B08 Request for Quote for Bulk Packaging Supplies.pdf

UNCLASSIFIED

REPLY TO

ATTENTION OF:

DEPARTMENT OF THE ARMY

ARMY CONTRACTING COMMAND – ROCK ISLAND

3055 Rodman Avenue

ROCK ISLAND, IL 61299-8000

CCRI-TGD 24 April 2025

SUBJECT: Request for Quote (RFQ) UNAWRD-25-R-MBS1 for Bulk Packaging Supplies for Headquarters, Army Materiel Command (HQ AMC) U.S. Army Print and Media Distribution Division (AMPM-MD)

References:

1) Purchase Description for Bulk Packaging Supplies, Attachment 0001

2) Price Matrix for Bulk Packaging Supplies to be completed by Contractor, Attachment 0002

Dear SAM.gov Offeror, The Army Contracting Command – Rock Island has received a requirement for Bulk Packaging Supplies for HQ AMC AMPM-MD. This letter represents the RFQ for the items listed on the associated Purchase Description for Bulk Packaging Supplies (Attachment 0001).

This action is for a single Firm Fixed Price, Small Business Set Aside, for the required bulk packaging supplies. This RFQ will result in an award to the Offeror whose quote offers the lowest priced quote in accordance with (IAW) Federal Acquisition Regulation (FAR) 13.106-3(a), who is determined responsible IAW FAR Part 9, and who is compliant with the terms and conditions outlined in this RFQ.

Period of Performance: Delivery shall be no later than 45-days after contract award.

Partial deliveries will not be accepted.

The Government intends to evaluate the quote and award a contract without meaningful exchanges with Offerors. However, the Government reserves the right to conduct meaningful exchanges, if determined by the Contracting Officer, to be necessary or in the best interest of the government. Therefore, the initial quote should contain the Offeror’s best price and terms.

Quotes will be evaluated based on the Total Evaluated Price (TEP) found on the Attachment 0002 – Price Matrix that must accompany your quote. All quantities must be quoted on the Price Matrix for the quote to be considered for award.

Delivery address and point of contact:

U.S. Army Print and Media Distribution Division (AMPM-MD) 1655 Woodson Road St. Louis, MO 63114 DoDAAC: W73QKK

Mr. Marlon McSwyne

(314) 592-0900 x8420

Additional Required Information:

a) This requirement is all or none, meaning your firm must have the ability to fulfill this RFQ in full. A partial quote shall not be accepted.

b) Offerors shall provide their proposed unit prices for the quantities solicited in the Price Matrix for Bulk Packaging Supplies, Attachment 0002, of this RFQ. Proposed unit prices are limited to two decimal places. The proposed prices will be the prices used by the Government to calculate the TEP and for the issuance of a contract. Offerors must propose prices for items identified in the Purchase Description for Bulk Packaging Supplies. Failure to do so could result in the Offeror’s quote being rejected.

c) All prices for this acquisition shall be stated in current U.S. dollars. All unit prices proposed will be fixed for the duration of the contract.

d) The Offeror’s quote shall consist of:

• One Microsoft Excel electronic copy of the filled-out Bulk Packaging Supplies Price Matrix, Attachment 0002.

• Any additional information considered necessary to explain the proposed pricing.

e) Instructions for completion of the Price Matrix:

• All information to be filled in by the Offeror is highlighted on the Price Matrix in light blue.

• The Offeror shall enter its full company name in the space provided.

• The Offeror shall enter prices for all items listed on the Price Matrix.

• The spreadsheet will limit the display of the quoted unit prices to two decimal places.

• The Government requests that each Offeror provide any additional discounts or price reductions available.

• No other information is to be added to the Price Matrix, nor shall Offerors make any changes to the Price Matrix.

• If an Offeror fails to submit unit prices for all items on the Price Matrix, the quote may be considered unacceptable, and the Government may reject the quote.

• E-mail address of the Point of Contact (POC) for your company.

f) The Government intends to award one firm-fixed-price, small business set aside, contract for the company that is responsive and responsible with its quote IAW FAR 9.104-3.

g) Award of this contract is subject to the availability of funds.

Price Factor Criteria:

a) The quote will evaluate price based on the submitted price quoted on the price matrix attached to the RFQ as Attachment 0002. Price analysis shall be used to determine price reasonableness; additional methods of price analysis may be used as determined necessary by the PCO. These methods of evaluation may include information/input from sources such as (but not limited to) other Government Agencies and personnel. The Government reserves the right to request the submission of any data (i.e., data other than certified cost or pricing data) necessary to validate the reasonableness of a quote.

The submitted quote will be found fair and reasonable IAW FAR 15.404-1(b)(2)(5).

b) IAW FAR 15.404-1(g), i.e., Unbalanced Pricing, a quote may be rejected if the Contracting Officer determines the lack of balance poses an unacceptable risk to the Government.

c) The TEP will be derived from the Price Matrix. The TEP is identified as “Total Evaluated Price” as shown on the bottom of the Price Matrix. The TEP is the sum of all items which were calculated by multiplying the unit price proposed by the quantity listed for each item.

d) Award will be made to the lowest priced acceptable Offeror.

e) The Government intends to award a contract without meaningful exchanges or clarifications; therefore, the Offeror is encouraged to submit its most competitive quote.

The Contracting Officer reserves the right to contact the Offeror for clarification without opening meaningful exchanges. An award under this solicitation in no way obligates the Government to obligate additional dollars or additional option tasks/requirements.

f) Any contract resulting in an award from the subject RFQ will be made IAW the FAR and DFARS terms and conditions.

g) Quotes submitted in response to this RFQ shall remain valid for 60 days.

Terms and Conditions

All applicable commercial clauses will be incorporated into the contract at the time of award. The following FAR clauses are hereby incorporated:

FAR 52.204-22 Alternative Line-Item Proposal FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) FAR 52.212-4 Contract Terms and Conditions – Commercial Items FAR 52.217-5 Evaluation of Options (Jul 1990) FAR 52.247-34 F.O.B Destination

i) The following DFARS provisions and clauses are hereby incorporated:

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

(SEP 2011)

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (SEP 2013) DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (May 2018) DFARS 252.204-7003 Control of Government Personnel Work Product (APR 1992) DFARS 252.204‐7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (OCT 2016) DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (MAY 2016) DFARS 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors (JAN 2018) DFARS 252.232‐7003 Electronic Submission of Payment Requests and Receiving Reports (JUN 2012) DFARS 252.232-7010 Levies on Contract Payments (DEC 2006) DFARS 252.239-7017 Notice of Supply Chain Risk (SEP 2018) (Deviation 2018-O0020) DFARS 252.239-7018 Supply Chain Risk (SEP 2018) (Deviation 2018-O0020) DFARS 252.243-7001 Pricing of Contract Modifications (DEC 1991) DFARS 252-243-7002 Requests for Equitable Adjustment (DEC 2012) DFARS 252.244-7000 Subcontracts for Commercial Items (JUN 2013) DFARS 252.247-7023 Transportation of Supplies by Sea (APR 2014) DFARS 252.232-7006 Wide Area Workflow Payment Instructions (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area Workflow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of documents submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-material, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require a shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2-in-1

(iii) For customary progress payments based on costs incurred, submit a program payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR)

52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be Entered in WAWF Pay Official DoDAAC HQ0490 Issued By DoDAAC W519TC Admin By DoDAAC W519TC Inspected By DoDAAC W73QKK Ship To Code W73QKK Service Acceptor DoDAAC W73QKK

“Send More Email Notifications: amy.y.williams2.civ@army.mil; and molly.b.condon.civ@army.mil”

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request IAW the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving Report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF Point of Contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact:

molly.b.condon.civ@army.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of Clause)

Please submit any questions or concerns as well as the requested quote electronically to Molly B. Condon, email: molly.b.condon.civ@army.mil, and Neal L. Williams, email:

neal.l.williams.civ@army.mil by 11am Central Time, Thursday, 08 May 2025.

Sincerely, Neal L. Williams Contracting Officer