SOLICITATION_UNAWRD-19-Q-0002.docx

UNAWRD-19-Q-0002

SOLICITATION

(SECTION 1)

CONTRACT LINE ITEM NUMBERS (CLINs)

AMOUNT

Repair Redoubt #10 on Army Heritage Trail

FFP

Repair Redoubt #10 in accordance with attached Performance Work Statement (PWS) FOB: Destination

PURCHASE REQUEST NUMBER: 0011260236

AMOUNT

Repairs to WWI Trench and Pillbox

Repairs to WWI Trench and Pillbox in accordance with attached Performance Work Statement

PURCHASE REQUEST NUMBER: 0011260240

PURCHASE REQUEST NUMBER: 0010840628

1 Job

CONTRACTOR MANAGEMENT REPORTING (CMR)

CONTRACTOR MANAGEMENT REPORTING (CMR) in accordance with attached PWS POINT OF CONTACT: Mr. John Leighow: john.c.leighow.civ@mail.mil; (717) 245-4364

UIC: W2H6AA; PSC: Z2PB

PURCHASE REQUEST NUMBER: 0011260236

Section Inspection and Acceptance

INSPECTION AND ACCEPTANCE

Supplies/services will be inspected/accepted at:

(SECTION 2)

PERFORMANCE WORK STATEMENT (PWS)

World War I American Trench, German Pillbox and Redoubt #10 Exhibit Repairs

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide for repairs to the World War I American Trench, German Pillbox and Redoubt #10 exhibits in the World War I area of the Army Heritage Trail (AHT) at the U.S. Army Heritage and Education Center (USAHEC). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the repairs to the Post of Command and Aide Station exhibits in the World War I American Trench and the access entry to the German Pillbox, Redoubt #10 exhibit and install concrete pads under the trails of the 8” Howitzer at the U.S. Army Heritage and Education Center (USAHEC) as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. The Contractor shall provide standard one year warranties for defective workmanship and materials. All work shall meet required safety codes and environmental standards.

1.2 Background: The U.S. Army Heritage and Education Center (USAHEC) in support of the U.S. Army War College is a unique and diverse organization. The Army Heritage Trail, a mile long interpretive trail, tells the Army’s story through historical exhibit venues from the French and Indian War period up to Current Operations. A significant complex on the Trail is the World War I American Trench and German Pillbox exhibit that recreates the venues of that period of history. The Post of Command (PC) and Aide Station (AS) of WW I American Trench and the entrance and access to the German Pillbox must be repaired. In addition repairs to the Redoubt #10 exhibit and install concrete pads under the trails of the 8” Howitzer are required. Contractor shall verify all measurements given in this PWS. All work shall conform to the existing appearance and configuration to maintain the correct historic World War I appearance of these exhibits.

1.3 Objectives: Contractor shall provide for the replacement of the walls, roof and floor of the PC and AS and replace the access and entrance to the German Pillbox. Contractor shall also provide for the repair or replacement of the garrison gun platforms and gun embrasures and place concrete pads under the trails of the 8” Howitzer.

1.4 Scope:

1.4.1 The contractor shall excavate outside the areas outside the Post of Command and Aide Station, remove floors, floor joists, walls and roof members; fill bottom of the excavation with crushed stone install new wooden floors and joists, install sheet drain and waterproof membrane on walls and fill, grade and seed the excavation. All elements are to be replaced in kind. Replace the existing roof vent in kind in the PC and add a roof vent in the Aide Station to match the one in the PC. The contractor shall remove garrison guns from the Redoubt and while the crane is on site, lift the trails of the 8” Howitzer and place concrete pads beneath same. Contractor shall demolish the wooden garrison guns bases and gun embrasures and fabricate new as per this PWS. Contractor shall place new cannon carriages provided by Government and place cannon tubes on carriages using a crane of appropriate lift and reach.

1.5 Period of Performance: 16 JAN 2019 to 1 APR 2019

1.6 General Information

1.6.1 Quality Assurance: A formal Quality Assurance Surveillance Plan (QASP) is not applicable; however, the Government Point of Contact will ensure the Contractor performs to standard in accordance with this PWS.

1.6.2 Recognized Holidays: The contractor may not perform work on the listed Federal Holidays.

1.6.3 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:30 am – 4:30 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Place of Performance: The work to be performed under this contract will be performed at the USAHEC property, specifically the World War I American Trench and German Pillbox, 8” Howitzer and Redoubt #10 exhibits on the Army Heritage Trail. Address: 950 Soldiers Dr. Carlisle, PA. 17013.

1.6.5 Type of Contract: The government will award a Firm Fixed Price Contract

1.6.6 Security Requirements: N/A

1.6.7 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. The work area, tools and materials shall be secured from access by the public during work and non-work hours.

1.6.8 Special Qualifications: Contractor technicians shall have experience and expertise in excavation, rough carpentry and roof installation.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Government POC, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): No COR will be used for this requirement; however a Government Point of Contact will be identified via a Memorandum For Record (MFR) and a copy of the MFR provided to the CTR.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m., Monday thru Friday except Federal holidays.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors are not required to wear badges for this project.

1.6.13 Contractor Travel N/A

1.6.14 Other Direct Costs N/A

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include shop drawings, photographs and materials specifications, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.3.GOVERNMENT TECHNICAL REPRESENTAIVE. An employee of the U.S. Government at the US Army Heritage and Education Center that will meet with the contractor on a regular basis and inspect and approve ongoing work and completion of the job.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. Contractor may work between 7:30 am – 4:30 pm unless by prior arrangement. Contractor will check in with Guard Desk by telephone (717-245-4468) at the start of each work day.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise or by prior arrangement with the Government’s Technical Representative..

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: No services will be provided by the Government.

3.2 Facilities: The Government will provide access to the work area: Army Heritage Trail

3.4 Equipment: No equipment will be provided by the Government.

3.5 Utilities: The Government will supply no utilities at the work site.

3.6 Government provided portable toilets are provided in the vicinity of the work site.

3.7 Locks: The Government will supply locks for access doors to the Post of Command, Aide Station and German Pillbox when work is completed.

3.8 Government will provide new garrison gun carriages.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: Not Applicable.

4.3. Materials: The Contractor shall provide all materials required to perform work under this contract that are not listed under Section 3 of this PWS.

4.4. Equipment: The Contractor shall provide all equipment required to perform work under this contract.

4.5 Contractor shall cordon off the work area with construction fencing or other visible barrier to prevent the general public from entering the work area during work hours, after hours and when the facility is closed. Contractor shall at all times maintain control of and/or secures all tools and equipment from handling by the general public.

4.6 Contractor shall ensure that the work area is secure with tools, equipment and materials secured from public access.

4.7 Contractor shall remove all debris at the end of each work day to a contractor provided location.

4.8 The Contractor shall provide standard one year warranties for defective workmanship and materials. All work shall meet required safety codes and environmental standards.

4.9 SAFETY: The Contractor shall comply with all applicable Government safety (OSHA) directives and regulations when performing work in support of this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide repairs to the World War I American Trench and the access and entry to the German Pillbox, and repairs Redoubt #10 exhibit and place concrete pads under the trails of the 8” Howitzer on the Army Heritage Trail at USAHEC.

5.1.1 Excavation

A. Contractor shall excavate the areas outside of the trench wall of the WW I American Trench around the Post of Command and Aide Station to a sufficient depth and width to allow the work to be completed in a safe and accurate manner.

B. Contractor shall remove earth covering the access and entry to the German Pillbox to allow for removal of flooring and piping.

5.1.2 Demolition WW I American Trench

A. Contractor shall remove floors, floor joists, walls and roof of Post of Command and Aide Station.

B. Contractor shall remove flooring, door and door frame and conduit forming the access to the German Pillbox.

A. Post of Command B. Aide Station C. German Pillbox

5.1.3 Dimensions: The dimension of the areas to repaired are as follows. THE CONTRACTOR SHALL CONFIRM ALL MEASUREMENTS.

5.2 Post of Command and Aide Station Walls and Roof Systems: The Contractor shall install new floor joists, flooring, doors, wall beams, corrugated galvanized wall panels and decking for the roof system of the PC and AS.

5.2.1 Trench Dimensions and Materials: The trench wall is framed with 6” x 6” x 10’ rough cut White Oak chestnut oak, live oak, post oak or any of the white oak group lumber beams. Walls of the Post of Command are to be of galvanized corrugated panels as on existing. Other lumber is of the same species and include 1” x 8” rough cut boards and 1” x 3” rough cut boards. All lumber to be seasoned. Fasteners are to be exterior grade screws, bolts, nails and pins of sufficient size and strength to rigidly join beam to beam and board to beam and to affix sheet drain and waterproof membrane per manufactures specifications to the exterior walls of the PC and AS. Fasteners shall be affixed to the outside of the trench to maintain the correct historical appearance. Wherever exposed fasteners are required on the inside of the trench visible to the public, they shall be nails of the appropriate type, strength and size to secure the work.

5.2.2 Installation of Sheet Drain and Waterproof Membrane: Contractor shall install a sheet drain to the exterior of the new PC and AS walls following the manufacturer’s specifications including sealers and fasteners. Contractor shall install a waterproof membrane on the exterior of the sheet drain according to the manufacturer’s specifications.

5.2.3 Fill: Contractor shall fill the bottom of the trench with 8” 2B Modified Stone, and then with clean fill with the top 9” being top soil. Contractor shall compact each layer of fill and allow time for settling to occur before fine grade is reached. Contractor shall grade and seed the finished surface to match existing landscape levels.

5.2.4 Roof Systems: Contractor shall remove and replace the roofing system on the PC and AS using the lumber identified above. The roof system shall consist of a decking layer of lumber, a layer of roofing paper, corrugated roofing panels and a top layer of lumber, as found on the existing area above the entrance to the Post of Command. Roofing system includes the reinstallation of a roof vent on the PC and installation of a matching component in the AS.

5.2.5 Doors: Contractor shall install doors and door frames on the Post of Command and Aide Station and a removable interior wrought iron security door behind same that will allow visitor to see into the spaces when the areas are open to the public. Wrought iron to be of ½” stock formed to have openings 4” x 4”. Locks to be supplied by the government.

5.2.6 Photos:

PC entrance Entry walls Interior Deck above entry and earth over PC

Aide Station entry and interior

5.3 German Pillbox. THE CONTRACTOR SHALL CONFIRM ALL MEASUREMENTS.

5.3.1 Contractor shall install new corrugated drain pipe of the following dimensions to match existing and waterproof all joints and seams. Vents shall be cut and installed to match existing in size and locations. The vents shall be covered with heavy duty rebar grate formed with 2” x 2” openings. This shall be topped with affixed galvanized hardware cloth of ¼” x ¼” mesh.

A. Diameter of corrugated drain pipe_7 ½’_x 5 ½’__ B. Linear feet of corrugated drain pipe__85’_____

5.3.2 Contractor shall install new TREX flooring and composite joists on the base of the corrugated drain pipe access to the Pillbox to match existing length of 85’. Contractor shall install wood sides to interior access as on existing using White Oak species rough cut lumber. Existing flooring is to be retained by the government for future repair projects and will be removed from the worksite by the government.

5.3.3 Contractor shall install a new steel door, hardware and door frame at the entrance to the Pillbox access on the Army Heritage Trail. Contractor shall apply stucco to the exterior of the door frame to match surrounding entry way. Lock to be supplied by government.

5.3.4 Contractor shall cover the access with 12” inches of topsoil and seed same and provide initial watering as necessary.

5.3.5 Photos:

Entry Door Door Frame Light Vent Flooring

5.4 Redoubt #10 and 8” Howitzer

A. Contractor shall remove garrison gun platforms and gun embrasures.

B. Contractor shall provide a crane to remove existing garrison guns and carriages, build new garrison gun platforms as per the following dimensions. Lumber shall be seasoned Oak of the White Oak species, which shall be brushed or rolled with clear sealer prior to installation. Contractor shall provide a crane to lift gun carriages and guns into place following completion of the platforms and the gun embrasures. See attached drawing of framing beneath gun platforms.

Garrison Gun embrasure and deck also showing facine bundles

5.4.1 Contractor shall use crane to lift trails of the 8” Howitzer and place concrete pads beneath each trail wheel and lower trails on same. Pads to be precast reinforced concrete 4’ x 4’ x 4” thick.

8” Howitzer. Note trail wheels where concrete pads are needed.

5.4. CONTRACTOR MANAGEMENT REPORTING (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the US Army War College/Carlisle Barracks via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: https://www.ecmra.mil

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contracts that cross fiscal years should be pro-rated. The purpose of ECMRA is to capture the level of effort, based on direct labor hours and associated costs, during a given fiscal year in which the work is actually performed, as opposed to the year the contract may have been issued, when the funds were obligated, or when they may be invoiced.

Contractors may direct questions to the help desk by clicking on "Send an email" which is located under the Help Resources ribbon on the right side of the login page.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures to safety of the public, contractor’s workers and USAHEC personnel.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Method of Surveillance

PRS # 1.

The contractor shall provide all new materials, appropriate equipment and supplies to perform the work described in this PWS.

The contractor shall provide all materials listed in PWS section 5.

PRS # 2

The Contractor shall excavate all areas identified in this PWS. The Contractor shall remove all items identified in this PWS.

Contactors excavation and demolition work shall be done meeting all safety standards and keeping worksite clear of debris.

PRS # 3

The Contractor shall install new beams and boards, roof systems, sheet drain, waterproofing membrane, corrugated piping, fill and grade and seed to meet existing landscape elevations. The Contractor shall install new garrison gun carriage and lift new carriages and existing cannon tubes into place.

The Contractor’s installation shall match the existing in materials and form in all aspects. Fill, grading and seeding of excavated area will meet the requirements of this PWS.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

(specified deliverables could be on one drawing)

2 paper copies or 1 electronic copy

Paper copies of electronic copy in pdf format

John Leighow 950 Soldiers Drive Carlisle, Pa 17013 John.c.leighow.civ@mail.mil

950 Soldiers Drive

950 Soldiers Drive

TECHNICAL EXHIBIT 3

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

(SECTION 3)

Addendum - 52.212-1 (Instructions to Quoters - Commercial Items)

This RFQ (UNAWRD-19-Q-0002) is issued to establish one (1) Firm Fixed Price contract for a Contractor to perform repair services in accordance with the Performance Work Statement (PWS). The Government reserves the right to modify the PWS as required. This may be in the form of general reductions or cancellation of services. Reductions or changes of effort shall be negotiated with the Contractor.

All vendors and prospective Department of Defense Contractors must be registered in the System for Award Management (SAM) at https://www.sam.gov prior to submitting a quote for this RFQ.

Submittal and Inquiries

1. Quotes shall be submitted in accordance with the closing date and time provided in the combined synopsis/solicitation.

2. Quotes shall be submitted only electronically through email with confirmed receipt. It is the responsibility of the quoter to ensure electronic submissions were properly sent and a confirmation email is received. Quotes shall be submitted to Ms. Dahalia Trevenen, Contract Specialist at dahalia.k.trevenen.civ@mail.mil and Mr. Larry Brown, Contracting Officer at larryl.l.brown9.civ@mail.mil. Electronic submissions by facsimile will NOT be accepted. Please note, the Government contracting office building is closed on Holidays and Weekends.

3. The point of contact responsible for supplying additional information and answering all inquiries is the Contracting Officer via the Purchasing Agent. Address all questions or concerns the quoter may have to the Contract Specialist, Ms. Dahalia Trevenen at dahalia.k.trevenen.civ@mail.mil and Contracting Officer, Mr. Larry Brown at larryl.l.brown9.civ@mail.mil. All questions regarding this RFQ shall be submitted in writing via email. The deadline for all questions is Mon, 10 Dec 2018. Any questions received after this deadline shall not be answered.

General Instructions

1. The selection of a source for award purposes will be conducted utilizing source selection procedures as delineated in FAR Part 12 (Acquisition of Commercial Items) and FAR Part 13 (Simplified Acquisition Procedures). Quotes will be evaluated using the criteria under FAR Clause 52.212-2 (Evaluation-Commercial Items) with Addendum.

2. The Quote. The submission of the documentation specified below will constitute the quoter’s acceptance of the terms and conditions of the RFQ, concurrence with the specifications, and contract type.

3. Instructions outlined in Quote Preparation Instructions below prescribe the format for the quote and describe the approach for the development and presentation of quote data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of quotes. It is the Government’s intention to award without discussions. Quoters are encouraged to present their best technical quote, past performance and prices in their initial quote submission.

4. If a quoter believes the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise deemed unsound, the quoter shall immediately notify the Contracting Officer (KO) in writing with supporting rationale. Quoters are reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussion.

5. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful quotes. Unless the quoter requests otherwise, the Government will destroy extra copies of such unsuccessful quotes.

Quote Preparation Instructions

Quoters are required to submit a completed solicitation (including acknowledgment of Amendments). All final monetary extensions shall be in whole dollars only. Failure to follow the Quote Preparation Instructions may cause your quote to be deemed unacceptable by the Government.

1. Quotes shall consist of three (3) volumes: Technical, Past Performance, and Price.

2. Quote Format

(a) Quoters shall submit quotes via email not later than the date and time provided in the combined synopsis/solicitation. Upon receipt of electronic submissions, Contract Specialist or Contracting Officer will acknowledge the quotes were received with a confirmation email; however, time is based on actual quote submission not on confirmation email. It is the responsibility of the quoter to ensure electronic submissions were properly sent and a confirmation email is received.

(b) Quoters shall submit their quote IAW the below.

QUOTE SUBMISSION

Information submitted by quoters will be used in accordance with the Addendum to FAR clause 52.212-2 (Evaluation-Commercial Items) to evaluate the subject quote according to the evaluation criteria set forth in the RFQ.

Volume 1:

a. This section shall include all other information to include acknowledgement(s) and signed amendment(s) for all RFQ amendments, Representation & Certification, Exceptions and any other information not applicable to Volume 2 or 3.

Volume 2:

a. Tab 1 - Technical Quote: The technical quote shall be specific, detailed, and complete to clearly and fully demonstrate your understanding of the proposed work. No price or cost information is to be included in the technical quote.

b. Tab 2 - Past Performance: Quoters shall submit current and relevant information, e.g. contract and/or subcontract work performed within the past three years for similar services. Quoters shall include the source of the information, e.g. three points of contact, addresses, and telephone numbers, the context of the data, e.g. type of contract, contract amount, period of performance, and comments on any performance problems encountered and the quoter’s corrective actions. Quoters are to provide one financial reference. Quoters with no prior Government contracts or subcontracts may submit similar information for contract and/or other work performance with State and local Governments, private industries, educational institutions and/or past Government service.

Volume 3:

1. Price Quote - The goal of this RFQ is to obtain services on one (1) Firm Fixed Price contract, with bottom line prices annotated on the quote schedule. Quoters will submit total proposed price for completing required work inclusive of all costs associated with this requirement. Price shall be evaluated using price analysis techniques to determine price reasonableness.

(SECTION 4)

Addendum – 52.212-2 (Basis of Award-Evaluation)

GENERAL INFORMATION

1. Award will be made to one (1) quoter deemed responsible in accordance with the Federal Acquisition Regulation (FAR), whose quote conforms to the solicitation requirements, and whose quote, judged by an overall assessment of the evaluation criteria and other considerations specified in this solicitation, represents the Lowest Price Technically Acceptable with acceptable past performance.

2. Trade-offs between cost/price and non-cost/price factors are not permitted. Unreasonably high/unrealistically low, unbalanced, inaccurate or incomplete price quotes may be the grounds for eliminating a quote from competition.

3. The Government will evaluate quoted prices for reasonableness using price analysis techniques. Quoted prices evaluated as unreasonable may be grounds for eliminating a quote from competition. The Government will use one or more price analysis techniques to evaluate price. Through these techniques the Government will determine whether prices are reasonable, complete and balanced. Unreasonably high or low quoted prices may be grounds for eliminating a quote from competition either on the basis that the quoter does not understand the requirement or the quoter has made an unreasonable quote.

4. Award for All of the Work. The Government intends to award one (1) Firm Fixed Price contract as a result of this solicitation. Quotes received for less than the stated number of items listed in the Schedule may be considered ineligible for award. The Government intends to evaluate quotes and award one (1) contract without discussions with quoters. Therefore, the quoter’s initial quote should contain the quoter’s best terms from a cost or price, past performance and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

5. If two or more technically acceptable quotes are equal with respect to price, award shall be made in accordance with the following order of priority:

(1) Small business concerns

(2) Other business concerns If two or more quoters still remain equally eligible after application of the aforementioned order of priority, award shall be made at the Contracting Officer’s discretion. The drawing shall be made by the Contracting Officer and witnessed by at least two persons and the contract file shall contain the names and addresses of the witnesses.

EVALUATION CRITERIA

1. The quotes will be evaluated under three (3) evaluation factors: Technical Acceptability, Past Performance, and Price.

Factor 1: Technical Acceptability Factor 2: Past Performance Factor 3: Price

2. Factor 1: Technical Quote

A technical quote is required from all quoters and shall be provided with the quote. The contents of the technical quote shall be directly aligned with the qualifications enumerated in the Performance Work Statement (PWS).

The following factors shall be used to evaluate quotes:

Factor 1 -Technical. Technical capability of the product/services quoted to meet the Government's requirement aligned with the measurable qualifications in the Performance Work Statement.

Assigning Ratings. The Technical Acceptability factor will be assigned one of the ratings defined below. Note: Failure to meet any one (1) of the specified technical factors will result in the quote being deemed technically unacceptable.

Technical Quote Acceptability

3. Factor 2 - Past Performance. The Past Performance evaluation will assess the quoter’s probability of meeting the solicitation requirements as indicated by that quoter’s record of past performance. Past Performance is assessed at the factor level after evaluating aspects of the quoter’s recent past performance and focusing on performance that is relevant to the services being procured under this solicitation. Quoters are cautioned that in conducting the performance assessment, the Government may use data provided in the quoter’s quote and data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS) or similar systems and State Department Watch Lists. Three past performance references for similar services performed within the last three (3) years to either Government and/or private industry contracts are required to be submitted by the quoter. References shall include name(s) of Government agency(s) or commercial firm(s), customer Point of Contact (POC), telephone number, contract number and dollar amount. Past performance areas of evaluation include:

- Business Relations

- Quality of Service

- Schedule

- Customer Satisfaction

(a) Each quoter will receive a performance rating of “Acceptable” or “Unacceptable” based on the Quoter’s recent past performance, focusing on performance that is relevant to the Contract requirements.

(b) Recency Assessment. An assessment of the past performance information will be made to determine if it is recent. To be recent, the effort must be ongoing or must have been performed during the past three (3) years from the date of issuance of this solicitation. Past performance information that fails this condition will not be evaluated.

(c) Relevancy Assessment. To be relevant, the effort must be similar in nature of work, size, and complexity. The Government will conduct an in-depth evaluation of all recent performance information obtained to determine if it is the same or similar in nature of work, size, and complexity to the services/products being procured under this solicitation. Recent past performance is defined as not more than three (3) years from the solicitation release date; relevant in terms of similar nature of work, size and complexity.

Assigning Ratings. The Past Performance Factor will be assigned one of the ratings defined below.

Past Performance Evaluation Ratings

1. Note. In the case of a quoter without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the quoter may not be evaluated favorably, or unfavorably on past performance. Therefore, the quoter shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.”

4. Factor 3 - Price. Price will not be scored or rated. Evaluation of price will be performed using one or more price analysis techniques. Through these techniques the Government will determine whether prices are reasonable, complete and balanced.

1. Unbalanced Pricing may be evaluated to assess potential performance risk which could result in unreasonably high prices.

1. Definitions.

Reasonableness. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

(SECTION 5)

SOLICITATION PROVISIONS AND CONTRACT CLAUSES

The following FAR and DFARS clauses and provisions apply to this acquisition.

CLAUSES INCORPORATED BY REFERENCE

52.204-10

52.209-6

52.209-10

Reporting Executive Compensation and First-Tier Subcontract Awards

Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Prohibition on Contracting with Inverted Domestic Corporations

52.212-4 52.219-1 52.219-2 52.219-6 52.222-3 52.222-21 52.222-26 52.222-36 52.222-41 52.222-50 52.223-18

52.225-13 52.225-25 Contract Terms and Conditions--Commercial Items Small Business Program Representations Equal Low Bids Notice of Total Small Business Set-Aside Convict Labor Prohibition of Segregated Facilities Equal Opportunity Equal Opportunity for Workers with Disabilities Service Contract Labor Standards Combating Trafficking in Persons Encouraging Contractor Policies to Ban Text Messaging While Driving Restriction on Certain Foreign Purchases Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran

52.232-39 52.232-40

52.233-2 52.233-3 52.233-4 52.237-1

Unenforceability of Unauthorized Obligations Providing Accelerated Payments to Small Business Subcontractors Service of Protest Protest After Award Applicable Law for Breach of Contract Claim Site Visit

252.203-7002

252.203-7005

252.204-7003 252.204-7008

252.204-7012

252.204-7015

252.225-7001 252.225-7002 Requirement to Inform Employees of Whistleblower Rights Representation Relating to Compensation of Former DoD Officials Control of Government Personnel Work Product Compliance with Safeguarding Covered Defense Information Controls Safeguarding Covered Defense Information and Cyber Incident Reporting Notice of Authorized Disclosure of Information for Litigation Support Buy American and Balance of Payments Program Qualifying Country Sources as Subcontractors

252.232-7010 252.237-7010 Levies on Contract Payments Prohibition on Interrogation of Detainees by Contractor Personnel

252.243-7002 252.244-7000 252.247-7023 Requests for Equitable Adjustment Subcontracts for Commercial Items Transportation of Supplies by Sea

The following additional clauses/provisions apply:

CLAUSES INCORPORATED BY FULL TEXT

52.212-3: Offeror Representations and Certifications -- Commercial Items (Dec 2014) The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision-- “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a…