RFP-354544 - Meduim Voltage Switchess_Rev 1.pdf

REQUEST FOR PROPOSAL (RFP)

UIP-CUB-355421-JK, Rev 1

Purchase of Medium Low Switches

3 June 2024

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TABLE OF CONTENTS

INVITATION TO SUBMIT PROPOSAL

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

CONTACT WITH FERMILAB PERSONNEL/BLACKOUT PERIOD

AMENDMENT OF REQUEST FOR PROPOSAL

SPECIFICATIONS REQUIREMENTS, DELIVERABLES AND TIMELINE

PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

QUESTION DUE DATE

PROPOSAL DUE DATE

SUBCONTRACT AWARD

DELIVERY TERMS

MILESTONE SCHEDULE AND PAYMENTS

RESTRICTION ON DISCLOSURE AND USE OF DATA

ATTACHMENTS

PRICE SUBMISSION SHEET – LINE ITEM 001

PRICE SUBMISSION SHEET – LINE ITEM 002

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The following requirements must be adhered to for the Offeror’s submission of Proposals to Fermi Research Alliance, LLC (FRA) in support of this specific requirement.

1. INVITATION TO SUBMIT PROPOSAL

Firms are invited to submit a proposal for the items specified in this Request for Proposal (RFP), by the provisions contained herein, and the terms and conditions of the proposed Firm-Fixed Price Subcontract entered into as a result of this RFP.

This RFP is issued under Prime Contract No. DE-AC02-07CH11359 between the United States Government (“Government”), represented by the Department of Energy (“DOE”), and FRA for the management and operation of the Fermi National Accelerator Laboratory (“FNAL” or “Fermilab”) and the performance of research and development work.

All questions concerning this RFP should be submitted in email form and directed to the Procurement Specialist listed below.

Procurement Specialist: Jerry King Phone: (217) 390-1120 Email: jking@fnal.gov

Fermi Research Alliance, LLC Procurement Department Kirk Road & Wilson Street Batavia, IL 60510-0500

2. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE AND SMALL

BUSINESS SUBCONTRACTING PLAN

This acquisition is an open and free competition and contains no set-aside provisions. The North American Industry Classification System (NAICS) code for this RFP is 335313, Switchgear and Switchboard Apparatus Manufacturing. The small business size standard for this NAICS code is 1250 employees.

A small business Subcontracting plan will be required should the awardee not meet the definition of a small business as described in the paragraph above. The Subcontracting Plan shall follow the Federal Acquisition Clause, 52.219-9, Small Business Subcontracting Plan (See Exhibit D). This plan must be submitted by the successful Offeror before the award of the Subcontract.

3. EXPLANATION OR INTERPRETATION OF RFP DOCUMENTS

The prospective Offeror should examine and review the RFP with care. Any prospective Offeror desiring an explanation or interpretation of the RFP, drawings, specifications, etc., must request it in writing by close of business (4:00 P.M. CST), 3 July 2024. Oral explanations or instructions given before the award of a Subcontract will not be binding. Any information given to a prospective Offeror concerning a RFP will be furnished promptly to all other prospective Offerors as an amendment to the RFP if that information is necessary for submitting proposals or if the lack of the information would be prejudicial to other prospective Offerors.

4. CONTACT WITH FRA PERSONNEL/BLACKOUT PERIOD

All Offerors are prohibited from making any contact (including sales calls) with officials or employees of FRA, (collectively “FRA personnel”) regarding the request for proposals, other than in the manner and to the persons designated herein until after an award has been made. The Chief Procurement Officer or her designee reserves

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5. AMENDMENT OF REQUEST FOR PROPOSAL

FRA may, by amendment, modify any provision or part of this RFP at any time before the award of any resultant Subcontract. All terms and conditions that are not modified remain unchanged.

An Offeror shall acknowledge receipt of any amendments to this RFP. Failure to acknowledge may result in the disqualification of an Offeror’s proposal. The acknowledgment shall be provided in one of the following ways:

• Immediately upon receipt of the amendment via email to the FRA Procurement Specialist;

• Return of the Amendment with a signature on the acknowledgment signature line; or

• In the Offeror’s Proposal Letter that accompanies an Offeror’s proposal.

6. SPECIFICATION REQUIREMENTS, DELIVERABLES, TIMELINE

The selected Subcontractor shall provide all labor, materials, tools, equipment, and supervision required to provide 6 Medium Voltage Switches, 4 each medium voltage switches will be manual PME-10, deadfront, 14.4kV line disconnect bay switchgears. 2 each - medium voltage switches will be source transfer (ATO) PME- 10 with Micro-AT Control, deadfront, 14.4kV line disconnect bay switchgear as delineated in the attached specification and drawings. The selected Subcontractor shall deliver the switches in the quantities specified and in compliance with all requirements in the specification and drawings documents. The switches will be provided in accordance with the required quality management plan and subject to the specified acceptance criteria. The Subcontractor may not substitute proposed key personnel or production locations named in their proposal without FRA approval. The replacement of key personnel or production location must possess similar characteristics equivalent to or exceeding that of the key personnel or location being replaced.

Inspection and acceptance shall be in accordance with the Specifications. As required by specification 010010 section 3.3, FRA will perform Quality Acceptance/Quality Control inspections upon completion of fabrication at Subcontractor’s facility and upon receipt at Fermilab.

The Subcontractor shall be responsible for the proper storage of the switches prior to delivery. The switches shall be stored in a secure and suitable location, complying with all relevant industry standards and regulations.

The Subcontractor shall promptly notify FRA of any changes in storage conditions, location, or other factors that may affect the safety and integrity of the stored chillers.

All 6(six) Medium Voltage shall be produced and delivered by 1 December 2027, but no earlier than 1 June 2027. Completion of Startup services will be by 4 January 2029.

Upon award, and every four weeks thereafter, the Subcontractor shall submit a progress report to show the status of the production. A virtual standing monthly meeting to discuss the reports shall be held with FRA and the Subcontractor team.

7. PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS

This is a Lowest Price Technically Acceptable (LPTA) selection. As a result, FRA will award an offer based on the totality of the proposal rather than simply based on the lowest priced proposal. The evaluation factors are outlined below. Award will made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

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The award shall be made to the supplier who is deemed responsible by FRA, whose proposal conforms to the RFP’s requirements. FRA intends to award without discussions or negotiations.

Under no circumstances shall FRA be responsible for any proposal preparation expenses, submission costs, or any other expenses, costs or damages, of whatever nature incurred as a result of Offeror’s participation in this RFP process. Offeror understands and agrees that it submits its proposal at its own risk and expense and releases FRA from any claim for damages or other liability arising out of the RFP and award process.

FRA shall not be liable for any errors in the Offeror’s proposal. Except during negotiations initiated by FRA, no modifications to the proposal shall be accepted from the Offeror after the Submittal Date. The Offeror is responsible for a careful review of their entire proposal to ensure that all information, including pricing, is correct and complete. Offerors are liable for all errors or omissions contained in their proposals.

FRA reserves the right to award Subcontracts only to responsible proposers. Responsible proposers are defined as companies that demonstrate the financial ability, resources, skills, capability, willingness, and business integrity necessary to perform on the Subcontract. FRA's determination of whether an Offeror is a responsible proposer is at FRA’s sole discretion.

The proposal shall be submitted in two (2) parts: Part I - Technical Proposal and Part II – Business/Management Proposal. In no instance shall Part I and Part II be bound together or presented in such manner as to make them not severable. The Technical Proposal shall not contain any reference to cost other than the information required in the Current/Past Projects.

Any information of a proprietary nature shall be identified in the Offeror’s submission.

Offerors need to explain, provide support, and address each of the Evaluation Criteria below, which will assist FRA in the selection process. All information should be provided in a clear and organized manner to allow for evaluation of the proposal. Additionally, Offerors should state any recommendations or areas of concern related to the requirements of the scope of work in their proposals.

A. Part I - Technical Proposal/Evaluation Criteria

Offerors shall provide information for the following technical criteria to enable FRA to evaluate technical capability:

Proposal Format for Mandatory Evaluation Factor: Offeror must provide the following:

• Proposed Production Schedule.

• A detailed storage and maintenance plan.

• Documentation regarding the 2-year warranty on medium voltage switches.

• Corporate Quality Assurance Plan

Proposal Format for Criterion 1: The Offeror shall provide a proposed production schedule. The proposed production schedule shall incorporate the same milestones identified in Item 12 below with the proposed durations for completion of those tasks.

Proposal Format for Criterion 2: The Offeror shall provide a detailed description of the storage facility to be used and the maintenance plan during storage. Offeror shall refer to specification section 23 13 29.3.1 for Offeror maintenance requirements.

Proposal Format for Criterion 3: The Offeror shall provide documentation of 2-year warranty on Medium Voltage Switches equipment.

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Proposal Format for Criterion 4: The Offeror shall submit a copy of their Corporate Quality Assurance Plan.

B. Part II - Business Management & Price Proposal

FRA requests lump sum price submissions that include the fabrication, storage, and delivery of the medium low voltage switches as defined below. The proposed pricing shall be a Firm-Fixed Price for the fabrication and delivery and shall be valid for 180 calendar days from the final proposal due date. An Offeror allowing less than FRA’s minimum acceptance period may be rejected. All pricing shall be submitted in USD.

1) PRICE PROPOSAL – LINE ITEM 001

The proposal for the Line Item 001 shall encompass the total amount to fabricate and deliver of all four

(4) each medium voltage switches - manual PME-10, deadfront, 14.4kV line disconnect bay switchgears . Include the pricing for all items listed on the price sheet provided below.

2) PRICE PROPOSAL – LINE ITEM 002

The proposal for the Line Item 002 shall encompass the total amount to fabricate and deliver all two

(2) each - medium voltage switches will be source transfer (ATO) PME-10 with Micro-AT Control, deadfront, 14.4kV line disconnect bay switchgear as delineated in the attached specification and drawings. Include the pricing for all items listed on the price sheet provided below.

Price will be evaluated based on the selection of both items 001 and 002. The medium voltage switches will be awarded for both or none.

3) Subcontractor Annual Representations & Certifications (SARC), Form SARC, (Attachment 10)

The successful Offeror’s submittal of this completed form will be incorporated in the resultant Subcontract. If an offering entity is a joint venture, association, consortia, or partnership, each member entity must submit an individual Representations and Certifications Form.

4) Proposal Certifications, Form PUR-466 (Attachment 11)

All appropriate sections are required to be completed and signed by a company official.

8. QUESTIONS DUE DATE

The Offeror’s questions and or comments are to be emailed to the Procurement Specialist no later than 4:00 PM Central Standard Time (CST) on 3 July 2024.

9. PROPOSAL DUE DATE

The Offeror’s proposal is to be emailed to the Procurement Specialist no later than 4:00 PM Central Standard Time (CST) on 5 August 2024. Partial or incomplete proposals will not be considered.

FRA reserves the right to cancel this RFP at any time without incurring any liability or damages associated with such cancellation.

Proposals received by FRA after the Submittal Date and Time indicated may not be considered. The Respondent assumes the risk of the method of dispatch chosen.

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Offerors taking exceptions, deviations, or conditional assumptions must identify and explain each exception/deviation, or conditional assumption taken with sufficient amplification and justification to permit evaluations. Such exceptions, deviations, or conditional assumptions will not themselves automatically cause a proposal to be deemed unacceptable to FRA. However, a large number of exceptions or one or more significant exceptions not providing benefit to FRA may result in the rejection of the Offeror’s proposal as unacceptable.

The Offeror may submit modifications to its proposal at any time before the RFP closing date and time and may submit modifications in response to an amendment, or to correct a mistake at any time before award.

Proposals may be withdrawn at any time before the submission deadline. Withdrawals are effective upon receipt of notice by the Procurement Specialist.

10. SUBCONTRACT AWARD

Issuance of the RFP does not compel FRA to make an award. Award will be Firm-Fixed Price. FRA reserves the right to accept or reject all proposals if that is determined to be in its best interest. Proposers must submit a proposal for both items 1 and 2. As such, FRA reserves the right to place one (1) award for the “Line Item 001 and 002” or no award at all. FRA will not split the award; it will be all or none. Decision may be made without discussion; hence, an Offeror’s proposal should be submitted initially on the most favorable terms. The proposed award will be based on a continuing program requirement and the issuance of obligation authority from FRA’s Procurement Department.

The authorized Procurement Department official is the only individual who can legally commit FRA to the expenditure of funds in connection with this proposed procurement. No other representatives of FRA are authorized to issue contracts or agreements or bind FRA to any form of agreement or understanding.

11. DELIVERY TERMS

Offeror will be responsible for logistics and coordination for the delivery to FRA. Offeror to coordinate with CUB installation subcontractor and specific location on Fermilab site will be provided by FRA. All items shall be shipped to the following address, or a nearby staging area, as directed by FRA:

Fermilab Kirk Road and Wilson Street Supply Receiving Warehouse #2 Batavia, IL 60510

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12. MILESTONE SCHEDULE AND PAYMENTS

o

• Milestone Requirement

Percent

01 Production Started at Manufacturing Facility 10%

02 Completion of Manufacturing Phase 65%

03 Receipt of Delivery to Fermilab Site and Furnish to Installation Subcontractor

20%

04 Completion of Startup Services 5%

The milestone payment for each milestone shall be made when all six medium voltage switches meet the respective requirement listed for each milestone. As an example, the requirement for Milestone 01 shall be considered met when the production of all six medium voltage switches has been started.

13. RESTRICTION ON DISCLOSURE AND USE OF DATA

Offerors who include in their proposals data that is deemed to be confidential or proprietary in nature, shall –

A. Mark the title page with the following legend:

“This proposal or quotation includes data that shall not be disclosed outside FRA and shall not be duplicated, used, or disclosed – in whole or in part – for any purpose other than to evaluate this proposal or quotation. If, however, a Subcontract is awarded to this Offeror or quoter as a result of – or in connection with – the submission of this data, FRA shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting Subcontract. This restriction does not limit FRA’s right to use information contained in this data if it is obtained from another source without restriction. The Offeror shall indicate the sheets subject to this restriction (insert numbers or other identification of sheets)”, and

B. Mark each sheet of data it wishes to restrict with the following legend “Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal or quotation.”

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ATTACHMENTS

Attachment Description/Title Revision or Date 1 Sample Subcontract (Included in this RFP) Undated 2 Scope of Work 2/14/24. Rev 1 3 General Requirements – Section 010010 02/2024 4 Submittals – Section 013300 10/13/2023 5 Demonstration and Training – Section 017900 10/13/2023 6 Medium Voltage Pad-Mounted Switchgear – Section

231329 2/5/2024

7 Electrical Drawings E-001, 30011, E102.1, E102, E302 and E801

02/05/2024

8 HV Electrical Drawings ES301 and ES305 02/01/2024 9 FRA General Terms and Conditions for Commercial

Products or Commercial Services 03/2024

10 Proposal Certification, Form PUR-466 Revision 1, 10/14/2023 11 Subcontractor Annual Representations & Certification

(SARC) Form Revision 3, 04/05/2022

Fermi National Accelerator Laboratory

Procurement Department

Finance Section

(217) 390-1120 jking@fnal.gov

REQUEST FOR PROPOSAL

LINE 001

Date:

RFP#

RFP Close:

355421 5 August 2024

ITEM QTY. DESCRIPTION UNIT

PRICE

TOTAL

(USD) DEL.

DATE

Fermilab requests a Firm-Fixed Price proposal for Medium Voltage Switches, 4 each medium voltage switches will be manual PME-10, deadfront, 14.4kV line disconnect bay switchgears per the specifications and terms and conditions referenced herein.

Medium Voltage Switches will be manual PME-10, deadfront, 14.4kV line disconnect bay switchgears Total price includes the cost of the following:

Switches Storage Shipping Warranty

Request the additional pricing be provided for informational data.

No award will be made on this RFP for these items.

(Add): Additional 6 Months of Storage Beyond Specified Delivery Date Additional Storage - $_________

(Add): Warranty Extension of One Year Extended Warranty - $_________

EACH

ANY AND ALL exceptions to specifications and/or extra charges for containers, tooling, etc. must be clearly indicated.

COMPANY NAME

ADDRESS:

TERMS Net 30________ FOB:

SUBMITTED BY:

MATERIALS, SUPPLIES OR SERVICES RESULTING

FROM THIS QUOTE ARE FOR WORK DONE UNDER

PRIME CONTRACT NO. DE AC02-07CH11359 WITH

THE UNITED STATES DEPARTMENT OF ENERGY.

ANY ITEMS COVERED BY G.S.A. CONTRACTS

SHOULD BE SO INDICATED.

DATE SUBMITTED: ___________________________

Fermi National Accelerator Laboratory

Procurement Department

Finance Section

(217) 390-1120 jking@fnal.gov

REQUEST FOR PROPOSAL

LINE ITEM 002

Date:

RFP#

RFP Close:

355421 5 August 2024

ITEM QTY. DESCRIPTION UNIT

PRICE

TOTAL

(USD) DEL.

DATE

Medium voltage switches will be source transfer (ATO) PME-10 with Micro-AT Control, deadfront, 14.4kV line disconnect bay switchgear as delineated in the attached specification and drawings.

total price includes the cost of the following:

Switches Storage Shipping Warranty

Request the additional pricing be provided for informational data.

No award will be made on this RFP for these items.

(Add): Additional Six Months of Storage Beyond Specified Delivery Date Additional Storage - $_________

(Add): Warranty Extension of One Year Extended Warranty - $_________

EACH

ANY AND ALL exceptions to specifications and/or extra charges for containers, tooling, etc. must be clearly indicated.

COMPANY NAME

ADDRESS:

TERMS Net 30________ FOB:

SUBMITTED BY:

MATERIALS, SUPPLIES OR SERVICES RESULTING

FROM THIS QUOTE ARE FOR WORK DONE UNDER

PRIME CONTRACT NO. DE AC02-07CH11359 WITH

THE UNITED STATES DEPARTMENT OF ENERGY.

ANY ITEMS COVERED BY G.S.A. CONTRACTS

SHOULD BE SO INDICATED.

DATE SUBMITTED: ___________________________