UPDATED SOW Fort Yuma Old Hospital Monument.pdf

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Performance Work Statement Project PH23FY03H6

Fort Yuma Monument Design Project

I. DESCRIPTION

The old Fort Yuma Hospital and surrounding buildings will be demolished and the land returned to the Quechan Tribe. Due to the historic and cultural significance of the building a memorandum of agreement (MOA) was created with the need for a monument to be built in remembrance of the facilities and services provided over the years.

The Contractor shall furnish all labor, materials, and other expenses required to design a monument commemorating the building and its’ history. The location for the work to be performed is marked in Appendix 1 at the old Fort Yuma Hospital campus. The buildings to be demolition will be noted in attachment along with a more detailed layout of the area for the surveys. The monuments exact location will be design dependent but should roughly be in the circled area marked in attachment A.

II. SCOPE OF WORK

The survey work and design of the moment should be conducted concurrently in order to expedite the project.

A. Required elements of design.

1. Three panel design with on panel dedicated for Cocopah tribe, Quechan tribe, and IHS.

2. 2 benches sized for a minimum of 3 people, to be placed so viewing of the panels is possible.

3. Incorporate materials from the existing building, which will be demolished, into the design of the monument and/or benches.

4. Panels shall have brass used for all lettering and images.

5. A cover system for the monument and bench areas to provide shade.

6. Have a path to connect to remaining side walk. (attachment A will show what parts of the site shall remain after demolition)

7. Concrete around monument to have tribal and IHS seals encased.

8. Native plants to be added around monument site. Minimize water consumption through selection of plants.

9. Irrigation system as needed to water the plants.

10. See Appendix items 2 and 3 for reference of what is expected.

B. Phase 1:

1. The contractor is responsible for confirming site conditions and recommending location for monument in area marked in attachment A.

2. The contractor shall provide a minimum of three conceptual monument designs to be reviewed and approved by IHS and tribal representatives.

3. The contractor shall conduct at minimum two meeting with IHS and Tribal representatives to present conceptual designs.

A. The first meeting shall present the conceptual designs and answer question about design and get feedback.

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B. The second meeting shall review the final conceptual design with comments incorporated.

C. Phase 2 will commence once a conceptual design is approved.

1. The contractor shall provide a fully detailed construction plan to include.

a. List of all materials.

b. All colors for both paint and materials.

c. Any lighting and electrical needs.

d. Location and its size on civil site plan.

e. Utility connection locations.

f. Specification documentation.

III. Materials Quality

a. The Contractor shall select materials that are durable and expected to last for 50 years with regular maintenance. Materials selected for pictures and lettering should not fade with time, and should be legible for the life of the monument.

IV. CODES AND STANDARDS

The Contractor shall adhere to the following code requirements:

A. International Building Code (latest edition)

B. National Electric Code, NFPA 70 (latest edition)

C. Occupational Safety and Health Administration (OSHA)

V. SUBMITTALS

A. Contractor shall provide the following submittals within Fourteen (14) calendar days after the contract award. Government review comments will be returned within seven (7) calendar days after receipt of submittals.

1. Design Project Schedule

a. Contractor shall provide a detailed schedule indicating the performance period for the design work.

b. Project schedule shall be provided in Microsoft Project format or approved equal.

B. Contractor shall provide documents for each meeting in Phase 1 seven (7) calendar days before meeting is held to discuss them. Government review comments will be returned within seven (7) calendar days after meeting is held.

1. Documents shall be provided electronically in PDF form.

C. Contractor shall provide documents for Phase 2 within forty five (45) calendar days after conceptual design has been approved. Government review comments will be returned within seven (7) calendar days after documents are received.

1. Documents shall be provided electronically in PDF form.

VI. ADDITIONAL INFORMATION

A. Project Management

1. Any needed site visits need to be coordinated 7 calendar days in advance with COR.

B. Performance Period: The project shall be completed within 120 calendar days following the Notice to Proceed issued by the Contracting Officer.

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C. The two phase 1 meetings and one phase 2 meeting shall be hosted in person with provisions made for virtual attendance for people that cannot attend.

1. The meetings will be held in a conference room at the new Fort Yuma medical center and will be coordinated between the government and the contractor at least 7 calendar days in advance.

2. The conference room will have internet, phone, and projector access for use during the meeting.

3. The contractor shall supply meeting agendas in printed form to attendees.

4. The contractor shall supply color prints of representative photos of the monument’s design to the attendees.

VII. DOCUMENT DELIVERABLES

Contractor shall provide the following within seven (7) calendar days of project completion:

1. 1 printed copy of the Plans in ARCH D size.

2. 1 printed copy of specifications documents in 3 ring binder printed on 8.5 x 11 paper.

3. 1 copy of the Plans and Specifications documents in PDF format.

4. 1 copy of the Plans in AutoCAD .dwg format.

END OF DOCUMENT

Appendix

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1 – Location of Facility

Old Fort Yuma

Hospital Campus

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2 – Conceptual idea 1 for reference

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3 – Conceptual idea 2 for reference