Underground Distribution and Overhead Electric Distribution.pdf

ADVERTISEMENT FOR BIDS

INVITATION TO BID – ITB # 2627-07

Sealed proposals will be received in the Office of the Purchasing Manager, City of

Wilson, c/o (Wilson Energy), 1800 Herring Avenue Wilson, North Carolina 27893 until 2:00 pm

(EST) on 10/21/2026 and immediately thereafter publicly opened and read for the furnishing of

Underground Distribution and Overhead Electric Distribution/Transmission Construction

Services – Bid # 2627-07. (contractor’s are invited but, not required to be present for bid opening).

Instructions for submitting bids and complete specifications will be available in the Office of the Purchasing Manager, Wilson, NC, 1800 Herring Avenue (Building 200), Wilson, North

Carolina during regular office hours, which are 8:00AM – 5:00PM Monday through Friday.

The City of Wilson reserves the right to reject any or all bids. Late Bids will not be considered.

SECTION I

GENERAL INSTRUCTIONS FOR SEALED BIDS

RELATED TO BID # 2627-07 - UNDERGROUND ELECTRIC

DISTRIBUTION/TRANSMISSION

CONSTRUCTION SERVICES

1.0 NOTICE TO BIDDERS

Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the Purchasing Manager, City of Wilson, 1800 Herring Avenue, Wilson, North Carolina 27893 until 2:00 pm (EST) on the day of opening above. Bids submitted in a fax or e-mail in response to this Invitation for Bid will not be considered.

2.0 STANDARD FORMS REQUIRED

Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by an authorized official of the firm. Return only the attached Proposal Form. Do not return the Advertisement for Bids, Instructions to Bidders or Specifications.

3.0 PREPARATION OF BID

Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and the bid opening date and time. Bid shall be addressed to PURCHASING MANAGER, CITY OF

WILSON, 1800 HERRING AVENUE, WILSON, NORTH CAROLINA 27893.

4.0 TIME FOR OPENING BIDS

Bids will be opened promptly and read at the hour and on the date set forth in the advertisement in the Office of the Purchasing Manager, City of Wilson, 1800 Herring Avenue (Building 200), Wilson, North Carolina 27893. Bidders or their authorized agents are invited to be present.

5.0 DEPOSIT

A deposit is NOT required for this bid.

6.0 NC SALES TAX

Do not include NC sales taxes in bid figure; however, the City of Wilson is not sales tax exempt where applicable. For this specific project with hourly rates, sales taxes are not added to invoice. Example: (If the hourly labor rate is $45.00, the City pays $45.00)

7.0 FEDERAL EXCISE TAX

The City of Wilson is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon request to the successful bidder.

8.0 EXCEPTIONS TO BE CLEARLY STATED

If bid is not in strict accordance with Section II, “Specifications,” bidder must list or note all exceptions on the Proposal Form, otherwise, it is fully understood that the successful bidder will furnish equipment and/or materials exactly as specified. The City of Wilson reserves the right to accept or reject bids with noted minor deviations from specifications and to determine the lowest responsible, responsive bid from the standpoint of quality, performance, and price.

9.0 EVALUATION AND AWARD OF BIDS

The City of Wilson reserves the right to reject any and all bids, to waive any and all informalities, and to disregard all nonconforming or conditional bids or counter proposals. In evaluating bids, the City of Wilson shall consider whether the bids comply with the prescribed requirements, plus all alternates or options requested. The City of Wilson reserves the right to include or exclude any option or alternative in the opinion is in City of Wilson’s best interests. If a bid is to be awarded, it will be awarded to the lowest responsible, responsive bidder whose evaluation by the City of Wilson indicates that the award will be in the City of Wilson ’s best interests. Only firm prices will be considered for award of this bid.

10.0 PROMPT PAYMENT DISCOUNTS

Bidders are urged to compute all discounts into the price offered. If a prompt payment discount is offered, it may be considered in the award of the contract.

11.0 NUMERICAL ERRORS

In the case of a discrepancy between a unit price and the extension (the unit price multiplied by the number of units); the unit price governs. In the case where numerical bids are stated both in numbers and in words, the words govern.

12.0 BID WITHDRAWAL

A bidder must notify the City of Wilson in writing of its request to withdraw a bid within seventy-two (72) hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was submitted in good faith.

13.0 MINORITY BUSINESS PARTICIPATION ENCOURAGED

The City of Wilson has adopted a Minority Business Participation Outreach Plan. Firms submitting a proposal are attesting that they also have taken affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize minority suppliers of materials and/or labor if at all possible.

14.0 DELIVERY TIME

Delivery time is to be stated and will be considered in the evaluation of bids if applicable.

15.0 CONTRACT PERIOD

It is the intent of the City of Wilson to enter into a multi-year contract at the time the contract is awarded by the City of Wilson to the successful bidder(s) for a total contract period not to exceed five (5) years. Prices shall remain fixed during the first year with option for annual extensions at the same or negotiated unit prices for up to four (4) additional years if market, service conditions and budgetary fund(s) are available, so warrant and prove to be in the best interest of the City of Wilson .

16.0 CONTACT INFORMATION

Questions: All questions should be received by 5:00 pm on 10/12/2026 regarding this bid request and should be directed to Ricky Wilson, Purchasing Manager via e-mail rvwilson@wilsonnc.org. Late questions may not be answered or considered after the above date.

17.0 TERMS AND CONDITIONS

The attached Terms and Conditions of the City of Wilson is considered a part of the bid proposal.

[Balance of page left blank intentionally] mailto:rvwilson@wilsonnc.org

SECTION II

CITY OF WILSON / WILSON ENERGY

SPECIFICATIONS FOR UNDER GROUND ELECTRIC DISTRIBUTION

CONSTRUCTION SERVICES – BID 2627-07

General Description The Contractor is to supply labor, tools and equipment necessary to constitute a crew capable of independently installing or replacing underground (UG) power cable/conduits and associated equipment in residential and commercial developments. Wilson Energy intends to retain this work force for the contract year for construction, emergency, installation, and repair assistance during situations affecting its service area. Crew makeup, typical job tasks and other specific requirements are outlined in the following paragraphs:

Contractor shall supply one (1), four-person underground construction crew and/or (1) three-person underground service crew (as needed). Work may consist of but is not limited to the following: Place appropriately sized primary cables, secondary cables, conduits, secondary pedestals, pad- mounted transformers, switching equipment, and other facilities typical to URD systems. Contractor is to utilize conventional digging equipment (backhoes and trenchers) to install cables and conduits at an average depth of 3’ minimum to 5’ maximum. Work will typically be billed on a cost basis. See proposal forms below for underground crew makeup.

Wilson Energy reserves the right to terminate this contract based on the performance of the crew or the reduction of anticipated workload.

Job Site Safety Job site activities shall always be conducted in accordance with the North Carolina Occupational Safety and Health Standards, the National Electrical Safety Code, APPA Safety Manual, and the North Carolina Manual on Uniform Traffic Control Devices for Streets and Highways.

Material Materials are to be supplied by Wilson Energy and are to be picked up by the Contractor at the City of Wilson Operations Center – Wilson Energy designated representative at 1800 Herring Ave. Materials used for site restoration or repairs for damage caused by the Contractor shall be provided by the Contractor.

Supervision In order to ensure compliance to Wilson Energy’s Standard Practices, the crew leader will be provided detailed construction plans for each job prior to commencement of work. In addition, the job site will be staked by Wilson Energy designated personnel and visited frequently to monitor progress and assure quality control. The Contractor is responsible to see that 3 full business days’ notice is provided to NC811 (1-800-632-4949 or 811) prior to each new assignment. As such, close coordination between the crew leader and Wilson Energy personnel will be required.

Existing Facilities Contractor will be responsible for damages to any utilities or customer-owned facilities caused by its forces. All electric lines in the area, either overhead or underground, are to be considered energized and treated as such unless grounded and tagged by Wilson Energy personnel. All high voltage terminations and connections will be performed by Wilson Energy personnel.

Housekeeping Contractor shall at all times keep the site free of accumulations of waste materials or trash caused by his work force. At the completion of work at each job site, Contractor shall remove all tools and surplus materials and leave site in satisfactory condition.

Contractor’s Insurance The contractor shall submit proof of Comprehensive General Liability Insurance carried in the minimum amount of $1,000,000, written on an “occurrence” basis. A Broad Form Property Damage Endorsement must be attached to the policy. Automobile Liability Insurance in the minimum amount of $1,000,000 must be carried and proof of same submitted to Wilson Energy with the execution of the contract for the procurement of labor. The Provider shall provide and maintain Workers’ Compensation Insurance, as required by the laws of North Carolina, as well as employer’s liability coverage with minimum limits of $1,000,000, covering the Provider and all employees who are engaged in any work under the contract. If any work is sublet, the Provider shall require the subcontractor to provide the same coverage for any of his employees engaged in any work under the contract.

Payment Invoices will be submitted weekly for work done during the previous week. The City of Wilson policy for payment is NET 30.

Work Week

The workweek will consist of 40 hours maximum, to take place during Wilson Energy’s normal working hours. These hours run from 7:00 a.m. to 5:30 p.m., Monday through Friday excluding holidays ,the list of City holidays will be distributed to the Contractor awarded, also expected is a list of contractor holidays to be distributed to the City.

Description of Labor Contractor shall always ensure that he has a sufficient crew in terms of numbers and experience to perform the work completely and safely. A minimum of three workers per crew is required at all times. Crew members shall always maintain a neat appearance and a respectful demeanor to the public. The crew structure shall consist of the following line personnel:

Foreman Experience in all aspects of underground electric distribution construction including cable and conduit installation, cable pulling, transformer installation and termination, secondary pedestal installation and termination, switch gear installation and termination, and primary switching pedestal installation and termination. Ability to operate proficiently all equipment assigned and associated with crew. Ability to read and interpret construction plans. Certified competent person.

Equipment Operator Working knowledge of the underground electric distribution construction. Understanding of the principles associated with underground electric distribution systems, including cable and conduit installation, cable pulling, transformer installation and termination, secondary pedestal installation and termination, switch gear installation and termination, and primary switching pedestal installation and termination. Ability to proficiently operate all equipment assigned and associated with crew. Ability to lead crew in the absence of Foreman. Certified competent person.

Semi-skilled Laborer Basic understanding of underground construction principles specifically digging with backhoes and trenchers, installing cables and conduits, setting equipment bases to grade and level. Ability to learn the operation of equipment assigned and associated with crew.

All personnel shall possess a considerable amount of experience in construction of underground electrical distribution systems. All personnel shall be able to proficiently operate all equipment assigned to the crew. All personnel shall possess a valid current North Carolina Commercial driver’s license.

Bids will be evaluated based on the lowest cost plus overhead and equipment rates.

Cost plus overhead and equipment rates shall be used for billing purposes unless determined otherwise on specific case by case basis and previously approved by Wilson Energy representative.

Description of Equipment

Equipment needed for daily use is described below. Equipment listed in the proposal sheets below shall be assigned to the corresponding crew for daily immediate use while performing work for Wilson Energy. Equipment shall remain available and properly functioning on system while crews are assigned work for Wilson Energy.

One ton crew cab with minimum tools and equipment; (maximum age 10 years)

Cable cutter-25” fiberglass handles Cable cutter-18” fiberglass handles Cable cutter-hand ratchet Compression tool 5/8 and “D”die 840 First aid kit 24 pc Fire extinguisher Insulated ratchet 3/8” Insulated extension 6” x 3’8” Insulated hex bit ¼” x 3/8 Insulated hex bit 3/8” x 3/8” Insulated hex bit 5/16” x 3/8” Insulated hex bit 7/16” x 3/8” Insulated socket ¾” x 3/8” Insulated socket ½” x 3/8” Insulated socket 9/16” x 3/8” Insulated socket 5/8” x 3/8” Ladder 16 ft fiberglass Phase rotation meter 1000 volt multi-meter 20 kv rubber gloves and protector PVC saw 18” Shovel round tip nylon handle Shovel flat tip nylon handle Sledge hammer 5 lb Soil probe, insulated Fiberglass shot-gun stick universal 8 ft Fiberglass elbow puller 6 ft Stripper 4x4 1/0, 2/0, 4/0, 350 Traffic cones (7) Traffic vest(2) Transformer wrench, penta Voltage tester, (tic tracer) Manhole hook Tool bag Lineman pliers klein 9ne Cannel lock pliers 12” 6 ft folding rule #2 x 8” flat blade screw driver #2 x 8” Phillips screw driver ½” x 9/16” ratchet wrench 5/8” x ¾” ratchet wrench Skinning knife Elbow probe torque wrench 8” adjustable wrench

10” adjustable wrench 2 lb hammer

Digger Derrick: 20,000 lb. 45 ft. sheave (Maximum age 10 years)

Cable cutter-25” fiberglass handles Cable cutter-18” fiberglass handles Cable cutter-hand ratchet Compression tool 5/8 and “D” die 840 First aid kit 24 pc Fire extinguisher Insulated ratchet 3/8” Insulated extension 6” x 3’8” Insulated hex bit ¼” x 3/8 Insulated hex bit 3/8” x 3/8” Insulated hex bit 5/16” x 3/8” Insulated hex bit 7/16” x 3/8” Insulated socket ¾” x 3/8” Insulated socket ½” x 3/8” Insulated socket 9/16” x 3/8” Insulated socket 5/8” x 3/8” Ladder 16 ft fiberglass Phase rotation meter 1000 volt multi-meter 20 kv rubber gloves and protector PVC saw 18” Shovel round tip nylon handle Shovel flat tip nylon handle Sledge hammer 5 lb Soil probe, insulated Fiberglass shot-gun stick universal 8 ft Fiberglass elbow puller 6 ft Stripper 4x4 1/0, 2/0, 4/0, 350 Traffic cones (10) Traffic vest(2) Transformer wrench, penta Voltage tester, (tic tracer) Manhole hook Tool bag Lineman pliers klein 9ne Cannel lock pliers 12” 6 ft folding rule #2 x 8” flat blade screw driver #2 x 8” Phillips screw driver ½” x 9/16” ratchet wrench 5/8” x ¾” ratchet wrench Skinning knife Elbow probe torque wrench 8” adjustable wrench 10” adjustable wrench 2 lb hammer Digging bar 1 1’8” x 8’ Ground rod adapter 5/8” Hydraulic hammer 45 lb Hydraulic tamp jumping jack Post hole digger 8’ Cable spiking tool Rake 18’ nylon handle Reel thing (swivel) RT40

Sign 48” utility work ahead (2) Sling, eye-eye 1’ x 3’ Sling, transformer ½” 2-leg Sling, transformer, 3/4” x 4 leg Pulling block, 2” x 8” 5000lb (2) 6- 36”x36” rubber blankets & Pins

Backhoe or Mini Excavator: Backhoe with four-wheel drive with minimum digging depth of 10 feet. A trailer for transport of a backhoe. (Maximum age 10 years) or Mini Excavator 30HP, front backfill blade, digging depth 8’. A trailer for transport of mini excavator

Trencher: Trencher capable of trenching 6” wide x 48” deep with backhoe attachment. A trailer for transport of a trencher. (Maximum age 10 years)

Cable reel trailer: Single reel cable trailer 4000 lb /reel

Additional Equipment: Additional equipment shall be available for use on Wilson Energy’s system within seven days’ notice. Refer to Appendix A for additional equipment pricing.

Wet Saw: Capable of cutting 7” deep concrete/asphalt

Core Drill: Capable of cutting 7” hole 12” deep concrete

Trench Box: Adjustable width 8’x12’

Compact backhoe: Compact backhoe 30HP, Front Loader, 4WD, Digging Depth of 7’.

Cable reel trailer: Three-reel cable trailer 4000 lb /reel

Duct Dog/UG Wire Puller: 7500lb pulling capacity with 2000’ appropriately sized steel wire rope.

SUBMIT BIDS ON ATTACHED PROPOSAL FORM(S)

RETURN ALL FORM(S)

[Balance of page left blank intentionally.]

SECTION III

WILSON ENERGY

SPECIFICATIONS FOR OVERHEAD ELECTRIC CONSTRUCTION CREW

General Description The intent of these specifications is to describe a crew structure, tools, and equipment specifically designed to accommodate all types of overhead (OH) electric distribution/transmission construction activities. The labor force proposed, and the equipment requested shall meet the minimum requirements as set forth in these specifications. Wilson Energy intends to retain this work force for the contract year for construction, emergency, installation, and repair assistance during situations affecting its service area. Crew makeup, typical job tasks and other specific requirements are outlined in the following paragraphs:

Contractor shall supply pricing for the following optional overhead crews: one (1) five-person overhead construction crew, one (1) two-person light crew, and one (1) three-person overhead service/light crew. Work may consist of but is not limited to the following: distribution/transmission pole replacement, transfer existing OH facilities, new pole installs, install new OH facilities, OH residential and commercial service installs, and area/streetlight installs and repairs. Work will typically be billed on a cost basis. See proposal forms below for underground crew makeup.

Wilson Energy reserves the right to terminate this contract based on the performance of the crew or the reduction of anticipated workload.

Job Site Safety Job site activities shall always be conducted in accordance with the North Carolina Occupational Safety and Health Standards, the National Electrical Safety Code, APPA Safety Manual, and the North Carolina Manual on Uniform Traffic Control Devices for Streets and Highways.

Material Materials are to be supplied by Wilson Energy and are to be picked up by the Contractor at the City of Wilson Operations Center – Wilson Energy designated representative at 1800 Herring Ave. Materials used for site restoration or repairs for damage caused by the Contractor shall be provided by the Contractor.

Supervision To ensure compliance to Wilson Energy’s Standard Practices, the crew leader will be provided detailed construction plans for each job prior to commencement of work. In addition, the job site will be staked by Wilson Energy designated personnel and visited frequently to monitor progress and assure quality control. The Contractor is responsible to see that 3 full business days’ notice is provided to NC811 (1-800-632-4949 or 811) prior to each new assignment. As such, close coordination between the crew leader and Wilson Energy personnel will be required.

Existing Facilities Contractor will be responsible for damages to any utilities or customer-owned facilities caused by its forces. All electric lines in the area, either overhead or underground, are to be considered energized and treated as such unless grounded and tagged by Wilson Energy personnel. All high voltage terminations and connections will be performed by Wilson Energy personnel.

Housekeeping Contractor shall at all times keep the site free of accumulations of waste materials or trash caused by his work force. At the completion of work at each job site, Contractor shall remove all tools and surplus materials and leave site in satisfactory condition.

Contractor’s Insurance The contractor shall submit proof of Comprehensive General Liability Insurance carried in the minimum amount of $1,000,000, written on an “occurrence” basis. A Broad Form Property Damage Endorsement must be attached to the policy. Automobile Liability Insurance in the minimum amount of $1,000,000 must be carried and proof of same submitted to the City of Wilson with the execution of the contract for the procurement of labor. The Provider shall provide and maintain Workers’ Compensation Insurance, as required by the laws of North Carolina, as well as employer’s liability coverage with minimum limits of $1,000,000, covering the Provider and all employees who are engaged in any work under the contract. If any work is sublet, the Provider shall require the subcontractor to provide the same coverage for any of his employees engaged in any work under the contract.

Payment Invoices will be submitted weekly for work done during the previous week. The City of Wilson policy for payment is NET 30.

Work Week

The workweek will consist of 40 hours maximum, to take place during Wilson Energy’s normal working hours. These hours run from 7:00 a.m. to 5:30 p.m., Monday through Friday excluding holidays, the list of City holidays will be distributed to the Contractor awarded, also expected is a list of contractor holidays to be distributed to the City.

Description of Labor

The crew structure shall consist of the following line personnel:

Line Crew Leader: Under general supervision, directs and performs supervisory and skilled work at the journeyman lineman level. Leads and directs the work of a line crew in all phases of overhead electrical line work.

First Class Lineman: Under general supervision, performs skilled work at the journeyman level in construction and maintenance of electric distribution/transmission lines.

Second Class Lineman: Under direct supervision, performs skilled work at the first class lineman level. Work is restricted to primary voltage at 23/13.2 kV or less without supervision of a first class lineman.

Third Class Lineman: Under direct supervision, performs semi-skilled work related to electric power line construction. Work is restricted to secondary voltage performed from bucket or pole.

Line Truck Operator: Operates line truck while setting and removing poles in or around energized lines. Supports activities of upper-class lineman on ground.

All personnel shall possess a considerable amount of experience in construction of overhead electrical distribution/transmission systems. All personnel shall be able to proficiently operate all equipment assigned to the crew. All personnel shall possess a valid current North Carolina Commercial driver’s license.

Bids will be evaluated based on the lowest cost plus overhead and equipment rates.

Cost plus overhead and equipment rates shall be used for billing purposes unless determined otherwise on specific case by case basis and previously approved by Wilson Energy representative.

Description of Equipment

Equipment needed for daily use is described below. Equipment listed in the proposal sheets below shall be assigned to the corresponding crew for daily immediate use while performing work for Wilson Energy. Equipment shall remain available and properly functioning on system while crews are assigned work for Wilson Energy.

Bucket Truck: Bucket truck shall be less than 10 years old. It shall be an Altec AA55E, with two-man bucket and material handling package or equivalent. The unit provided shall be in good working order and at a minimum be equipped with the following tools and equipment:

Quantity Item

6 36” x 36” rubber blankets 16 6” connector type rubber hoses 18 blanket pins 2 canvas utility buckets 2 #1 insulated bolt cutters 6 2/0 cu x 12’ mechanical jumpers 10 DOT approved traffic cones 4 DOT approved warning signs 1 fiberglass “shot gun stick” 1 fiberglass finger stick 1 600V volt meter 1 phase rotation meter 1 35 kV phasing stick 1 hydraulic impact drill 2 3/4-ton chain hoist 4 1-ton belt hoist 8 #6-2/0 conductor grips

8 4/0-795 conductor grips 2 hand lines 1 20’ extension ladder 1 compression tool with die “O”, “D”, ”5/8”, “840” 1 compression tool XPJ 1 12A hydraulic dynapress 1 large ampact tool 10 6” distribution stringing blocks

2 sets of standard lineman’s tools 1 hydraulic impact wrench 2 3/8” Guy Grips

Digger Derrick: Line truck shall be less than 10 years old. It shall be an Altec DC45, or equivalent. The unit provided shall be in good working order and at a minimum equipped with the following tools and equipment:

1 20,000 lb. front winch 2 canvas utility buckets 2 #1 insulated bolt cutters 4 2/0 cu x 12’ mechanical jumpers 10 DOT approved traffic cones 4 DOT approved warning signs 1 fiberglass finger stick 1 600V volt meter 1 8’ digging bar 2 5’ shovels 1 10’ spoons 1 10” spade 1 hydraulic tamp 1 45 lb. hydraulic hammer/5/8” ground rod adapter 1 anchor attachment (No wrench & 1.5” square) 1 set of slack blocks 4” 1 hydraulic impact drill 2 3/4-ton chain hoist 2 1-ton chain hoist 8 #6-2/0 conductor grips 8 4/0-795 conductor grips

4 3/8” guy grips “flats” 1 power take-up reel on hydraulic winch 1 hand line 1 20’ extension ladder 2 cant hooks 1 compression tool with die “O”, “D”, ”5/8”, “840” 1 compression tool XPJ 10 6” distribution stringing blocks 1 set of standard lineman’s tools 10 collar ropes 4 4’ slings 1 set of pole claws 1 steel pole sling

Squirt Boom Bucket Truck: Altec AT48 or equivalent.

Crew Cab: Crew cab provided to enable entire crew to be transported in one vehicle.

Unit shall be less than 10 years old. Truck shall be in good working order and, at a minimum, be equipped with the following tools and equipment:

10 DOT approved traffic cones 1 40’ telescopic finger stick with measuring capabilities 1 ratchet & socket set 1 600V volt meter 1 20” chain saw

Pole Trailer: 12,000 lb. GVW

Backyard Machine: Altec DB37 or equivalent with pin on bucket. A trailer for transport of backyard machine.

Plow: Vermeer RTX450 or equivalent. A trailer for transport of plow.

Material Trailer: Small trailer for transport of material.

Additional Equipment: Additional equipment shall be available for use on Wilson Energy’s system within seven days’ notice. Refer to Appendix A for additional equipment pricing.

Bucket Truck: 100’ working height

Bucket Truck: 70’ working height, wide track mounted

Digger Derrick: 30,000 lb, 60’ sheave height

Digger Derrick: 30,000 lb, 60’ Sheave height, wide track mounted

Hydraulically operated puller/tensioner: 3,000 lb pulling capacity, 6,000 ft.

pulling rope and associated stringing equipment with a minimum of 120 six-inch stringing blocks available for wire pulling.

Mini Excavator: 30HP, front backfill blade, digging depth 8’. A trailer for transport of mini excavator

SUBMIT BIDS ON ATTACHED PROPOSAL FORM(S)

RETURN ALL FORM(S)

PROPOSAL FORM

The undersigned bidder hereby declares that it has carefully examined the enclosed detailed specifications for furnishing Wilson Energy with the services listed below. The undersigned bidder further agrees, if this quote is accepted within sixty (60) days from the date of the opening, to furnish any or all of the services upon the quoted prices.

ITEM

NO.

ESTIMATED

LABOR

AND

EQUIPMENT

DESCRIPTION UNIT

PRICE

TOTAL

COST

Contractor shall provide labor rates based on actual salaries paid to employees plus their overhead factor.

Four Person UG Crew:

MIN./HOUR MAX./HOUR

1 Foreman $ $

1 Operator $ $

2 Semi-Skilled Laborer

SUBTOTAL MAX./HOUR

% Overhead Factor: $

1 Pickup

1 Backhoe/Mini Ex

1 Trencher

1 Digger Derrick

Subtotal Equipment Rates $

(UG) Job Tasks

GRAND TOTAL:

NO.

ESTIMATED

LABOR

AND

EQUIPMENT

DESCRIPTION UNIT

PRICE

Three Person UG Service Crew:

1 Operator $ $

1 Semi-Skilled

2 Pickup

1 Trencher

1 Reel Trailer

Subtotal Equipment Rates

(UG) Job Tasks

ESTIMATED

LABOR

AND

EQUIPMENT

DESCRIPTION UNIT

PRICE

Five Person OH Distribution Crew:

1 Crew Leader $ $

2 1st Class Lineworker

1 2nd Class Lineworker

1 3rd Class Lineworker

2 Bucket Truck

1 Pole Trailer

(OH) Job Tasks

NO.

ESTIMATED

LABOR

AND

EQUIPMENT

DESCRIPTION UNIT

PRICE

Two Person OH Light Crew:

1 Semi-Skilled

1 Squirt Boom

1 Material Trailer

NO.

ESTIMATED

LABOR

AND

EQUIPMENT

DESCRIPTION UNIT

PRICE

Three Person OH Light Crew:

1 Operator $ $

1 Semi-Skilled

1 Backyard Machine

1 Plow

ESTIMATED

LABOR

AND

EQUIPMENT

DESCRIPTION UNIT

PRICE

Five Person OH Transmission Crew:

1 Crew Leader $ $

2 1st Class Lineworker

1 2nd Class Lineworker

1 3rd Class Lineworker

2 Bucket Truck

Method of Award:

Payment for (UG) Job Tasks shall be rendered as cost plus overhead basis. Estimated hours are 1,000 hours. Bid will be awarded based on the lowest cost of the total maximum hourly rates plus overhead plus the hourly equipment rates.

Estimated hours are not guaranteed and based on potential workload and available funding.

Complete and Check All Math: It is the responsibility of the Bidder to supply a total for all items.

Please provide at least three (3) references with contact information phone and e-mail:

Company/Vendor

Name

Contact info

Phone:

E-mail:

E-mail:

E-Mail:

AFFIDAVIT

STATE OF NORTH CAROLINA – COUNTY OF __________________________

I, (the individual attesting below), being duly authorized by and on behalf of (the entity bidding on project hereinafter "Employer") after first being duly sworn hereby swears or affirms as follows:

1. Employer understands that E-Verify is the federal E-Verify program operated by the United States

Department of Homeland Security and other federal agencies, or any successor or equivalent program used to verify the work authorization of newly hired employees pursuant to federal law in accordance with

NCGS §64-25(5).

2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an employee to work in the United States, shall verify the work authorization of the employee through E-

Verify in accordance with NCGS§64-26(a).

3. Employer is a person, business entity, or other organization that transacts business in this State and that employs 25 or more employees in this State. (mark Yes or No)

a. YES , or b. NO ______

4. Employer's subcontractors comply with E-Verify, and if Employer is the winning bidder on this project Employer will ensure compliance with E-Verify by any subcontractors subsequently hired by Employer.

This day of , 2026.

Signature of Affiant: _____________________________________________________________

Print or Type Name: _________________________________

State of North Carolina County of

Signed and sworn to (or affirmed) before me, this the day of , 2026.

My Commission Expires:

Notary Public

(A ffix O fficial/N o tarial Seal)

It is certified that this proposal is made in good faith and without collusion or connection with any other person bidding on the same above listed items. It is also certified that this proposal is made in good faith and without collusion or connection with any City- Wilson Energy employee(s).

Certified check or cash for $ n/a or bid bond for $ n/a attached.

Firm Name Phone ( )

Address

City State Zip Code

Fax ( ) E-Mail

Authorized Official Typed Name

Title

Date Signature

Three (3) copies of your proposal should be received no later than 10/21/2026 at 2:00 pm (EST).

NO BIDS CONSIDERED UNLESS SUBMITTED ON THESE FORM(S)

RETURN THESE FORM(S)

WILSON ENERGY

WILSON, NORTH CAROLINA

SPECIFICATION AND BID DOCUMENTS FOR UNDERGROUND ELECTRIC

DISTRIBUTION/TRANSMISSION CONSTRUCTION SERVICES

EXCEPTION/VARIATION FORM

Specifications for: Underground Electric Distribution/Transmission Construction Services

Bidder’s Certification: This is to certify that it is our intent to furnish equipment, material, services, etc. in absolute compliance with the bid specification except where expressly noted below.

Instructions: The following is a list of exceptions to the bidding documents and/or specifications pertaining to the furnishing of underground electric distribution/transmission construction services. Bidders shall identify each exception by specification page and paragraph number on this form. The omission of exception assumes complete compliance with the Specifications.

Page/Paragraph # Exception/Variation

Firm Represented:

Typed Name:

Authorized Signature of Certification:

Date

SECTION IV

SERVICES AGREEMENT

These Terms and Conditions, made and entered into on this the day of , 2026 by and between Wilson Energy OF THE CITY OF WILSON, WILSON COUNTY, NORTH CAROLINA, with one of its principal offices and places of business at 1800 Herring Avenue, Wilson County, North Carolina 27893 herein after referred to as “Wilson Energy” and ___________________________, an organized and existing under and by virtue of the laws of the State of , with one of its principal offices and places of business at __________________________ , hereinafter referred to as “PROVIDER”;

1.0 TAXES

No taxes shall be included in any bid prices. Wilson Energy is exempt from Federal Excise Tax.

Wilson Energy is not exempt from North Carolina state sales and use tax or, if applicable, Wilson County sales and use tax..

2.0 INVOICES

It is understood and agreed that orders will be shipped at the established contract prices and quantities in effect on dates orders are placed. Invoicing at variance with this provision may subject the contract to cancellation. Applicable North Carolina sales tax shall be invoiced as a separate line item as applicable. All invoices must bear the City of Wilson purchase order number. Mail or e-mail all invoices to CITY OF WILSON (Attn Wilson Energy) PO Box 10 Wilson, NC 27894-0010 or cowaccts@wilsonnc.org .

3.0 PAYMENT TERMS

Payments for equipment, materials, or supplies will be made after the receipt and acceptance of the equipment, materials, or supplies and after submission of a proper invoice. The City of Wilson- Wilson Energy’s normal payment policy is thirty (30) days. Wilson Energy will not be responsible for any goods delivered without a purchase order having been issued. Payment will be made in U. S. currency only.

4.0 QUANTITIES

Quantities specified are only estimates of Wilson Energy’s requirements. The City of Wilson – Wilson Energy reserves the right to purchase more or less than the stated quantities at prices indicated in the submitted Proposal Form based on our actual needs.

5.0 AFFIRMATIVE ACTION

The Provider will take affirmative action in complying with all Federal and State requirements concerning fair employment and employment of the handicapped, and concerning the treatment of all employees, without discrimination by reason of race, color, religion, sex, national origin, or physical handicap.

mailto:cowaccts@wilsonnc.org

6.0 CONDITION AND PACKAGING

Unless otherwise indicated in the bid, it is understood and agreed that any item offered or shipped shall be new and in first class condition, that all containers shall be new and suitable for storage or shipment, and that prices include standard commercial packaging.

7.0 SAMPLES

Samples of items, if required, must be furnished free of expense to Wilson Energy, and if not destroyed, will, upon request, be returned at the Provider’s expense. Request for the return of samples must be made at the bid opening, otherwise, the samples will become Wilson Energy’s property. Each individual sample must be labeled with Provider’s name.

8.0 SPECIFICATIONS

Any deviation from specifications must be clearly pointed out, otherwise, it will be considered that items offered are in strict compliance with specifications, and the Provider will be held responsible. Deviations must be explained in detail. The Provider shall not construe this paragraph as inviting deviation or implying that any deviation will be acceptable.

9.0 INFORMATION AND DESCRIPTIVE LITERATURE

Providers are to furnish all information requested. Further, as may be specified elsewhere, each Provider must submit with its proposal: cuts, sketches, descriptive literature, and/or complete specifications covering the products offered. Reference to literature submitted with a previous bid does not satisfy this provision. Bids which do not comply with these requirements will be subject to rejection.

10.0 AWARD OF CONTRACT

As directed by statute, qualified bids will be evaluated and acceptance made of the lowest responsible, responsive bid most advantageous to The City of Wilson - Wilson Energy as determined upon consideration of such factors as prices offered, the quality of the article(s) offered, the general reputation and performance capabilities of the Provider, substantial conformity with the specifications and other conditions set forth in the bid, the suitability of the article(s) for the intended use, the related services needed, the date(s) of delivery and performance, and such other factors deemed by Wilson Energy to be pertinent or peculiar to the purchase in question.

Acceptance of the order includes acceptance of all terms, conditions, prices, delivery instructions, and specifications as shown on this set of Terms and Conditions and in this order or attached to and made a part of this order.

The conditions of this order cannot be modified except by written amendment in the form of “Amended Purchase Order,” which has been approved by The City of Wilson - Purchasing Manager.

In the event of a Provider’s failure to deliver or perform as specified, Wilson Energy reserves the right to cancel the order or any part thereof, without prejudice to Wilson Energy’s other rights. The Provider agrees that Wilson Energy may return part of or all of any shipment at Provider’s expense. Wilson Energy may charge the Provider with all reasonable expenses resulting from such failure to deliver or perform.

11.0 MEDIATION/BINDING ARBITRATION

In the event of any dispute between the Parties, the Parties agree to submit any dispute to non-binding mediation before a mutually agreeable Mediator prior to initiating litigation. If the Parties are unable to agree upon a Mediator within thirty (30) days after demand therefore, either Party may petition a Court of competent jurisdiction for the designation of a qualified Mediator for these purposes. Each Party shall bear its own costs and expenses of participating in the mediation (including, without limitation, reasonable attorneys’ fees), and each Party shall bear one-half (1/2) of the costs and expenses of the Mediator. Unless otherwise agreed, the Parties will hold the mediation in Wilson, North Carolina. The matters discussed or revealed in the mediation session shall not be disclosed in any subsequent litigation.

In the event the matter is not resolved in mediation, either Party may request arbitration. The parties shall jointly select an Arbitrator, and shall be bound by the decision of the Arbitrator with respect to any dispute between the parties with respect to this Agreement. If the parties are unable to mutually agree upon an Arbitrator, the Parties shall each select an Arbitrator, and the two Arbitrators so selected shall select a third Arbitrator, and the decision of the majority of the Arbitrators shall be conclusive and binding upon the Parties. The Parties at all times agree to equally split the costs of any Arbitrator(s) selected in an effort to resolve the dispute between the Parties. Any party desiring to resolve a dispute under the terms of this Agreement shall notify the other Party in writing, and the Parties shall seek to agree upon a mutually agreed-upon Arbitrator within a period of ten (10) days from the date of such written demand. If the Parties are unable to agree within such ten (10) day period, the Parties shall each select an Arbitrator, and the two (2) Arbitrators so selected shall select a third Arbitrator within fifteen (15) days from the date of the written demand for arbitration, and a decision shall be rendered by the Arbitrator(s) so selected within five (5) days after such Arbitrator(s) is selected.

12.0 GOVERNMENT RESTRICTIONS

In the event any Governmental restrictions may be imposed which would necessitate alteration of the material, quality, workmanship, or performance of the items offered on this bid prior to their delivery, it shall be the responsibility of the successful Provider to notify the Wilson Energy Purchasing Procurement Manager, at once, indicating in its letter the specific regulation which required such alterations. Wilson Energy reserves the right to accept any such alterations, including any price adjustments occasioned thereby, or, in the sole discretion of Wilson Energy, to cancel the contract.

13.0 INSURANCE

13.1 Coverage – During the term of the contract, the Provider at its sole cost and expense shall provide commercial insurance of such type and with the following coverage and limits:

13.1.1 Workers’ Compensation – The Provider shall provide and maintain Workers’ Compensation Insurance, as required by the laws of North Carolina, as well as employer’s liability coverage with minimum limits of $1,000,000 each accident, covering all Provider’s employees who are engaged in any work under the contract. If any work is sublet, the Provider shall require the subcontractor to provide the same coverage for any of its employees engaged in any work under the contract.

13.1.2 General Liability – Commercial Liability Coverage written on an “occurrence” basis in the minimum amount of $1,000,000 per occurrence.

13.1.3 Automobile – Automobile Liability Insurance, to include coverage for all owned, hired, and non-owned vehicles used in connection with the contract with a minimum combined single limit of $1,000,000 per accident.

13.2 Requirements - Providing and maintaining adequate insurance coverage is a material obligation of the Provider. All such insurance shall meet all laws of the State of North Carolina. Such insurance coverage shall be obtained from companies that are authorized to provide such coverage and that are authorized to do business in North Carolina by the Commissioner of Insurance. The Provider shall at all times comply with the terms of such insurance policies and all requirements of the insurer under any of such insurance policies, except as they may conflict with existing North Carolina laws or this contract. The limits of coverage under each insurance policy maintained by the Provider shall not be interpreted as limiting the Provider’s liability and obligations under the contract. It is agreed that the coverage as stated shall not be canceled or changed until thirty (30) days after written notice of such termination or alteration has been sent by registered mail to City of Wilson’s Purchasing Manager.

14.0 PATENTS AND COPYRIGHTS

The Provider shall hold and save Wilson Energy, its officers, agents, and employees, harmless from liability of any kind, including costs and expenses, including reasonable attorney fees, on account of any copyrighted articles or any patented or unpatented invention, device or appliance manufactured or used in the performance of this contract.

15.0 PATENT AND COPYRIGHT INDEMNITY

The Provider will defend or settle, at its own expense, any action brought against Wilson Energy to the extent that it is based on a claim that the product(s) provided pursuant to this agreement infringe any U.S. copyright or patent; and will pay those costs, damages, and attorney fees finally awarded against Wilson Energy in any such action attributable to any such claim, but such defense, settlements, and payments are conditioned on the following: (1) that Provider shall be notified promptly in writing by Wilson Energy of any such claim; (2) that Provider shall have sole control of the defense of any action on such claim and of all negotiations for its settlement or compromise; (3) that Wilson Energy shall cooperate with Provider in a reasonable way to facilitate the settlement of defense of such claim; (4) that such claim does not arise from Wilson Energy modifications not authorized by the Provider or from the use of combination of products provided by the Provider with products provided by Wilson Energy or by others; and (5) should such product(s) become, or in the Provider’s opinion likely to become, the subject of such claim of infringement, then Wilson Energy shall permit Provider, at Provider’s option and expense, either to procure for Wilson Energy the right to continue using the product(s), or replace or modify the same so that it becomes non-infringing and performs in a substantially similar manner to the original product.

16.0 EXCEPTIONS

All proposals are subject to the terms and conditions outlined herein. All responses will be controlled by such terms and conditions and the submission of other terms and conditions, price catalogs, and other documents as part of a Provider’s response will be waived and have no effect on this Request for Proposal or any other contract that may be awarded resulting from this solicitation. The submission of any other terms and conditions by a Provider may be grounds for rejection of the Provider’s proposal. The Provider specifically agrees to the terms and conditions set forth in this set of Terms and Conditions by affixing its name on the signatory page contained herein.

17.0 CONFIDENTIAL INFORMATION

Except as provided by statute and rule of law, Wilson Energy will keep trade secrets which the Provider does not wish disclosed confidential. Each page shall be identified in boldface at the top and bottom as “CONFIDENTIAL” by the Provider. Cost information shall not be deemed confidential. The determination of whether a matter is confidential will be determined by North Carolina law.

18.0 ASSIGNMENT

No assignment of the Provider’s obligations or the Provider’s right to receive payment hereunder shall be permitted without the express written consent of The City of Wilson - Wilson Energy, provided however, upon written request approved by the Wilson Energy Purchasing Procurement Manager, solely as a convenience to the Provider, Wilson Energy may:

• Forward the Provider’s payment check directly to any person or entity designated by the Provider, and

• Include any person or entity designated by Provider as a joint payee on the Provider’s payment check.

• In no event shall such approval and action obligate Wilson Energy to anyone other than the Provider, and the Provider shall remain responsible for fulfillment of all contract obligations.

19.0 ACCESS TO PERSON AND RECORDS

Wilson Energy shall have reasonable access to persons and records of Provider as a result of all contracts entered into by Wilson Energy.

20.0 INSPECTION AT BIDDER’S SITE

Wilson Energy reserves the right to inspect, at a reasonable time, the item, plant, or other facilities of a prospective Provider prior to contract award and during the contract term as necessary for Wilson Energy’s determination that such item, plant, or other facilities conform with the specifications/requirements and are adequate and suitable for the proper and effective performance of the contract. Provider may limit Wilson Energy’s access to restricted areas.

21.0 AVAILABILITY OF FUNDS

Any and all payments of compensation of this specific transaction and any continuation or any renewal or extension are dependent upon and subject to the allocation of Wilson Energy funds for the purpose set forth in this Agreement.

22.0 GOVERNING LAWS

All contracts, transactions, agreements, etc., are made under and shall be governed by and construed in accordance with the laws of the State of North Carolina.

23.0 ADMINISTRATIVE CODE

Bids, proposals, and awards are subject to applicable provisions of the North Carolina Administrative Code and General Statues and Laws of the State of North Carolina.

24.0 EXECUTION

In the discretion of Wilson Energy, failure of a duly authorized official of Provider to sign the Signatory Page may render the bid invalid.

25.0 CLARIFICATIONS/INTERPRETATIONS

Any and all questions regarding these Terms and Conditions must be addressed to the City of Wilson - Wilson Energy Purchasing Manager. Do not contact the user directly. These Terms and Conditions are a complete statement of the parties’ agreement and may only be modified in writing signed by Provider and the Wilson Energy’s Purchasing Manager.

26.0 SITUS

The place of all contracts, transactions, agreements, their situs and forum, shall be North Carolina, where all matters, whether in contract or tort, relating to the validity, construction, interpretation, and enforcement shall be determined.

27.0 TERMINATION OF AGREEMENT

Wilson Energy or Provider may terminate this Agreement for just cause at any time. Provider will be paid for all time and expenses incurred as of the termination date. Termination for just cause by either party shall be by certified letter and shall be effective thirty (30) days after signed and acknowledged receipt of said letter. Just cause shall be based on reasonable grounds, and there must be a fair and honest cause or reason for such action. The causes for termination, include, but are not limited to: (1) Provider’s persistent failure to perform in accordance with the Terms and Conditions, (2) Provider’s disregard of laws and regulations related to this transaction, and/or (3) Provider’s substantial violation of the provisions of the Terms and Conditions.

28.0 DELIVERY

Shipments will be made only upon releases from a purchase order issued by The City of Wilson in accordance with Wilson Energy’s current needs.

Time is of the essence with respect to all deliveries under this Agreement.

Delivery…