UNTAGGED-05 SOW 573-21-705.docx

Statement of Work RePLACE DETERIORATED AHU 21, 22, 23, and 24 Project: 573-21-705 Malcom randall VA Medical Center gainesville, FL Part I – General A. Scope of Work (SOW)

1. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Project 573-21-705 Replace Deteriorated AHU 21, 22, 23, and 24 as required by Architect / Engineer drawings and specifications contained within solicitation.

2. This document does not relieve the construction contractor of his/her professional responsibility to conduct and produce a correct, complete, and fully coordinated work.

B. General Project Description

1. Work includes but is not limited to, all labor, material, equipment, and supervision to replace the Heating, Ventilation, and Air Conditioning (HVAC) systems related to Air Handling Units (AHUs) 21, 22, 23 and 24. Replacement will include but is not limited to, AHUs, exhaust fans, ductwork, controls, heat exchangers, heat recovery units, chilled water supply and return piping, hot and cold water piping (branch lines), humidification devices, variable frequency drives, electrical systems, controls, and other related devices at the Malcom Randall VA Medical Center in Gainesville, FL. – VA Project Number 573-21-705.

2. All work shall be performed per the project’s design drawings and specifications.

3. Contractor shall timely discuss with VA means and methods of construction that may impact the facility inside/outside VA premises.

C. Definitions

1. Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the CO.

2. VA Project Manager (PM): The Contracting Officer’s Technical Representative (COR) responsible for administering contracts under the immediate direction of the CO and the PM/COR at the construction site. When more than one PM/COR is assigned to a construction project one is designated as being in-charge and is called the “Senior PM/COR”. The PM/COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc.

3. Contractor: This term, as used herein, refers to the Contractor under this contract.

4. A/E: This term, as used herein, refers to the Architect-Engineer firm that is part of the design team (Government Consultant).

D. Tentative Schedule

1. Schedule Objectives – The contractor shall complete the work required under this Scope of Work within one thousand ninety five (1095) calendar days from receipt of “Notice to Proceed” (NTP). Working hours will vary depending on the tasks being accomplished. Work affecting hospital’s operations must be done after 5 p.m. in the afternoon or weekends and with timely advance coordination through VA’s Project Manager/COR.

Part II – Responsibilities

1. The RFP documents are intended to define existing conditions, certain required items and design parameters to be included in the project. It is the Contractor’s responsibility to complete the documents and construction in a manner consistent with the intent of the RFP documents within the required time period (contract length).

2. Prior to any mobilization and construction, the contractor shall request and have approved an Infection Control Construction Permit, a Construction Safety Certification, and an Interim Life Safety Measures Certification from the VA Medical Center. Also, project schedule and construction phases must be approved by VA Chief Engineering. Contractor shall provide all necessary environmental documents and related EQB approved permits for construction.

3. Contractor shall completely prepare site, prior to the installation of the equipment, and furnish all labor, equipment and materials necessary to perform work for this specific project as required by this statement of work and the project specifications and drawings.

4. All projects associated construction and temporary work shall conform to the latest VA specifications, VA Standards, energy conservation methods, EPA, OSHA, ADA, NFPA, NEC, SMACNA, ASHRAE, LIFE SAFETY CODE, IBC, local, Federal and industry requirements and regulations.

5. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire job.

6. The Contractor shall comply with all applicable federal, state and local requirements for protecting the safety of the contractor’s employees, building occupants and the environment. In particular, all applicable standards of the Occupational Safety and Health Administration (OSHA) shall be followed when working in accordance with this project. No process or materials shall be employed in such a manner that they will introduce additional hazards into occupied space.

7. Contractor shall have comprehensive knowledge, experience, expertise, equipment and personnel to complete this work.

8. Contractor shall keep the VA Project Manager informed at all times of the status and progress of the project.

9. Detailed Schedule and Narrative: The Contractor shall provide a detailed phasing schedule and written narrative, indicating specific dates for each step of the construction process in concurrence with the progress schedule. This initial schedule shall be provided to the CO and COR no later than ten calendar days following notice to proceed.

10. Contract Progress Schedule: The progress schedule will be provided in a time-scaled bar graph format for each project phase. The horizontal axis will be scaled for a time beginning with the Notice to Proceed and concluding with contract completion. The vertical axis will show the milestones and a detailed breakdown of the construction tasks. All schedule items will show a start date and a completion date. Critical path shall be identified on the schedule and the tasks shown shall be cost-loaded. An updated schedule showing current project progress shall be provided each month to the COR or with each invoice for payment, whichever occurs first.

11. The Contractor shall develop a well-organized, practicable and complete written narrative construction phasing for the proposed project in order that the normal hospital operations will not be interrupted except by previous and timely coordination with VA staff through the Project Manager.

12. The Contractor shall specify how much allowance has been made for adverse weather in the schedule.

13. The Contractor shall specify the days of the week and the hours of construction operations during each phase of the work.

14. The Contractor shall prepare written minutes of each meeting with the Government concerning contractual, design and construction matters. Copies of the minutes shall be furnished to the Contracting Officer and within seven calendar days of the meetings. The Contractor shall prepare written records of phone conversations addressing major project issues and furnish a copy to the Contracting Officer within five calendar days of contract.

15. The Contractor shall develop a complete set of as-built drawings at the end of the construction work and submit it for VA review and approval.

16. Any related supporting system, apparatus, material or work not mentioned, or any incidental accessories necessary to make the work complete in all respects and ready for operation even if not particularly specified, shall be furnished, delivered and installed by the Contractor without additional cost to the Government.

17. Construction General Sections' applicable requirements: the Contractor shall comply with the applicable construction project requirements (e.g. submission of final as-built drawings, shop drawings, tests, safety requirements, new material and equipment provision and installation requirements, Buy American Act, payment and performance bonds requirements; insurance requirements; progress payments and schedules, work inspection and supervision, daily logs requirements, material and workmanship, guaranty, cleaning up, accident prevention, and other requirements) included in the specifications.

18. Onsite Material Storage and Dumpster Locations – Malcom Randall VA campus real estate is a limited resource and thus onsite storage of material and/or trash dumpster may be provided on a case-by-case basis. The location of these storage area(s) must be coordinated with the VA Project COR.

19. Pedestrian and Vehicular Maintenance of Traffic: The construction of the proposed project shall allow for full operation of the existing hospital at all times and maintaining the operations of all existing utility services and fire exits. In addition, it shall maintain free and unobstructed access to facility emergency vehicles and for fire, police, and other emergency response forces in accordance with NFPA 241. The phasing plan presented on the contract drawings indicate, primarily throughout written and graphical instructions, the general sequencing and staging for each phase of the site and project development construction. Contractor is to submit a phasing plan for VA final approval. The Contractor shall provide an equivalent continuous secured perimeter while work is performed to prevent intrusion to the federal premises. Contractor shall also provide a security guard at all times consistent with VACHS security regulations and shall coordinate logistics with VACHS Police Service through project’s COR. Facility security is currently provided under a private contractor.

20. Prior to the initial Pre-Construction Meeting, Contractor shall submit a list of key personnel (Project Manager, on-the-job Superintendent, Quality Control Manager, etc.) to be involved in this project and supply brief statement of qualifications/biographical data including name of individual, company position, years with the company, work and educational background, experience applicable to this Project, tasks to be assigned to that individual on this Project, percentage of workweek to be committed to this Project, and authority of that individual to act on behalf of the Contractor. All key personnel shall submit evidence of their OSHA 30 hour construction safety training. VA expects to have a Project Manager, Quality Control Manager, and Superintendent on-site fully devoted for this project. The Project Manager shall be committed a minimum of 50% of work per week on this project and be present on site the same percentage. Both, the Quality Control Manager and Superintendent, shall be committed a minimum of 100% of work per week on this project and be present on site the same percentage.

21. No later than ten calendar days after receipt of award and prior to commencing construction work, Contractor shall submit a Quality Control Plan proposed to implement the requirements for inspection of construction. Design and construction will be permitted to begin only after the VA COR acceptance of the CQC Plan.

Include, as a minimum, the following to cover all design and construction operations, both onsite and offsite, including work by subcontractors, designers of record, consultants, architect/engineers (AE), fabricators, suppliers, and purchasing agents:

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement all aspects of the work specified.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, designers of record, consultants, architect- engineers (A/E), offsite fabricators, and suppliers. The VA requires the use of Construction Project Management Software for submittal and request for information (RFI) review. Email is not an acceptable method to transmit submittals or RFIs.

d. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test.

e. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

f. Procedures for tracking design and construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

g. Reporting procedures, including proposed reporting formats.

h. A list of the definable features of design and construction work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable feature under a particular section.

22. All vendor/contract personnel must report to the Police Service and identify themselves upon entering the VACHS facility. They shall all abide by Police Service rules and personal identification verification (PIV) regulations and to carry the identification card throughout the entire period while providing the service.

23. Work Related to Office of Information Technology (OIT) Telecommunication Rooms (TR) - Any work involving OIT TR’s such as installation of new data connections, patch panel racks, patch panels, or any related equipment requires the supervision of a VA staff member approved to access VA OIT TR’s. This work must be requested 48 hours in advance to the Project COR to coordinate VA staff supervision. Work involving the labeling of data patch panels or data receptacles requires the coordination and approval of VA OIT staff to ensure labeling convention meets current local VA OIT requirements.

24. Work Related to VA Facility Fire Alarm System – Any work involving the VA Facility Fire Alarm system requires close coordination with VA Facility Management Service (FMS) staff. Work involving placing the Fire Alarm system to test, placing sprinkler flow switches to test, or disabling one or more smoke detectors requires at least 48 hours’ notice to the Project COR. This ensures proper coordination with appropriate FMS shops to assist with the outage.

25. Inspections – During construction, the VA Plumbing, Electrical, Mechanical, and Construction/Carpentry Shops must be allowed to inspect the Contractor’s work to verify conformance with Project Drawings, Specifications, and VA Directives as part of a Punchlist Inspection. For example, the Electric Shop reserves the right to inspect all Electrical installations, conduit runs, panelboards, breakers, etcetera. Furthermore, the Plumbing Shop to inspect all plumbing related work, HVAC Shop all HVAC related work, and the Carpentry/Construction shop, all Architectural related work.

In most cases, the Punchlist inspection occurs toward the end of construction, however if an area of work is to be covered or concealed by new work, such as enclosing a wall or ceiling, the contractor must schedule a Punchlist inspection with the COR before this new work is concealed.

It is the contractors responsibility to coordinate with the COR to schedule these inspections and the VA must be provided at least 48 hours notice.

Prior to a Punchlist inspection, the Contractor must provide Quality Assurance documentation (such as an inspection log, checklist or report) to the VA proving the Contractor has thoroughly inspected all work in accordance with project Specifications, Drawings and applicable codes. If a contractor fails a VA Punchlist inspection, the contractor must wait 7 calendar days before re-inspection.

Part III – Post Award Requirements A. Construction Period Submittals

1. The contractor shall distribute one (1) electronic set of the submittal in pdf format attention to VA CO with copy to VA PM/COR via e-mail. All materials and equipment submittals must be submitted and approved by record A/E, VA PM/COR and CO prior to start of construction. All submittals shall be as per the specifications.

2. Other submittals – Contractor shall submit test results, certificates, manufacturer’s instructions, manufacturer’s field reports, etc. as required by the VA RFP specifications to PM/COR and CO in pdf format via e-mail correspondence.

3. Project record drawings – Contractor shall maintain a set of construction documents (field as-built drawings) to record actual construction changes during the entire construction process as required by the RFP specifications. The project record drawings shall be available for review by the VA PM/COR at all times.

4. Shop drawings and submittals – A/E shall verify Contractor’s shop drawings, detail drawings, schedules, descriptive literature, and samples, testing labor-laboratory reports, field test data and review materials for conformity with the RFP documents and specifications. The A/E shall recommend approval, disapproval, or other suitable disposition to the VA PM/COR The VA PM/COR and CO will have final approval authority. The A/E shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the A/E shall request the Contractor to submit related components of a system before acting on a single component. The A/E may be required to hold joint reviews with the VA technical staff on complicated system submittals.

Project Close-Out

5. The contractor shall comply with the requirements in the “General Requirements”, Section 01 00 00, for submission of final RFP as built drawings, manuals and other documents as noted. Required as built drawings and specifications shall be submitted in the same format required for the construction documents.

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