Uniforms and Accessories RFP - FY 2025.pdf

REQUEST FOR PROPOSAL – UNIFORMS AND ACCESSORIES CLOTHING PAGE 1

Southwest Virginia Regional Jail Authority

RFP – Uniforms and Accessories Due Date: April 30, 2024

REQUEST FOR PROPOSAL – UNIFORMS AND ACCESSORIES CLOTHING PAGE 1

SOUTHWEST VIRGINIA REGIONAL JAIL AUTHORITY UNIFORM AND

ACCESSORIES REQUEST FOR PROPOSAL

The Southwest Virginia Regional Jail Authority, hereafter referred to as SWVRJA, is requesting proposals and competitive quotations of prices for uniforms and accessories. Acceptance of a

Vendor’s proposal will not require the SWVRJA’s use of all of the proposed items. Additionally, the SWVRJA reserves the right to award parts of its contract for uniforms and accessories to separate vendors.

Sealed Bids will be received until Tuesday, April 30, 2024 at 2:00 PM for furnishing the items described herein.

All inquiries for information should be directed to:

Angela Campbell

Southwest Virginia Regional Jail Authority

PO Box 279

Meadowview, VA 24361-0279

276-739-3520 Ext. 5004 acampbell@swvrja.com

The proposal should be mailed to:

Mailing Address:

Southwest Virginia Regional Jail Authority

PO Box 279

Meadowview, VA 24361-0279

The proposal may be hand delivered or sent via courier to:

Physical Address:

Southwest Virginia Regional Jail Authority

15205 Joe Derting Drive

Abingdon, VA 24210

All questions regarding this RFP must be submitted, in writing to Angela Campbell at acampbell@swvrja.com, prior to 4:00 PM Monday, April 15, 2024. Answers to all questions asked before the due date and time will be emailed to the requester no later than

5:00 PM Wednesday, April 17, 2024. If necessary, an addendum to the original RFP will be posted to the solicitation page on eva.virginia.gov.

mailto:acampbell@swvrja.com

REQUEST FOR PROPOSAL – UNIFORMS AND ACCESSORIES CLOTHING PAGE 2

UNIFORMS AND ACCESSORIES

COVER SHEET

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth in this RFP for uniforms and accessories.

My signature warrants that I have not employed or retained any firm or person other than a bona fide employee working solely for the firm to solicit or secure this contract and have not paid or agreed to pay any firm or person other than a bona fide employee working solely for the firm any fee, commission, percentage, brokerage fee, gifts or other consideration contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, the Authority shall have the right to annul or void this Contract without liability or, in its sole discretion, to deduct from the contract price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

My signature also certifies that this firm has no business or personal relationships with any other companies or persons that could be considered as a conflict of interest or potential conflict of interest to the

Southwest Virginia Regional Jail Authority, and that there are no principals, officers, agents, employees, or representatives of this firm that have any business or personal relationships with any other companies or persons that could be considered as a conflict of interest or a potential conflict of interest to the Southwest

Virginia Regional Jail Authority, pertaining to any and all work or services to be performed as a result of this request and any resulting contract with the Authority.

I hereby certify that I am authorized to sign as a Representative for the Firm:

Complete Legal Name of Firm: ________________________________________________

Street Address: ______________________________________________

Mailing Address ______________________________________________

Fed ID No.: ______________________________________________

Signature: ______________________________________________

Name (type/print): ______________________________________________

Title: ______________________________________________

Telephone: (___)_______________Fax No.: (___)_______________

Date: ______________________________________________

To receive consideration for award, this signature sheet should be returned to the Southwest Virginia Regional

Jail Authority as it shall be a part of your response.

REQUEST FOR PROPOSAL – UNIFORMS AND ACCESSORIES CLOTHING PAGE 3

SOUTHWEST VIRGINIA REGIONAL JAIL AUTHORITY UNIFORMS AND

ACCESSORIES REQUEST FOR PROPOSAL

I. Purpose

The purpose of this Request for Proposal (RFP) is to contract with a one or more qualified

Vendor(s) to provide uniforms and accessories.

II. Term

The contract period shall have an original term of three (3) years with two (2) optional one

(1) year renewals. The original contract will commence on July 1, 2024 through June 30, 2027.

III. Introduction/Background

The Southwest Virginia Regional Jail Authority, hereafter referred to as SWVRJA, is an independent political subdivision of the Commonwealth of Virginia. The Authority was created by the jurisdictions of Buchanan, Dickenson, Lee, Russell, Scott, Smyth, Tazewell, Washington and Wise Counties and the Cities of Bristol and Norton. The SWVRJA employees 450 people.

IV. Scope of Work

It is the SWVRJA’s intent to purchase uniforms and accessories from one or more selected

Vendors. The vendor must comply with all federal, state, and local laws and regulations.

The selected Vendor shall provide the following items:

A. Flying Cross Deluxe Tactical Pants

Item # 39300

Color Black

Material 70% Poly/28% Rayon/2% Lycra

Sizes Men’s 28-60

Women’s 2-24

Pricing shall include hemming to specified length.

Each year one (1) pair of pants (approximately 380) will be ordered for each correctional officer. New employees will receive three pairs of pants upon hiring and will be ordered on an as-need basis.

Vendors may submit alternate items that meet or exceed the specifications of the items listed above.

REQUEST FOR PROPOSAL – UNIFORMS AND ACCESSORIES CLOTHING PAGE 4

The selected vendor shall have a representative on-site to fit employees to ensure that employees order the proper size.

B. Elbeco TexTrop2 Short Sleeve Shirt

Item # 3311N

Color Gray

Material 100% Polyester Tropical Weave

Weight 5-5.5 Oz./Sq. Yd.

Sizes Men’s 14.5” – 22”

Women’s 28 – 54

Shirts will have 3 patches that must be sewn on including a patch measuring 3 ½ inches by 4 ½ inches on each sleeve, and either a gold or silver officer badge above the left front pocket. The awarded vendor will provide the patches.

Each year one (1) shirt (approximately 380) will be ordered for each correctional officer. New employees will receive three shirts upon hiring and will be ordered on an as-need basis.

ensure that employees order the proper size.

C. Tact Squad Three Season Jacket

Item # 1004

Color Black

Material Taslan Outer Shell

No-pill micro fleece around collar and torso

Sizes Small - 5X-Large

One (1) will be ordered for each new employee on an as-need basis.

Pricing shall include SWVRJA embroidered in 1/2” white font on chest.

D. Standard Brass Nameplate

Colors Gold and Silver

Measurements Length 2-1/2”

Height 1/2 “

Attachment Options Clutch Back

Magnetic Back

REQUEST FOR PROPOSAL – UNIFORMS AND ACCESSORIES CLOTHING PAGE 5

Pin Back

One (1) will be ordered for each new employee and on an as-need basis for all other employees.

E. Polo Shirts

One (1) shirt (approximately 55) will be ordered for each administrative employee on an annual basis. New administrative employees will receive three (3) shirts upon hiring and will be ordered on an as-need basis.

Pricing shall include SWVRJA embroidered in 1/2" font on left chest. Multiple colors may be selected. Embroidery colors will be specified on purchase orders.

a. Sport-Tek PosiCharge Micro-Mesh Polo Shirt (Men’s)

Item # ST680

Color All Available

Material 4 Oz.

100% Polyester

Sizes X-Small – 4X-Large

Vendors may submit alternate items that meet or exceed the specifications of the items listed above.

b. Sport-Tek Ladies PosiCharge Micro-Mesh Polo Shirt

Item # LST680

Color All Available

Material 4 Oz.

100% Polyester

Sizes X-Small – 4X-Large

c. Port Authority Tall Rapid Dry Polo

Item # TLK455

Color All Available

Material 5.6 Oz.

60% Cotton/40% Polyester

Sizes Large Tall – 4X-Large Tall

REQUEST FOR PROPOSAL – UNIFORMS AND ACCESSORIES CLOTHING PAGE 6

F. Gildan Ultra Cotton T-Shirt with Pocket

Item # 2300

Color Sport Grey

Material 6 Oz./Sq. Yd.

100% Cotton

Sizes Small - 5X-Large

Five (5) shirts (approximately 45) will be ordered for each maintenance employee on an annual basis. Five (5) shirts will be ordered for any new maintenance employees on an as-need basis.

Pricing shall include SWVRJA screen printed in 1/2” black font above chest pocket.

G. Richardson 322 Washed Chino Black/Charcoal/White

Item # 322

Color Charcoal with 2 front panels that are black and white stitching

Material Heavyweight Chino Cotton Twill

Visor Precurved

Sweatband Cotton

Construction Woven

Backstrap Adjustable Hook-and-Loop

Pricing shall include SWVRJA embroidered in 1" font on front of cap.

Embroidery colors shall be white.

Item will be ordered on an as needed basis.

Vendors may submit alternate items that meet or exceed the specifications of the items listed above. Physical samples of all alternate items must be received prior to the due date and time to be considered for award.

V. Proposal Preparation and Submission Requirements

A. General Instructions

1. All proposals must be sealed and marked “Proposal for Uniforms and

Accessories: Southwest Virginia Regional Jail Authority”.

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2. Please submit one (1) original with six (6) copies of your response. Any proprietary information should be clearly identified in the proposal. Please also include two (2) electronic copies of your response on a flash drive or

CD/DVD. One of the electronic copies should have proprietary information redacted.

3. The RFP cover sheet as well as all addenda acknowledgements should be completed, signed, and returned with the proposal.

4. A physical sample of all proposed alternate items shall be included with the proposal at the time of submission. A proposal will be considered incomplete and unresponsive without samples of alternate items.

B. Specific Requirements

Proposals should be as thorough and detailed as possible so that the SWVRJA may properly evaluate the services offered. To be considered substantive, the proposal must respond to all requirements of the RFP. Any other products that could be beneficial to the SWVRJA should be provided as an appendix to the proposal. At a minimum, your response should include the following:

1. Qualification Statement:

A statement should be included describing the Vendor’s qualifications to perform the work listed in this RFP. The statement should include the number of years you have been in business as well as the resources you have available to meet the requirements of this RFP. In addition, if the

Vendor anticipates using a subcontractor(s), the same information must be submitted concerning the proposed subcontractor(s).

2. Cost of Proposed Items:

a. Cost of Items

b. Cost of Shipping

All orders will be shipped to four facilities. See Exhibit 1.

Any additional charges must be detailed. If there is a price difference between various sizes, the price for each size should be specified.

3. Samples:

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Vendors shall submit at least one sample of each alternate item at the time the proposal is submitted. A proposal will be considered incomplete and unresponsive if received without samples of all alternate items.

4. Uniform Fitting:

ensure that employees order the proper size. This is only applicable for the Flying Cross Pants and the Elbeco Shirts

5. Delivery Time:

All orders shall be delivered within 21 calendar days after receipt of order

(ARO) by the awarded vendor.

6. Reference:

The Vendor’s reference from clients. Names, addresses, telephone numbers, and individual contacts of at least three accounts that is similar in size and complexity to SWVRJA.

VI. Evaluation and Award Criteria

A committee will evaluate all proposals submitted. The contract will be awarded based upon the proposal that is deemed to be the most responsive and of greatest benefit to the

SWVRJA. The evaluation criteria will include, but not be limited to:

Qualifications of Vendor and proposed subcontractor(s).

1. Demonstrated experience and service in the uniform business.

2. Ability to service the contract for length of term.

3. Item Quality

4. References

5. Proposed Pricing.

SWVRJA reserves the right to make multiple awards as a result of this RFP. The Offeror with the lowest price is not guaranteed award of this contract.

SWVRJA may cancel this Request for Proposal or reject proposals at any time prior to an award, and is not required to furnish a statement of the reasons why a particular proposal was not deemed to be the most advantageous (Section 2.2-4359D of the Virginia Code).

REQUEST FOR PROPOSAL – UNIFORMS AND ACCESSORIES CLOTHING PAGE 9

VII. General Terms and Conditions

A. Vendors Manual

This solicitation is subject to the provisions of the Commonwealth of Virginia Vendors

Manual and any changes or revisions thereto, which are hereby incorporated into this contract in their entirety. The procedure for filing contractual claims is in section 7.19 of the Vendors Manual. A copy of the manual is normally available for review at the purchasing office and is accessible on the Internet at www.eva.virginia.gov under

“Vendors Manual” on the vendors tab.

B. Applicable Laws and Courts

This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the Commonwealth. The agency and the contractor are encouraged to resolve any issues in controversy arising from the award of the contract or any contractual dispute using Alternative Dispute Resolution (ADR) procedures

(Code of Virginia, § 2.2-4366). ADR procedures are described in Chapter 9 of the

Vendors Manual. The contractor shall comply with all applicable federal, state and local laws, rules and regulations.

C. Anti-Discrimination

By submitting their bids, bidders certify to the SWVRJA that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia

Fair Employment Contracting Act of 1975, as amended, where applicable, the

Virginians With Disabilities Act, the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, § 2.2-4343.1E).

D. Ethics in Public Contracting

By submitting their bids, bidders certify that their bids are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other bidder, supplier, manufacturer or subcontractor in connection with their bid, and that they have not conferred on any public employee having official responsibility http://www.eva.virginia.gov/

REQUEST FOR PROPOSAL – UNIFORMS AND ACCESSORIES CLOTHING PAGE 10

for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

E. Immigration Reform and Control Act of 1986

By entering into a written contract with the SWVRJA, the Contractor certifies that the

Contractor does not, and shall not during the performance of the contract for goods and services with the SWVRJA, knowingly employ an unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.

F. Debarment Status

By participating in this procurement, the vendor certifies that they are not currently debarred by the Commonwealth of Virginia from submitting a response for the type of goods and/or services covered by this solicitation, Vendor further certifies that they are not debarred from filling any order or accepting any resulting order, or that they are an agent of any person or entity that is currently debarred by the Commonwealth of

Virginia.

G. Antitrust

By entering into a contract, the Contractor conveys, sells, assigns, and transfers to the

SWVRJA all rights, title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by the

SWVRJA under said contract.

H. Precedence of Terms

The following General Terms and Conditions VENDORS MANUAL, APPLICABLE

LAWS AND COURTS, ANTI-DISCRIMINATION, ETHICS IN PUBLIC

CONTRACTING, IMMIGRATION REFORM AND CONTROL ACT OF 1986,

DEBARMENT STATUS, ANTITRUST, MANDATORY USE OF STATE FORM

AND TERMS AND CONDITIONS, CLARIFICATION OF TERMS, PAYMENT

shall apply in all instances. In the event there is a conflict between any of the other

General Terms and Conditions and any Special Terms and Conditions in this solicitation, the Special Terms and Conditions shall apply.

I. Testing and Inspection

The SWVRJA reserves the right to conduct any test/inspection it may deem advisable to assure goods and services conform to the specifications.

J. Assignment of Contract

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A contract shall not be assignable by the Contractor in whole or in part without the written consent of the SWVRJA.

K. Changes to the Contract

The parties may agree in writing to amend the scope and terms of the contract. An increase or decrease in the price of the contract from such modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the contract.

L. Default

In case of failure to deliver goods or services in accordance with the contract terms and conditions, the SWVRJA, after due oral or written notice, may procure them from other sources and hold the contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which the SWVRJA may have.

M. Taxes

Sales to the SWVRJA are normally exempt from State sales tax. State sales and use tax certificates of exemption, Form ST-12, will be issued upon request. Deliveries against this contract shall usually be free of Federal excise and transportation taxes.

The SWVRJA’s excise tax exemption registration number is 54-2061321.

N. Transportation and Packaging

By submitting their proposals, all Proposers certify and warrant that the price offered for F.O.B. destination includes only the actual freight rate costs at the lowest and best rate and is based upon the actual weight of the goods to be shipped. Except as otherwise specified herein, standard commercial packaging and shipping containers shall be used. All shipping containers shall be legibly marked or labeled on the outside with the purchase order number or the contract number, commodity description, and quantity.

O. Indemnity

The Vendor shall indemnify and hold harmless the SWVJRA, its officers, agents and employees, from any and all claims, actions, lawsuits, damages, judgments, charges, expense or liabilities arising out of the performance of the Contract by

Vendor, its subcontractors, agents or employees. The Vendor expressly agrees to defend the SWVRJA, its agents, officers and employees from any such claims brought or actions filed against the indemnified parties.

REQUEST FOR PROPOSAL – UNIFORMS AND ACCESSORIES CLOTHING PAGE 12

P. Nondiscrimination of Contractors

A bidder, offeror, or contractor shall not be discriminated against in the solicitation or award of this contract because of race, religion, color, sex, national origin, age, disability, faith based organizational status, any other basis prohibited by state law relating to discrimination in employment or because the bidder or offeror employs ex-offenders unless the state agency, department or institution has made a written determination that employing ex-offenders on the specific contract is not in its best interest. If the award of this contract is made to a faith-based organization and an individual, who applies or receives goods, services, or disbursements provided pursuant to this contract objects to the religious character of the faith-based organization from which the individual receives or would receive the goods, services, or disbursements, the public body shall offer the individual, within a reasonable period of time after the date of his objection, access to equivalent goods, services, or disbursements from an alternative provider.

Q. Availability of Funds

It is understood and agreed between the parties herein that the SWVRJA shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement.

R. Authorization to Conduct Business in the Commonwealth

A contractor organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law. Any business entity described above that enters into a contract with a public body pursuant to the Virginia Public

Procurement Act shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title

13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract. SWVRJA may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section.

S. Excusable Delay

The SWVRJA shall not be in default by reason of any failure in performance of this agreement in accordance with its terms if such failure arises out of causes beyond its reasonable control and without the fault or negligence of the SWVRJA. Such causes may include, but are not restricted to, acts of God or the public enemy, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and unusually severe weather, but in every case the failure to perform must be beyond the reasonable control

REQUEST FOR PROPOSAL – UNIFORMS AND ACCESSORIES CLOTHING PAGE 13

and without the fault or negligence of the SWVRJA.

T. Non-Responsive Proposals

Modification of or additions to any portion of the Request for Proposals may be cause for rejection of the proposal; however, SWVRJA reserves the right to decide, on a case by case basis, in its sole discretion, whether or not to reject such a proposal as nonresponsive. As a precondition to its acceptance, SWVJRA may, in its sole discretion, request that the Proposer withdraw or modify nonresponsive portions to a proposal which do not affect quality, quantity, price or delivery. No modification of or addition to the provisions of the contract shall be effective unless reduced to writing and signed by the parties. Modification of or additions to the

General Terms and Conditions of the solicitation may be cause for rejection of the proposal; however SWVJRA reserves the right to decide, on a case by case basis, in its sole discretion, whether to reject such a proposal.

VIII. Special Terms and Conditions

A. Audit

The Contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment. The SWVRJA, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period.

B. Cancellation of Contract

The purchasing agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.

C. Renewal of Contract

This contract may be renewed by the SWVRJA upon written agreement of both parties for two (2) successive one-year periods, under the terms of the current contract, and at a reasonable time approximately 90 days prior to the expiration. (See PRICE

ESCALATION/DE-ESCALATION CLAUSE)

D. Bid Acceptance Period

Any bid in response to this solicitation shall be valid for 60 days. At the end of the days

REQUEST FOR PROPOSAL – UNIFORMS AND ACCESSORIES CLOTHING PAGE 14

the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

E. Indemnification

Contractor agrees to indemnify, defend and hold harmless the SWVRJA, its officers, agents, and employees from any claims, damages and actions of any kind or nature, whether at law or in equity, arising from or caused by the use of any materials, goods, or equipment of any kind or nature furnished by the contractor/any services of any kind or nature furnished by the contractor, provided that such liability is not attributable to the sole negligence of the SWVRJA or to failure of the SWVRJA to use the materials, goods, or equipment in the manner already and permanently described by the contractor on the materials, goods or equipment delivered.

F. Price Escalation/De-Escalation

Price adjustments may be permitted only for changes in the Contractor’s cost of materials. The Consumer’s Price Index, Apparel Category as a guide to determine increase or decrease. No price increases will be authorized for 365 calendar days after the effective date of the contract. Price escalation may be permitted only at the end of this period and each 365 days thereafter and only where verified to the satisfaction of the purchasing department. However, “across the board” price decreases are subject to implementation at any time and shall be immediately conveyed to the SWVRJA

Purchasing Department.

Contractor shall give not less than 30 days advance notice of any price increase to the purchasing department. Any approved price changes will be effective only at the beginning of the calendar month following the end of the full 30 day notification period. The Contractor shall document the amount and proposed effective date of any general change in the price of materials. Documentation shall be supplied with the

Contractor’s request for increase which will: (1) verify that the requested price increase in general in scope and not applicable just to the SWVRJA; and (2) verify the amount or percentage of increase which is being passed on to the Contractor by the

Contractor’s suppliers. The purchasing department will notify the using department and the Contractor in writing of the effective date of any increase which it approves.

However, the Contractor shall fill all purchase orders received prior to the effective date of the price adjustment at the old contract prices. The SWVRJA Purchasing

Agent may cancel without liability to either party, any portion of the contract affected by the requested increase and any material, supplies, or services undelivered at the time of such cancellation.

The Contractor is further advised that decreases which affect the cost of materials are required to be communicated immediately to the purchasing department.

G. Product Availability/Substitution

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Substitution of a product, brand or manufacturer after the award of contract is expressly prohibited unless approved in writing by the Contact Officer. The SWVTJA may, at its discretion, require the contractor to provide a substitute item of equivalent or better quality subject to the approval of the Contract Officer, for a price no greater than the contract price, if the product for which the contract was awarded becomes unavailable to the contractor.

H. Cooperative Procurement

Under the authority of the Code of Virginia 2.2-4304. Cooperative Procurement, it is the intent of this solicitation and resulting contract(s) to allow for cooperative purchasing by only the members of the Procurement Professionals of Virginia

Regional Jails (PPVRJ). Current PPVRJ institutions include:

Albermarle/Charlottesville Regional Jail, Hampton Roads Regional Jail, Meherrin

River Regional Jail, Northwestern Regional Adult Detention Center, Peumansend

Creek Regional Jail, Piedmont Regional Jail, Rappahannock Regional Jail, Riverside Regional Jail Authority, Southside Regional Jail, Southwestern Virginia

Regional Jail, Virginia Peninsula Regional Jail, Western Tidewater Regional Jail, and Western Virginia Regional Jail. In addition, the lead-issuing institution may allow local governments, school boards and other agencies serving local governments in their region access to this contract(s).

Participation in this cooperative procurement is strictly voluntary. If authorized by the

Contractor(s), the resultant contract(s) will be extended to the public bodies indicated above to purchase at contract prices in accordance with contract terms. No modification of this contract or execution of a separate contract is required to participate. Participating public bodies shall place their own orders directly with the

Contractor(s) and shall fully and independently administer their use of the contract(s) to include contractual disputes, invoicing and payments without direct administration from the lead-issuing institution. The lead-issuing member shall not be held liable for any costs or damages incurred by any other participating public body as a result of any authorization by the Contractor to extend the contract. It is understood and agreed that the lead-issuing member is not responsible for the acts or omissions of any PPVRJ member, or public body and will not be considered in default of the Agreement no matter the circumstances.

Use of this contract(s) does not preclude any participating public body from using other contracts or competitive processes as required by law.

X. Other Matters

Respondents should contact Angela Campbell, Accounting/Procurement, to answer any questions which might arise and to discuss general background information on the

SWVRJA and its operation.

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Exhibit 1

Facility Addresses

Southwest Virginia Regional Jail Authority – Abingdon

15205 Joe Derting Drive

Abingdon, VA 24210

Telephone: 276-739-3520

Fax: 276-739-3534

Southwest Virginia Regional Authority – Duffield

1037 Boone Trail Road

Duffield, VA 24244

Telephone: 276-431-8000

Fax: 276-431-8017

Southwest Virginia Regional Jail Authority – Haysi

1550 Kiwanis Park Road

Haysi, VA 24256

Telephone: 276-679-7880

Fax: 276-679-7898

Southwest Virginia Regional Jail Authority – Tazewell

115 Court Street

Tazewell, VA 24651

Telephone: 276-988-1080

Fax: 276-988-1097

Bill To:

Southwest Virginia Regional Jail Authority – Administration

PO Box 279

Meadowview, VA 24361-0279

Telephone: 276-739-3530

Fax: 276-739-3534