Updated Agency Specifications.docx
DOCX document 25 KB Posted
- Attached to
- 244241 - Security Guard Services
- Solicitation number
- SRC0000021204
- Issued by
- Autauga County, Prattville City, Alabama
About this file
The document provided is the Updated Agency Specifications for an armed security guard contract opportunity from the Alabama Department of Public Health. The Department seeks a supplier to provide uniformed armed guards to protect and prevent the Bureau of Clinical Laboratories located in Prattville, Alabama from 7:00 am to 7:00 pm Monday through Friday, except state holidays. The supplier will provide one guard from 7am - 1pm and one guard from 1pm - 7pm. Quotes must be provided on an hourly rate, including for any state holidays and weekends. The contractor must meet specific requirements regarding guard qualifications, training, equipment, insurance coverage, response times, and other general conditions.
The related state and local contract opportunity is for Security Guard Services for the Alabama Department of Public Health, with the jurisdictions of Autauga County and the City of Prattville. All questions not addressed in the site visit must be submitted through the Alabama Buys portal no later than 3/28/24.
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Other files
| File | Type | Posted |
|---|---|---|
| RFB Standard Boilerplate.pdf | ||
| Specific Terms and Conditions.docx | DOCX document | |
| BCL Guard Service Pre-Bid Conference.docx | DOCX document |
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Text version
Armed Security Guard Specifications – Bureau of Clinical Laboratories
The Alabama Department of Public Health seeks a supplier to service as security personnel for the Bureau of Clinical Laboratories. The Bureau of Clinical Laboratories is located at: 204 Legends Court, Prattville, AL 36066. The supplier is to provide a guard for the hours of 7:00am until 7:00pm Monday through Friday except state holidays. Supplier will provide one guard from 7am – 1pm and one guard from 1pm – 7pm Monday through Friday. Quote must be provided per hour. If a guard is needed on a state holiday and/or weekend, quote must be provided as per hour.
| 1. | THE CONTRACTOR SHALL FURNISH UNIFORMED ARMED GUARDS TO PROTECT AND |
| PREVENT THE PROTECTED PROPERTY AGAINST FIRES, THEFTS, AND DAMAGE OR | |
| DESTRUCTION BY SABOTAGE, RIOTS OR OTHER INTENTIONAL ACTS OF VIOLENCE AND ASSIST IN RESPONSE TO NATURAL AND ACCIDENTAL DISASTERS. THE PRINCIPAL POSTS, DUTIES AND HOURS OF DUTY OF THE GUARDS WILL BE AGREED UPON BETWEEN THE PARTIES HERETO. IN ORDER TO COMPLY WITH SUCH AGREEMENT, THE CONTRACTOR AGREES TO FURNISH REPLACEMENTS OR | SUBSTITUTES FOR REGULARLY ASSIGNED GUARDS WHENEVER NECESSARY. |
2. THE GUARDS SHALL AT ALL TIMES TO THE BEST OF THEIR ABILITY PERFORM THEIR DUTIES AND SHALL PROMPTLY REPORT TO SUCH INDIVIDUALS AS THE DEPARTMENT MAY FROM TIME TO TIME DESIGNATE; ANY FIRES, THEFTS, OR ATTEMPTED THEFTS; DAMAGE OR DESTRUCTION OF PROPERTY; SABOTAGE OR ATTEMPTED SABOTAGE; RIOTS; ACTS OR ATTEMPTED ACTS OF VIOLENCE; CIRCUMSTANCES CAUSING SUSPICION OF INTENDED THEFTS OR DAMAGE TO PROPERTY; AND ALL OTHER MATTERS RELATING TO THE SAFETY OF THE PROTECTED PROPERTY WHICH ARE DISCOVERED BY THEM OR WHICH IN THE EXERCISE OF DUE DILIGENCE SHOULD BE DISCOVERED BY THEM AND MAKE WRITTEN REPORTS WITH RESPECT THERETO, INCLUDING NATURAL AND ACCIDENTAL DISASTERS.
| 3. | THE CONTRACTOR WILL FURNISH THE GUARDS COMPLETELY OUTFITTED WITH |
| UNIFORMS AND NECESSARY EQUIPMENT INCLUDING BADGES WHEN DESIRED. |
| 4. | THE CONTRACTOR AGREES THAT THE PROTECTION SERVICE COVERED BY THIS | |||||||
| AGREEMENT SHALL BE PERFORMED BY QUALIFIED, CAREFUL AND EFFICIENT | ||||||||
| EMPLOYEES IN STRICT CONFORMITY WITH THE PRACTICE AND SUCH STANDARDS | ||||||||
| AS MAY BE PRESCRIBED BY THE DEPARTMENT FROM TIME TO TIME. NO GUARD | ||||||||
| SHALL BE EMPLOYED BY THE CONTRACTOR UPON THE PROTECTED PROPERTY UNTIL | ||||||||
| HIS CHARACTER AND REPUTATION AS TO HONESTY, SOBRIETY, TRUTHFULNESS, | ||||||||
| RELIABILITY AND ALL OTHER QUESTIONS SHALL HAVE BEEN CAREFULLY | ||||||||
| INVESTIGATED BY THE CONTRACTOR. | ||||||||
| APPLICATIONS AND THE RECORD OF ALL SUCH INVESTIGATIONS SHALL BE OPEN TO | INSPECTION, COPYING AND REPRODUCTION BY THE DEPARTMENT. THE | CONTRACTOR | AGREES TO USE ALL REASONABLE AND PRACTICABLE MEANS NOT TO EMPLOY ANY | INDIVIDUAL AS A GUARD IF HE HAS AT ANY TIME BEEN CONVICTED OF ANY FELONY OR | MISDEMEANOR (OTHER THAN A VIOLATION OF ANY MOTOR VEHICLE OR TRAFFIC LAW), | NOR SHALL ANY SUCH GUARD BE EMPLOYED WHO IS FOR ANY REASON WHATSOEVER | OBJECTIONABLE TO THE DEPARTMENT. | |
| 5. | THE CONTRACTOR AGREES THAT THE GUARDS SHALL BE SUBJECT TO ALL | |||||||
| DEPARTMENT REGULATIONS WHILE ON THE PREMISES OF THE PROTECTED | PROPERTY AND MEET AND CONTINUE TO MEET WITH THE APPROVAL OF THE | DEPARTMENT MANAGEMENT. THE CONTRACTOR FURTHER AGREES THAT THE | GUARDS SHALL BE COURTEOUS, NEAT, CLEAN AND PRESENTABLE WHEN ON DUTY. |
| 6. | THE CONTRACTOR SHALL SUPERVISE THE PERFORMANCE OF THE GUARDS AND |
| SHALL AT UNANNOUNCED INTERVALS CALL ON THE PROTECTED PROPERTY TO | |
| DETERMINE THE MANNER IN WHICH THE GUARDS ARE DISCHARGING THEIR DUTIES. |
| 7. | THE CONTRACTOR AGREES TO CARRY AND KEEP IN FULL FORCE AT ALL TIMES |
| THE FOLLOWING INSURANCE: GENERAL LIABILITY, (BODILY INJURY, PROPERTY | |
| DAMAGE) WITH A MINIMUM OF $1,000,000 FOR EACH OCCURRENCE AND | |
| $2,000,000 AGGREGATE. THIS CAN BE COVERED BY THE GENERAL LIABILITY | |
| TOGETHER WITH THE EXCESS LIABILITY UMBRELLA. WORKMEN'S | |
| COMPENSATION IN THE NAME OF THE VENDOR SUFFICIENT UNDER THE LAWS OF | |
| THE STATE OF ALABAMA. THE VENDOR SHALL FURNISH INSURANCE CERTIFICATES | |
| WITH THE BID, OR THE BID MAY NOT BE CONSIDERED. |
| 8. | CONTRACTOR WILL BE REQUIRED TO HAVE A LOCAL CONTACT PERSON WITH A |
| LOCAL PHONE NUMBER. THE PHONE IS TO BE MANNED BETWEEN THE HOURS OF | |
| 8:00 AM - 5:00 PM MONDAY THRU FRIDAY. IT MAY BE REQUIRED THAT THE | |
| PHONE BE MANNED 24 HOURS A DAY, SEVEN DAYS PER WEEK. IF THE PHONE IS | |
| TO BE MANNED MORE THAN 8 HOURS A DAY, IT WILL BE INDICATED IN THE BID. | |
| THE PHONE IS TO BE MANNED BY A PERSON WITH THE COMPANY OR AN ANSWERING | |
| SERVICE, BUT NOT AN ANSWERING MACHINE. CONTRACTOR MUST RESPOND TO THE | |
| PHONE CALLS WITHIN 30 MINUTES OF RECEIPT BY THE ANSWERING SERVICE. |
| THE CONTRACTOR MUST FURNISH PHONE NUMBER TO THE DEPT. & THE PURCHASING |
| DIVISION PRIOR TO THE ISSUANCE OF PURCHASE ORDER. |
| 9. | CODE OF ADMINISTRATIVE PROCEDURE SECTION 355-4-1-04 (11,12,13,14) |
| IS INCORPORATED HEREIN BY REFERENCE. |
10. THE CONTRACTOR SHALL INCLUDE WITH THEIR BID DOCUMENTATION THAT THE STARTING HOURLY SALARY FOR ANY GUARD ASSIGNED TO THIS CONTRACT SHALL BE NO LESS THAN $11.25 FOR NON-OVERTIME PAY.
OTHER GENERAL REQUIREMENTS:
| 1. | CONTRACTOR MUST BE LICENSED BY APPROPRIATE MUNICIPAL, COUNTY, AND |
| STATE AGENCIES. |
2. OFF SITE SUPERVISION WITH FREQUENT INSPECTIONS.
3. MINIMUM OF ONE TRAINED/EXPERIENCED GUARD RESERVE.
4. MAXIMUM OF TWO HOUR REPLACEMENT TIME.
| 5. | PROVIDE ADDITIONAL GUARDS IN CASE OF ALARM OUT, POWER OUT, OR |
| OTHER EMERGENCY CONDITIONS. |
| 6. | CONTRACTOR MAY BE REQUIRED TO ACCOMPLISH A SITE SECURITY SURVEY |
| AND PUBLISH COMPREHENSIVE "POST ORDER" WITHIN 14 DAYS OF ISSUANCE | |
| OF A PURCHASE ORDER. |
7. ADPH HAS THE RIGHT TO HAVE A GUARD REMOVED BY THE CONTRACTOR ON A ONE DAY NOTICE AND REPLACED WITH ANOTHER GUARD, IF HE DEMONSTRATES UNSATISFACTORY PERFORMANCE, OR ANY OTHER REASON THAT IS DEEMED NECESSARY FOR REMOVAL.
| 8. | CONTRACTOR IS TO INCLUDE WITH BID PROOF OF HAVING A TRAINING |
| PROGRAM, WHETHER IT BE A LETTER FROM THE TRAINING AGENCY OR FROM | |
| DESCRIPTIVE LITERATURE SUBMITTED BY THE CONTRACTOR. THE SUBJECTS | |
| TAUGHT MUST BE IN ACCORDANCE WITH THE REQUIREMENTS OF THE ALABAMA | |
| SECURITY REGULATORY BOARD. THIS IS TO ACCOMPANY BID, OR BID MAY NOT | |
| BE CONSIDERED. | |
| 9. | THE DEPARTMENT RESERVES THE RIGHT TO SCREEN ALL UNIFORMED GUARDS |
| BEFORE THEIR PLACEMENT. |
10. THE SECURITY OFFIGER WILL PRESERVE ORDER AND ACT TO ENFORCE REGULATIONS AND DIRECTIVES PERTAINNIG TO PERSONNEL, VISITORS, AND PREMISES BY THE FOLLOWING: PATROL THE BUILDING & ADJOINING PREMISES AT PERIODIC, SCHEDULED TIMES FOR SAFETY AND SECURITY CHECKS (UNSAFE CONDITIONS, HAZARDS, UNLOCKED DOORS, SECURITY VIOLATIONS, BLOCKED ENTRANCES AND EXITS, MECHANICAL PROBLEMS, UNAUTHORIZED PERSON, ETC.); MONITOR A CLOSED-CIRCUIT TELEVISION FEED TO PREVENT UNAUTHORIZED ACCEES AND LIMIT OTHER INCIDENTS; CONTOL FACILITY ACCESS BY ASSISTING WITH CHECKING AND ISSUING EMPLOYEE/VISITOR IDENTIFICATION BADGES & MAINTAIN VISITORS LOG; AND MAINTAIN A LOG TO RECORD ANY INCIDENT THAT MAY OCCUR DURING HIS/HER DUTY PERIOD. THE GUARD WILL PERFORM ANY OTHER DUTIES DEEMED NECESSARY BY THE DEPARTMENT TO MAINTAIN SAFETY & SECURITY.
| 11. | CONTRACTOR IS TO SUPPLY THREE REFERENCES WITH ADDRESS, |
| PHONE NUMBER AND CONTACT PERSON. THE REFERENCES ARE TO BE WITHIN | |
| ALABAMA AND/OR THE LOCAL AREA. REFERENCES ARE TO BE FROM RELIABLE | |
| SOURCES. |
INDIVIDUAL GUARD REQUIREMENTS:
1. HAVE A HIGH SCHOOL DIPLOMA OR G. E. D.
| 2. | EACH GUARD MUST HAVE A PHYSICAL EXAMINATION BY A CERTIFIED |
| PHYSICAN DOCUMENTING THE PERSON IS ABLE TO PHYSICALY PERFORM | |
| THE JOB. |
3. BE FREE OF ANY PHYSICAL IMPAIRMENTS.
| 4. | BE PHYSICALLY CAPABLE OF MAINTAINING ORDER IN STRESSFUL, |
| CONFRONTIVE DANGEROUS SITUATIONS AND OF REMOVING FROM THE AGENCY | |
| DISRUPTIVE, UNRULY PERSONS. |
HAVE GOOD OBSERVATIONAL AND COMMUNICATION SKILLS.
5. BE CAPABLE OF STANDING FOR PROLONGED PERIODS OF TIME.
6. POSSESS A CURRENT FIRMARMS PERMIT.
TRAINING AND EXPERIENCE REQUIREMENTS:
| 1. | EACH GUARD MUST HAVE A WORKING KNOWLEDGE OF LOCAL AND STATE |
| STATUTES ON LAW ENFORCEMENT AND PUBLIC SAFETY. EACH GUARD MUST HAVE | |
| HAD TRAINING AND EXPERIENCE IN HUMAN RELATIONS, WEAPONS, INCLUDING | |
| FIREARMS AND CROWD MANAGEMENT AND CONTROL. |
EXPERIENCE IN LAW ENFORCEMENT, SECURITY OR MILITARY IS STRONLY PREFERRED.
| 2. | EACH GUARD IS TO HAVE ANNUAL RANGE CERTIFICATION BY A NATIONAL |
| RIFLE ASSOCIATION QUALIFIED INSTRUCTOR AT THE EXPENSE OF THE SUPPLIER. |
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