Union City Schools-Final Track RFP.pdf

Union City Community Schools Chris Katz 430 St. Joseph Street Superintendent Union City, MI 49094 ckatz@unioncityschools.org Ph: 517.741.8091 Fax: 517.741.5205

Request for Proposal (RFP) for Resurfacing a 6 Lane All-Weather Track

Project Title: Resurfacing of Union City High School Track Location: Union City High School, Union City, Michigan Issuing Authority: Union City Community School District Date: 2/14/2024

1. Overview:

Union City High School, located in Union City, Michigan, is seeking proposals for the resurfacing of its 6-lane all-weather track including all asphalt surfaces including those not currently surfaced. The project aims to enhance the safety, durability, and performance of the track surface to better serve the athletic needs of the school and the wider community.

2. Scope of Work:

The selected contractor will be responsible for the following tasks:

- Assessment and evaluation of the current track surface condition

- Removal and disposal of existing track surface materials

- Preparation of the track base, including any necessary repairs or adjustments

- Installation of a new all-weather track surface, meeting industry standards for durability, safety, and performance

- Correct installation of long jump board and pole vault plant box

- Application of lane markings, including numbers, start/finish lines, and exchange zones

- Final inspection and testing to ensure compliance with project specifications

3. Requirements:

Proposals must meet the following criteria:

- Experience: The contractor must have a proven track record in track resurfacing projects, with references from similar projects completed within the past three years.

- Quality: The proposed track surface materials must be of high quality, durable, and suitable for all-weather use. Various surface types may be proposed with alternative pricing options.

- Compliance: The project must comply with all relevant local, state, and federal regulations, including ADA accessibility standards.

- Timeline: The contractor must provide a detailed timeline for the project, including milestones and completion date.

- Budget: Proposals should include a comprehensive budget breakdown, including all costs associated with materials, labor, equipment, and any additional expenses.

“STRIVING FOR EXCELLENCE IN EVERYTHING WE DO”

Union City Community Schools Chris Katz 430 St. Joseph Street Superintendent Union City, MI 49094 ckatz@unioncityschools.org Ph: 517.741.8091 Fax: 517.741.5205

4. Submission Guidelines:

Interested parties should submit their proposals via email by March 13, 2024 at 12:00pm to the following address: ckatz@unioncityschools.org

Proposals should be clearly labeled "RFP for Union City High School Track Resurfacing" and include the following information:

- Company name, contact person, and contact information

- Description of relevant experience and qualifications

- Proposed approach and methodology for the project

- Detailed budget breakdown

- Proposed timeline with milestones

- Any additional information or relevant documentation

5. Evaluation Criteria:

Proposals will be evaluated based on the following criteria:

- Experience and qualifications of the contractor

- Quality and suitability of proposed materials

- Compliance with project requirements and regulations

- Cost-effectiveness and value for money

- Ability to meet project deadlines

6. Selection Process:

The selection of the contractor will be based on a comprehensive review of all submitted proposals. The Union City Community School District reserves the right to reject any or all proposals and to negotiate separately with individual contractors if deemed necessary.

7. Contact Information:

For questions or clarifications regarding this RFP, please contact:

Chris Katz, Superintendent Union City Community Schools 430 St. Joseph St.

Union City, MI 49094 517-741-8091 ckatz@unioncityschools.org

Thank you for your interest in this project. We look forward to receiving your proposals.

“STRIVING FOR EXCELLENCE IN EVERYTHING WE DO”