory Design Guide Latest Edition

b. ASHRAE Standard 110, Method of Testing Performance of Laboratory Fume

Hoods Latest Edition

c. ANSI/AIHA Z9.5 Laboratory Ventilation Latest Edition

d. NFPA 30, Flammable and Combustible Liquids Code

e. NFPA 45, Fire Protection for Laboratories Using Chemicals

f. Scientific Equipment and Furniture Association (SEFA) document, SEFA 1, Recommended Practices for Laboratory Fume Hoods

g. ANSI/AIHA Z9.11 Laboratory Decommissioning Latest Edition

• If there is a conflict between these reference documents and the VA TIL, VA

TIL requirements takes precedence.

10. All drawings shall be completed with traditional CAD format and working copies shall be in PDF format; refer to contract deliverables for further information. The VAPSHCS has existing drawings in both CAD and hard-copy format that the A/E may use when developing their preliminary models.

11. VA Physical Security Requirements: This project shall comply with the VA Physical Security and Resiliency Design Manual requirements. Per this manual, the A/E shall employ a security specialist that has a minimum of five years’ experience in physical security design and shall maintain current certification as Certified Protection Professional (CPP) or Physical Security Professional (PSP) from the American Society for Industrial Security (ASIS). The security specialist must have demonstrated knowledge and experience applying security strategies, such as the application of CPTED, ballistic and forced entry requirements, and electronic security system design. The résumé of the specialist must be submitted to the VA COR for review and approval prior to the concept phase of the project.

12. Commissioning: The A/E shall provide Commissioning and Commissioning Agent services and deliverables in accordance with the reference document, “VA Whole Building Commissioning Process Manual.” A/E shall be responsible for all coordination and costs required to have OEM field service present during commissioning. See “Commissioning Agent Tasks” in each section of the reference document. The Commissioning Agent shall be involved in primarily the construction phase of the project. It is anticipated that the Commissioning Agent will participate in the following: equipment startup and testing, Testing Adjusting and Balancing (TAB) verification, and project commissioning (facilitate in coordination with General Contractor). The commissioning process shall be

Seattle, Washington Project No. 663-22-105 adapted to the size and complexity of the project. Deliverables shall be as described in the reference document. Additionally, the A/E shall develop the commissioning plan, pre-functional checklists, systems functional performance test checklists, integrated system test checklists, and edited master specification templates to serve as a starting point for the commissioning process on all projects based on the following Systems to be Commissioned (but not limited to):

a. HVAC (VA Master Specification Section 23 08 00): Direct Digital Control System, HVAC Ventilation/Exhaust Systems, HVAC Terminal Unit Systems, HVAC Ducts & Casings, HVAC Fans.

b. Electrical (VA Master Specification Section 26 08 00): Grounding and Bonding Systems, Electric Power Monitoring Systems, Low-Voltage Distribution System, Emergency Power Generation Systems

c. Communications (VA Master Specification Section 27 08 00): Grounding and Bonding Systems

13. Schedule: The project schedule will begin with the Notice of Award (NOA) and is described in the schedule below. Note: All time periods in this SOW are stated in calendar days. If a due date falls on a weekend or Federal holiday, the submittal or deliverable shall be due the following business day.

A/E DESIGN SCHEDULE (IN CALENDAR DAYS)

Design Level

Calendar Days for

A/E Design VA Review

A/E Resubmit if Comments

Total days after NTP

Kick-off meeting w/ Documentation 0 0 0

Schematic Design (15%) Submittal 42 21 7

35% Schematics 35 21 7

65% Design Development

(DD) 35 21 7

95% Design Development

(DD) 28 21 7

100% Construction Documents (CD) 14 14 7

There will be three official design reviews for this project held; one at completion of the 35% Schematics, one at completion of 65% DD, and one at completion of 95% DD.

Required deliverables for each submission can be found under sections 14-19 of this A/E SOW. Intermediate submissions may be required by the VA if any official submission is

Seattle, Washington Project No. 663-22-105 deemed to be unacceptable; the decision on whether a submission is acceptable is the sole right of the VA.

14. The following quantities of design review materials are required for the 15% Schematic Design submission:

a. Complete assessment of the existing systems condition and information needed from VA to assist in design development.

b. Complete pre-liminary phasing, impact, and infection control analysis.

Additionally, provide a review of applicable design codes.

c. Complete field site survey, TAB report and swab testing for explosive residue and radiation residues in the fume hoods and immediate ductwork above fume hood. Submit a copy of report to be reviewed by VA Radiation Safety Officer & Industrial Hygienist.

d. List of Drawing Sheets: 00 01 15, and Specifications Table of Contents: 00 01 10.

e. Two hard copy sets of plan view drawings for each design concept proposed identifying key functional and operational relationships.

f. Two hard copy sets of plan view drawings for each design concept proposed identifying possible floor plan arrangements to include possible equipment layouts.

g. Narrative summary for each design concept to include key design impact, rationale, and option pros and cons. Include any special requirements, considerations and or aggregations.

h. One complete set of plans and narratives in digital format (Revit/CAD, Microsoft Word, PDF).

i. Collect and chart all VA Review comments, listing a response to each, and incorporate corrections into the design and specifications when called for (or provide justification for not doing so based on Code, VA policy or guidance, or other empirical basis – with specific references), and resubmit the deliverable for review and acceptance.

j. Preliminary cost estimate based on design analysis. The cost estimate shall be conducted by an independent estimating consultant stated in III.7, arranged in MasterFormat specification section, including material, labor, and equipment costs, quantities, and units of measure, and based on actual quantity survey of the design and specifications, and recommended adjustments to meet the budget. Provide appropriate adjustments for phasing and local or market conditions.

Seattle, Washington Project No. 663-22-105

15. The following quantities of design review materials are required for the 35%

Schematics submission:

a. Using VA-selected layout option and incorporating previous design review comments from the prior phase, develop a phasing narrative and strategy (Basis of Design). Present intended logic regarding construction methodology, phasing, obstructions & interferences expected to be encountered during construction, setup and location of existing equipment & devices, and movement of personnel to minimize construction impacts such as utility shutdowns, noise, and similar issues.

b. Basis of Design narrative as described above and include: Dust control narrative, Project Risk Assessment, Interim Life Safety Measures, Infection Control Analysis Plan, Infection Control Risk Assessment, furnishings data sheets, and equipment data sheets.

c. Provide a preliminary decommissioning and decontamination plan of laboratory fume hoods with a narrative presenting decommissioning methodology, anticipated decontamination procedures, method of waste disposal and QA/QC plan. Submit a copy of this preliminary plan & narrative for reviewal by VA Radiation Safety Officer, Industrial Hygienist and Lab Manager.

d. Two hard copy sets plans (black line), full size 30” x 42”.

e. One digital copy of all drawings (Revit/CAD and PDF).

f. One set construction cost estimate (hard copy and PDF) conducted by the independent estimating consultant retained by the A/E as stated in III.7, arranged by MasterFormat specification section, including material, labor, and equipment costs, quantities, and units of measure, and based on actual quantity survey of the design and specifications, and recommended adjustment to meet the budget. Square footage values are not acceptable.

g. Complete the deliverables in the A/E Submission Instructions for Minor and NRM Project PG-18-15, Volume C listed for Design Development in all applicable disciplines (refer to VA TIL). Additionally, complete the listed deliverables in the Asbestos Abatement Section O pdf. pg. 37 for Schematics.

h. One set partial marked-up VA master specifications (red-lined track changes) to ensure VAPSHCS standards are being incorporated (hard copy, Microsoft Word, and PDF).

i. Complete copy of the 35% VISN compliance checklist (Provided by COR).

Seattle, Washington Project No. 663-22-105

16. The following quantities of design review materials are required for the 65% DD submission:

a. Basis-of Design narrative, and other deliverables in the prior phase, further elaborating, and improving on the work based on the phase review. Ensure to incorporate design review comments from the prior phase. Drawings shall show details, finish schedules, phasing schedules, bid alternatives (as required) and protective construction techniques. Layout of all devices/equipment should account for all applicable codes and calculations.

b. Updated decommissioning and decontamination plan & narrative from prior phase. Further elaborating on decommissioning methodology, anticipated decontamination procedures, method of waste disposal and QA/QC Plan.

Submit a copy of this updated plan and narrative for reviewal by VA Radiation Safety Officer, Industrial Hygienist and Lab Manager.

c. Two hard copy set plans (black line), full size 30” x 42”.

d. One digital copy of all drawings (Revit/CAD and PDF).

e. One detailed set construction cost estimate (hard copy and PDF) including deductive alternatives and costs associated with the commissioning, construction risk assessment and dust prevention, recommend adjustments to meet budget, conducted by the independent estimating consultant retained by the A/E as stated in III.7.

f. One set partial marked-up VA master specifications (red-lined track changes) to ensure VAPSHCS standards are being incorporated (hard copy, Microsoft Word, and PDF).

g. One set of completed VA Design Review Checklists (all divisions).

17. The following quantities of design review materials are required for the 95% DD submission:

a. Basis-of-Design narrative, and other deliverables listed in the prior phase, further elaborating, finalizing, and improving on the work based on the phase review. Complete drawings with finalized layout of devices/equipment with all factors considered (i.e. mechanical, electrical, structural etc.). Include bid alternatives as required.

b. Updated decommissioning and decontamination plan & narrative from prior phase that incorporates design review comments. Submit a copy of this updated plan and narrative for reviewal by VA Radiation Safety Officer, Industrial Hygienist and Lab Manager.

c. Two hard copy set plans (black line), full size 30” x 42”.

d. One digital copy of all drawings (Revit/CAD and PDF).

e. One set construction cost estimate (hard copy and PDF). The cost for each bid

Seattle, Washington Project No. 663-22-105 alternative shall be identified in the cost estimate, if applicable.

f. One set complete marked-up VA master specifications (red-lined track changes) (hard copy, Microsoft Word, and PDF). Include a master submittal log (lists of all submittals required of the construction general contractor).

g. List of all product data, shop drawing, and product sample submittals which will be required by the contract, in a log format compatible with Microsoft Excel.

Include specification reference and related details.

h. Provide a Commissioning Plan (pre-liminary).

i. Provide a Construction Project schedule estimate (pre-liminary). Include a line item for procurement of material and make note of any long lead items (Microsoft Project Gantt Chart format with critical path).

j. Completed copy of the 95% VISN compliance checklist (Provided by COR).

18. The following quantities of design review materials are required for the 100% DD submission:

a. One hard copy set original stamped and signed plans, full size 30” x 42”.

b. One hard copy set plans, half size.

c. One hard copy set completed specifications (printed two-sided, in 3-ring binder).

d. One set completed specifications in digital format (Microsoft Word and compiled PDF).

e. One set completed plans in digital format (Revit/CAD and PDF).

f. Finalized Commissioning Plan.

g. Finalized Construction Project schedule estimate.

h. One digital copy of the final submittal register (Microsoft Excel).

i. One hard copy of the final submittal register.

j. One set final construction cost estimate (Microsoft Excel and PDF) with written concurrence of the principal discipline leads and designers indicated in the aforementioned drawing stamps.

19. The following items are to be provided at the completion of the construction project:

a. One hard copy set plans reflecting as-built conditions stamped “As-Built”, full size 30” x 42”.

b. One digital copy of project as-built conditions (Revit/CAD and PDF).

Seattle, Washington Project No. 663-22-105

20. Pre-Bid Services shall consist of:

A. The A/E project manager (PM) is NOT required to attend the construction pre-bid conference and shall not enter any form of direct communication with prospective contractors or subcontractors prior to award.

B. Review and respond to all RFI’s within seven days, including narrative and graphic explanation(s). All communication during pre-bid is through the VA Contracting Officer, and never directly with any prospective contractor or supplier during Pre-Bid.

C. Where determined necessary by VA, prepare and issue Addenda, Bulletins, or other design and specification corrections or adjustments to ensure clarity in communicating the expectations of the contract(s). Corrections to deficient deliverables are not compensable.

a. This may include additional site visits to verify any changes in the existing conditions and update the plans and specifications as required.

b. Revision and reprinting of construction documents as necessary to result in a complete, compliant, and readily interpretable set of resources.

21. Construction Period Services: For the duration of the project, the A/E firm shall perform Construction Period Services as described in this Scope of work and in the contract. These services include, but are not limited to:

a. Conducting site visits: To include approximately two site visits per month for the duration of the construction period (both scheduled and emergent) to ensure compliance with the design drawings and specifications. Typical site visits include General Contractor’s monthly progress meetings and observing various tests, inspections, and other important construction milestones as required for the project. A/E shall attend all construction progress meetings to assist the VA;

attendance can be in person or via teleconference.

b. Site Visit Reports: In general, within two (2) calendar days of a site visit, the A/E representative shall furnish to the Government a written summary (report) of the work observed and a status report regarding the project schedule as physically observed. The A/E representative shall alert the Government to conditions that may affect the Contractor’s ability to complete the work in accordance with the schedule.

c. Review of Requests for Information (RFIs): All Requests for Information (solicitation and construction) shall be acknowledged by the A/E within 48 hours of receipt. A response/solution to all construction RFIs is to be provided within three (3) calendar days of submittal to the A/E.

Seattle, Washington Project No. 663-22-105

d. Review of Construction Submittals: Submittal reviews shall be provided within ten (10) working days of submittal to the A/E. Recommend to COR as to the submittal being approved, disapproved, or approved as noted.

e. Review of Modification and Change Order Requests: At the request of the COR, the A/E may be required to assist with construction contract modifications. This includes the review of the contractor’s change order/modification proposal for construction change orders, as well as the formulation of an Independent Government Cost Estimate for the modification within five (5) working days. The A/E's reply regarding their review of cost proposals and their recommendations shall include an independent breakdown of costs in detail, quantities, and unit prices and shall cover both additions and deductions of labor, materials, and equipment. The A/E shall also supply cost estimates as requested by the COR for Requests for Proposals for anticipated changes. Note - If major modification, VA will provide additional time and document format guidance.

f. Punch List: The A/E shall visit the project site to perform a punch list inspection at substantial completion of construction and shall submit a written report of findings to the COR within three (3) calendar days of inspection. May be conducted as part of the commissioning plan if applicable. Based on phasing of construction, it is possible that multiple punch list inspections will be required by the A/E.

g. Record Drawings: A/E shall review and produce record drawings from red-lined information provided by the General Contractor at completion of construction within fifteen (15) working days. Record drawings shall be delivered to the VA within 30 calendar days after VA acceptance of the construction project. Refer to section 20 of this SOW for deliverable requirements.

22. Security Requirements: The A/E will not have access to any personally identifiable information or patient sensitive information (PII/PSI). A/E Contractors will not have access to any IT systems or connections.

23. Specifications shall be based on the Department of Veterans Affairs Master Construction Specifications with A/E revisions, additions, deletions, etc., required to assure all phases and facets of work are specifically covered without omission. The A/E will be responsible for editing all sections to revise, add, delete, etc., prior to compiling the finished specification package. The Department of Veterans Affairs Master Construction Specifications provided must be thoroughly reviewed to delete and update reference items and Federal Specifications cited in order to make everything concurrent with the work performed; unnecessary items shall be deleted in total. The primary specifications must be thoroughly reviewed to delete items from the specifications that do not apply to the work to be performed. The intent is to provide a package that is suitable for the project to enable the contractor to perform the work in the best possible manner without reviewing unnecessary details.

24. Included in each Construction Section of the specification should be a paragraph entitled "Submittal of Samples and Shop Drawings." Under that Section, the A/E shall

Seattle, Washington Project No. 663-22-105 list all items within that particular section of the specifications for which samples and shop drawings are required, with the added words, "but not limited to."

25. A/E shall develop a “Submittal Register” based on actionable specification items that require review and approval and submit to VA with 100% CD deliverables. After submittals are reviewed for compliance during construction, the A/E shall log them in the submittal register.

26. Information, including drawings and other documentation, provided to the A/E by the VA, shall be used for reference only. The A/E shall field check everything and shall not use any drawings provided for plan or elevation views. The final drawings submitted by the A/E shall be originals and shall be the result of their own field check, and shall not be take-offs or tracings, from any drawings or other information provided without express VA approval.

27. Where multiplicity is referenced in the provided specifications, the A/E shall consult the COR to eliminate such multiplicity. The contractor shall not be given alternatives or choices but must provide specific items as detailed in the specifications. The A/E, during their visit with the COR, shall obtain the name and type of materials currently used and necessary for use on the contract for which they are responsible. In the specifications, the items shall be named specifically with an add-on statement such as: "or approved equal." The only variation that may occur is when an item cannot be substituted due to maintenance requirements at the VA. Information on such items shall be provided to the A/E by the VA.

28. The A/E shall visit the site, as required, to obtain total details of the specifics required for the Work, including, but not limited to, architectural, mechanical, electrical, etc., in order to fully complete the drawings and specifications without omission. Such visits shall include a thorough inspection of normally enclosed or inaccessible areas such as spaces above ceilings, within walls or chases, and in pipe crawl spaces. Where necessary, A/E shall arrange to have walls or ceilings broken open or to have excavations made to physically determine existing conditions. Arrangements for visits shall be made with the COR with at least 48-hours advance notice.

29. The A/E shall retain copies of everything submitted. The intent of this requirement is to save time, whereby many questions can be resolved by telephone and to ensure that true copies are available in the event of loss or damage during the reproduction cycle.

30. All final drawings shall contain the A/E's stamp with professional seal along with name and address of firm. All correspondence with Contracting Officer shall be signed by the Official of the A/E firm with whom contract was negotiated and may not be re-delegated to another person in the same firm. The use of VA furnished drawings and specifications does not preclude responsibility and are available to increase productivity and maintain architectural and interior design integrity. The A/E firm needs to verify all typical drawings for re-use and is to take full responsibility. All final drawings must be stamped.

31. The A/E shall also prepare an independent specification section "SR - SPECIAL

Seattle, Washington Project No. 663-22-105

REQUIREMENTS," wherein detailed phasing of work to be accomplished will be described in sequential order. The section shall be prepared using standard format of other specification sections. The same format is defined as all having the same font, spacing, section breaks, headers, footers, numbering, highlighting, font size, underlining, etc. All required interruptions of space and utilities will be carefully spelled out with time frames.

32. The VA will retain a Registered Fire Protection Engineer to review A/E drawings for compliance with NFPA and VA Fire Safety Criteria. Feedback from these reviews will be provided to the A/E for inclusion into contract drawings and specifications. The A/E shall integrate all review comments into the contract documents as directed by the COR.

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