Updated_9MAY22 SOW-rev 2_Redacted.pdf

9 May 22

Statement of Work

CALIBRATION, SERVICE AND MAINTENANCE

GENERAL REQUIREMENTS: The efforts required hereunder shall be performed in accordance with the Statement of work and with all other terms and conditions set forth herein.

1. Scope: The contractor shall provide all services, labor, parts, materials, and equipment necessary for the service and maintenance for the government-owned “Industrial Hygiene

Equipment” as listed in Appendix A, "LABEL FOR APPENDIX" at Naval Medical Center San

Diego (NMCSD).

Contractor shall service and maintain the equipment within the original equipment manufacturer’s (OEM) or equivalent specifications, in accordance with the US, State, and Local laws and regulations, US Navy regulations, and Joint Commission requirements.

2. Definitions: As used throughout this work statement, the following terms shall have the meaning set forth below:

2.1. Service and maintenance: (a) any modification, adjustment, or replacement of the equipment that corrects a malfunction and effectively brings the equipment into material conformity with the technical specification for that equipment as designated by the original equipment manufacturer (OEM), (b) a procedure or routine that, when observed in the regular, proper operation of the equipment, avoids the material adverse effect of the applicable nonconformity, (c) any measures performed that assure the continued operation of the equipment or returns the equipment to its designed efficiency and capacity, (d) replacement of a piece of equipment on a one-for-one basis in order to provide a substitute of equal or greater value in lieu of a damaged or defective device for compensation, return, or refund of equipment.

2.2. Contracting Officer (KO): A warranted representative of the federal government who has the express authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The KO is the only person authorized to approve changes to any terms, conditions, or requirements of the contract.

2.3. Technical Representative (TR): A Government employee appointed by the KO and responsible for the inspection, evaluation, and acceptance of products and services provided in accordance with the terms and conditions of the contract.

3. Requirements:

3.1. General Performance Requirements:

3.1.1. The Contractor shall provide equipment calibration services.

3.1.2. The Contractor may use third party service vendors not limited to the Original Equipment

Manufacturer (OEM), however, these vendors must be approved in advance by the KO and TR.

The Contractor must submit a list of any sub-contractors they intend to use as third party service vendors to the KO and TR for approval. Third party service vendors shall not perform any work under this contract prior to such approval.

3.1.3. Ensure that only fully-qualified field engineers and/or technicians who have gone through

OEM or equivalent third-party service schools for the equipment shall be employed in the performance of any and all work performed under this contract. Service personnel shall have sufficient experience to demonstrate proficiency in maintenance of the product. Upon request, Contractor shall provide written assurance of the competency their personnel as well as a list of credentials for approved field service personnel. The KO and/or TR may authenticate the training requirements and request training certificates or credentials from the service vendors at any time.

3.1.4. Test equipment: Test equipment calibration shall be traceable to National Institutes of

Standards and Technology (NIST traceable). Any efforts conducted without equipment within the calibration intervals is not performance in accordance with this contract. Upon request by

TR, the Contractor and/or service vendors shall provide a copy of the current calibration certification of all test equipment to be used, or which has been used, on NMCSD equipment.

4. NMCSD Preventive Maintenance Requirements:

4.1.1. Preventive maintenance shall be performed in a manner which will minimize corrective maintenance and will include but is not limited to: calibration, adjustment, lubrication, updating software for security, safety, or system functionality issues, testing required to maintain a safe environment of care, electrical safety testing, output testing, replacement of batteries and other shelf life components on a scheduled basis (which becomes corrective maintenance if the component fails due to lack of preventive maintenance).

4.1.2. Make repairs to the extent necessary, as determined by inspection tests or disassembly, to ensure a functional system that will efficiently serve its intended purpose and the technical specification for that equipment as designated by the original equipment manufacturer.

4.1.3. Installation of system update changes to resolve specific product reliability problems.

Hardware and software upgrades, defined as those changes that enhance or add product features, are not included.

4.1.4. Preventive Maintenance shall be performed annually per calendar year.

4.1.5. Preventive Maintenance Completion: Contractor must insure that 95% or more of all periodic maintenance is performed within 30 days of due date, and that 100% of periodic maintenance is performed within 60 days of the due date.

4.1.6. Equipment in Use: If, for reasons beyond the Contractor’s control, equipment is not made available for maintenance for the entire 30 days before the maintenance due date, and 60 days following due date, the Contractor shall immediately notify the COR.

4.1.7. Equipment Unable to Locate (UTL): If the Contractor is unable to locate an item within the maintenance window specified, the Contractor shall immediately notify the TR. The TR may determine that the property has been disposed of or otherwise inactive or unavailable for use and may adjust the equipment covered under this Statement of Work accordingly.

4.1.8. Uptime Rate: The Contractor shall maintain an overall uptime rate of 95% or better for all equipment covered by this effort. Individual uptime rate for specific equipment, if required, will be as specified in Appendix A.

4.1.9. Uptime Calculation: Uptime is calculated on a rolling 6 month basis. Until the Contractor has at least 6 months of performance history with NMCSD, the uptime shall be calculated cumulatively for the entire duration of the contract.

4.2 End-User Requirements:

4.2.1. Service shall be performed on all devices included under contract, regardless of the nature of the cause warranting service/maintenance. Contractor shall not refuse any device under this contract submitted for services. Contractor will perform an official inspection of the device, make an estimate for the services/parts required and the time required for the repairs and an official determination of the cause of the issue, and will provide the required parts and labor in order to restore the equipment to function within the OEM specifications.

4.2.2. Services shall be unlimited for the devices under the contract for the term of the agreement. There shall be no cap or limit placed upon the number of repairs/replacements on any individual unit, or on the facility.

4.2.3. Contractor shall perform preventive maintenance on the (96) Industrial Hygiene equipment units annually per calendar year, with a minimum. Contractor shall perform preventive maintenance as per the schedule on Appendix A.

4.2.4. Contractor shall keep department personnel informed as to the status/condition of equipment during preventive maintenance and the calibration/repair status/condition when equipment is down or out for repair. Points of contact for Industrial Hygiene Department are:

4.3. CATASTROPHIC DAMAGE CLAUSE

4.3.1. If equipment is received and is irreparably damaged, the department requires a written report as to the extensiveness of the damage and the suspected cause or type of maltreatment necessary to cause such damage (e.g., dropped, crushed mechanically, overloaded, etc.).

4.4. Response Time and Labor:

4.4.1. Work required in the performance of this contract shall be performed between the hours of 0800 and 1600, Pacific Standard Time. All compensation for labor from the hours of 0800 to

1600 Pacific Standard Time is provided for in this contract and included in the contract price.

Contractor may be permitted to arrange for the performance outside of these hours at no additional-cost-to-the-government.

4.4.2. Any work that would require overtime must be approved, in writing, in advance by the

KO.

5. Travel and Related Expenses: Contractor shall be responsible for its service related trip expenses, including round trip travel, mileage, and overnight living expenses, if applicable.

6. Shipment: The contractor shall not exceed two (2) business days for shipment of all equipment coming from and/or going to Industrial Hygiene Department minus exceptions or conditions as previously noted in this Statement of Work. All shipping expenses/costs are provided for in this contract and included in the contract price.

7. Liability: N/A.

8. Modifications to Contract: Only the KO has the authority to obligate the government, and then only in writing. No modification or instruction from any party shall be construed to authorize the Contractor to take any action for which they expect compensation without written authorization from the KO.

9. Invoicing: All invoicing shall be done in accordance with this statement of work and in accordance with contract. Failure to do so may delay or interfere with payment for services rendered.

10. NMCSD Points of Contact: For all matters concerning performance of this contract, the primary point of contact shall be:

administrative matters, the contractor may contact the contracting officer as designated in blocks 8 as found on the Standard Form 1449 issued for the contract, or may contact:

APPENDIX A:

Equipment Name Industrial Hygiene Number

Manufacturer Model Number

Equipment Control Number

Serial Number

LIGHT METER 107 EXTECH EA33 NONE 70514256

LIGHT METER 118 EXTECH EA33 NONE 70514160

LIGHT METER 117 EXTECH EA33 NONE 70514204

METER, IAQ (CO,CO2, H, T) 263 TSI 7565-X 98167 7565X0838006

METER, IAQ (CO,CO2, H, T) 269 TSI 7565-X 98165 7575X1733009

METER, IAQ (CO,CO2, H, T) 272 TSI 7565-X 98166 7575X1624001

METER, IAQ (CO,CO2, H, T) 275 TSI 7565-X 98162 7565X0839006

METER, IAQ (CO,CO2, H, T) 301 TSI 7565-X 98168 7565X0838002

METER, IAQ (CO,CO2, H, T) 303 TSI 7565-X 98169 7565X0839005

METER, IAQ (CO,CO2, H, T) 305 TSI 7565-X 98163 7575X1553012

METER, IAQ (CO,CO2, H, T) 312 TSI 7565-X 98164 7565X0838007

LIGHT METER 338 EXTECH EA33 NONE 70514140

MICROMANOMETER, (Vel, press, T, CFM) 380 SHORTRIDGE ADM-860C NONE M03503C3

LIGHT METER 429 EXTECH EA33 NONE 70514227

LIGHT METER 450 EXTECH EA33 NONE 70514295

MICROMANOMETER,

ELECTRONIC 642 SHORTRIDGE ADM-860C NONE M99364

MICROMANOMETER,

ELECTRONIC 812 SHORTRIDGE ADM-860C 34327 M06407

MICROMANOMETER,

ELECTRONIC 816 SHORTRIDGE ADM-860C 34328 M06408

CALIBRATOR, Primary Air Flow (300 ml-30 lPM) ( 1.0% accuracy) 1009 BIOS INT'L

DEFENDER

520 H 120682

CALIBRATOR, Primary Air Flow (50 ml-50 lPM) (1.0 % accuracy) 1010 BIOS INT'L

DEFENDER

520 M 120642

METER, VENTILATION

(Multifunction-uses plug-in probes) 1057 TSI

Velocicalc 9555-P 111911 9555P1042023

PROBE, Thermoanemometer, straight (Vel, T, Pressure) fits 9555 & 9565 series meters 1059 TSI 964 111909 P10420042

METER, VENTILATION

(Multifunction-uses plug-in probes) 1061 TSI

Velocicalc 9555-P 111910 9555P1042018

PROBE, IAQ (CO,CO2,T, H)

fits 9555 & 9565 series meters 1062 TSI 980 111975 P10230015

PROBE, Thermoanemometer, straight (Vel, T, Pressure) fits 9555 & 9565 series meters 1063 TSI 964 111974 P10420040

PROBE, IAQ (CO, CO2, T, H)

fits 9555 & 9565 series meters 1101 TSI 982 114602 P11360022

PROBE, IAQ (CO, CO2, T, H)

fits 9555 & 9565 series meters 1105 TSI 982 114590 p11350028

APPENDIX A Continued:

Hygiene Number

Manufacturer Model Number

Equipment Control Number

Serial Number

PROBE, IAQ (CO, CO2, T, H)

fits 9555 & 9565 series meters 1106 TSI 982 114599 P11350039

PROBE, IAQ (CO, CO2, T, H)

fits 9555 & 9565 series meters 1107 TSI 982 114603 P11360024

PROBE, IAQ (CO, CO2, T, H)

fits 9555 & 9565 series meters 1108 TSI 982 114600 P11350044

PROBE, 1109 TSI 962 114593 P11370046

PROBE, Articulated (Vel & T) fits 9555 & 9565 series meters 1110 TSI 962 114597 P11370028

PROBE, Articulated (Vel & T) fits 9555 & 9565 series meters 1114 TSI 962 114589 P11370027

PROBE, Articulated (Vel & T) fits 9555 & 9565 series meters 1115 TSI 962 114591 P11370029

PROBE, Articulated (Vel & T) fits 9555 & 9565 series meters 1116 TSI 962 114596 P11370025

METER, Multi-Parameter Ventilation (uses plug-in probes) 1117 TSI

Velocicalc 9565 114586 9565P1137029

METER, Multi-Parameter Ventilation (uses plug-in probes) 1118 TSI

Velocicalc 9565 114585 9565P1137028

METER, Multi-Parameter Ventilation (uses plug-in probes) 1119 TSI

Velocicalc 9565 114584 9565P1137027

METER, Multi-Parameter Ventilation (uses plug-in probes) 1120 TSI

Velocicalc 9565 114588 9565P1137022

METER, Multi-Parameter Ventilation (uses plug-in probes) 1121 TSI

Velocicalc 9565 114581 9565P1137023

METER, Multi-Parameter Ventilation (uses plug-in probes) 1123 TSI

Velocicalc 9565 114583 9565P1137026

METER, Multi-Parameter Ventilation (uses plug-in probes) 1124 TSI

Velocicalc 9565 114582 9565P1137024

CALIBRATOR, Primary Air Flow (50 ml-50 lPM) (1.0 % accuracy) 1133 BIOS INT'L

DEFENDER

520 M 115604 123341

CALIBRATOR, Primary Air Flow (300 ml-30 lPM) ( 1.0% accuracy) 1134 BIOS INT'L

DEFENDER

520 H 115605 122780

PROBE, IAQ (CO, CO2, T, H)

fits 9555 & 9565 series meters 1151 TSI 982 P08390035

PROBE, IAQ (CO, CO2, T, H)

fits 9555 & 9565 series meters 1207 TSI 982 P08390016

PROBE, IAQ (CO, CO2, T, H)

fits 9555 & 9565 series meters 1208 TSI 982 P08390032

METER, IAQ (CO,CO2, H, T) 1243 TSI 7575-X 7575X1440008

PROBE, IAQ (CO, CO2, T, H)

fits 9555 & 9565 series meters 1244 TSI 982 P14380003

METER, VENTILATION

(Multifunction-uses plug-in probes) 1245 TSI

Velocicalc 9565 9565P1440026

Hygiene Number

Manufacturer Model Number

Equipment Control Number

Serial Number

PROBE, Thermoanemometer, straight (Vel, T, Pressure) fits 9555 & 9565 series meters 1246 TSI 964 P14390047

METER, VENTILATION

(Multifunction-uses plug-in probes) 1247 TSI

Velocicalc 9565 9565P1440027

PROBE, Thermoanemometer, straight (Vel, T, Pressure) fits 9555 & 9565 series meters 1248 TSI 964 P14390026

METER, IAQ (CO,CO2, H, T) 1249 TSI 7545-X T75451439003

METER, IAQ (CO,CO2, H, T) 1250 TSI 7545-X T75451439002

MICROMANOMETER,

ELECTRONIC 1251 SHORTRIDGE ADM-880C M14462

MICROMANOMETER,

ELECTRONIC 1252 SHORTRIDGE ADM-880C M14490

CALIBRATOR, Primary Air Flow (300 ml-30 lPM) ( 1.0% accuracy) 1253 BIOS INT'L

DEFENDER

520 H 136985

CALIBRATOR, Primary Air Flow (50 ml-50 lPM) (1.0 % accuracy) 1254 BIOS INT'L

DEFENDER

520 M 137361

LIGHT METER 1255 EXTECH EA31 140508551

METER, AIR VELOCITY

(V,T,P, Straight Probe) 1333 TSI AVM440 AAVM44144004

METER, AIR VELOCITY

(V,T,P, Straight Probe) 1334 TSI AVM440 AVM441439009

METER, AIR VELOCITY

(V,T,P, Straight Probe) 1335 TSI AVM440 AVM441439008

METER, AIR VELOCITY 1336 TSI AVM440 AVM441439007

LIGHTMETER 1528 EXTECH EA30 133049 120105370

LIGHTMETER 1529 EXTECH EA30 133048 120105314

PROB, IAQ (CO, CO2, T,H)

FITS 9555 & 9565 series meters. 1670 TSI 982 P08390034

METER, INDOOR AIR

QUALITY 1717 TSI 7575X 148601 7575X1839005

PROBE 982 1718 TSI 982 NONE P18390011

METER, INDOOR AIR

QUALITY 1725 TSI 7575X 148325 7575X1836002

PROBE 982 1726 TSI 982 NONE P18370001

VELOCICALC WITH

ARTICULATING PROBE 1728 TSI 9545A1837005 148340 9545A1837005

METER, INDOOR AIR

QUALITY 1731 TSI 7575X 148/324 7575X1837003

PROBE 982 1732 TSI 982 NONE P18370002

METER, INDOOR AIR

QUALITY 1733 TSI 7575X 148600 7575X1839004

PROBE 982 1734 TSI 982 NONE P18380032

VELOCICALC WITH

ARTICULATING PROBE 1735 TSI 9545A 148341 9545A1837003

Hygiene Number

Manufacturer Model Number

Equipment Control Number

Serial Number

VELOCICALC WITH

ARTICULATING PROBE 1736 TSI 9545A 148338 9545A1837008

METER,INDOOR AIR

QUALITY 1737 TSI 7575X 148599 7575X1839002

PROBE 982 1738 TSI 982 NONE 918390033

LIGHT METER 1739 EXTECH EA-33 NONE 70514141

METER, INDOOR AIR

QUALITY 1779 TSI 7575X 148602 7575X1839006

PROBE 982 1780 TSI 982 NONE P18390012

VELOCICALC WITH

ARTICULATING PROBE 1781 TSI 9545A 148517 9545A1839003

VELOCICALC WITH

ARTICULATING PROBE 1782 TSI 9545A 148518 9545A1840001

VELOCICALC WITH

ARTICULATING PROBE 1783 TSI 9545A 148516 9545A1839002

VELOCICALC WITH

ARTICULATING PROBE 1786 TSI 9545A 148339 9545A1837006

METER, INDOOR AIR

QUALITY 1787 TSI 7575X 148323 7575X1836003

PROBE 982 1788 TSI 982 NONE P18370020

METER, INDOOR AIR

QUALITY 1789 TSI 7575X 148326 7575X1836001

PROBE 982 1790 TSI 982 NONE P18360068

CALIBRATOR, PRIMARY

FLOW 1815 MESA LABS

DEFENDER-

MED 148187 163645

CALIBRATOR, PRIMARY

FLOW 1816 MESA LABS

DEFENDER-

MED 148188 163646

CALIBRATOR, PRIMARY

FLOW 1818 MESA LABS

DEFENDER-

MED 148189 163885

CALIBRATOR, PRIMARY

FLOW 1819 MESA LABS

DEFENDER-

MED 148190 163886

PROBE 982 1821 TSI 982 P08390013