Updated_J__A-Garage_Lektrievers_UNCLASSIFIED_U_.pdf

Requisition Number: DJF-22-0700-PR-0001744 Version 2.1 Page 1 of 5

FEDERAL BUREAU OF INVESTIGATION

FINANCE and FACILITIES DIVISION

PROCUREMENT SECTION

SOLE SOURCES JUSTIFICATION (FAR PART 8)

SOLE SOURCE JUSTIFICATION FOR FEDERAL SUPPLY SCHEDULE PROGRAM

FAR 8.405-6(c)

Requisition Number: DJF-23-0700-PR-0001887

Title: Lektreiver Garage Project Date: 01/26/2023 Estimated Contract Dollar Value: $299,090.38

The following sole sources justification (LSJ) for the use of sources limited to fewer than those required in FAR 8.405-1 is prepared in accordance with Federal Acquisition Regulation (FAR) 8.405-6(c). This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 251, et seq, and/or 40 U.S.C. 501).

1. Identification of the agency and the contracting activity.

The U.S. Department of Justice, Federal Bureau of Investigation, Science and Technology Acquisition Unit has prepared this Sole Source justification for new Lektrievers on behalf of the Federal DNA Database Unit (FDDU), Laboratory Division.

2. Nature and/or description of the action being approved.

The proposed requirement is for a Sole Source, one-time, firm fixed price contract with F.A.

O’Toole Office Systems, Inc. 350 Clubhouse Rd. Set E, Hunt Valley, MD 21030.

3. A complete description of the supplies and/or services required to meet the agency’s needs. Provide the estimated total value to complete the work (including any options, if any).

The Federal DNA Database Unit (FDDU) currently processes DNA samples from federal agencies that are collected from persons detained, arrested, or convicted of federal crimes. To date, FDDU has over three million DNA samples in storage. The number of samples will continue to increase each year which requires additional storage solutions. The storage solution that meets the need of FDDU is the lektriever units we currently are using. Each unit will house

Requisition Number: DJF-22-0700-PR-0001744 Version 2.1 Page 2 of 5 approximately 230,000 samples, which is about 2 months of storage at the current sample intake rates. The lektriever units must be secured to meet established QA standards for sample storage. The purchase of new Lektreivers will benefit FDDU in giving the unit several years of additional storage that is currently unavailable. The ability to store additional samples in vertical space will allow FDDU to keep up with the high volume of samples that are being submitted as part of the DHS increased submissions. Without proper storage devices, samples will not be readily available when needed, thereby causing delays in processing DNA for analysis and dissemination. This system will provide cost savings in regards to maintenance and space. In addition, this system offers an added layer of security as only authorized employees will have access to the samples contained in the Lektreivers

These costs are reflected in the quotes submitted with this request. This requisition includes the filing solution as well as the security requirements.

“I’ll put in the quotes when I get them”

4. The authority and supporting rationale (see 8.405-6(a)(1)(i) and (b)(1)) and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

The statutory authority permitting other than full and open competition is 41 U.S.C.253(c)(1)(or 10 USC 2304(c) (1)) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-1entitled, “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.”

Requirements for Lektriever Units:

(3) Lektriever Vertical Carousel Unit size of 128.7” wide x 45.47” deep (57.32” w/work counter) x 153.55” high • Unit includes (24) carriers 114.05”W x 16.10”D

(2) Lektriever Vertical Carousel Unit size of 128.7” wide x 45.47” deep (57.32” w/work counter) x 98.43” high • Unit includes (14) carriers 114.05”W x 16.10”D

Must include custom setup and installation

5. A determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

The contracting officer will determine, after considering the level of effort and the mix of skills available for the tasks needed, that the proposed order represents a reasonable total price and will be the best value for the FBI.

https://www.acquisition.gov/far/current/html/Subpart%208_4.html#wp1091891

Requisition Number: DJF-22-0700-PR-0001744 Version 2.1 Page 3 of 5

6. A description of the market research conducted among schedule holders, and the results of the research. A statement must be made that the supplies and services are available from the FSS.

Market research and validation has been conducted in the past. F.A. O’Toole Office Systems, Inc. is the original installer of previous lektreivers and continues to provide the best accuracy and physical performance, maintenance, and warranty. In order to ensure that the lektrievers continue to function in the most efficient manner possible, it is requested that the purchase, maintenance, reinforcements, and upgrades be performed by F.A. O’Toole Office Systems, Inc.

FDDU will continue their market research to assess capabilities, performance, and quality of service of other vendors that can also meet the needs of the FBI.

7. Any other facts supporting the Sole Source justification.

If we do not acquire the necessary lektreivers, it will cost the laboratory division time and money as it will affect the storage capacity of the database. With the lektreivers, we will perform faster and have the correct level of security required, which will allow the FDDU to continue to store the high quantity of samples being submitted to the laboratory.

8. A statement of the actions, if any, the agency will take to remove or overcome any barriers that led to restricted consideration before any subsequent acquisition for supplies and services is made.

The Agency will continue to examine the market in the future for alternative solutions or new sources before executing any subsequent acquisitions for the same requirements.

9. Within 14 days after placing an order or establishing a BPA exceeding the simplified acquisition threshold the FBI intends to post this requirement on SAM.gov pursuant to FAR 8.405-6(a)(2)(i).

Requisition Number: DJF-22-0700-PR-0001744 Version 2.1 Page 4 of 5

Certifications

Technical Certification Pursuant to FAR 8.405-6(c)(2)(x), I certify that this requirement meets the Government’s minimum need and that the supporting data, which form a basis for the Sole-Sources Justification, are accurate and complete.

Technical Representative Benjamin Knoch Date

COR – Melanie Schofield Date

Contracting Officer Certification and/or Approval * Pursuant to FAR 8.405-6(c)(2)(ix), I certify that the Limited-Sources Justification is accurate and complete to the best of my knowledge and belief:

Contracting Officer Date

*Note: In accordance with FAR 8.405-6(d)(1) for BPAs with an estimated value exceeding the simplified acquisition threshold, but not exceeding $700,000, the ordering activity contracting officer’s certification that the justification is accurate and complete to the best of the ordering activity contracting officer’s knowledge and belief will serve as approval.

Requisition Number: DJF-22-0700-PR-0001744 Version 2.1 Page 5 of 5