Update 4 Tuned acoustical Panel Bid.pdf

4” Tuned Acoustical Panels

Request for Sealed Bids

All bids are due by Wednesday, March 19, 2025 at 10:00 AM

Contact Information:

Tom Swifney

Director of Buildings and Grounds 3600 152nd Ave.

Holland, MI 49424 Phone: 616-786-2035

Email: swifneyt@westottawa.net

Notice to Bidders

West Ottawa Public Schools will accept sealed bids for the installation of approximately 1400 sq. ft of 4” Tuned Acoustical Panels as described in the attached specifications. Bids will be accepted until 10:00 AM local time, Wednesday, March 19, 2025, at which time they will be publicly opened and read aloud. No oral, telephonic, telegraphic, e-mail or facsimile proposals will be accepted.

Bid submissions shall be firm for ninety (90) days from the date of bid opening. Bids must be submitted on the attached bid form and be signed by the bidder. Two (2) signed copies of the bid form should be addressed to the attention of:

Chris Lahaie West Ottawa Public Schools

Administration Building 1138 – 136th Avenue Holland, MI 49424

Re: Bid for 4” Tuned Acoustical Panels

All bids shall be accompanied by a sworn statement disclosing any familial relationship that exists between the owner(s) or any employee of the bidder and any member of the WOPS Board of Education or the Superintendent of West Ottawa Public Schools. The WOPS Board of Education shall not accept a bid that does not include a sworn and notarized familial relationship disclosure statement. All bids shall include an Affidavit of Compliance – Iran Economic Sanctions Act in compliance with “Iran linked business” within the meaning of the Iran Economic Sanctions Act. Bids must be marked on the envelope, “BID FOR 4” TUNED ACOUSTICAL PANELS,” and the bidder’s name must be identified on the envelope. Bids should be addressed to Chris Lahaie, Associate Superintendent for Business Services, West Ottawa Public Schools. West Ottawa Public Schools reserves the right to accept or reject all or any portion of a bid, and is not bound to accept the low bid. A bid may be rejected, if not accompanied by any data required by the Bidding Documents, or which is in any way incomplete or irregular. West Ottawa Public Schools shall have the right to waive informalities or irregularities in a bid received, and to accept a bid which, in the judgment of West Ottawa Public Schools, is in the best interests of West Ottawa Public Schools.

Questions should be directed to Tom Swifney, Director of Buildings & Grounds, during the pre-bid meeting on March 12, 2025, at 11:00 AM at West Ottawa Performing Art Center (Main Entrance) located at 3685 Butternut. It is highly recommended that bidders attend this meeting with Mr. Swifney prior to submitting a bid as there are electrical conduits, lights, devices, etc. that might impact the installation. Attendance at the meeting will be part of the selection criteria used to select the contractor.

Specifications for

General Requirements

I. Scope of Work The District desires to obtain bids for the procurement and installation of approximately 1400 sq.

ft of 4” Tuned Acoustical Panels:

II. Specifications

● The contractor shall examine the site where work is to occur to become familiarized with the conditions involved.

● Approved Tuned Acoustical Panels:

- BAD panel by RPG

- TAD panel by Kinetics Noise Control

- RAD panel by Golterman & Sabo

● The District reserves the right to terminate the bid award and/or contract at any time due to the contractor’s failure to comply with the terms of the specifications. The District will notify the contractor of termination thirty (30) days prior to any action being instituted. The contractor will be permitted a rebuttal during this period.

● Contractor shall submit a list of three (3) references complete with names, addresses, phone numbers and a contact person to allow the District to verify the bidder’s ability to perform and meet the terms of this document.

● Contractors will need to provide their own equipment.

● Contractors shall list the names of any potential subcontractors. The awarded contract may not be assigned.

https://www.rpgacoustic.com/product/bad-panel/ https://kineticsnoise.com/tad/tuned-absorber-diffuser https://av-iq.com/avcat/ctl1642/index.cfm?manufacturer=golterman-sabo&product=rad&viewport=desktop

West Ottawa Public Schools Bid Proposal for 4” Tuned Acoustical Panels – Due March 19, 2025

III. Auditorium Confirmation Measurements

West Ottawa Public Schools Bid Proposal for 4” Tuned Acoustical Panels – Due March 19, 2025

Contractor’s Information

Contractor’s Name: Phone #:

Address:

PROJECT: 4” Tuned Acoustical Panels

The undersigned has familiarized themselves with the local conditions with the cost of the work by having examined the site conditions, and Bidding Documents prepared by West Ottawa Public Schools (1138 136th Ave, Holland, MI, 49424), and hereby proposes to furnish all labor, materials, taxes, equipment, and services needed for the completion of the work category submitted. All Addendums that have been issued for this project have been recognized and included. The cost for performing work is:

Base Bid Amount: __________________________________________________ Dollars

TAXES: This bid is tax exempt.

COST OF BONDS: Bond Cost for Performance, Labor and Material Bond Cost. This cost must be included in the Bid. Please list the cost of the bond below.

4” Tuned Acoustical Panels

PLM Bond Amount: __________________________________________________ Dollars

Specifications and Bid Proposal Form

The undersigned certifies that the bid contained meets or exceeds the attached specifications. Failure to comply with all conditions asked for in this bid document may result in rejection of the bid.

Bidder Information:

COMPANY NAME: ____________________________________________________________

ADDRESS: __________________________________________________________________

AUTHORIZED SIGNATURE: ____________________________________________________

AUTHORIZED NAME (please print): ______________________________________________

TITLE: ________________________________________________ DATE: ________________

PHONE #: ________________________________ FAX #: _____________________________

E-MAIL: _____________________________________________________________________

At least 3 references with contact person:

Company: _____________________ Contact: ____________________ Phone: _____________

Do you conduct background checks on your employees? ❒Yes ❒No

Familial Relationship Affidavit included? ❒Yes ❒No

Iran Linked Business Affidavit included? ❒Yes ❒No

Written responses to all requested questions? ❒Yes ❒No

Are you on the Excluded Parties List ❒Yes ❒No ❒Unknown (which excludes you from receiving Federal Contracts or certain sub contracts, pursuant to the provisions of 31 U.S.C. 6101, note E.O. 12549, E.O. 12689, 48 C.F.R. 9.404)?

Provide your DUNS number, if you have one: ____________________________

Local (District) Vendor or Taxpayer? ❒Yes ❒No ❒Unknown

(Documentation, if necessary, will be obtained after the bid opening.)

Do you have employees that live within the District? ❒Yes ❒No ❒Unknown

AFFIDAVIT OF BIDDER

Bidders must submit a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the West Ottawa Public School District School Board or the West Ottawa Public School District Superintendent must be accompanied with the bid. Bids without this disclosure statement will not be accepted.

The members of the West Ottawa Public School Board are: Cathy Lebster, James Otteman, Cynthia Martinez, Randall Schipper, Mary Remenschneider, Lynn Rutan and Darrin Duistermars.

The West Ottawa Public School Superintendent is: Tim Bearden

The Following are the familial relationships:

There are none.

STATE OF MICHIGAN )

) ss

COUNTY OF_____________)

The undersigned, authorized representative of bidder (insert name) __________________ does hereby acknowledge that bidder has read the foregoing disclosure statement and the statements herein contained are true.

Signature of Bidder Representative

Print Name

Title

This instrument was acknowledged before me, a Notary Public, in and for

______________________ County, on this _____day of ___________________, 20__, ______________________________________________ SS:

(Notary Public Signature)

My Commission expires: _________________________

Acting in the County of: __________________________

IRAN LINKED BUSINESS AFFIDAVIT

All Bids shall be accompanied by a sworn statement disclosing any Iran Linked Business relationship that exists within the owners, including its officers, directors and employees.

The undersigned, owner or authorized officer of _________________________________ (the bidder), pursuant to Michigan Public Act No. 517 of 2012, the “Iran Linked Business” requirement provided in the Ottawa Area ISD Universal Service Fund Request for Proposals hereby represents and warrants that the bidder, including its officers, directors and employees, is not an “Iran Linked Business” within the meaning of the applicable Public Act, and that in the event bidder is awarded a contract as a result of this RFP, the bidder will not become an “Iran Linked Business” at any time during the course of performing under the contract. The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on future Requests for Proposals (RFPs) for three (3) years from the date that it is determined that the person has submitted the false certification.

There is not an “Iran Linked Business” that exists within the bidder and/or owner, officers, directors and employees.

Bidder: ___________________________________________________ (Company Name)

By: ___________________________________________________ (Signature)

(Title)

This instrument was acknowledged before me, a Notary Public, in and for

______________________ County, on this _____day of ___________________, 20__, ______________________________________________ SS:

(Notary Public Signature)

My Commission expires: _________________________

Acting in the County of: __________________________