Ultrasound_RFI_11APR24.pdf

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes. It does not constitute a Request for Quotes (RFQ) or a promise to issue an RFQ in the future. This request for information does not commit the

Government to contract for any supply or service. Further, the Defense Health Agency (DHA) is not seeking quotes and will not accept unsolicited quotes. Respondents are advised that the

U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future RFQ, if any is issued. It is the responsibility of the vendor who is interested in any potential future solicitation(s) to monitor all sites for additional information pertaining to this requirement.

The Government reserves the right to use results of the communications with industry for any purpose consistent with, and not otherwise prohibited by FAR Part 10. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on SAM.gov.

In no instance shall responses to this notice be considered either a response to a solicitation or a submission of an unsolicited quote, as defined by FAR 2.101.

TITLE: Portable Ultrasound Machine for the Main Operating Room at Navy Medicine

Readiness and Training Command (NMRTC) Portsmouth, VA

INTRODUCTION: The Defense Health Agency (DHA) is a joint, integrated Combat Support

Agency that enables the Army, Navy, and Air Force medical services to provide a medically ready force and ready medical force to Combatant Commands in both peacetime and wartime.

The DHA supports the delivery of integrated, affordable, and high-quality health services to

Military Health System (MHS) beneficiaries and is responsible for driving greater integration of clinical and business processes across the MHS.

DESCRIPTION OF NEED:

The DHA is conducting Market Research for the purchase of a new portable ultrasound machine for the main operating room at NMRTC Portsmouth, VA. The new ultrasound system will be used during complicated neurosurgery, oncology, vascular, general, robotic, and urology procedures. Surgical ultrasound is a necessary adjunct to many of NMRTC 's surgical specialties, including neurosurgery, neurocritical care, surgical oncology, and urology.

The Government is contemplating awarding a competitive contract to acquire a new portable ultrasound machine.

INFORMATION SOUGHT BY THE DHA:

The DHA Enterprise Medical Services – Contracting Division seeks to identify potential vendors that supply portable ultrasound machines that have the following programming capabilities.

1. The machine must be able to interact with Brainlab for image guidance.

2. Neurosurgery programming capability.

3. Vascular Surgery programming capability.

4. General Surgery programming capability.

5. Urology Surgery programming capability.

6. Oncology Surgery programming capability.

7. Robotic Surgery programming capability.

8. In addition, we require two (2) each of the appropriate transducers/probes. They must be sterilized prior to the surgical procedure, and we cannot safely schedule a procedure if we do not have a backup probe prepared in case of instrument failure.

QUESTIONS TO INDUSTRY

1. Does your company offer portable ultrasound machines with the capability to interact with Brainlab for image guidance?

a. Is there programming capability to facilitate Neurosurgery?

b. Is there programming capability to facilitate Vascular Surgery?

c. Is there programming capability to facilitate General Surgery?

d. Is there programming capability to facilitate Urology Surgery?

e. Is there programming capability to facilitate Oncology Surgery?

f. Is there programming capability to facilitate Robotic Surgery?

2. Are there options to purchase two (2) of each type of the appropriate tranducers/probes for each surgery type?

3. Do you offer equipment leasing options?

a. If yes, please provide a comparison of purchasing and leasing options in a separate document.

4. Provide details regarding warranty and maintenance.

5. Identify your company’s socio-economic business size (e.g., Women-Owned Small

Business (WOSB)).

6. Is your company a reseller or an Original Equipment Manufacturer (OEM)?

7. Identify the brand/model/type?

INSTRUCTIONS FOR SUBMISSION OF RESPONSE:

Comments and responses to the Government’s questions, shall be provided on the attached feedback form titled Ultrasound Capabilities RFI Form. Interested participants are required to follow the instructions provided in Tab1 of the Ultrasound Capabilities RFI Form.

The Government does not intend to respond to industry questions.

All responses will be reviewed and assessed by DHA staff.

Responses will be maintained by the DHA as a source of market research information and published on an internal SharePoint site. Any response submitted for this RFI constitutes consent for that submission to be reviewed by DHA personnel. No information will be disclosed outside

DHA. Submissions to this RFI are deemed to be DHA property which shall not be returned to sender.

Responses are due no later than 12 PM local San Antonio time on April 24, 2024 to pamela.j.bryerton.civ@health.mil.

CONFIDENTIALITY: Do not include proprietary, classified, confidential, or sensitive information in your response. Industry responses will be shared with DHA staff for the purpose of market research. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s)

ATTACHMENT:

Ultrasound Capabilities RFI Form