Updated SOW_FY24 Bldg 700 Elevator Cab Interior Embellishment.docx

STATEMENT OF WORK

Project: VA Northern California – FY24 Bldg 700 Patient Elevators Project Address: VA Northern CA Health Care System/ 10535 Hospital Way Mather, CA 95655 Project POC: Mary Gravelle

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for elevator cabs interior embellishment for VA Northern California’s Mather bldg 700 that meets the VHA IDIQ specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement for interior elevator embellishment from an experienced and qualified Elevator Contractor to provide design, fabrication and installation services to VA Northern California Healthcare System.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications.

Elevator cab embellishment installation will be required Sept 1, 2024. Project Job Site: 10535 Hospital Way, Mather, CA 95655.

Duty hours will be 8:00 am to 4:30 pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

The contractor will:

a. Have access to the building from the front entry, the parking lot will be accessible for product offload.

b. Have access on site to accommodate a 53’ trailer for delivery.

c. Not be required to utilize union labor.

d. Follow current COVID requirements at time of installation.

e. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by the Contracting Officer Representative (COR), Mary Gravelle.

f. The product will not be drop shipped.

g. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new signage from the manufacturer until final acceptance by Mary Gravelle, Interior Designer, 916-425-0407, mary.gravelle@va.gov.

h. Vendor will work with owner to coordinate delivery in one phase. Vendor representative to be on site with delivery of products.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, in person at VA Northern California, 10535 Hospital Way, Mather, CA 95655. Time and date will be determined by VA Point of Contact.

4.0 SUBMISSION OF QUESTIONS

Questions: All questions must be received by [date determined by acquisitions]. All questions submitted for this solicitation must be electronically sent to the following email address: [insert CO email or contact information here]. Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. drawings, (floorplans, isometrics, shop drawings, typicals etc.)

b. complete manufacturer’s product specifications

c. Bill of Materials tagged per CLIN/ floorplan department and room etc.

d. quantity of man hours for labor/installation

e. project management plan

f. product literature

g. project staffing plan

h. physical finish samples

i. sustainability certification documents

j. complete testing results / certificates

k. warranty.

l. Self-certifying statement confirming ability to meet project deadlines.

Volume 2: (pricing)

a. price quote with separate line for labor/installation

b. Bill of Materials with subtotals and tagged per CLIN/ floorplan.

Submissions can be sent in multiple emails to avoid computer system email size limitation, to [insert Local CO name and email address. Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. Late quotes will not be accepted for evaluation. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

Pricing must be within the established IDIQ Pricing.

6.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials with subtotals

b. Cut sheets with product detail for each line item.

c. Labor/Services appropriate to the scope of work. (No pricing included)

d. Project staffing plan appropriate to scope of work.

e. Project management plan appropriate to scope of work.

f. Sustainability Certification

7.0 PRODUCT

General

The product is 3Form resin panel to be attached to the back of the elevator cab. The panel is a tri-color gradient digital design divided into 3 equal panels along the length. Two elevator cabs to be embellished.

All finished surfaces shall be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit to flaking, cracking, or loss or adhesion.

Signage shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

See attachment for technical requirement of products.

8.0 SERVICES

Service required is detailed in SV1

Design Contract Tasks/Requirements

a. The contractor shall attend a minimum of three (3) in-person/virtual meetings to review final award with VA Interior Designer and End Users and to make necessary revisions.

b. During first meeting the contractor shall provide the Interior Designer with the Auto-Cad drawings to [1/4” – 1/8”] scale drawings showing layouts of awarded product.

c. The contractor shall allow for three (3) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer.

d. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

e. The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by VA Interior Designer.

f. The product must not be placed into production without clearance approval from the VA COR.

g. The contractor shall provide final, clean [1/4” – 1/8”] scaled drawings of product layout for sign-off prior to scheduling manufacturing.

h. The contractor shall track manufacturing schedule and notify VA Interior Designer (POC) with updates of estimated completion date by email.

i. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

j. The contractor shall provide 30 days free storage.

The Government maintains the option to modify the normal work week, days, and hours, as necessary for the accomplishment of VHA mission.

Work Required by Others

All work required by other trades shall be identified under this section by the Bidder.

VA Northern California Health Care System Page 1 of 5 10535 Hospital Way Mather, CA 95655 image1.png