Ultrasound Technician SOW.pdf

ULTRASOUND SERVICES

STATEMENT OF WORK

Subject

The Federal Correctional Institution in Waseca, MN, intends to make a single award of a firm fixed price requirements type contract of one base year plus four option years to a responsible entity for the provision of Ultrasound Services as prescribed in the description of duties listed below at FCI Waseca, MN

Place of Performance

Services will be performed at FCI Waseca, 1000 University Drive Southwest, Waseca, MN, 56093, in the Health Services Department.

Schedule

The contractor is expected to perform ultrasounds at the institution based on the needs of the female inmate population at FCI Waseca. It is estimated that eight one-hour sessions will be needed every two months. One session is defined as one hour in length. Typically, eight sessions will occur on the same calendar day. FCI Waseca may request services more often than every two months when the need for such a clinic is determined. Services will normally be performed Monday through Friday, excluding Federal Holidays, between the hours of 7:30 a.m. and 4:00 p.m. Upon agreement, any changes to the schedule must be coordinated with the FCI Waseca Health Services Administrator or designee. In addition to ultrasound technician services, the contractor will also provide professional interpretations and reports of the ultrasounds.

Due to the nature of the correctional setting, delays in performance of work may be experienced.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employees report to the institution but are unable to perform services due to such delays, the contractor may be entitled to compensation.

Education and Experience

The contract ultrasound technician shall be fully certified to perform ultrasound procedures by the American Registry for Diagnostic Medical Sonography. He/She must have at least three or more years of experience. Background clearance packets submitted by potential contractor employees shall be accompanied by a certified or photostatic copy of their current certification.

The Contractor must be Cardio-Pulmonary Resuscitation (CPR) certified, in accordance with the American Heart Association or American Red Cross. The contractor must possess and submit with their quotation, evidentiary documentation of their graduation from an accredited school of radiology technology. In the case of a company, the qualified individual selected to perform these services on behalf of the contractor must be identified at the time the quotation is submitted.

Verification of credentials (state licensed if applicable federal licensed).

Proof of Insurability

Verify certification in CPR

Failure to submit evidentiary documentation of certifications, licenses, qualifications, or the name of a qualified candidate who will perform these services may result in elimination from consideration for award. The individual selected to perform these services must be able to pass a drug screening and law enforcement agency background check.

Supplies and Equipment

All equipment and supplies required for the performance of this contract will be furnished by the contractor. FCI Waseca will provide a female Bureau of Prisons staff member for studies requiring the presence of a chaperone.

Health Requirements

The contractor shall ensure their ultrasound technician is free of communicable diseases. Any individual who subsequently develops a medical condition which might reasonably be expected to place other workers, inmates, or the public at risk shall be immediately removed from affected activities. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

The contract employee may be required to submit to testing for/or provide evidence acceptable to the clinical director of recent testing for tuberculosis of other communicable diseases. Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates. The contract employee shall immediately inform, in writing to the Contract Officer’s Representative (COR) and Administrative Contracting Officer, and adverse action taken by any regulatory body involving certification. This includes, but is not limited to, suspensions, revocations, and restrictions on licensure or certification.

Description of Duties

The services to be provided are professional in nature, and will be commensurate with Accreditation Association for Ambulatory Health Care (AAAHC) standards of care. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be reviewed periodically by a physician or staff member at the institution. The performance of these services will be monitored by the COR. The Clinical Director and/or Bureau of Prisons’ (BOP) Physician(s) will retain professional responsibility for all patients referred for ultrasound services.

The contractor shall provide the following ultrasound services which include, but are not limited to, the items listed below. Therefore, the contractor shall be capable of performing any and all ultrasound procedures needed without any technical support.

• Perform routine ultrasound procedures ordered by the medical staff for the inmate population at the institution.

• Work with an inmate population from a variety of cultural, racial, religious and ethnic backgrounds.

• Possess knowledge of basic emergency situations that may occur during special ultrasound procedures.

• Schedule exams and maintain records.

• Possess knowledge of various pathological abnormalities as demonstrated by ultrasound imaging.

• Independently perform all ultrasound procedures.

• Coordinate transfer of patient records to ensure continuity of care.

• Work with Clinical Director to ensure monitoring and evaluation activities are completed.

• Receive training and orientation and comply with correctional techniques as they pertain to medical services.

• Develop a working knowledge of the local medical protocols.

• Provide professional interpretation and reports. Fees for professional services shall be included in the session price. Reports must be in computerized format. Reports must be received within seven days of service, unless abnormalities are noted. FCI Waseca Health Services must be notified of abnormal reports within 48 hours of service.

Attire

The contractor is expected to wear professional clothing while on duty (scrub uniforms are allowed). The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

Patient Management

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prisons Health Services Manual, local institutional mandates, and the Health Services Department’s policies in the management of all patient encounters.

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered.

The contractor shall NOT provide information to the inmates(s). If the situation arises where inmate(s) are required to be provided information, the Clinical Director, Health Services Administrator (HSA), or COR shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, HSA, and COR.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

Non-Personal Services/Common Law Employee Information

The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.