I_A_03_JA_Family_Training__Redacted_18_Apr_17.pdf

MICC Control Number 2017-9

SOLE SOURCE JUSTIFICATION

Simplified Acquisition Procedures under FAR Part 13 Exceeding $150K

1. Agency/Contracting Activity: Mission and Installation Contracting Command- FSH

2. Description of Action:

Nature: New Requirement Follow-On Requirement

Pricing: Firm-Fixed Price Time and Materials Funds:

OMAR Other Funds:

3. Description of Supplies/Services:

a. The total estimated dollar value of the proposed action is $167,109.91

b. Lodging, conference space, breakout rooms, audio visual, internet, and meals for Family Programs Team Training in Norman, Oklahoma, 16-22 May 2017.

4. Authority:

Action using Simplified Acquisition Procedures

FAR 13.5, Simplified Procedures for Certain Commercial Items: This subpart authorizes the use of simplified procedures for the acquisition of supplies and services in amounts greater than the simplified acquisition threshold but not exceeding $7 million, including options, if the contracting officer reasonably expects, based on the nature of the supplies or services sought, and on market research, that offers will include only commercial items. FAR Subpart 13.5 procedures were used in accordance with 41 U.S.C. 1901.

5. Reason for Authority Cited:

a. This requirement to obtain lodging, conference space, breakout rooms, audio visual, internet, and meals, in support of Family Training Programs University, to conduct team training from 16-22 May 2017, in Norman, Oklahoma.

b. In accordance with Army Directive (AD) 2016-14, Army Conference Policy, para 5.a, “Selection of Conference Site. The overarching goal of the site selection process is to conduct the conference in the least expensive location and venue that can meet requirements. Government and military facilities will be the first choice of conference venue.”

c. The event will take place at the National Center for Employee Development (NCED), a United States Postal Service (USPS) owned conference facility. The main campus of NCED is a 72-acre, USPS owned site in Norman, Oklahoma. It is open to both other Federal/State government agencies and commercial business groups. The lodging is managed by Marriott Corp under contract with USPS. The NCED clearly qualifies as a government owned facility under AD 2016-14. Government facilities defined as “Federal, State and local” government owned facilities. The USPS facility clearly meets that definition.

d. In accordance with AD 2016-14, the U.S. Army Reserve Family Training Programs University, request the use of the Marriott International located at the NCED, Norman, Oklahoma, for the Family Programs Team Training. It is the only government facility available to accommodate the space required for this training.

e. In accordance with AD 2016-14, the U.S. Army Reserve Family Training Programs University, requests the use of the Marriott International located at the NCED, Norman, Oklahoma, for the Family Programs Team Training. Marriott Inc ids the exclusive hotel provider and the only government facility available to accommodate the space required for this training.

6. Actions to Increase Competition: The following hotels were researched in an attempt to increase competition:

Vendor Name Comments

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

Not Enough Lodging Rooms

7. Market Research:

Market research revealed that services are available in Norman, Oklahoma at the National Center for Employee Development. The National Center for Employee Development (NCED) is a government owned conference facility in which lodging is managed by Marriott Intl under contract with USPS.

This acquisition will be solicited as Sole Source.

8. Procurement History:

Previous Purchase Orders(s) or Contract(s): Yes No

Purchase order or contract number: Was action competed? Yes No

If action was not competed, state the cited authority, summarize rationale: W9124J-17-P-0021 was awarded to Marriott International Inc, CAGE Code 3YSM2, NAICS 721110, Period of Performance:

20-26 Feb 2017, Location: Norman, Oklahoma, Contract Value: $167,109.81. W9124J-16-C-0052, was awarded to Marriott International Inc, CAGE 3YSM2, NAICS 72110, Period of Performance: 5-7 August 2016, Location: Norman, Oklahoma, Contract Value: $205,456.01 Action was awarded sole source as Marriott is under contract with USPS operating in a government owned facility.

9. Technical/Requirements Certification: Not Applicable.

10. Fair and Reasonable Price Determination: As Contracting Officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Basis for determination: FAR Part 13.106-3 price analyses techniques.

11. Contracting Officer’s Approval: I hereby certify that this Justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

Salameya Paulouskaya Contracting Officer US Army Mission and Installation Contracting Command, Fort Sam Houston, TX

Legal Review:

Command Judge Advocate 412th Contracting Support Brigade, MICC