Updated- SON Family Lodge TV Blu Ray Replacements 6.14.2021 yar.pdf

Title: NIH Clinical Center – TV/DVD Player Equipment Replacements

Department: National Institutes of Health/Clinical Center/ Edmond J Safra Family Lodge

COR: Yasmin Rheubottom, FAC-COR II

Period of Performance:

There is no period of performance. This is an equipment purchase.

Background

The National Institutes of Health (NIH) is the nation's foremost federally funded biomedical research institution. The Mark O. Hatfield Clinical Research Center (CRC) is the onsite hospital for the NIH campus.

The Edmond J. Safra Family Lodge at NIH offers a home-like place of respite for families and loved ones of adult patients who are receiving care at the NIH Clinical Center, the nation's premier clinical research hospital.

Patients from across the nation and throughout the world visit NIH to participate as partners in medical discovery. Our patients often visit with serious medical conditions and are undergoing intensive medical treatments.

The facility includes 34 guest rooms, a library, a generously equipped business and telecommuting center, a fitness center, a home-style kitchen, and comfortable social areas. There are two fully equipped laundry rooms for guests to use. The facility TV and DVD system are similar to a hotel environment as a cost savings. The current TV and DVD system has been in place since Lodge approximately 2011. A warranted upgrade is due to warranty issues, failures in the aging system, and equipment housing. The upgrade offers an improved viewing experience with wellness features, safety and security device in line with current standards.

Statement of Need

The Edmond J Safra Lodge intends to procure Television and DVD Player Equipment as part of the Capital Equipment Replacement process. The current equipment is in outdated and lack the functionality for ease of use, etc.

Statement of Work

The vendor will provide the Edmond J. Safra lodge with Television / Blu Ray Player Equipment according to the following specifications listed under the contractor requirements.

Contractor Requirements

The vendor is responsible for delivery and installation of the Television, Blu Ray Player and other specified equipment. Provide 10 business days order of delivery. Delivery and installation of the Television and Blu-Ray

Equipment should occur Monday through Friday (not accepting holiday deliveries) between the hours of 9:00 a.m. to 3:00 p.m. in order to provide the least disruption to guests at the Lodge.

The NIH CC FL needs to: (1) replace the obsolete televisions and DVD players (Exhibit 2) (2) Use existing Comcast coax cable distribution to NIH without a local cable box. (3) All TVs and Blu-Ray’s must work on existing NIH network. (4) Standardization of accessory supplies (e.g., Vendor will guarantee full onsite support during the 2 year warranty period and will be able to provide onsite support during the estimated useful life of the equipment as defined by the American Hospital Association. (5) All work will be vendor turnkey operation with no more than 2 hours downtime per room per installation.

REQUIREMENTS

• Two years of full service to include, pick-up, repair, and return of defective TV / Blu-Ray’s

REQUIREMENTS

Thirty Seven (37) Healthcare Grade 32” HD Televisions UL listed for use in healthcare and hospital environments.

• Pro:Idiom

• Pro:Centric interactive television for RF distribution networks (coax).

• TV features include Pillow Speaker support

• Televisions must not exceed W- 29.1" / 739 mm, H- 17.4" / 441 mm, D- 3.3" / 84 mm Maximum weight

10.8 lbs / 4.9 kg

• 2 HDMI inputs

• BROADCASTING- Analog NTSC, Digital ATSC / Clear QAM / VSB 200 X 200 VESA

REQUIREMENTS for mounting TV:

Thirty Seven (37)

• PEERLESS DESK MOUNT WITH SWIVEL FOR 26"TO 32" LCD, BOLTS DOWN DIRECTLY TO

DESKTOP SURFACE

REQUIREMENTS FOR CABLING Blu-Ray Players One Hundred (100)

HDMI High Speed Ethernet Cable 10ft/ 4K Connect and secure HDMI cable (one end female, one end male) for patient’s use

REQUIREMENTS for TV Remotes:

One Hundred (100)

• UNIVERSAL CLEAN REMOTE FOR TV OR TV WITH RECEIVER/ HAS MULTIBED FEATURE/

REPLACED THE PATIENTRC REMOTE

REQUIREMENTS Blu Ray player:

• LG BLURAY PLAYER W/ WIFI AND DVD

REQUIREMENTS for Installation:

Hardware Kits for television installation

REQUIREMENTS for MISC:

One (1)

• Miscellaneous cable management

OTHER REQUIREMENTS:

Vendor turnkey installation with no required NIH assistance or infrastructure modifications.

• Removal of old and replacement of the new TV’s and Blu-ray players and mount to cabinet at each location

• Grease track and adjust cabinet doors

• NIH CC FL will dispose (surplus) existing TV’s and DVD players and provide temporary storage location

• Locations for installation are located in Exhibit 1

POINT OF CONTACT: Yasmin Rheubottom, FAC-COR, II

Phone: 301-402-5285 Fax: 301-594-4589

National Institutes of Health Clinical Center 9000 Rockville Pike Bethesda, MD 20892 Edmond J. Safra Family Lodge Building 65, Room 104A

INVOICE REQUIREMENTS:

The vendor will submit an invoice with the following information:

Invoice submitted concurrently as follows:

a. Original to the following designated payment office: National Institutes of Health, Commercial Accounts, 2115 East Jefferson St. Ste. 4B-432, Bethesda, MD 20892

NIH Clinical Center

Edmond J. Safra Family Lodge Best Value Determination

The current equipment is 10 years old and in desperate need of repair. However, parts and labor for repair out way the cost of purchasing new equipment with ease of use, installation and new warranty. The best value determination is based on price and non-price factors. Technical and past performance is more important than price. The equipment must have the ability to serve the patient/caregiver population, sometimes with special needs. Vendor equipment which has the higher price was chosen based on their known past performance of quality, longevity, and ease of use for the patient population. The added Pro-idiom technology allows for user friendly and quick use of the equipment for all levels. The Blu-ray component with HDMI access allows for flexible viewing experience.

Brand Name LG Justification

The Safra Family Lodge opened for occupancy in 2005 with the current LG system. The precious version of the LG TV is out of warranty and no longer supported by LG. The LG system has been upgraded to manage our guest complexity and is the fit needed without accruing additional expense for another device fit. The upgrade is compatible with our existing platform and will be the least disruptive to our patients/caregivers during the installation process. We are requesting to upgrade to the current system for ease of use, safety and cost effective reasons.

The TV and Blu ray combination is best suited for the lodge and is easily handled by our special guests. We are using the same vendor that the Clinical Center purchased for our patient population.

Purchase of this TV Blu-ray equipment must include the installation, setup and training as a package not as a separate unit.

Market Research

The Edmond J Safra Family Lodge choosing to enhance the patient/guest experience by using PDI with includes a wellness sequence to viewing and relaxing at the facility. A version of these TV’s are currently used by the NIH Clinical Center and is available through A.M. Communications Solutions, Inc. GSA LICENSE# 47QSMA21D08NL, WBENC LICENSE# 2005126170,WOSB LICENSE# W090132, DUNS # 04-7664995, CAGE CODE# 1JTN6

A.M. Communications Solutions, Inc. has provided outstanding customer experience when taking on these types of projects at the NIH Clinical Center and has provided the best delivery, installation and warranty service possible.

See Exhibit 2 for specifications.

Exhibit 1

Location of Work

Facility

Guestrooms Guestrooms cont’d

First floor Third Floor

114 – 2 TV’s Blu Ray set up 301

116 302

Second Floor 303

201 304

202 305

203 306

204 307

205 308

206 311

207 312

208 313

211 314

212 315

213 316

214 317

215 318

216 Other locations:

217 105 Fellowship Hall

218 108 Staff lounge

113 Kitchen/Family Room/ Lounge times 2